Item 12 - Procurement of the Provision of Furniture for Supported and Temporary Accommodation
West Dunbartonshire Council · 13 May 2026
Back to Housing & Communities Committee — 13 May 2026 and its agenda
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Official Sensitive WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer – Housing Housing and Communities Committee: 13 May 2026 ___________________________________________________________________ Subject: Procurement of the Provision of Furniture for Supported and Temporary Accommodation 1. Purpose 1.1 This report seeks Committee approval to initiate a procurement process for the provision of furniture and household items for the Council’s supported and temporary accommodation. 2. Recommendations 2.1 It is recommended that the Housing and Communities Committee approve the initiation of a procurement process for the provision of furniture for supported and temporary accommodation; and 2.2 Grant delegated authority to Chief Officer Housing, in consultation with the Procurement Manager, to award the procurement for Provision of Furniture for Supported and Temporary Accommodation provided the contract cost is within the approved budget and the tender being in line with normal tender parameters. 3. Background 3.1 The Housing Solutions Service requires the provision of furniture, flooring, and household items when new homes are brought into use and where there is wear and tear in existing accommodation. There are in excess of 250 HRA properties used for the provision of temporary accommodation and Ashton View supported accommodation. 3.2 The existing contract was for a two-year period with two x 12-month extensions. The second extension is in place and expires April 2027. In view of the spend and in compliance with Standing Orders and Financial Regulations, it is necessary and proper to initiate a formal procurement process. 4. Main Issues 4.1 The Housing Solutions Service requires a competent and suitably qualified provider to ensure the furnishing of supported and temporary accommodation is carried out to meet the Council’s requirements. ITEM 12
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Official Sensitive 4.2 The efficient and effective turnaround of temporary accommodation is business critical. Delays can impact on income and the provision of emergency and temporary accommodation to allow the Council to meet its full statutory homeless duties. 4.3 The successful provider will receive a schedule of services outlining the type of provisioning/re-provisioning required for each property. 4.4 In order to ensure compliance with Standing Orders and Financial Regulations and demonstrate best value, the furniture provision requires being subject to a competitive tendering exercise and formal contracts awarded to the most economically advantageous tenderer. 5. People Implications 5.1 There are no people implications as the contract is managed through existing resources. 6. Financial and Procurement Implications 6.1 All procurement activity carried out in excess of £50,000 is subject to a contract strategy. The contract strategy for the procurement of a domestic furniture supplier for homeless accommodation will be produced by the Corporate Procurement Unit, in close consultation with the Housing Solutions Service. The contract strategy shall include but may not be limited to; contract scope, service forward plan, the market, procurement model, and routes – including existing delivery vehicles, roles and responsibilities, risks, issues and opportunities and ongoing contract management. 6.2 This provision of domestic furnishing contract will contribute towards the Council’s strategic priority of supporting the efficient and effective frontline services that improve the everyday lives of residents. Further opportunities to maximise the positive social, economic and environmental impact for the Council through the contract will also be explored e.g. through the use of Social Benefit Clauses 7. Risk Analysis 7.1 Under the current arrangements, there is a risk in terms of rising costs and reduction in service as a consequence of the rising costs, but these will be mitigated by the tendering process and management of the new contract. 8. Equalities Impact Assessment (EIA) 8.1 An Equalities Impact Assessment has been completed for this supply contract. The proposed approach does not involve any negative impacts in terms of Equality Act considerations, including the Procurement Duty of the Public Sector Equality Duty in Scotland, the Fairer Scotland Duty or obtaining
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Official Sensitive Best Value. Where possible the Council will use social benefit clauses, when looking at its procurement 9. Consultation 9.1 Finance, Legal and Procurement have been consulted in relation to the content of this report. 10. Strategic Assessment 10.1 This contract will contribute towards the Council’s strategic priority to ensure that West Dunbartonshire has resilient and thriving communities. Peter Barry Chief Officer, Housing Date: 29th April 2026 Person to Contact: John Kerr – Housing Development and Homelessness Manager, Housing Development and Homelessness Team, Housing, telephone: 07793717981, email: john.kerr@west-dunbarton.gov.uk Joanne Sutherland, Housing Solutions Co-ordinator, Housing Development and Homelessness Team, Housing, email: joanne.sutherland@west- dunbarton.gov.uk Appendices: 1. Equalities Impact Assessment, April 2026 Background Papers: None Wards Affected: All