Document Pack (Bookmarked) - IRED Committee 13 08 25
West Dunbartonshire Council · 13 August 2025
Back to Infrastructure, Regeneration & Economic Development Committee — 13 August 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
Agenda Infrastructure, Regeneration and Economic Development Committee Date: Wednesday, 13 August 2025 ___________________________________________________________________ Time: 10:00 ___________________________________________________________________ Format: Hybrid meeting ___________________________________________________________________ Contact: Nicola Moorcroft, Committee Officer nicola.moorcroft@west-dunbarton.gov.uk committee.admin@west-dunbarton.gov.uk Dear Member Please attend a meeting of the Infrastructure, Regeneration and Economic Development Committee as detailed above. Members will have the option to attend the meeting remotely, or in person, at the Civic Space, 16 Church Street, Dumbarton G82 1QL. The business is shown on the attached agenda. Yours faithfully PETER HESSETT Chief Executive Page 1
Page 2
Distribution:- Councillor David McBride (Chair) Councillor Kevin Crawford Councillor Michelle McGinty* Councillor Lawrence O’Neill (Vice Chair) Councillor Lauren Oxley Councillor Chris Pollock Councillor Martin Rooney Councillor William Rooney Councillor Gordon Scanlan Councillor Hazel Sorrell Councillor Clare Steel Councillor Sophie Traynor *Membership effective from 9 August 2025 All other Councillors for information Chief Executive Chief Officer – Regulatory and Regeneration Chief Officer – Roads and Neighbourhood Chief Officer – Resources Date of Issue: 31 July 2025 Audio Streaming Audio recordings of the meeting (including the attendance or contribution of any party participating or making a contribution) will be published on the Council’s website and the Council’s host’s webcast/audio stream platform. You should be aware that the Council is a Data Controller under the General Data Protection Regulation. Data collected during this audio stream will be retained in accordance with the Council’s Privacy Notice* and Retention Schedules including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. *http://www.west-dunbarton.gov.uk/privacy/privacy-notice/ Page 2
Page 3
INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT COMMITTEE WEDNESDAY, 13 AUGUST 2025 AGENDA 1 STATEMENT BY CHAIR – AUDIO STREAMING The Chair will be heard in connection with the above. 2 APOLOGIES 3 DECLARATIONS OF INTEREST Members are invited to declare if they have an interest in any of the items of business on this agenda and the reasons for such declarations. 4 RECORDING OF VOTES The Committee is asked to agree that all votes taken during the meeting be done by roll call vote to ensure an accurate record. 5 OPEN FORUM The Committee is asked to note that no open forum questions have been submitted by members of the public. 6 MINUTES OF PREVIOUS MEETINGS 5 - 12 Submit for approval as a correct record, the Minutes of the Meetings of the Infrastructure, Regeneration and Economic Development Committee held on: (a) 21 May 2025; and (b) 4 June 2025 (Special) 7 SALE OF FORMER PARKHALL LIBRARY PREMISES, STREET, PARKHALL, CLYDEBANK G81 3HZ 13 - 18 Submit report by the Chief Officer – Resources seeking approval to dispose of the former Parkhall Library to Rose Donaghey. Page 3
Page 4
8 INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT REVENUE BUDGETARY CONTROL REPORT 2025/26 TO PERIOD 3 (30 JUNE 2025) 19 - 30 Submit report by the Chief Officer – Resources providing update on the revenue financial performance to Period 3 (30 June 2025) of those services under the auspices of the Infrastructure, Regeneration and Economic Development Committee (IRED). 9 INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT CAPITAL BUDGETARY CONTROL REPORT 2025/26 TO PERIOD 3 (30 JUNE 2025) 31 - 41 Submit report by the Chief Officer – Resources providing update on the capital financial performance to Period 3 (30 June 2025) of those services under the auspices of the Infrastructure, Regeneration and Economic Development Committee (IRED). Page 4
Page 5
INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT COMMITTEE At a Hybrid Meeting of the Infrastructure, Regeneration and Economic Development Committee held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 21 May 2025 at 10.02 a.m. Present: Provost Karen Murray Conaghan and Councillors David McBride, John Millar, Lawrence O’Neill, Lauren Oxley, Chris Pollock, Martin Rooney, William Rooney, Gordon Scanlan, Clare Steel and Sophie Traynor. Attending: Gail Macfarlane, Chief Officer - Roads and Neighbourhood; Laurence Slavin, Chief Officer - Resources; Alan Douglas, Chief Officer - Regulatory and Regeneration; Michelle Lynn, Asset Manager; Liam Greene, Roads and Transportation Manager; Elaine Troup, Economic Development Manager; Christopher Anderson, Principal Solicitor; Nicola Moorcroft and Scott Kelly, Committee Officers. Apology: An apology for absence was intimated on behalf of Councillor Hazel Sorrell. Councillor David McBride in the Chair STATEMENT BY CHAIR – AUDIO STREAMING Councillor McBride, Chair, advised that the meeting was being audio streamed and broadcast live to the internet and would be available for playback. DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. RECORDING OF VOTES The Committee agreed that all votes taken during the meeting be carried out by roll call vote to ensure an accurate record. ITEM 6a Page 5
Page 6
OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Infrastructure, Regeneration and Economic Development Committee held on 5 February 2025 were submitted and approved as a correct record. DEPUTATION – BALLOCH CASTLE COUNTRY PARK REGENERATION Having heard the Chair, the Committee noted that a request had been received from Balloch Castle Country Park Regeneration Group to address the Committee to present the work of the Group and explain the aims and ambitions for the future of Balloch Castle Park, through the joint MoU between the Group and WDC Greenspace. The Committee agreed to hear the deputation. The Chair invited the delegation, namely Sally Page (Chair) and Matt Buckland (Treasurer), forward to join the meeting, and each was heard in relation Balloch Castle Country Park Regeneration Group. The Chair thanked the Representatives from Balloch Castle Country Park Regeneration Group for their contributions. ROADS AND NEIGHBOURHOOD 24/25 DELIVERY PLAN YEAR-END REPORT AND ROADS AND NEIGHBOURHOOD 25/26 DELIVERY PLAN A report was submitted by the Chief Officer - Roads and Neighbourhood setting out the year-end progress of the 2024/25 Delivery Plan and presenting the new Delivery Plan for 2025/26. After discussion and having heard the Chief Officer - Roads and Neighbourhood, in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year-end and the new Plan for 2025/26. REGULATORY AND REGENERATION DELIVERY PLAN 2024/25 - ECONOMIC DEVELOPMENT YEAR-END PROGRESS AND REGULATORY AND REGENERATION DELIVERY PLAN 2025/26 - ECONOMIC DEVELOPMENT A report was submitted by the Chief Officer - Regulation and Regeneration setting out the year-end progress of the 2024/25 Delivery Plan and presenting the new Delivery Plan for 2025/26 in relation to Economic Development. Page 6
Page 7
After discussion and having heard the Chief Officer - Regulation and Regeneration and the Economic Development Manager, in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year- end and the new Delivery Plan for 2025/26. RESOURCES DELIVERY PLAN 2024/25 YEAR-END PROGRESS (ASSET MANAGEMENT) AND RESOURCES DELIVERY PLAN 2025/26 (ASSET MANAGEMENT) A report was submitted by the Chief Officer - Resources providing setting out the year-end progress of the 2024/25 Delivery Plan and presenting the new Delivery Plan for 2025/26 in relation to Asset Management. After discussion and having heard the Asset Manager in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year-end and the new Delivery Plan for 2025/26. WINTER PLAN 2025 – 2030 A report was submitted by the Chief Officer - Roads and Neighbourhood providing a reviewed and updated Plan to reflect the Council Budget decisions for 2025/26, set out within RN09 Phase 2 Hire Vehicles Purchase, RN18 Cease Footway Gritting and RN31 Reduce Winter Plan. After discussion and having heard the Chief Officer - Roads and Neighbourhood and the Roads and Transportation Manager, in further explanation and in answer to Members’ questions, Councillor David McBride, seconded by Councillor Martin Rooney moved that the Committee: (1) note the contents of the report; and (2) approve the adoption of the Winter Maintenance Plan 2025-2030 (in Appendix 1 of the report). As an amendment, Councillor Lauren Oxley, seconded by Councillor Sophie Traynor moved: Committee notes with concern the review of the Winter Maintenance Plan, which includes significant service reductions arising directly from the Labour administration’s budget decisions. One of the cuts voted through by Labour is the cessation of footway gritting which will leave many residential areas and footpaths without treatment during severe weather, creating health and safety risks for residents across West Dunbartonshire. The Equality Impact Assessment accompanying the plan highlights that these cuts will disproportionately affect elderly people and disabled residents, who are more vulnerable to slips, falls, and isolation during winter. Given this cut to footway gritting, Committee is extremely worried about the Page 7
