Item 12 - Appendix 1 - DAR for External Building Fabric Upgrades
West Dunbartonshire Council · 20 August 2025
Back to Housing & Communities Committee — 20 August 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
WEST DUNBARTONSHIRE COUNCIL Delegated Authority Contract Authorisation Report ___________________________________________________________________ Subject: External Building Fabric Upgrades 1. Purpose 1.1 The purpose of this report is to seek approval to conclude the award of the contract for the External Building Fabric Upgrades. 2. Recommendations 2.1 It is recommended that, upon this report being signed by the Chief Officer – Housing and Employability and the Procurement Manager, that the Corporate Procurement Unit officer will request the Chief Officer - Regulatory and Regeneration to: a) Conclude on behalf of West Dunbartonshire Council (the Council), the award of the contract for External Building Fabric Upgrades to Ailsa Building Contractors Ltd; and b) Note that the contract shall be for a period of three years with the option of two x 12 month extensions and at a value of £6,760,019.19 inclusive of VAT over three years and £11,266,698.66 inclusive of VAT over five years. The estimated commencement date of the contract is September 2025. 3. Background 3.1 West Dunbartonshire Council (the Council) is seeking to appoint a suitably qualified contractor who can deliver the works required for External building fabric upgrades and because of the nature of the service or the viability of carrying out the works in house. 3.2 The overall budget for External Building Fabric Upgrades was approved at the Housing and Communities Committee on 7 May 2025. The budget for this specific contract is both Capital and Revenue. 3.3 This procurement exercise has been conducted in accordance with the Council’s Standing Orders and Financial Regulations and the Public Procurement Regulations. A Contract Strategy was also approved on 28 May 2025. 4. Main Issues 4.1 The Contract Strategy identified that the best route to market was by conducting an open procedure which opens the tender to a wider supplier base than the suppliers listed on a collaborative framework. By using this approach, it will encourage a larger / wider contractor base to bid for the project. The service area can also assist with promoting the opportunity locally. This will increase competition and allow for any local SMEs the opportunity to submit a tender response. ITEM 12 - APPENDIX 1
Page 2
4.2 A contract notice was published on the Public Contracts Scotland advertising portal and the Find a Tender Service on 6 June 2025. Thirty Two potential bidders expressed an interest, with eight bidders submitting a response by the deadline on 17 July 2025. 4.3 The eight tender submissions were evaluated by representatives from Housing and Employability and Corporate Procurement Unit against pre-determined selection criteria forming part of the published tender documents which assessed competence, experience, and capacity. Eight tender submissions passed the selection criteria. 4.4 The tender submissions were evaluated against a set of award criteria which was based on Price / Quality ratio of 70% / 30%. The scores relative to the award criteria of each tenderer are as follows: Weighting A.C. Whyte & Co Ltd Ailsa Building Contractors Ltd Everwarm Limited GMG Contractors Ltd Hugh LS McConnell Ltd Quality (30%) Fit for Purpose (9.747%) 7.310% 4.873% 4.873% 4.873% 4.873% Programme and Phasing of Works (3.753%) 2.814% 1.876% 2.814% 2.814% 2.814% Specification (3%) 2.25% 1.5% 2.25% 2.25% 2.25% Contract Service Delivery Team Structure Skills (2.25%) 1.687% 1.125% 1.687% 1.687% 1.687% Responsiveness and Lead Time / On Time Delivery Against Objectives (2.25%) 1.687% 1.687% 1.687% 1.687% 1.687% Pricing (3.75%) 2.814% 1.875% 2.814% 2.814% 2.814% Business Continuity (2.25%) 1.687% 1.687% 1.687% 1.687% 1.687% Social Benefits (1.5%) 1.5% 1.5% 1.5% 1.5% 0.75% Sustainability (0.75%) 0.562% 0.562% 0.562% 0.562% 0.562% Fair Work First (0.75%) 0.562% 0.562% 0.562% 0.562% 0.562% Quality Sub- Total %: (30%) 22.875% 17.25% 20.438% 20.438% 19.688% Price (70%)
Page 3
