Item 12 - Building Services Procurement Provision
West Dunbartonshire Council · 20 August 2025
Back to Housing & Communities Committee — 20 August 2025 and its agenda
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WEST DUNBARTONSHIRE COUNCIL Report by the Chief officer Housing Housing and Communities Committee: 20th August 2025 ______________________________________________________________ Subject: Building Services Procurement Provision update 1. Purpose 1.1 The purpose of this report is to advise Committee of completed tender processes for Building Services. 1.2 To seek Committee approval to allow award of contract by the Chief officer of Housing & Employability to the below named successful bidders. 2. Recommendations 2.1 It is recommended that Members: i. note the contents of this report. ii. approve the contract award to the contractors listed within the table in section 4.2 of this report; and 3. Background 3.1 Good progress has been made in letting necessary contracts to ensure full compliance with Council Standing Orders, Council Financial Regulations and all Procurement Regulation. 3.2 Committee Members are requested to refer to these reports which included information on the services Building Services provides on behalf of the Council, the need to progress tenders that support the section’s deliver of a high quality repairs and maintenance service for the Council’s housing and non-housing properties. 4. Main Issues 4.1 A detailed tender process has been undertaken and multiple bids received on all contracts listed. 4.2 These following contracts will be required to deliver a comprehensive repairs and maintenance service for a period of up to five years from the date of let. They will be of sufficient size, scope and duration to cover the estimated volume of work for the period in question and will be awarded to suitably qualified and competent suppliers and contractors. ITEM 12
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Requirement Total Estimated Annual Value Number of bids received Preferred bidder Provision of External building fabric works (to include Roofing and Wall insulation) £5.5m 8 Ailsa Building contractors Ltd. Provision of Specialist plumbing services £0.5m 3 GKL Plumbing & Heating Ltd. Joint provision of void property cleaning services for housing/homeless £0.5m Procurement works ongoing, no preferred bidder yet. Provision of Television aerials and ancillary equipment £0.25m 5 MRM Solutions LTD. 4.3 All procurement activity carried out by the Council in excess of £50,000 is subject to a contract strategy. The procurement route followed for each of these contracts has been as per the strategy previously noted to the committee. 4.4 This procurement exercise has be conducted in accordance with the Corporate Procurement Unit in close consultation with Building Services officers and the provisions of Contract Standing Orders, the Financial Regulations and relevant Public Procurement Regulations. 5. People Implications 5.1 Procurement processes are complete, further officer time obligations are primarily in relation to operating the contract. 6. Financial Implications 6.1 Costs of the support contracts will be funded by both Capital and Revenue budgets through the Housing Revenue Account, Central Repairs Account and Housing Maintenance Trading Account. 6.2 Costs of contracts listed under 4.2 are included within existing budgets. 7. Risk Analysis 7.1 On-going investment, in-line with business plans, will allow the Council to meet its landlord, health and safety and quality standards obligations whilst providing appropriate asset management.
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8. Equalities Impact Assessment (EIA) 8.1 An Equalities Impact Assessment or screening as appropriate has been carried out. The report does not propose altering any existing policy or pattern of service delivery. 9. Strategic Assessment 9.1 This report contributes to the Council’s Strategic Priorities and in particular towards: i. improving economic growth and employability. ii. improving local housing and environmentally sustainable infrastructure; and iii. improving the wellbeing of communities. 10. Consultation 10.1 Finance and Legal have been consulted regarding the set up of the contracts referred to in this report. 10.2 The Corporate Procurement team have been consulted in the development of this report. They have provided assistance and professional guidance with the administration of the tender exercises. Peter Barry Chief Officer Housing Date: 04 August 2025 ______________________________________________________________ Persons to Contact: Alistair Norris – Contracts Manager, Building services; Cochno Street, Clydebank, Telephone: 01389 738200, e-mail: alistair.norris@west- dunbarton.gov.uk Appendices: 1 - DAR External Works 2 - DAR Plumbing 3 – DAR Digital Maintenance Background Papers: Nil Wards Affected: All