Page 8
changes to the Location and Maintenance of Grit Bins policy following the review of the Winter Plan, including a 50% increase to the minimum distance between grit bins where there is a request for an additional bin. This may leave residents who require an additional bin unable to apply for them Therefore, Committee does not agree to adopt the Winter Maintenance Plans as currently presented, and instead agrees to ask officers to bring back an amended Winter Plan to a future IRED committee which that protects vulnerable residents and maintains the current Location and Maintenance of Grit Bins policy in the face of Labour’s cuts to gritting services. On a roll call vote being taken 5 Members voted for the amendment, namely Provost Murray Conaghan and Councillors Oxley, Pollock, Scanlan and Traynor and 6 Members voted for the motion namely, Councillors McBride, Millar, O’Neill, Martin Rooney, William and Steel. The motion was, accordingly, declared carried. WDC 20MPH STRATEGY A report was submitted by the Chief Officer - Roads and Neighbourhood providing an overview on the process of prioritising and implementing 20mph speed limits across the authority and agree an appropriate strategy. After discussion and having heard the Chief Officer - Roads and Neighbourhood and the Roads and Transportation Manager, in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to note the contents of the report; (2) to approve the new policy for implementing 20mph streets throughout the authority; and (3) to note that a programme of implementation will be developed following confirmation of sufficient available external funding. LEASE OF DALMUIR GOLF COURSE It was noted that it had not been possible for a report on the disposal of Dalmuir Golf Course to be provided in time for this meeting of the IRED Committee. The Asset Manager provided a brief verbal update and explained that a report regarding this matter would be brought to a future committee. Page 8
Page 9
INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT REVENUE BUDGETARY CONTROL REPORT 2024/25 TO PERIOD 10 (31 JANUARY 2025) A report was submitted by the Chief Officer - Resources providing update on the revenue financial to Period 10 (31 January 2025) of those services under the auspices of the Infrastructure, Regeneration and Economic Development Committee (IRED). The Committee agreed:- (1) to note the contents of the report which showed the revenue budget forecast to overspend against budget by £2.530m (18.40%) at the year-end; and (2) to grant delegated authority to Chief Officer - Roads and Neighbourhood, in consultation with the Procurement Manager, to award contracts in relation to: The Provision of the Treatment of Organic Waste (food and garden) and Reception, Processing and Treatment of Co-mingled Recyclate. INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT CAPITAL BUDGETARY CONTROL REPORT 2024/25 TO PERIOD 10 (31 JANUARY 2025) A report was submitted by the Chief Officer - Resources providing update on the capital financial to Period 10 (31 January 2025) of those services under the auspices of the Infrastructure, Regeneration and Economic Development Committee (IRED). The Committee agreed:- (1) to note the current position of the 2024/25 IRED capital budget; (2) to note the additional capital budget of £0.333m in respect of Posties Park, as agreed at Council 5 March 2025 and £2.617m for Exxon City deal both agreed at Council on 30 October 2024; (3) to note the revised completion date in respect of Allotment Developments detailed in Appendix 2 of the report; (4) to note the reprofiling of various projects at appendix 3 of the report, as reported to Council on 5 March 2025; and (5) to note the project life total is currently on track. The meeting closed at 11.46 a.m. Page 9
Page 10
Page 10
Page 11
INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT COMMITTEE At a Special Hybrid Meeting of the Infrastructure, Regeneration and Economic Development Committee held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 04 June 2025 at 5.00 p.m. Present: Councillors David McBride, John Millar, Lawrence O’Neill, Chris Pollock, Martin Rooney, William Rooney, Gordon Scanlan, Hazel Sorrell, Clare Steel and Sophie Traynor. Attending: Gail Macfarlane, Chief Officer - Roads and Neighbourhood; Laurence Slavin, Chief Officer - Resources; Alan Douglas, Chief Officer - Regulatory and Regeneration; Michelle Lynn, Asset Manager; Michael McDougall, Manager of Legal Services; Nicola Moorcroft and Lynn Straker, Committee Officers. Apology: Apologies for absence were intimated on behalf of Provost Karen Murray Conaghan and Councillor Lauren Oxley. Councillor David McBride in the Chair STATEMENT BY CHAIR – AUDIO STREAMING Councillor McBride, Chair, advised that the meeting was being audio streamed and broadcast live to the internet and would be available for playback. DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. RECORDING OF VOTES The Committee agreed that all votes taken during the meeting be carried out by roll call vote to ensure an accurate record. LEASE OF DALMUIR GOLF COURSE, CLUBHOUSE AND SHOP A report was submitted by Chief Officer - Resources seeking approval for West Dunbartonshire Council (the Council) to enter into a lease for Dalmuir Golf Course, ITEM 6b Page 11
Page 12
Clubhouse and Shop (the Course) to Dalmuir Golf Course (SCIO registration pending) (the Group). After discussion and having heard the Asset Manager in further explanation of the report and in answer to Members’ questions, the Committee agreed:- (1) to approve lease of the Dalmuir Golf Course, Clubhouse and Shop for a period of 3 years, commencing 1 July 2025, with Dalmuir Golf Course (SCIO registration pending) with 6-month, 1-year and 2-year break clauses; (2) to authorise the Chief Officer - Resources to conclude negotiations; and (3) to authorise the Chief Officer - Regulatory and Regeneration to conclude the transaction on such conditions as considered appropriate. The meeting closed at 5.28 p.m. Page 12
Page 13
WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer: Resources Infrastructure Regeneration and Economic Development Committee: 13 August 2025 ___________________________________________________________________ Subject: Sale of former Parkhall Library premises, Hawthorn Street, Parkhall, Clydebank G81 3HZ 1. Purpose 1.1 The purpose of this report is to seek Committee approval for West Dunbartonshire Council (the Council) to dispose of the former Parkhall Library (the property) to Rose Donaghey. 2. Recommendations 2.1 It is recommended Committee: (i) Approves the disposal of the former Parkhall Library to Rose Donaghey at a sale price of £151,000. (ii) Authorises the Chief Officer Resources to conclude negotiations. (iii) Authorises the Chief Officer Regulatory and Regeneration to conclude the transaction on such conditions as considered appropriate. 3. Background 3.1 The property is wholly owned by the Council and has been declared surplus to operational requirements 4. Main Issues 4.1 The property is not required by the Council for any operational purpose. 4.2 The property was marketed For Sale between May and June 2025. Marketing Details (Appendix 1) were prepared and issued in the normal manner. 4.3 The availability of the property was listed on the Council’s website and a For Sale board erected at the property. 4.4 A closing date was set for receipt of offers on 1 July 2025. Eight bids offering to purchase were received, prices offered ranging from £7,400 to £151,000 for a variety of potential uses. One of the offers did not state a purchase price. ITEM 7 Page 13
