Item 6 - Draft Minutes IRED 22 05 24
West Dunbartonshire Council · 14 August 2024
Back to Infrastructure, Regeneration & Economic Development Committee — 14 August 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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INFRASTRUCTURE, REGENERATION AND ECONOMIC DEVELOPMENT COMMITTEE At a Hybrid Meeting of the Infrastructure, Regeneration and Economic Development Committee held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 22 May 2024 at 10.00 a.m. Present: Councillors David McBride, Jonathan McColl, Michelle McGinty, John Millar, Lawrence O’Neill, Lauren Oxley, Chris Pollock, Martin Rooney and Sophie Traynor. Attending: Gail Macfarlane, Chief Officer – Roads and Neighbourhood; Laurence Slavin, Chief Officer – Resources; Alan Douglas, Chief Officer – Regulatory and Regeneration; Craig Jardine, Corporate Asset Manager; Michelle Lynn, Assets Coordinator; Gillian McNamara, Economic Development Manager; Liam Greene, Roads and Transportation Manager; Michael McDougall, Manager of Legal Services and Nicola Moorcroft and Lauren Simeon, Committee Officers. Apologies: Apologies for absence were intimated on behalf of Councillors Gordon Scanlan, Hazel Sorrell and Clare Steel. Councillor David McBride in the Chair STATEMENT BY CHAIR – AUDIO STREAMING Councillor David McBride, Chair, advised that the meeting was being audio streamed and broadcast live to the internet and would be available for playback. DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. RECORDING OF VOTES The Committee agreed that all votes taken during the meeting be done by roll call vote to ensure an accurate record. ITEM 6
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OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. MINUTES OF PREVIOUS MEETINGS The Minutes of Meetings of the Infrastructure, Regeneration and Economic Development Committee held on 7 February 2024 (Ordinary) and 21 February 2024 (Special) were submitted and approved as correct records. ROADS AND NEIGHBOURHOOD 2023/24 DELIVERY PLAN YEAR-END REPORT AND ROADS AND NEIGHBOURHOOD 2024/25 DELIVERY PLAN A report was submitted by the Chief Officer – Roads and Neighbourhood setting out the year-end progress of the 2023/24 Delivery Plan and presenting the new Delivery Plan for 2024/25. After discussion and having heard the Chief Officer – Roads and Neighbourhood, the Chief Officer – Resources and the Corporate Asset Manager in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year-end and the new plan for 2024/25. REGULATORY AND REGENERATION DELIVERY PLAN 2023/24 - ECONOMIC DEVELOPMENT YEAR-END PROGRESS & REGULATORY AND REGENERATION DELIVERY PLAN 2024/25 - ECONOMIC DEVELOPMENT A report was submitted by the Chief Officer – Regulatory and Regeneration setting out the year-end progress of the 2023/24 Delivery Plan and presenting the new Delivery Plan for 2024/25 in relation to Economic Development. After discussion and having heard the Chief Officer – Regulatory and Regeneration and the Economic Development Manager, in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year- end and the new Plan for 2024/245. RESOURCES DELIVERY PLAN 2023/24 YEAR-END PROGRESS (ASSET MANAGEMENT) AND RESOURCES DELIVERY PLAN 2024/25 (ASSET MANAGEMENT) A report was submitted by the Chief Officer – Resources providing setting out the year-end progress of the 2023/24 Delivery Plan and presenting the new Delivery Plan for 2024/25 in relation to Asset Management.
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The Chief Officer – Resources explained that the Finance element of the Resources Delivery Plan 2024/25 (Asset Management) had been omitted from the report and that would be updated and included in the Delivery Plan for 2024/25 when presented at future meetings of this Committee. After discussion and having heard the Chief Officer – Resources in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year-end and the new Plan for 2024/245. PROTOCOL FOR ROAD WORKS ON TRAFFIC SENSITIVE ROADS A report was submitted by the Chief Officer – Roads and Neighbourhood providing the procedures and protocols that Officers will follow in regard to management of road works on traffic sensitive roads. After discussion and having heard the Chief Officer – Roads and Neighbourhood the Roads and the Transportation Manager in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to note the duty of the Roads Authority and the responsibilities of those undertaking works on the road network as set out within the report; (2) to approve, with amendments suggested by Members, namely; that clear a explanation as to the extent of the Protocol (roads, public footpaths and verges) and information as to how a member of the public reports non- compliance with the protocol, be included, the protocols set out in the Protocol for the Management and Coordination of Road Works on Traffic Sensitive Roads (Appendix A to the report); and (3) to note that the Roads Authority will engage with all Statutory Undertakers and Stakeholders to make them aware of the requirements set out within the protocol. GLASGOW CITY REGION: ELECTRIC VEHICLE CHARGING INFRASTRUCTURE COLLABORATION A report was submitted by the Chief Officer – Roads and Neighbourhood providing an update on work undertaken to develop a collaborative approach to expanding the public electric vehicle charging infrastructure network, across the eight local authorities of Glasgow City Region and seeking approval for the next steps required to progress towards a commercial delivery arrangement. After discussion and having heard the Roads and Transportation Manager in further explanation and in answer to Members’ questions Councillor McBride moved:- (1) to note the content of the report and the collaborative work undertaken to date;
