ADDITIONAL DOCUMENT PACK (Additional Agenda and Report) (Bookmarked) ESC 08 03 23
West Dunbartonshire Council · 8 March 2023
Back to Educational Services Committee — 8 March 2023 and its agenda
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Additional Agenda Educational Services Committee Date: Wednesday, 8 March 2023 ___________________________________________________________________ Time: 10:00 ___________________________________________________________________ Format: Hybrid Meeting ___________________________________________________________________ Contact: Scott Kelly, Committee Officer Tel: 01389 737220. Email: scott.kelly@west-dunbarton.gov.uk Dear Member ITEM TO FOLLOW I refer to the agenda for the above Meeting of the Educational Services Committee which was issued on 15 February 2023 and now enclose a copy of the undernoted report which was not available for issue at that time. Yours faithfully PETER HESSETT Chief Executive Note referred to:-/ 14 EDUCATIONAL SERVICES BUDGETARY CONTROL 101 – 118 REPORT TO 31 JANUARY 2023 (PERIOD 10) Submit report by the Chief Officer – Resources providing an update on the financial performance of Education Services to 31 January 2023 (Period 10). Page 99
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Distribution: Councillor Clare Steel (Chair) Councillor Gordon Scanlan Councillor Karen Conaghan Councillor Hazel Sorrell Councillor Gurpreet Singh Johal Mrs Barbara Barnes Councillor Daniel Lennie Ms Kirsty Connolly Councillor David McBride Mr Gavin Corrigan Councillor Jonathan McColl Miss Cara Cusick MSYP Councillor Michelle McGinty Miss Ellen McBride Councillor June McKay Ms Hannah Redford Councillor John Millar (Vice Chair) Ms Julia Strang Councillor Lawrence O’Neill Miss Tian Qi Yu MSYP Councillor Lauren Oxley Vacancy Councillor Martin Rooney All other Councillors for information Chief Education Officer Date of Issue: 2 March 2023 Page 100
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WEST DUNBARTONSHIRE COUNCIL Report by the Chief Officer (Resources) Educational Services Committee: 8 March 2023 ___________________________________________________________________ Subject: Educational Services Budgetary Control Report to 31 January 2023 (Period 10). 1. Purpose 1.1 The purpose of the report is to provide Committee with an update on the financial performance of Educational Services to 31 January 2023 (Period 10). 2. Recommendations 2.1 Committee is asked to: (a) note that the revenue account currently shows a projected annual adverse revenue variance of £1.284m (1.16% of the total budget) which declines to £0.839m (0.76% of the total budget) after application of COVID funds ; and (b) note that the capital account shows a projected in-year favourable variance of £2.110m which is budget being re-profiled to 2023/24. 3. Background Revenue 3.1 At the meeting of West Dunbartonshire Council on 9 March 2022, Members agreed the revenue estimates for 2022/2023, including a total net Educational Services Committee budget of £107.788m. Since then the following budget adjustments have taken place revising the budget to £110.329m. Budget Agreed by Council 9 March 2022 £107.788m Easter Study Support Provision £0.101m Utilities Provision (reallocation from sundry services) £0.397m Mobile and adobe licenses realignment (£0.001m) Education Utilities (Gas & Electricity) Pay Award ISDN Budget savings National Insurance reduction £0.103m £2.340m (£0.059m) (£0.340m) Revised Budget £110.329m ITEM 14 Page 101