Page 14
4.5 Following officer assessment, the offer of £151,000 from Rose Donaghey for the property to be used for commercial use (conversion to a commercial unit and, thereafter, used as a takeaway and sit-down café), is considered the most attractive. 4.6 This offer is not subject to any conditions. It is a cash purchase with no mortgage and/or loan funding required to complete the sale. 4.7 The proposed preferred bidder has indicated they wish to take entry to the property as soon as possible and have committed to a completion date of 4 weeks from the date of any Committee approval. 4.8 The joint second highest monetary bids, both offering a purchase price of £150,000 were as follows: Glasgow Swahili Muslim Community Community based use Non-conditional Charlene McGowan & Thomas McManus Commercial use (Training Centre/Hairdressers) Conditional on Change of Use Planning Consent 4.9 These three bids were considerably above the next highest offer of £70,000. 4.10 The intended use by the highest bidder will require a change of use application to the planning authority, however, the offer is not subject to this approval being granted. 5. People Implications 5.1 There are no significant people implications other than the resources required by legal services and asset management to negotiate missives and conclude the transaction. 6. Financial and Procurement Implications 6.1 The Council will benefit from a capital receipt of £151,000. 6.2 The Council will no longer have to incur resources in managing and maintaining the property including utility costs. 6.3 There are no procurement implications arising from this report. 7. Risk Analysis 7.1 The disposal is subject to legal due diligence. There is a risk of the sale not proceeding due to any issues emerging during the due diligence process. Page 14
Page 15
8. Environmental Sustainability 8.1 The development of the Property will require to be in line with current building and environmental standards. 9. Equalities Impact Assessment (EIA) 9.1 An Equality Impact Assessment is not applicable for the purpose of this report. 10. Consultation 10.1 Consultations have been undertaken with Regulatory Services and Planning. 11. Strategic Assessment 11.1 By agreeing to this proposal the Council will benefit in terms of receiving a capital receipt and removing a revenue liability from the Council’s asset portfolio. 11.2 By agreeing to this proposal this will be contributing to the Council’s strategic priority for a strong local economy and improved job opportunities. Laurence Slavin Chief Officer: Resources Date: 28 July 2025 Person to Contact: Michelle Lynn, Asset Manager Email: michelle.lynn@west-dunbarton.gov.uk Craig Maxwell, Estates Surveyor Email: craig.maxwell@west-dunbarton.gov.uk Appendices: Appendix 1 – Marketing Details. Background Papers: None Wards Affected: Ward 5 Page 15
Page 16
FOR SALE: FORMER LIBRARY PREMISES HAWTHORN STREET, PARKHALL, CLYDEBANK, G81 3HZ PROPERTY The premises comprise a single storey building of regular configuration, within a self-contained site. The external walls are rendered brick under a pitched & hipped, tile covered roof. Windows are UPVC double glazed. Per enclosed floor layout plan, internally there is a main open plan space with ancillary areas off. Car Parking is available on Hawthorn Street. PROPOSAL Following relocation of Council Library Services, West Dunbartonshire Council are pleased to offer for sale this property which may be suitable for a variety of purposes. The Council are offering their heritable interest ‘For Sale’ in the. The premises have been unoccupied since October 2024. LOCATION The property is located in the Parkhall area of Clydebank, 9 miles (14 kms) north-west of Glasgow and part of West Dunbartonshire Council local authority area. Parkhall is bounded by Dalmuir to the west, Duntocher to the north and Clydebank town centre area to the south. The surrounding area is predominantly low rise residential in character. The premises front onto Hawthorn Street at the junction with Janetta Street. Both Drumry and Dalmuir Interchange train stations (linking to the national rail network) are a short distance from the premises. The Golden Jubilee Hospital is also in close proximity. Parkhall is predominantly accessed by road via the nearby Kilbowie Roundabout from the A82 Great Western Road, which links to the nearby Erskine Bridge and national motorway network in turn. ITEM 7 - APPENDIX 1 Page 16 Page 16
Page 17
FLOOR AREA The premises extend to 182 square metres (GEA) or thereby. RATING/BUSINESS RATES The premises are currently entered in the in the Valuation Roll as follows: Library; £7,400 NAV/RV with effect from 1 April 2023. PLANNING It is recommended that interested parties contact Planning and Building Control at West Dunbartonshire Council (Tel: 0141 951 7930) to discuss any proposals they might have for the site. Email: Planning&BuildingControl@west-dunbarton.gov.uk Development.Management@west-dunbarton.gov.uk TENURE The heritable interest in the property is available for sale. OFFERS We are seeking offers for the benefit of the Councils interest in the property. In the event a Closing Date is set for receipt of offers, it is strongly recommended that parties’ register their interest in writing (see contact information below FURTHER INFORMATION AND VIEWING Parties are asked to register their interest in writing with: Craig Maxwell, Estates Surveyor Asset Management West Dunbartonshire Council Council Offices 16 Church Street Dumbarton G82 1QL Email: craig.maxwell@west-dunbarton.gov.uk Tel: 0141 951 3420 PROPERTY The premises comprise a single storey building of regular configuration, within a self-contained site. The external walls are rendered brick under a pitched & hipped, tile covered roof. Windows are UPVC double glazed. Per enclosed floor layout plan, internally there is a main open plan space with ancillary areas off. Car Parking is available on Hawthorn Street. Page 17 Page 17
Page 18
Drawing Title Scale Job No. Date Drawing No. Drawn Rev. Issue Sheet Job Title Consultancy Services Architectural Quantity Surveying Engineering Clerk of W orks Supply Distribution and Property Chief Officer : Angela Wilson Corporate Asset Management Consultancy Services Council Offices Bridge Street DUMBARTON G82 1NT Tel: 01389 737000 Parkhall Library Hawthorn Street, Parkhall, Clydebank Ground Floor Plan as existing nts A3 Mar 2025 JC xxxx AE(00)001 - Information Ground Floor Plan (not to scale) Page 18 Page 18
Page 19
WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer - Resources Infrastructure, Regeneration & Economic Development Committee: 13 August 2025 ___________________________________________________________________ Subject: Infrastructure, Regeneration & Economic Development Revenue Budgetary Control Report 2025/26 to Period 3 (30 June 2025) 1. Purpose 1.1 This report provides an update on the revenue financial performance to 30 June 2025 of those services under the auspices of the Infrastructure, Regeneration & Economic Development Committee (IRED). 2. Recommendations 2.1 Members are asked to: i) Note the contents of this report showing the revenue budget forecast to overspend against budget by £1.017m (5.97%) at the year-end taking into account that this is subject to change. 3. Background Revenue 3.1 At the meeting of West Dunbartonshire Council on 5 March 2025, Members agreed the revenue estimates for 2025/26. A total net budget of £17.042m was approved for IRED services. 4. Main Issues Revenue Budget 4.1 The summary report at Appendix 1 identifies a projected adverse variance of £1.017m, however, after taking into account £0.030m of earmarked reserves available the underlying adverse variance is £0.987m. Detailed service reports are attached at Appendix 2. 4.2 Of the 13 services monitored 5 are showing either a favourable or nil variance, with 8 services showing an adverse variance. Comments are shown in Appendix 3 when there are projected net annual variances greater than £0.050m and also where the net variance is below £0.050m but there are offsetting variances of over £0.050m within the service. 4.3 Appendix 4 to the report summarises the current position against the saving options agreed by council as part of setting the 2025/26 budget. ITEM 8 Page 19