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(2) to note the content of the West Dunbartonshire Public Electric Vehicle Charging Strategy and Expansion Plan (Appendix 1 to the report) and the forecast number of required charging units and cost of installation; (3) to approve the participation of West Dunbartonshire Council in a collaborative procurement, to engage a commercial partner via a concession type contract, through a partnership with all eight local authorities in Glasgow City Region, to deliver the benefits set out in the report; (4) in principle to enter into an Inter-Authority Agreement among the eight local authorities, and delegate the subsequent nomination of a lead authority for the service delivery period as well as procurement and commercial decisions, relating to the commencement and conclusion of the procurement process to the Chief Officer – Regulatory and Regeneration, in line with the approach set out in the report; (5) that Glasgow City Region Programme Management Office, through Glasgow City Council, will utilise local authorities Electric Vehicle Infrastructure Fund external grant allocations, to engage programme management and expert technical consultancy support, that will assist in taking a Glasgow City Region proposition to market and subsequent appointment of a commercial partner; (6) to note Officers would provide update reports on the progress of the work to Members as required throughout the development of the project; and (7) to note the importance of accessible charging bays and to assess the implication and application of relevant legislation and national guidance when it becomes available. UPDATE TO PARK MANAGEMENT RULES A report was submitted by the Chief Officer – Regulatory and Regeneration seeking approval to consult upon the proposed revised Management Rules for the Administration of Parks and Open Spaces. After discussion and having heard the Manager of Legal Services in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to consider and approve the terms of the proposed Management Rules, incorporating a rule prohibiting the possession of alcohol in a park or open space, further to a failure to comply with request from a Council Officer to remove said alcohol from the park or open space or to dispose of said alcohol; (2) that the authority be delegated to officers to consult upon the terms of the proposed Management Rules and advertise as required in terms of the Civic Government (Scotland) Act 1982 (the 1982 Act);
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(3) that officers specifically to consult with Community Councils, the National Park Authority, Police Scotland, and any other relevant bodies; and (4) thereafter, a report be brought back to a future meeting of this Committee to consider the consultation responses. LEASE OF WEST DUNBARTONSHIRE ACTIVITY CENTRE, 73 ARDOCH CRESCENT, BRUCEHILL, DUMBARTON. A report was submitted by the Chief Officer – Resources seeking approval for the lease of West Dunbartonshire Activity Centre to West Dunbartonshire Gymnastics Club. After discussion and having heard the Assets Co-ordinator in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to approve the lease of West Dunbartonshire Activity Centre for a period of 10 years to West Dunbartonshire Gymnastics Club; (2) to authorise the Chief Officer – Resources to conclude negotiations; and (3) to authorise the Chief Officer – Regulatory and Regeneration to conclude the transaction on such conditions as considered appropriate. SALE OF SITE AT BURROUGHS WAY, VALE OF LEVEN INDUSTRIAL ESTATE, DUMBARTON. A report was submitted by the Chief Officer – Resources seeking approval to dispose of development site at Burroughs Way, Dumbarton (the Site) to Hargreaves Land Ltd. After discussion and having heard the Assets Co-ordinator in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to approve the disposal of the Site to Hargreaves Land Ltd for £500,000 plus VAT; (2) to authorise the Chief Officer – Resources to conclude negotiations; and (3) to authorise the Chief Officer – Regulatory and Regeneration to conclude the transaction on such conditions as considered appropriate.
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SALE OF WDC GROUND LEASE INTER EST AT 578 GLASGOW ROAD, CLYDEBANK G81 1NH A report was submitted by the Chief Officer – Resources seeking approval to dispose of the Council’s ground lease interest at 578 Glasgow Road, Clydebank to Condie Investments Ltd. After discussion and having heard the Assets Co-ordinator in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to approve the sale of the Land to Condie Investments Ltd for the price of £138,000; (2) to authorise the Chief Officer –Resources to conclude negotiations; and (3) to authorise the Chief Officer – Regulatory and Regeneration to conclude the transaction on such conditions as considered appropriate. Councillor Rooney left the meeting at this point in the meeting. DISPOSAL OF LAND BETWEEN 44 - 48 TOWNEND ROAD, DUMBARTON G82 2AN A report was submitted by the Chief Officer – Resources seeking approval to enter into a contract for the disposal of land at 44 - 48 Townend Road Dumbarton to Mr Peter Doherty. After discussion and having heard the Assets Co-ordinator in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to approve the disposal of 44 - 48 Townend Road Dumbarton to Mr Peter Doherty for the price of £25,000; (2) to authorise the Chief Officer – Resources to conclude negotiations; and (3) to authorise the Chief Officer – Regulatory and Regeneration to conclude the transaction on such conditions as considered appropriate. INFRASTRUCUTRE, REGENERATION AND ECONOMIC DEVELOPMENT BUDGETARY CONTROL REPORT 2023/24 TO PERIOD 10 (31 JANUARY 2024) A report was submitted by the Chief Officer – Resources providing an update on the financial performance to 31 January 2024 (Period 10) of those services under the auspices of the Infrastructure, Regeneration and Economic Development Committee (IRED). After discussion and having heard the Chief Officer – Resources in further explanation the Committee agreed:-
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(1) to note the contents of the report which showed the revenue budget forecast to overspend against budget by £1.350m (9.33%) at the year-end taking into account that this is subject to change; (2) to note the net projected annual position in relation to relevant capital projects highlighted a projected variance of £52.110m (42.28%) due to re-profiling; and (3) to note that future meetings of the IRED Committee would be presented with separate revenue and capital budgetary control reports. The meeting closed at 11.48 a.m.