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3.2 The current APT&C pay award for staff from 1 April 2022 has been agreed. Any cost beyond the increase assumed in the budget requires to be funded. The teachers’ pay award has yet to be agreed and this report assumes a pay award of 5%.There is a risk that the 2022/23 teachers’ pay award is materially different from the pay offer for the rest of local government. Whilst the Scottish Government have committed additional funds to contribute towards the pay offer to teachers of 6% in 2022/23 and 5.5% in 2023/24 this offer has not been accepted and industrial action continues. Capital 3.3 At the meeting of Council on 22 March 2021 Members also agreed the updated 10 year General Services Capital Plan for 2021/22 to 2030/31. The three years from 2021/22 to 2023/24 have been approved in detail with the remaining seven years from 2024/25 to 2030/31 being indicative at this stage. After adjusting for anticipated slippage from 2021/22 into 2022/23, acceleration of £0.241m, and Free School Meals Expansion funding of £0.495m the budget for 2022/23 is £5.7m. 4. Main Issues Revenue Budget 4.1 The current departmental budgetary position is summarised in Appendix 1, with detailed analysis by service in Appendix 2. 4.2 The overall projected full year variance is £1.284m adverse. Information and all individual variances of over £50,000 are detailed in Appendix 3. 4.3 The uncertainty surrounding the split in residential placements costs between WDC Education and HSCP has now been resolved. At its meeting held on 26 October 2022, Council agreed that the allocation of Residential Care Costs should change from that of a 77.3% HSCP/22.7% Education split to a 72%/28% split in 2022/23 and on a recurring basis. Furthermore, on 21 December 2022, Members agreed that the proportionate share of the 2022/23 budget to support this change, be transferred from West Dunbartonshire Council to the HSCP budget. This has now been captured in the period 10 Budgetary Control Report in the retention of an additional £1.419m within the revised probable outturn for residential placements. 4.4 These period 10 figures do not capture any further reduction in costs arising from the two additional strike days (28th February and 1st March). This, when factored into future budgetary control reports, will reduce the projected overspend by approximately £0.400m to £0.884m. After the application of COVID funds the projected overspend would fall further to £0.439m. Page 102
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Capital 4.5 The overall Educational Services programme summary report at Appendix 5 shows that the expected spend on the project life is anticipated to be equal to the original budget, and there is currently £2.110m reprofiling of current year budget to 2023/24. Appendix 6 highlights 2 projects which will have budget reprofiled into 2023/24 and Appendix 7 highlights all projects at green status, of which none have an in-year variance of over £0.050m. 5. People Implications 5.1 There are no direct people implications. 6. Financial and Procurement Implications 6.1 Other than the financial position noted above and within the appendices, there are no financial or procurement implications of the budgetary control report. 7. Risk Analysis 7.1 The main financial risks to the ongoing financial position relate to unforeseen costs and/or reduced income streams being identified between now and the end of the financial year. This is particularly sensitive with the ongoing , though diminishing, impact of Covid-19. Finance staff are in regular discussion with budget holders to ensure potential issues are identified as early as possible in order to mitigate this risk. 7.2 A more specific uncertainty surrounds the outcome of the teachers’ pay award for 2022/23. The figures in the attached appendices have assumed that the teachers’ pay award replicates that accepted by APT&C staff and the table below shows the consequences of such an award for APT&C and teachers. Cost of pay award 2022/23 £4.446m Pay award assumption already in budget £1.657m Estimated Scottish Govt. Funding £2.340m Shortfall to be funded by WDC £0.449m 8. Equalities Impact Assessment (EIA) 8.1 The report is for noting and therefore, no Equalities Impact Assessment was completed for this report. 9. Consultation 9.1 The views of Education, Finance and Legal services were requested in the preparation of this report and they have advised there are neither any additional issues nor concerns with the proposal. As the report is for noting no further consultation is envisaged. Page 103