Page 20
5. People Implications 5.1 There are no people implications. 6. Financial Implications 6.1 Other than the financial position noted above, there are no financial implications of the budgetary control report. Officers are currently reviewing budgets and projections with a view to improving the position by financial year end and progress will be highlighted in future reports to committee. 7. Risk Analysis 7.1 The present variances should be viewed in the knowledge that there are a number of variable factors which could arise between now and 31 March and which could affect the year end results. 8. Equalities Impact Assessment (EIA) 8.1 The report is for noting and therefore no Equalities Impact Assessment was completed for this report. 9 Consultation 9.1 The views of both Finance and Legal services have been requested on this report and both have advised there are neither any issues nor concerns with the proposal. As the report is for noting no further consultation is envisaged. 10. Strategic Assessment 10.1 Proper budgetary control and sound financial practice are cornerstones of good governance and support Council and officers to pursue the five strategic priorities of the Council’s Strategic Plan. This report forms part of the financial governance of the Council. This report is for noting and, therefore, does not directly affect any of the strategic priorities. Laurence Slavin Chief Officer – Resources Date: 21 July 2025 Person to Contact: Jackie Thomson - Business Unit Finance Partner, 16 Church Street, Dumbarton, G81 1QL. e-mail jackie.nicolthomson@west-dunbarton.gov.uk Page 20
Page 21
Appendices: Appendix 1 - Summary Budgetary Position (Revenue) Appendix 2– Detailed Budgetary Position (Revenue) Appendix 3 – Variance Analysis (Revenue) Appendix 4 – Efficiencies & Management Adjustments Background Papers: None Wards Affected: All Page 21
Page 22
WEST DUNBARTONSHIRE COUNCIL REVENUE BUDGETARY CONTROL 2025/26 IRED SUMMARY MONTH END DATE 30 June 2025 Total Budget 2025/26 Spend to Date 2025/26 Forecast Spend 2025/26 Annual RAG Status Net Variance attributable to earmarked reserves spend Underlying Variance excluding earmarked reserves spend £000 £000 £000 £000 % £000 £000 (55) (40) (55) 0 0% 0 0 (117) 223 (1) 116 -99% 0 116 2,473 961 2,728 255 10% 0 255 299 (1) 343 44 15% 0 44 (245) (112) (223) 22 -9% 0 22 (1,059) (109) (961) 98 -9% 0 98 9,810 740 9,936 126 1% 0 126 (2,034) 3,829 (1,662) 373 -18% 24 349 1,227 (352) 1,188 (39) -3% 0 (39) 0 140 0 0 0% 0 0 2,019 534 2,050 31 2% 6 25 0 161 0 (0) 0% 0 0 4,723 1,402 4,715 (8) 0% 0 -8 17,042 7,376 18,059 1,017 5.97% 30 987 Working 4 U Shared Prosperity Fund Roads Services Outdoor Services Burial Grounds Crematorium Waste Services Corporate Assets Economic Development Ground Maintenance & Street Cleaning Total Net Expenditure Depots Transport, Fleet & Maintenance Services Service / Subjective Summary Annual Variance 2025/26 Corporate Asset Maintenance ITEM 8 - APPENDIX 1 Page 22
Page 23
WEST DUNBARTONSHIRE COUNCIL REVENUE BUDGETARY CONTROL 2025/26 IRED COMMITTEE DETAIL PERIOD END DATE 30 June 2025 3 Actual Outturn 2024/25 Total Budget 2025/26 Spend to Date 2025/26 Forecast Spend 2025/26 RAG Status £000 £000 £000 £000 £000 % 18,087 Employee 22,485 4,912 22,536 51 0% 5,028 Property 3,064 438 3,160 96 3% 5,494 Transport and Plant 4,110 754 4,491 381 9% 13,313 Supplies, Services and Admin 11,926 1,729 11,815 (111) -1% 9,503 Payments to Other Bodies 3,989 375 4,023 34 1% 1,670 Other 1,605 380 1,605 0 0% 53,094 Gross Expenditure 47,179 8,588 47,630 451 1% (33,977) Income (30,136) (1,212) (29,571) 565 2% 19,117 Net Expenditure 17,042 7,376 18,059 1,017 6% £000 £000 £000 £000 £000 % 1,735 Employee 1,970 492 1,970 0 0% 26 Property 18 6 26 8 44% 127 Transport and Plant 131 30 121 (10) -8% 1,873 Supplies, Services and Admin 932 469 936 4 0% 0 Payments to Other Bodies 0 0 0 0 0% 113 Other 114 29 114 0 0% 3,874 Gross Expenditure 3,165 1,026 3,167 2 0% (3,885) Income (3,220) (1,066) (3,222) (2) 0% (11) Net Expenditure (55) (40) (55) 0 0% £000 £000 £000 £000 £000 % 2,024 Employee 2,293 492 2,342 49 2% 108 Property 118 1 118 0 0% 1,688 Transport and Plant 1,665 313 1,665 0 0% 821 Supplies, Services and Admin 579 44 579 0 0% 1 Payments to Other Bodies 0 0 0 0 0% 0 Other 0 0 0 0 0% 4,642 Gross Expenditure 4,654 849 4,703 49 1% (4,578) Income (4,771) (626) (4,704) 67 1% 64 Net Expenditure (117) 223 (1) 116 -99% £000 £000 £000 £000 £000 % 2,946 Employee 2,902 586 2,790 (113) -4% 254 Property 261 11 259 (2) -1% 890 Transport and Plant 384 91 655 272 71% 3,104 Supplies, Services and Admin 2,688 324 2,636 (52) -2% 893 Payments to Other Bodies 317 4 317 0 0% 0 Other 0 0 0 0 0% 8,088 Gross Expenditure 6,552 1,016 6,657 105 2% (4,194) Income (4,079) (55) (3,929) 150 4% 3,894 Net Expenditure 2,473 961 2,728 255 10% Roads Services Service Summary Annual Variance 2025/26 All Services Corporate Asset Maintenance Transport, Fleet & Maintenance Services ITEM 8 - APPENDIX 2 Page 23
Page 24
WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2025/26 IRED COMMITTEE DETAIL PERIOD END DATE 30 June 2025 3 Actual Outturn 2024/25 Total Budget 2025/26 Spend to Date 2025/26 Forecast Spend 2025/26 RAG Status Service Summary Annual Variance 2025/26 £000 £000 £000 £000 £000 % 74 Employee 67 17 70 3 5% 179 Property 156 21 151 (5) -4% 0 Transport and Plant 0 0 0 0 0% 144 Supplies, Services and Admin 117 0 144 26 23% 17 Payments to Other Bodies 37 0 37 0 0% 0 Other 0 0 0 0 0% 414 Gross Expenditure 378 37 402 24 6% (117) Income (78) (38) (58) 20 25% 298 Net Expenditure 299 (1) 343 44 15% £000 £000 £000 £000 £000 % 0 Employee 0 0 0 0 0% 29 Property 27 4 27 0 0% 0 Transport and Plant 0 0 0 0 0% 0 Supplies, Services and Admin 0 0 0 0 0% 442 Payments to Other Bodies 486 0 486 0 0% 0 Other 0 0 0 0 0% 471 Gross Expenditure 513 4 513 0 0% (689) Income (758) (116) (736) 22 3% (218) Net Expenditure (245) (112) (223) 22 -9% £000 £000 £000 £000 £000 % 215 Employee 192 52 187 (5) -3% 265 Property 304 52 305 2 1% 0 Transport and Plant 0 0 0 0 0% 21 Supplies, Services and Admin 18 2 18 0 1% 6 Payments to Other Bodies 33 0 33 0 0% 0 Other 0 0 0 0 0% 507 Gross Expenditure 547 106 544 (3) -1% (1,460) Income (1,606) (214) (1,505) 101 6% (952) Net Expenditure (1,059) (109) (961) 98 -9% £000 £000 £000 £000 £000 % 3,583 Employee 3,621 854 3,736 115 3% 200 Property 182 16 196 14 8% 1,504 Transport and Plant 1,294 251 1,405 111 9% 6,503 Supplies, Services and Admin 6,589 782 6,429 (160) -2% 27 Payments to Other Bodies 22 28 28 6 28% 0 Other 0 0 0 0 0% 11,817 Gross Expenditure 11,707 1,933 11,793 86 1% (1,362) Income (1,897) (1,193) (1,857) 40 2% 10,455 Net Expenditure 9,810 740 9,936 126 1% Burial Grounds Waste Services Outdoor Services Crematorium Page 24
Page 25
WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2025/26 IRED COMMITTEE DETAIL PERIOD END DATE 30 June 2025 3 Actual Outturn 2024/25 Total Budget 2025/26 Spend to Date 2025/26 Forecast Spend 2025/26 RAG Status Service Summary Annual Variance 2025/26 £000 £000 £000 £000 £000 % 864 Employee 1,365 278 1,391 26 2% 2,401 Property 866 167 915 49 6% 4 Transport and Plant 27 3 27 0 0% (19) Supplies, Services and Admin 60 7 126 67 112% 65 Payments to Other Bodies 0 0 0 0 0% 0 Other 1,491 345 1,491 0 0% 3,315 Gross Expenditure 3,809 800 3,951 142 4% (5,065) Income (5,843) 3,028 (5,612) 231 4% (1,750) Net Expenditure (2,034) 3,829 (1,662) 373 -18% £000 £000 £000 £000 £000 % 620 Employee 1,137 221 1,096 (42) -4% 489 Property 41 0 42 1 2% 2 Transport and Plant 5 0 7 1 22% 13 Supplies, Services and Admin 112 (0) 113 0 0% 618 Payments to Other Bodies 550 45 550 0 0% 0 Other 0 0 0 0 0% 1,743 Gross Expenditure 1,846 267 1,807 (39) -2% (976) Income (619) (619) (619) 0 0% 767 Net Expenditure 1,227 (352) 1,188 (40) -3% £000 £000 £000 £000 £000 % 0 Employee 0 0 0 0 0% 657 Property 715 140 759 44 6% 0 Transport and Plant 0 0 0 0 0% (1) Supplies, Services and Admin 15 0 15 0 0% 0 Payments to Other Bodies 0 0 0 0 0% 0 Other 0 0 0 0 0% 656 Gross Expenditure 730 140 774 44 6% (656) Income (730) 0 (774) (44) -6% (0) Net Expenditure 0 140 0 0 0% £000 £000 £000 £000 £000 % 2,422 Employee 2,742 555 2,757 15 1% Property 0 0 0 0 0% 11 Transport and Plant 20 1 20 0 2% 50 Supplies, Services and Admin 121 3 124 3 2% 1,766 Payments to Other Bodies 1,463 258 1,495 31 2% 178 Other 0 6 0 0 0% 4,427 Gross Expenditure 4,346 823 4,396 50 1% (2,428) Income (2,327) (289) (2,346) (19) -1% 1,999 Net Expenditure 2,019 534 2,050 31 2% £000 £000 £000 £000 £000 % 634 Employee 616 121 616 0 0% Property 0 0 0 0 0% 2 Transport and Plant 0 1 3 3 0% 26 Supplies, Services and Admin 0 0 0 0 0% 2,149 Payments to Other Bodies 1,079 40 1,076 (3) 0% 0 Other 0 0 0 0 0% 2,811 Gross Expenditure 1,695 161 1,695 0 0% (2,811) Income (1,695) 0 (1,695) 0 0% (0) Net Expenditure 0 161 0 (0) 0% Economic Development Depots Corporate Assets Working 4 U Shared Prosperity Fund Page 25
