Item 11 - Contract Authorisation Supply and Delivery of two wheeled bins
West Dunbartonshire Council · 14 August 2024
Back to Infrastructure, Regeneration & Economic Development Committee — 14 August 2024 and its agenda
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WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer – Roads & Neighbourhood Service IRED Committee: 14 August 2024 ___________________________________________________________________ Subject: Contract Authorisation Report – 2324-46 Supply and Delivery of 2 wheeled bins 1. Purpose 1.1 The purpose of this report is to seek the approval of the Infrastructure, Regeneration & Economic Development Committee to conclude the award of the contract for 2324-46 Supply and Delivery of two wheeled bins. 2. Recommendations 2.1 It is recommended that the Infrastructure, Regeneration & Economic Development Committee: a) Authorise the Chief Officer - Regulatory and Regeneration to conclude on behalf of West Dunbartonshire Council (the Council), the award of the Contract for 2324-46 Supply and Delivery of two wheeled bins to IPL Plastics (UK) Ltd. t/a MGB Plastics Ltd. b) Note that the contract shall be for a period of two years with the option of two x 12 month extension and at a value of £166,392 inclusive of VAT and £138,6660 exclusive of VAT over two years and £332,784 inclusive of VAT and £277,320 exclusive of VAT should the contract be extended. The estimated commencement date of the contract is 01 September 2024. 3. Background 3.1 Waste Services have a requirement to provide, repair or replace waste receptacles (wheelie bins) to properties in the West Dunbartonshire. For example, new build properties or ad hoc replacement to current households when they are damaged or stolen. Waste Services hold stock of Blue, Brown, Grey 140 litre and 240 litre bins then distribute the receptacles when and where they are required. 3.2 The overall budget for the Supply and Delivery of 2 wheeled bins has been approved and included in the wider Waste Services budget as an on-going requirement at full Council March 2024 as part of the annual budget setting process. 3.3 This procurement exercise has been conducted in accordance with the Council’s Standing Orders and Financial Regulations and the Public Procurement Regulations. A Contract Strategy document was also approved on 29 May 2024. ITEM 11
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4. Main Issues 4.1 The Scotland Excel framework for the Supply and Delivery of Recycle and Refuse Containers 07/21 Lot 1 Two Wheeled Bins was identified as the optimum route to market, as the seven suppliers have already gone through the European Single Procurement Document (ESPD) selection process and being listed on the framework this will provide competition in shorter timescales for the Council whereas proceeding with a bespoke contract, open tender would take longer and duplication of effort and resources for tenderers and Council. A further / mini competition in the form of a reverse e-Auction was run. 4.2 An invitation to tender (ITT) e-Auction was published on the Public Contracts Scotland Tender on 05 June 2024 with the e-Auction running on the 13 June 2024 at 10:30am. Four potential bidders noted an interest, with one bidder submitting a response by the deadline on 13 June 2024 at 11:00am. 4.3 The e-Auction scores are as follows: Weighting IPL Plastics (UK) Ltd. t/a MGB Plastics Ltd Quality (25%) 25% 18.5% Quality Sub-Total %: 25% 18.5% Price - £69,330 Price (75%) 75% 75% Price Sub Total %: 75% 75% Total Score 100% 93.5% 4.4 It is recommended that the contract is awarded to IPL Plastics (UK) Ltd t/a MGB Plastics Ltd, of Rotherham, England, who has provided the most economically advantageous tender. The contract shall be for a period of two years with the option of two x 12 month extension and at a value of £166,392 inclusive of VAT and £138,6660 exclusive of VAT over two years and £332,784 inclusive of VAT and £277,320 exclusive of VAT should the contract be extended. The value of the contract is the value of the contract is below the value approved in the budget. 4.5 IPL Plastics (UK) Ltd don’t pay the Scottish Living Wage, but pay above the UK Government’s National Living Wage, as well as providing employees with benefits such as flexible working, they have a policy of no zero hour contracts.
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5. People Implications 5.1 There are no people implications. 6. Financial and Procurement Implications 6.1 The financial costs in respect of this contract will be met from the approved General Revenue budget of Roads and Neighbourhood - Waste Services. 6.2 This procurement exercise was conducted in accordance with the agreed Contract Strategy produced by the Corporate Procurement Unit in close consultation with Waste Services officers and the provisions of Contract Standing Orders, the Financial Regulations and relevant Public Procurement Regulation. 7. Risk Analysis 7.1 IPL Plastics (UK) Ltd has no known links to Serious and Organised Crime which would have significant political and reputational ramifications for the Council. 7.2 Should the IRED Committee decide not to proceed as recommended then this will delay the project, may have financial implications and reputational ramifications. 8. Equalities Impact Assessment (EIA) 8.1 An equalities impact assessment screening was undertaken which determined a full equalities impact assessment was not required. 9. Consultation 9.1 Roads and Neighbourhoods Waste Services, Finance Services and Legal Services have been consulted on the contents of this report. 10. Strategic Assessment 10.1 The Supply and Delivery of 2 wheeled bins will contribute to the delivery of the Council's strategic priorities: Our communities are resilient and thriving; Our environment promotes a greener future. Name: Gail Macfarlane Designation: Chief Officer – Roads and Neighbourhood Date: 31 July 2024 Person to Contact: Alex Grace, Senior Procurement Officer, Corporate Procurement Unit Telephone 01389 737828 Email: alex.grace@west-dunbarton.gov.uk
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Appendices: None. Background Papers: Contract Strategy EIA Screening Wards Affected: All Council Wards.