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10. Strategic Assessment 10.1 Proper budgetary control and sound financial practice are cornerstones of good governance and support Council and officers to pursue the 5 strategic priorities of the Council’s Strategic Plan. This report forms part of the financial governance of the Council. Laurence Slavin Chief Officer - Resources Date: 28 February 2023 Person to Contact: Joe Reilly - Business Unit Finance Partner (Education), Church St, Dumbarton, G82 1QL, telephone: 01389 737707, e-mail joe.reilly@west-dunbarton.gov.uk Appendices: Appendix 1 - Revenue Budgetary Control 2022/23 - Summary Report Appendix 2 - Revenue Budgetary Control 2022/23 - Service Reports - Appendix 3 - Analysis of Revenue Variances over £50,000 Appendix 4 – Analysis of Revenue Efficiencies Appendix 5 - Capital Programme Summary Appendix 6 – Capital Projects at Red Status Appendix 7 – Capital Projects at Green Status Background Papers: Ledger output – period 10 General Services Revenue Estimates 2022/23 Wards Affected: ,All Page 104
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 1 REVENUE BUDGETARY CONTROL 2022/23REVENUE BUDGETARY CONTROL 2022/23 EDUCATION SUMMARY Total Budget 2022/23 YTD Spend 2022/23 Forecast Spend 2022/23 Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 31,914 25,300 31,025 (889) -3% (889) 31,675 25,179 31,300 (374) -1% (374) 17,290 14,219 19,935 2,645 15% 445 2,200 583 428 573 (10) -2% (10) 627 550 627 0 0% 0 8,864 4,055 8,837 (27) 0% (27) 15,420 14,981 15,536 116 1% 116 Creative Arts 642 470 637 (5) -1% (5) 191 41 191 0 0% 0 854 802 852 (2) 0% (2) 357 267 323 (34) -10% (34) Performance & Improvement 467 281 366 (101) -22% (101) Education Development 1,447 853 1,410 (36) -3% (36) Raising Attainment - Primary 0 0 0 0 0% 0 Raising Attainment - Secondary 0 0 0 0 0% 0 Pupil Equity Fund LAC 0 0 0 0 0% 0 110,329 87,426 111,612 1,284 1.16% 445 839 Central Admin Workforce CPD Total Net Expenditure Psychological Services Sport Development / Active Schools Early Education PPP Curriculum for Excellence 31 January 2023 Specialist Educational Provision Service / Subjective Summary Annual Variance 2022/23 Primary Schools Secondary Schools Page 105
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 EDUCATION DETAIL MONTH END DATE31 January 2023 Total Budget 2022/23 YTD Spend 2022/23 Forecast Spend 2022/23 RAG Status £000 £000 £000 £000 % Employee 91,529 71,852 90,764 (765) -0.01 Property 8,167 6,453 8,315 148 0.02 Transport and Plant 2,495 1,499 2,498 3 0.00 Supplies, Services and Admin 3,038 1,842 3,131 93 0.03 Payments to Other Bodies 22,064 20,900 24,755 2,690 0.12 Other 2,219 4,501 4,658 2,439 1.10 Gross Expenditure 129,513 107,047 134,121 4,608 0.04 Income (19,184) (19,621) (22,509) (3,325) -0.17 Net Expenditure 110,329 87,426 111,612 1,284 0.01 £000 £000 £000 £000 % Employee 27,686 21,854 27,020 (666) -0.02 Property 3,062 2,310 3,098 36 0.01 Transport and Plant 333 295 347 14 0.04 Supplies, Services and Admin 386 255 355 (31) -0.08 Payments to Other Bodies 15 3 15 0 0.00 Other 766 786 788 22 0.03 Gross Expenditure 32,248 25,503 31,623 (625) -0.02 Income (334) (203) (598) (264) -0.79 Net Expenditure 31,914 25,300 31,025 (889) -0.03 £000 £000 £000 £000 % Employee 29,233 22,788 28,569 (664) -0.02 Property 1,173 922 1,208 35 0.03 Transport and Plant 614 566 618 4 0.01 Supplies, Services and Admin 418 202 418 0 0.00 Payments to Other Bodies 472 446 472 (0) 0.00 Other 929 798 941 12 0.01 Gross Expenditure 32,840 25,722 32,226 (613) -0.02 Income (1,165) (543) (926) 239 0.21 Net Expenditure 31,675 25,179 31,300 (374) -0.01 £000 £000 £000 £000 % Employee 12,102 9,643 12,208 106 0.01 Property 145 94 123 (22) -0.15 Transport and Plant 1,391 538 1,382 (9) -0.01 Supplies, Services and Admin 113 81 113 0 0.00 Payments to Other Bodies 3,805 3,868 6,370 2,565 0.67 Other 38 26 38 0 0.00 Gross Expenditure 17,595 14,250 20,235 2,640 0.15 Income (305) (31) (300) 5 0.02 Net Expenditure 17,290 14,219 19,935 2,645 0.15 £000 £000 £000 £000 % Employee 648 499 638 (10) -0.02 Property 0 0 0 0 0.00 Transport and Plant 1 1 2 1 1.00 Supplies, Services and Admin 6 1 6 (0) -0.05 Payments to Other Bodies 0 0 0 0 0.00 Other 0 0 0 0 0.00 Gross Expenditure 656 501 646 (10) -0.01 Income (73) (73) (73) 0 0.00 Net Expenditure 583 428 573 (10) -0.02 Sports Development / Active Schools £000 £000 £000 £000 % Employee 0 0 0 0 0.00 Property 0 0 0 0 0.00 Transport and Plant 0 0 0 0 0.00 Supplies, Services and Admin 0 0 0 0 0.00 Payments to Other Bodies 893 744 893 0 0.00 Other 0 0 0 0 0.00 Gross Expenditure 893 744 893 0 0.00 Income (266) (194) (266) 0 0.00 Net Expenditure 627 550 627 0 0.00 Secondary Schools Service Summary Annual Variance 2022/23 All Services Primary Schools Specialist Educational Provision Psychological Services Page 106
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 EDUCATION DETAIL MONTH END DATE31 January 2023 Total Budget 2022/23 YTD Spend 2022/23 Forecast Spend 2022/23 RAG Status Service Summary Annual Variance 2022/23 £000 £000 £000 £000 % Employee 15,041 11,426 15,112 71 0.00 Property 286 170 286 0 0.00 Transport and Plant 10 4 6 (4) -0.40 Supplies, Services and Admin 1,069 387 1,069 0 0.00 Payments to Other Bodies 3,218 2,491 3,229 11 0.00 Other 0 0 0 0 0.00 Gross Expenditure 19,624 14,478 19,702 78 0.00 Income (10,760) (10,423) (10,865) (105) -0.01 Net Expenditure 8,864 4,055 8,837 (27) 0.00 £000 £000 £000 £000 % Employee 0 0 0 0 0.00 Property 3,486 2,945 3,585 99 0.03 Transport and Plant 0 0 0 0 0.00 Supplies, Services and Admin 0 0 0 0 0.00 Payments to Other Bodies 12,692 12,794 12,709 17 0.00 Other 0 0 0 0 0.00 Gross Expenditure 16,178 15,739 16,294 116 0.01 Income (758) (758) (758) 0 0.00 Net Expenditure 15,420 14,981 15,536 116 0.01 £000 £000 £000 £000 % Employee 0 0 0 0 0.00 Property 0 0 0 0 0.00 Transport and Plant 0 0 0 0 0.00 Supplies, Services and Admin 171 41 171 0 0.00 Payments to Other Bodies 20 0 20 0 0.00 Other 0 0 0 0 0.00 Gross Expenditure 191 41 191 0 0.00 Income 0 0 0 0 0.00 Net Expenditure 191 41 191 0 0.00 £000 £000 £000 £000 % Employee 117 447 486 369 3.15 Property 8 6 8 0 0.00 Transport and Plant 0 4 4 4 0.00 Supplies, Services and Admin 53 78 91 38 0.72 Payments to Other Bodies 248 348 441 193 0.78 Other 486 2,891 2,891 2,405 4.95 Gross Expenditure 912 3,774 3,921 3,009 3.30 Income (58) (2,972) (3,069) (3,011) -51.91 Net Expenditure 854 802 852 (2) 0.00 £000 £000 £000 £000 % Employee 321 224 278 (43) -0.13 Property 0 0 0 0 0.00 Transport and Plant 1 0 0 (1) -1.00 Supplies, Services and Admin 22 32 32 10 0.45 Payments to Other Bodies 13 11 13 0 0.00 Other 0 0 0 0 0.00 Gross Expenditure 357 267 323 (34) -0.10 Income 0 0 0 0 0.00 Net Expenditure 357 267 323 (34) -0.10 £000 £000 £000 £000 % Employee 515 312 402 (114) -0.22 Property 0 0 0 0 0.00 Transport and Plant 2 0 0 (2) -1.00 Supplies, Services and Admin 0 0 0 0 0.00 Payments to Other Bodies 0 0 0 0 0.00 Other 0 0 0 0 0.00 Gross Expenditure 518 312 402 (116) -0.22 Income (51) (31) (36) 15 0.29 Net Expenditure 467 281 366 (101) -0.22 Curriculum for Excellence Central Admin PPP Workforce CPD Early Education Performance & Improvement Page 107