Page 26
WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2025/26 IRED COMMITTEE DETAIL PERIOD END DATE 30 June 2025 3 Actual Outturn 2024/25 Total Budget 2025/26 Spend to Date 2025/26 Forecast Spend 2025/26 RAG Status Service Summary Annual Variance 2025/26 £000 £000 £000 £000 £000 % 6,003 Employee 5,580 1,243 5,583 3 0% 419 Property 377 20 363 (15) -4% 957 Transport and Plant 584 65 588 4 1% 852 Supplies, Services and Admin 695 98 695 0 0% 19 Payments to Other Bodies 0 0 0 0 0% 718 Other 0 0 0 0 0% 8,968 Gross Expenditure 7,236 1,427 7,228 (8) 0% (10,997) Income (2,513) (25) (2,513) 0 0% (2,029) Net Expenditure 4,723 1,402 4,715 (8) 0% Ground Maintenance & Street Cleaning Page 26
Page 27
WEST DUNBARTONSHIRE COUNCIL REVENUE BUDGETARY CONTROL 2025/26 ANALYSIS FOR VARIANCES OVER £50,000 PERIOD END DATE Transport, Fleet & Maintenance Services (117) (1) 116 -99% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Roads Services 2,473 2,728 255 10% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Crematorium (1,059) (961) 98 -9% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome This service relates to Roads operations, design, structures, street lighting, road safety and school crossing patrols The Service will continue to monitor and review costs and reduce overspends as appropriate. Under-recovery of income is anticipated. This service provides crematorium services within the Council area Income from cremations is anticipated to be £101k less than budgeted mainly due to a new crematorium recently opened in East Dunbartonshire. This budget is uncontrollable and may change throughout the year. The Service will continue to monitor and review income. Under recovery of income anticipated Transport services across WDC Transport Services is operated on behalf of services across the Council. An under recovery on income is anticipated as while the service fully allocates all costs out to appropriate services there is currently a mis-alignment between the expenditure and income budgets. This will need to be corrected in future budgets. None available as cannot recharge out more than the service costs to run. 30 June 2025 Plant hire costs and material costs are anticipated to overspend by £272k.This is mainly due to the level of equipment required to ensure the roads programme is undertaken and also due to inflationary levels. Winter gritting is anticipated to overspend £57k due to costs of salt and quantity required to ensure winter gritting programme is fulfilled. The anticipated £89k overspend in stock is due to a significant increases in bitumen material costs, which have risen by an average of 35% in recent years. Income is anticipated to under recover by £150k which is due to the delay in implementing parking enforcement. The overspend is partially offset by underspends on street lighting (£198k), due to an anticipated reduction in the rates for electricity and employee costs (£113k) due to current levels of vacancies. The remaining £2k is due to small vacancies in the service. Overspend anticipated. ITEM 8 - APPENDIX 3 Page 27
Page 28
WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2025/26 ANALYSIS FOR VARIANCES OVER £50,000 PERIOD END DATE 30 June 2025 Waste Services 9,810 9,936 126 1% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Corporate Assets (2,034) (1,662) 373 -18% Service Description This service provides asset and estate management Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Employee costs are anticipated to overspend by £115k mainly due to turnover not being met. Transport costs are expected to overspend by £111k principally due to internal recharges of £60k and vehicle hire costs of £51k both are which are required to ensure the Service can fully operate. Waste removal Income is expected to under-recover by £100k due to a reduction in the level of waste collection to external customers. This shortfall is partly off-set by additional income from internal recharges and general sales of £60k, resulting in an overall anticipated income under-recovery of income by £40k.The overspend is also partially offset by underspends on supplies of £160k mainly due to anticipated reduction in the costs for tonnage in relation to waste collection. The remaining £20k variance is due to small variances throughout the service. Waste Collection and Refuse disposal services The adverse variance is primarily driven by a £207k under recovery in rental income and an increase in property costs against budget of £49k. There is under recovery from salary recharges to capital (£24k) which relates to a saving that cannot be realised. This will be funded via the smoothing fund earmarked reserve. Supplies and Services show an adverse variance against budget due to a £67k increase in valuation costs. The remaining £26k relates to annual turnover not being achieved. The Service will continue to monitor and review costs and reduce overspends as appropriate. Overspend anticipated. Overspend anticipated. The Service will continue to monitor and review costs and reduce overspends as appropriate. Page 28
Page 29
WEST DUNBARTONSHIRE COUNCIL MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2025/26 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment 26 Electric Vehicle Charging RN13 G Macfarlane 11 11 - complete 27 School crossing patrollers - adhere to best practice RN01 G Macfarlane 25 25 - complete 28 Introduce £60 Garden Waste Charge RN02 G Macfarlane 180 180 - complete 29 Amend roads service activities to support education to statutory level RN04 G Macfarlane 37 37 - complete 30 Reduce the Consultancy Services/Capital Investment Team by 25% RN18 G Macfarlane 15 15 - complete 31 Reduce the roads operations service from 29 FTE to 26 FTE which will reduce resilience in the team RN21 G Macfarlane 60 60 - complete 32 Reduce maintenance costs through replacing 6 under utilised grass pitches with 3 new 4G pitches RN22 G Macfarlane 40 40 - Not complete, planning approval process underway and if approved will issue tender. 33 Structural Patching RN23 G Macfarlane 50 50 - Complete 34 Review compliance with Strategic Opening Model to identify areas where teams or posts can be merged CCF26 G Macfarlane 50 50 - Not currently progressed, reviewing options in climate change 35 Review Allotment charges RN03 G Macfarlane 5 5 - Complete, charges updated April 25 36 Special Uplift Charge RN26 G Macfarlane 22 22 - Complete, charges updated April 25 37 Stopping Saturday burials RN01 G Macfarlane 10 10 - Complete 38 Capitalise Play Park Fitter RN07 G Macfarlane 40 40 - Complete 39 Further replacement of hire vehicles RN09 G Macfarlane 171 171 - Vehicles have been procured and are expected to arrive late Summer 40 Reduce Working4U service by 50% HE02 G Macfarlane 206 206 - complete 41 School Crossing Patrollers -Retain 17 Crossing Patrollers RN17 G Macfarlane 23 23 - Underway, 4 locations still to be resolved 42 Review or remove provision of footway gritting - Cease Footway Gritting RN18 G Macfarlane 68 68 - complete 43 Close or reduce Dalmuir golf course - Close completely RN20 G Macfarlane 184 184 - Partly completed 44 Cease the Care of Gardens scheme RN21 G Macfarlane 143 143 - Complete 45 Review levels of street cleaning - Reduce by 2 staff RN22 G Macfarlane 26 26 - Complete 46 Review of park maintenance RN24 G Macfarlane 60 60 - Complete 47 Remove open space maintenance on non council land RN28 G Macfarlane 20 20 - Complete 48 Review Event Support by Grounds Service RN29 G Macfarlane 15 15 - Complete. Costs will be recharged to event organisers 49 Road Network & Capital Management Reduction RN30 G Macfarlane 50 50 - Part complete, 0.6FTE reduction with further employee reduction being assessed 50 Review Winter Plan RN31 G Macfarlane 55 55 - Complete, Plan approved. 51 Reduce Grass Cutting RN35 G Macfarlane 150 150 - Complete 52 Review Footway Gritting Operational Method RN14 G Macfarlane 60 60 - Complete ITEM 8 - APPENDIX 4 Page 29