Weighting Marley Contract Services MP Group UK Ltd Procast Building Contractors Limited Quality (30%) Fit for Purpose (9.747%) 4.873% 7.310% 4.873% Programme and Phasing of Works (3.753%) 1.876% 2.814% 2.814% Specification (3%) 1.5% 2.25% 1.5% Contract Service Delivery Team Structure Skills (2.25%) 1.687% 1.687% 1.687% Responsiveness and Lead Time / On Time Delivery Against Objectives (2.25%) 1.125% 1.687% 1.687% Pricing (3.75%) 2.814% 2.814% 2.814% Business Continuity (2.25%) 1.687% 1.687% 1.687% Social Benefits (1.5%) 0.75% 1.5% 0.75% Sustainability (0.75%) 0.375% 0.562% 0.562% Fair Work First (0.75%) 0.562% 0.562% 0.562% Quality Sub-Total %: (30%) 17.25% 22.875% 18.938% Price (70%) Price Sub Total £ - £3,360,868.63 £2,142,430.60 £2,508,844.83 Price Sub Total % (70%) 39.11% 61.353% 52.393% Total Score 100% 56.36% 84.228% 71.331% Price Sub Total £ - £2,814.782.6 0 £1,877,783.1 1 £2,635,415 .04 £2,432,852.9 6 £2,715,533 .51 Price Sub Total % (70%) 46.698% 70% 49.877% 54.029% 48.405% Total Score 100% 69.573% 87.25% 70.315% 74.467% 68.093%
Page 4
4.5 It is recommended that the contract is awarded to Ailsa Building Contractors Ltd, of Coatbridge. The contract shall be for a period of three years with the option of two x 12 month extensions and at a value of £6,760,019.19 inclusive of VAT over three years and £11,266,698.66 inclusive of VAT over five years. 4.6 Ailsa Building Contractors Ltd has committed to paying all staff as a minimum the real Living Wage (£12.60 per hour) and promotes Fair Working Practices across their organisation. Further, Ailsa Building Contractors Ltd has committed to delivery of the following social benefits as a direct result of delivery of this contract: Recruit member of staff from within the West Dunbartonshire geographical area who has been identified as a Working4U priority group client; Use of West Dunbartonshire based organisations for sub-contracting opportunities; Offer a new registered apprenticeship to a resident of the West Dunbartonshire geographical area, who is aged 16 - 24, ulitising WDC's modern apprenticehip contract for apprenticeship training; Offer a new registered apprenticeship to a resident of the West Dunbartonshire geographical area to a priority Working4U client. The social benefits will be discussed at the implementation meeting with Ailsa Building Contractors Ltd and actions to take these forward will be agreed. 5. People Implications 5.1 There are no people implications. 6. Financial and Procurement Implications 6.1 Financial costs in respect of this Contract will be met from the approved Capital and Revenue budget of Housing and Employability. 6.2 The figures in the recommendations have been provided as inclusive of VAT in line with Scottish Government guidance. As the Council can recover VAT it may be of interest to note that the prices referred to in Paragraph 2.1(b) exclusive of VAT will be £5,633,349.33 over three years and £9,388,915.55 over five years. 6.3 This procurement exercise was conducted in accordance with the agreed Contract Strategy produced by the Corporate Procurement Unit in close consultation with Regulatory and Regeneration officers and the provisions of Contract Standing Orders, the Financial Regulations and relevant Public Procurement Regulation. 7. Risk Analysis 7.1 Ails Building Contractors Ltd has no known links to Serious and Organised Crime which would have significant political and reputational ramifications for the Council.
Page 5
8. Equalities Impact Assessment (EIA) 8.1 An equalities screening was undertaken which identified that a full assessment was required. 9. Consultation 9.1 Housing and Employability, Finance Services and Legal Services have been consulted on the contents of this report. 10. Strategic Assessment The External Building Fabric Upgrades will contribute to the delivery of the Council’s strategic priorities: Our communities are resilient and thriving. Our environment promotes a greener future. Our economy is strong and flourishing. Name: Michelle McKenzie Designation: Senior Procurement Officer Date: 5 August 2025 Authorisation: Delegated Authority Chief Officer: Peter Barry Signature: Date: Procurement Manager: Iain Skene Signature: Date: