Item 6 - Draft Minutes IRED 05 02 25
West Dunbartonshire Council · 21 May 2025
Back to Infrastructure, Regeneration & Economic Development Committee — 21 May 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT COMMITTEE At a Hybrid Meeting of the Infrastructure, Regeneration and Economic Development Committee held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 5 February 2025 at 10.00 a.m. Present: Provost Karen Murray Conaghan and Councillors David McBride, Lawrence O’Neill, Lauren Oxley, Chris Pollock, Martin Rooney, William Rooney, Gordon Scanlan, Hazel Sorrell, Clare Steel and Sophie Traynor. Attending: Gail Macfarlane, Chief Officer – Roads and Neighbourhood; Laurence Slavin, Chief Officer – Resources; Alan Douglas, Chief Officer – Regulatory and Regeneration (Legal Officer); Michelle Lynn, Asset Manager; Stephen Brooks, Fleet and Working4U Manager; Adrian Gray, Business Partner; and Scott Kelly, Committee Officer. Apology: An apology for absence was intimated on behalf of Councillor John Millar. . Councillor David McBride in the Chair STATEMENT BY CHAIR – AUDIO STREAMING Councillor McBride, Chair, advised that the meeting was being audio streamed and broadcast live to the internet and would be available for playback. DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. RECORDING OF VOTES The Committee agreed that all votes taken during the meeting be carried out by roll call vote to ensure an accurate record. ITEM 6
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OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Infrastructure, Regeneration and Economic Development Committee held on 6 November 2024 were submitted and approved as a correct record. UK SHARED PROSPERITY FUND A report was submitted by the Chief Officer – Roads and Neighbourhood providing an update on the UK Shared Prosperity Fund (UKSPF) project progress and outlining a proposed approach to preparation for the continuation of the activities. After discussion and having heard the Fleet and Working4U Manager in further explanation and in answer to Members’ questions, the Committee agreed:- (1) the recommended approach to continuity of service provision for the one-year extension of the UKSPF, as outlined in section 5 of the report; and (2) the recommended approach for the allocation of funds, as outlined in Table 2 of the report. ROADS ASSET MANAGEMENT PLAN 2025-30 A report was submitted by the Chief Officer – Roads and Neighbourhood providing an update on the Roads Asset Management Plan which reflected the current level of investment and the impacts those investments will have on the overall asset condition. After discussion and having heard the Chief Officer – Roads and Neighbourhood in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to approve the adoption of the Roads Asset Management Plan for 2025-30; and (2) otherwise to note the contents of the report. REVIEW OF SPEED LIMITS AROUND SCHOOLS A report was submitted by the Chief Officer – Roads and Neighbourhood providing an update on the outcomes of the recent review of speed limits around primary schools and advising of the actions recommended, with associated costs.
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After discussion and having heard the Chief Officer – Roads and Neighbourhood, the Chief Officer – Regulatory and Regeneration, and the Chief Officer - Resources in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to note the outcome of the review undertaken of the speed limits around primary schools; (2) to approve the implementation of a Temporary Traffic Regulation Order at Balloch Campus, Alexandria along the A813, as set out in the report, and that this should be monitored and would shape the promotion of a permanent order; (3) to approve the replacement of advisory signage at Dalreoch Primary School, Dumbarton, with permanent 20mph signing and road markings; (4) to approve the upgrade and refresh of road markings and signage at all school locations; and (5) to remit the decision on budget allocation to Council for consideration, it being noted that the total proposed capital expenditure for the projects outlined in paragraphs 4.5 to 4.7 of the report was £75,000 (£18,000 for Option 1 at Balloch Campus, £7,000 for the proposed intervention for Dalreoch Primary School, and £50,000 for the upgrade of signage and lining throughout the school estate). EMPLOYABILITY SERVICE PROVISION UPDATE A report was submitted by the Chief Officer – Roads and Neighbourhood providing an update on the progress for the delivery of employability programmes within the context of ‘No One Left Behind’, the Scottish Government’s approach to employability services. After discussion and having heard the Fleet and Working4U Manager in further explanation and in answer to a Member’s questions, the Committee agreed:- (1) to approve the proposed approach for the delivery of employability services in West Dunbartonshire; and (2) to approve the continuation of a co-commissioned approach incorporating an Employability Grant Programme that will be delivered through the West Dunbartonshire Local Employability Partnership, as outlined in section 5 of the report, it being noted that this would be the primary model for commissioning employability services from external service providers from 2025-2028.
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PURCHASE OF 23 SMALL HYBRID CARS A report was submitted by the Chief Officer – Roads and Neighbourhood advising of the award of the contract for the supply and delivery of 23 Small Petrol Hybrid Self Charging Cars which had been approved by the Chief Officer – Roads and Neighbourhood after consulting with the Convener of the Infrastructure, Regeneration and Economic Development Committee. After discussion and having heard the Fleet and Working4U Manager and the Chief Officer – Roads and Neighbourhood, in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to note that the contract for the supply and delivery of 23 Small Petrol Hybrid Self Charging Cars had been awarded to Toyota GB PLC; (2) to note: (i) that the contract shall be for a period of three years, including warranty, and at a value of £390,854, inclusive of VAT; and (ii) that the estimated commencement date of the contract was 20 January 2025, with an eight week lead time; and (3) to note that the approval had been requested in accordance with Standing Orders 40(c) due to the urgent need to secure delivery this financial year and secure the offered pricing. PURCHASE OF 13.5 TONNE REFUSE COLLECTION VEHICLE A report was submitted by the Chief Officer – Roads and Neighbourhood advising of the award of the contract for the supply and delivery of a 13.5 Tonne Refuse Collection Vehicle which had been approved by the Chief Officer – Roads and Neighbourhood after consulting with the Convener of the Infrastructure, Regeneration and Economic Development Committee. The Committee agreed:- (1) to note that the contract for supply and delivery of a 13.5 Tonne Refuse Collection Vehicle had been awarded to Ciceley Commercials Limited; (2) to note: (i) that the contract would be for a period of three years, including warranty, and at a value of £209,920.58, inclusive of VAT; and (ii) that the estimated commencement date of the contract was 10 January 2025, with a 24 week lead time; and (3) to note that the approval had been requested in accordance with Standing Orders 40(c) due to the urgent need to secure delivery this financial year and secure the offered pricing.
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PURCHASE OF FIVE 18 TONNE MULTI USE VEHICLES A report was submitted by the Chief Officer – Roads and Neighbourhood advising of the award of the contract for the supply and delivery of five 18 Tonne Multi Use Vehicles which had been approved by the Chief Officer – Roads and Neighbourhood after consulting with the Convener of the Infrastructure, Regeneration and Economic Development Committee. The Committee agreed:- (1) to note that the contract for the supply and delivery of five 18 Tonne Multi Use Vehicles had been awarded to Ciceley Commercials Limited; (2) to note: (i) that the contract shall be for a period of three years, including warranty, and at a value of £1,102,072.80 inclusive of VAT; and (ii) that the estimated commencement date of the contract was 10 January 2025, with a 24 week lead time; and (3) to note that the approval had been requested in accordance with Standing Orders 40(c) due to the urgent need to secure delivery this financial year and secure the offered pricing. INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT REVENUE MONITORING REPORT 2024/25 TO PERIOD 7 (31 OCTOBER 2024) A report was submitted by the Chief Officer – Resources providing an update on the revenue financial performance to 31 October 2024 of those services under the auspices of the Infrastructure, Regeneration and Economic Development Committee. The Committee agreed to note the contents of the report which showed the revenue budget forecast to overspend against budget by £2.040m (15.40%) at the year-end. INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT CAPITAL MONITORING REPORT 2024/25 TO PERIOD 7 (31 OCTOBER 2024) A report was submitted by the Chief Officer – Resources providing an update on the capital financial performance to 31 October 2024 of those services under the auspices of the Infrastructure, Regeneration and Economic Development Committee. After discussion and having heard the Asset Manager and the Chief Officer – Resources in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to note the current position of the 2024/25 IRED capital budget;
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(2) to note the revised completion dates detailed in Appendix 3 to the report which had been agreed by Council on 18 December 2024; (3) to note the additional capital budget of £0.133m in respect of Posties Park which had been agreed by Council on 18 December 2024; and (4) to note an in-year variance of £4.284m, which was mainly due to reprofiling (£4.418m). The meeting closed at 10.55 a.m.