Page 30
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2025/26 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment 71 Historical Lease Review RES13 L Slavin 44 44 - Saving anticpated to be achieved 72 Remove one Council officer RES09 L Slavin 8 8 - Saving anticpated to be achieved 75 Reduce number of caretakers RES08 L Slavin 24 - 24 Saving cannot be realised due to full salary recharge 79 Income Generation through Commercialisation RES09 L Slavin 15 15 - Saving anticpated to be achieved 80 Further asset rationalisation SDP04 L Slavin 99 99 - Saving anticpated to be achieved 81 External Consultancy Income SDP09 L Slavin 25 25 - Saving anticpated to be achieved 82 Review of charges for use of offices by external parties RES09 L Slavin 7 7 - Saving anticpated to be achieved 83 Historical lease review RES13 L Slavin 15 15 - Saving anticpated to be achieved 84 Reduce size of Building Services RES15 L Slavin 228 228 - Saving anticpated to be achieved 85 Review Asset Management team RES19 L Slavin 55 55 - Saving anticpated to be achieved TOTAL AGREED SAVINGS OPTIONS & MANAGEMENT ADJUSTMENTS 2,296 2,272 24 Page 30
Page 31
WEST DUNBARTONSHIRE COUNCIL Report by the Chief Officer – Resources Infrastructure, Regeneration & Economic Development Committee: 13 August 2025 _________________________________________________________________ Subject: Infrastructure, Regeneration & Economic Development Capital Budgetary Control Report 2025/26 30 June (Period 3). 1. Purpose 1.1 This report provides an update on the capital financial performance to 30 June 2025 of those services under the auspices of the Infrastructure, Regeneration & Economic Development Committee (IRED). 2. Recommendations 2.1 Committee is asked to: i) Note the current position of the 2025/26 IRED capital budget. ii) Note the additional capital budget of £0.013m in respect of Vale of Leven Cemetery which is subject to formal approval at Council on 27 August 2025, detailed in appendix 2. iii) Note the revised completion dates in respect of 4 projects detailed in appendix 2 to be formally approved at Council on 27 August 2025. iv) Approve the reprofiling of 7 projects in appendix 3 to be formally approved at Council on 27 August 2025 v) Grant delegated authority to Chief Officer Roads & Neighbourhood, in consultation with the Procurement Manager, to award any procurement and contract awards for projects related to Roads – Infrastructure recurring budget using appropriate procurement routes. vi) Grant delegated authority to Chief Officer Roads & Neighbourhood, in consultation with the Procurement Manager, to award any procurement and contract awards for projects related to Strathclyde Partnership for Transport provided the contract costs remain within the approved budget of £0.278m as set out in Appendix 4. 3. Background 3.1 On 5 March 2025 the Council approved the updated General Services Capital Plan for 2025/26 to 2034/35. The three years from 2025/26 to 2027/28 were approved in detail with the remaining years being indicative. The budget agreed under the auspice of IRED Committee was £56.791m for 2025/26 and £209.142m for the project life budget. 4. Main Issues ITEM 9 Page 31
Page 32
4.1 Exhibit 1 sets out the revised capital budget at period 3 subject to Council approving the changes noted in this report when it meets on 27 August 2025. Exhibit 1: Revised Capital Budget as at 30 June 2025. 2025/26 (£m) Project Life (£m) Capital Budget Agreed 5 March 2025 56.791 209.142 Additional budget for Capital agreed at Council 6 March 2024 (Para 4.7) 0.095 0.575 Additional budget for Capital agreed at Council 5 March 2025 (Para 4.7) 0 0.150 Additional budget for Hot Box Vehicles per Management Adjustment RN09 agreed at Council 18 December 2024 (Para 4.7) 0.800 0.800 Revised Capital Budget as at Period 3 57.686 210.667 Reprofiling from 2024/25 4.009 4.009 Reprofiling over project life (Appendix 3) (7.118) 0 Approved Capital Bid – Roads Lining and Signing (Para 4.8) 0.150 0.150 Funding to be returned for Regeneration Capital Grant Funding for Clydebank Activity Centre (Para 4.9) (0.717) (0.717) Additional spend Vale of Leven Cemetery (Para 4.3) 0.013 0.013 Revised Capital Budget as at Period 3 subject to Council approval 54.023 214.122 4.2 Progress against the 2025/26 capital plan is detailed in: Appendix 1 – Project Life Summary by Chief Officer Appendix 2 – Off Track Projects Appendix 3 – Changes to Capital Plan for Noting Appendix 4 – All Approved Projects 4.3 The overall programme summary report at Appendix 1 shows that planned expenditure against the budget is currently off track by £0.013m for the Vale of Leven Cemetery. The additional spend was as a result of more imported soil being required than was originally anticipated at design stage. 4.4 Appendix 2 highlights that: • Project RN16 (Vale of Leven Cemetery) is off track due to an overspend of £0.013m as reported above (Para 4.3). • Project RR 2 (Installation of Solar PV at Clydebank Leisure Centre) is off track due to planning permission and building control requirements. This means that the project end date has been extended by 1 year to 31 March 2027. Page 32
Page 33
• Project RR 3 (Leisure Energy projects – air handling units, upgrade lighting, circulating pumps and draught proofing) is off track due to a revised completion date as the cost submitted through the single tender framework was double the budget allocated. This means there is insufficient budget to deliver the project, the council is not being asked to approve further capital allocation at the current time as officers will first explore alternative delivery approaches to achieve the intended outcomes within existing resource. The completion date for the project has been extended to 31 March 2027 while this is ongoing. • Project RR 7 (Levelling Up Fund) is off track due to the project delivery taking longer than initially expected. Resulting in an updated completion date of 31 December 2026. • Project RR 10 (Clyde Mission Catalyst Fund) is off track due to project development taking longer than expected as timescales of the external partner are outwith our control. The project completion date has been extended by a year to the 31 March 2027. 4.5 Appendix 3 highlights 7 projects where the project expenditure requires to be reprofiled but there is no need for approval of additional budget. 4.6 Appendix 4 shows all projects with approved in year and project life budgets as well anticipated expenditure. It highlights that the 2025/26 budget is £54.010m. Spend as at period 3 is £4.508m (8.34%) of the current forecast spend of £54.023m 4.7 Other changes to the capital plan included in the summarised plan in appendix 4 are: • The Community Sports Facility at Millburn (RES 12) of £0.500m and Holm Park Community Football Academy Accessibility Project (RES 13) of £0.075m have been added onto the Capital Plan. These items were previously omitted from the capital plan as they had been managed through operational arrangements but were approved by Council on the 6th of March 2024. They are now expected to incur expenditure during the 2025/26 financial year and have therefore been incorporated into the capital plan. • It was agreed at the council meeting on the 5th of March 2025 that the cost of living capital fund would contribute £0.150m towards a new football pitch at Faifley Knowes (RES 14). • The purchase of hot box vehicles in line with the Management Adjustment RN09 taken at Council on the 18th of December 2024 (included in RN 5). At the time of approval cost was unknown, this has now been confirmed at £0.800m and can be added to the capital plan. 4.8 Members are asked to note an additional capital budget of £0.150m to fund the signage and road markings to support our decriminalised parking enforcement, this is subject to formal approval at Council on 27 August 2025 Page 33
Page 34
This bid has been reviewed by the Strategic Asset Management Group who recommend that £0.150m is added to the Capital plan to allow the Roads and Neighborhoods team to implement the decriminalised parking enforcement. This project has been included in appendix 4 (RN 30). 4.9 Scottish Government has requested that the grant funding for Clydebank Activity Centre be returned due to the original community groups withdrawing their interest because of external funding issues. Regeneration approached Scottish Government with a proposal for a different local group and a departure from the original proposal but this was unsuccessful. The £0.717m removed from the capital plan at the moment is the unspent budget for this project with £0.040m already outlaid. We are awaiting confirmation from Scottish Government on whether professional fees and other outlays commissioned are required to be returned. Shown on appendix 4 under RR 10. 4.10 This report also asks the Committee to approve any procurement and contract award of projects under the Roads - Infrastructure recurring budget within Roads to be made by the Chief Officer Roads & Neighbourhood, in consultation with the Procurement Manager provided the contract costs remain within the approved budget and the tenders adhere to standard procurement parameters. This is required due to the time constraints required to deliver spend in each financial year. There is a risk should this not be approved that projects will not be able to be carried out in the financial year which will impact on the delivery of the service. 4.11 This report also asks the Committee to approve any procurement and contract award of projects under the Strathclyde Partnership for Transport budget within Roads to be made by the Chief Officer Roads & Neighbourhood, in consultation with the Procurement Manager provided the contract costs remain within the approved budget of £0.278m set out in Appendix 4 and the tenders adhere to standard procurement parameters. This is required due to the time constraints required to deliver spend in the financial year. There is a risk should this not be approved that the project will not be able to be carried out in the financial year. 5. Option Appraisal 5.1 No option appraisal was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial and Procurement Implications 7.1 The report notes the projected in-year financial position for capital budgets. 8. Risk Analysis Page 34
Page 35
8.1 The main risks are as follows: (a) The reported variances should be viewed in the knowledge that there are a number of variable factors which could arise between now and 31 March which could affect the year end results for capital budgets. (b) As a consequence of current market conditions, inflation is at an all-time high and interest rates continue to be volatile. To forecast for the full year costs budget assumptions have been required. These assumptions continue to change regularly and therefore it is likely the projected year end budgetary position will change from that reported. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No assessment of environmental sustainability was required in relation to this report. 11. Consultation 11.1 All services involved in delivering the capital budgets have been consulted in the compilation of this report. 12. Strategic Assessment 12.1 Proper budgetary control and sound financial practice are cornerstones of good governance and support Council and officers to pursue the strategic priorities of the Council’s current Strategic Plan. This report forms part of the financial governance of the Council. ______________ Laurence Slavin Chief Officer – Resources Date: 15 July 2025 Person to Contact: Lynsey Dickson Council Offices, Church Street, Dumbarton E-mail: lynsey.dickson@west-dunbarton.gov.uk Appendices: Appendix 1 - Project Life Summary Appendix 2 - Off Track Projects Appendix 3 - Changes to Capital Plan and Implications Appendix 4 - All Projects Approved Background Papers: General Services Capital Plan Update - Council 5 March 2025 Page 35
Page 36
Wards Affected All Wards Page 36
Page 37
Summary at Period 3 Project Life Budget Project Life Forecast Spend Project Life Variance On Track/Complete Off Track £'000 £'000 £'000 Resources 35,868 35,868 - 7 0 Regulatory and Regeneration 56,905 56,905 - 6 4 Roads and Neighbourhoods 121,336 121,348 13 29 1 Total 214,109 214,121 13 42 5 ITEM 9 - APPENDIX 1 Page 37
Page 38
Projects that are Off Track at Period 3 Service Project Approved Project Life Cost Revised Project Life Cost Project Life Variance Initial Completion Date Revised Completion Date £'000 £'000 £'000 Roads and Neighbourhoods Project - RN 16 Vale of Leven Cemetery 912 925 13 Regulatory & Regeneration Project - RR2 Installation of Solar PV at Clydebank Leisure Centre 57 57 - 31/03/2026 31/03/2027 Regulatory & Regeneration Project - RR3 Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing 226 226 - 31/03/2026 31/03/2027 Regulatory & Regeneration Project - RR7 Levelling Up Fund 10,249 10,249 - 31/03/2026 31/12/2026 Regulatory & Regeneration Project - RR10 Clyde Mission Catalyst Fund 2,000 2,000 - 31/03/2026 31/03/2027 Project Name: Project - RN16 Vale of Leven Cemetery Project Manager: Ian Bain Initial Completion End Date: 31/03/2025 Revised End Date: 31/03/2025 How was this project initially funded: Please Detail any additional funding: Council Capital Funding/Prudential Borrowing n/a Why is the project classified as off track and what has caused the issues identified? What action will be taken to rectify the position? n/a New Completion Date: Prudential Borrowing What are the implications on the actions proposed? Revenue Implications Virement Implications n/a Project Name: Project - RR2 Installation of Solar PV at Clydebank Leisure Centre Project Manager: Elaine Troup Initial Completion End Date: 31/03/2026 Revised End Date: 31/03/2027 How was this project initially funded: Please Detail any additional funding: Council Capital Funding/Prudential Borrowing n/a Why is the project classified as off track and what has caused the issues identified? What action will be taken to rectify the position? n/a New Completion Date: 31/03/2027 n/a What are the implications on the actions proposed? Revenue Implications Virement Implications n/a Additional invoices received. Source of Funding: n/a Project delayed due to planning permission and building control requirements. Source of Funding: n/a ITEM 9 - APPENDIX 2 Page 38
Page 39
Project Name: Project - RR3 Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing Project Manager: Elaine Troup Initial Completion End Date: 31/03/2026 Revised End Date: 31/12/2026 How was this project initially funded: Please Detail any additional funding: Prudential borrowing n/a Why is the project classified as off track and what has caused the issues identified? What action will be taken to rectify the position? New Completion Date: 31/03/2027 n/a What are the implications on the actions proposed? Revenue Implications Virement Implications n/a Project Name: Project - RR7 Levelling Up Fund Project Manager: Elaine Troup Initial Completion End Date: 31/03/2026 Revised End Date: 31/12/2026 How was this project initially funded: Please Detail any additional funding: £2.2m of Council's match funding which will be spent once all LUF funding is exhausted n/a Why is the project classified as off track and what has caused the issues identified? What action will be taken to rectify the position? New Completion Date: 31/12/2026 Prudential Borrowing What are the implications on the actions proposed? Revenue Implications Virement Implications n/a Project Name: Project - RR10 Clyde Mission Catalyst Fund Project Manager: Elaine Troup Initial Completion End Date: 31/03/2026 Revised End Date: 31/03/2027 How was this project initially funded: Please Detail any additional funding: External funding administered by the Council n/a Why is the project classified as off track and what has caused the issues identified? What action will be taken to rectify the position? New Completion Date: 31/03/2027 Scottish Government & Prudential borrowing What are the implications on the actions proposed? Revenue Implications Virement Implications n/a n/a Project delayed - The Air Handling Units replacement was tendered via a single tender framework via procurement -cost submitted was approx. double the budget approved. Further discussions therefore required about how to progress. Source of Funding: n/a Project delivery taking longer than expected Source of Funding: n/a Project development taking longer than expected, timescales of the external partner outwith our control Source of Funding: Page 39
Page 40
Changes to Capital Plan and Implications at P3 Project - RR 2 Initial End Date Revised End Date Reprofiling Current Year 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Installation of Solar PV at Clydebank Leisure Centre 31/03/2026 31/03/2027 (57) 57 0 0 0 0 0 0 0 0 57 Installation of Solar PV at Clydebank Leisure Centre - Revised 0 57 0 0 0 0 0 0 0 57 Explanation Project delayed due to planning permission and building control requirements Project - RR 3 Initial End Date Revised End Date Reprofiling Current Year 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing 31/03/2026 31/03/2027 (226) 226 0 0 0 0 0 0 0 0 226 Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing - Revised 0 226 0 0 0 0 0 0 0 226 Explanation Project delayed - The Air Handling Units replacement was tendered via a single tender framework via procurement -cost submitted was approx. double the budget approved. Further discussions therefore required about how to progress. Project - RR 4 Initial End Date Revised End Date Reprofiling Current Year 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Local Economic Development (1,490) 2,248 2,220 760 500 500 0 0 0 0 6,228 Local Economic Development - Revised 758 2,840 1,300 830 500 0 0 0 0 6,228 Explanation Project delivery taking longer than expected. Project - RR 5 Initial End Date Revised End Date Reprofiling Current Year 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Regeneration Fund (2,145) 2,145 974 705 0 0 0 0 0 0 3,824 Regeneration Fund - Revised 0 2,000 1,824 0 0 0 0 0 0 3,824 Explanation Project - RR 7 Initial End Date Revised End Date Reprofiling Current Year 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Levelling Up Fund (3,173) 10,249 10,249 Levelling Up Fund - Revised 7,076 3,173 10,249 Explanation Project delivery taking longer than expected. Project - RR 10 Initial End Date Revised End Date Reprofiling Current Year 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Clyde Mission Catalyst Fund (702) 1,327 0 0 0 0 0 0 1,327 Clyde Mission Catalyst Fund - Revised 625 702 0 0 0 0 0 1,327 Explanation Project development taking longer than expected, timescales of the external partner outwith our control. Project - RN 26 Initial End Date Revised End Date Reprofiling Current Year 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Exxon City Deal 675 19,910 10,970 4,693 0 0 0 0 0 35,573 Exxon City Deal - Revised 20,585 10,970 4,018 0 0 0 0 0 35,573 Explanation Project development taking longer than expected, timescales of the external partner outwith our control. Project dependant on timescales of external partners, outwith Council's control ITEM 9 - APPENDIX 3 Page 40
Page 41
All Projects Approved at P3 Service Project Completion Date Revised End Date Project Life Budget Spend to 31/03/2025 Spend Projected in Current Year Projected Future Spend Total Projected Spend Project Variance Approved Budget 2025/26 Actual to date 2025/26 Projected Spend In Year Variance £000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 RES 6 Strathleven Place (formerly part of Glencairn House project) 31 March 2026 31 March 2026 1,590 0 1,590 0 1,590 0 1,590 0 1,590 0 RES 7 New Sports Changing Facility Dumbarton West (Old OLSP site) 31 March 2026 31 March 2026 349 9 340 0 349 0 340 0 340 0 RES 8 Building Upgrades and H&S - lifecycle & reactive building upgrades 31 March 2026 31 March 2026 24,704 0 2,536 22,168 24,704 0 2,536 -49 2,536 0 RES 10 Depot Rationalisation 31 March 2027 31 March 2027 8,500 2,335 1,779 4,386 8,500 0 1,779 56 1,779 0 RES 12 Community Sports Facility at Millburn 31 March 2028 31 March 2028 500 0 20 480 500 0 20 0 20 0 RES 13 Holm Park Community Football Academy Accesibility Project 31 March 2026 31 March 2026 75 0 75 0 75 0 75 0 75 0 RES 14 4G Football pitch at Faifley Knowles 31 March 2026 31 March 2026 150 0 0 150 150 0 0 0 0 0 Total Resources 35,868 2,344 6,340 27,184 35,868 0 6,340 7 6,340 0 RR 2 Installation of Solar PV at Clydebank Leisure Centre 31 March 2026 31 March 2027 61 4 0 57 61 0 0 0 0 0 RR 3 Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing31 March 2026 31 March 2027 290 64 0 226 290 0 0 0 0 0 RR 4 Regeneration/Local Economic Development 31 March 2026 31 March 2026 8,228 0 758 7,470 8,228 0 758 21 758 0 RR 5 Regeneration Fund 31 March 2028 31 March 2028 10,931 7,107 0 3,824 10,931 0 0 0 0 0 RR 6 Place Based Investment 31 March 2026 31 March 2026 1,807 1,401 406 0 1,807 0 406 0 406 0 RR 7 Level Up Funding 31 March 2026 31 December 2026 22,100 11,851 7,076 3,173 22,100 0 7,076 1,255 7,076 0 RR 8 Level Up Capacity Funding 31 March 2026 31 March 2026 320 160 160 0 320 0 160 0 160 0 RR 9 District Heating Network Expansion 31 March 2028 31 March 2028 11,104 259 201 10,644 11,104 0 201 12 201 0 RR10 Clyde Mission Catalyst Fund 31 March 2026 31 March 2027 2,000 673 625 702 2,000 0 625 182 625 0 RR11 Securing sites to make safe 31 March 2026 31 March 2026 66 35 30 0 66 0 30 2 30 0 Total Regulatory and Regeneration 56,905 21,553 9,256 26,096 56,905 0 9,256 1,473 9,256 0 RN 1 Infrastructure - Roads 31 March 2026 31 March 2026 23,010 0 2,658 20,352 23,010 0 2,658 19 2,658 0 RN 2 Flood Risk Management 31 March 2026 31 March 2026 2,180 0 685 1,495 2,180 0 685 0 685 0 RN 3 Street lighting and associated electrical infrastructure 31 March 2026 31 March 2026 900 0 100 800 900 0 100 0 100 0 RN 4 Flood Prevention 31 March 2026 31 March 2026 450 257 193 0 450 0 193 10 193 0 RN 5 Vehicle Replacement 31 March 2026 31 March 2026 12,865 0 4,623 8,242 12,865 0 4,623 0 4,623 0 RN 6 Auld Street Clydebank - Bond 31 March 2026 31 March 2026 256 214 42 0 256 0 42 0 42 0 RN 7 River bank erosion repair - Levenhowe 31 March 2026 31 March 2026 0 0 0 0 0 0 0 0 0 0 RN 8 Clydebank Charrette, A814 31 March 2026 31 March 2026 4,303 4,251 52 0 4,303 0 52 11 52 0 RN 9 Roads Plant 31 March 2026 31 March 2026 79 79 0 0 79 0 0 0 0 0 RN 10 A813 Road Improvement Phase 1 31 March 2026 31 March 2026 1,700 1,379 322 0 1,700 0 322 8 322 0 RN 11 Traffic Signal Updates 31 March 2026 31 March 2026 300 286 14 0 300 0 14 0 14 0 RN 12 Gruggies Burn Flood Prevention 31 March 2028 31 March 2028 15,028 987 882 13,160 15,028 0 882 10 882 0 RN 13 River Leven Flood Prevention Scheme 31 March 2026 31 March 2026 801 181 620 0 801 0 620 0 620 0 RN 14 Public non-adopted paths and roads 31 March 2026 31 March 2026 2,341 0 541 1,800 2,341 0 541 29 541 0 RN 15 Cemetery Extension, North Dalnotter 31 March 2026 31 March 2026 264 14 250 0 264 0 250 0 250 0 RN 16 Vale of Leven Cemetery 31 March 2025 31 March 2025 912 912 13 0 925 13 0 13 13 13 RN 17 Allotment Development 31 March 2026 31 March 2026 492 312 180 0 492 0 180 8 180 0 RN 18 Waste Transfer Station 31 March 2026 31 March 2026 1,980 159 1,821 0 1,980 0 1,821 0 1,821 0 RN 19 Play Area Upgrade Programme 31 March 2026 31 March 2026 2,007 594 613 800 2,007 0 613 0 613 0 RN 20 East End Park Resurfacing 31 March 2026 31 March 2026 385 183 202 0 385 0 202 143 202 0 RN 21 Balloch Mountain Bike Track 31 March 2026 31 March 2026 450 7 443 0 450 0 443 0 443 0 RN 22 Pappert 2G Pitch 31 March 2026 31 March 2026 251 8 242 0 251 0 242 0 242 0 RN 23 Kilmaronock Cemetery Extension 31 March 2026 31 March 2026 50 45 5 0 50 0 5 0 5 0 RN 24 Creation of 3 new all weather pitches at Argyll Park, Posties Park and Mountblow playing fields.31 March 2027 31 March 2027 2,250 47 2,203 0 2,250 0 2,203 0 2,203 0 RN 25 Exxon City Deal 31 March 2028 31 March 2028 46,942 11,370 20,585 14,988 46,942 0 20,585 2,750 20,585 0 RN 26 Active Travel 31 March 2028 31 March 2028 636 0 636 0 636 0 636 27 636 0 RN 27 Strathclyde Partnership for Transport - Bus, cycling and walking infrastructure improvements & Park and Rides31 March 2028 31 March 2028 278 0 278 0 278 0 278 0 278 0 RN28 Transport Scotland 24-25 Implementation 20MPH Speed Limits 31 March 2028 31 March 2028 0 0 0 0 0 0 0 0 0 0 RN 29 Review of schools speed Limits 31 March 2028 31 March 2028 75 0 75 0 75 0 75 0 75 0 RN 30 Roads Lining and Signing 31 March 2027 31 March 2027 150 0 150 0 150 0 150 0 150 0 Total Roads and Neighbourhood 121,336 21,285 38,426 61,637 121,348 13 38,414 3,028 38,426 13 Overall Total 214,109 45,182 54,023 114,917 214,121 13 54,010 4,508 54,023 13 Full Project Life In Year ITEM 9 - APPENDIX 4 Page 41