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 EDUCATION DETAIL MONTH END DATE31 January 2023 Total Budget 2022/23 YTD Spend 2022/23 Forecast Spend 2022/23 RAG Status Service Summary Annual Variance 2022/23 £000 £000 £000 £000 % Employee 987 887 1,208 221 0.22 Property 0 0 0 0 0.00 Transport and Plant 124 75 123 (1) -0.01 Supplies, Services and Admin 21 32 88 67 3.19 Payments to Other Bodies 472 130 347 (125) -0.26 Other 0 0 0 0 0.00 Gross Expenditure 1,605 1,124 1,767 162 0.10 Income (158) (271) (357) (199) -1.26 Net Expenditure 1,447 853 1,410 (36) -0.03 £000 £000 £000 £000 % Employee 817 566 817 0 0.00 Property 0 0 0 0 0.00 Transport and Plant 0 0 0 0 0.00 Supplies, Services and Admin 89 89 89 0 0.00 Payments to Other Bodies 5 5 5 0 0.00 Other 0 0 0 0 0.00 Gross Expenditure 911 660 911 0 0.00 Income (911) (660) (911) 0 0.00 Net Expenditure 0 0 0 0 0.00 £000 £000 £000 £000 % Employee 675 563 675 0 0.00 Property 0 0 0 0 0.00 Transport and Plant 0 1 0 0 0.00 Supplies, Services and Admin 3 3 3 0 0.00 Payments to Other Bodies 157 0 157 0 0.00 Other 0 0 0 0 0.00 Gross Expenditure 835 567 835 0 0.00 Income (835) (567) (835) 0 0.00 Net Expenditure 0 0 0 0 0.00 £000 £000 £000 £000 % Employee 2,641 2,074 2,641 0 0.00 Property 7 6 7 0 0.00 Transport and Plant 15 14 15 0 0.00 Supplies, Services and Admin 664 635 664 0 0.00 Payments to Other Bodies 54 52 54 0 0.00 Other 0 0 0 0 0.00 Gross Expenditure 3,381 2,781 3,381 0 0.00 Income (3,381) (2,781) (3,381) 0 0.00 Net Expenditure 0 0 0 0 0.00 £000 £000 £000 £000 % Employee 744 569 709 (35) -0.05 Property 0 0 0 0 0.00 Transport and Plant 4 1 1 (3) -0.75 Supplies, Services and Admin 23 6 32 9 0.39 Payments to Other Bodies 0 8 29 29 0.00 Other 0 0 0 0 0.00 Gross Expenditure 771 584 771 0 0.00 Income (129) (114) (134) (5) -0.04 Net Expenditure 642 470 637 (5) -0.01 Raising Attainment - Primary Raising Attainment - Secondary Pupil Equity Fund Education Development Creative Services Page 108
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Annual Spend Variance RAG Status £000 £000 £000 % Primary Schools (Laura Mason) 31,914 31,025 (889) -3% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Secondary Schools (Laura Mason) 31,675 31,300 (374) -1% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome 31 January 2023 Budget Details Variance Analysis This service area includes all Primary Schools. The budget was set before the delay to free school meal expansion was confirmed. As primaries 6 & 7 will now not be covered by universal free school meal provision from August 2022 income from school meals will be significantly above the budgeted target income (£225k). This offsets the reduction in school lets income (£15k) . There is also a favourable variance (£665k) against employee costs as the budget was set higher than expenditure would suggest and reduced expenditure from 3 days strike action has been recognised None necessary Favourable variance anticipated This service area includes all Secondary Schools. Income from sale of school meals is currently projected to be less than budgeted (£177k) while income from lets is also lower than expected (£104k). There is a favourable variance against employee costs caused in part by reduced expenditure from 3 days strike action. None necessary Favourable variance anticipated Page 109
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Annual Spend Variance RAG Status £000 £000 £000 % 31 January 2023 Budget Details Variance Analysis Additional Support Needs (Claire Cusick) 17,290 19,935 2,645 15% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome PPP (Laura Mason) 15,420 15,536 116 1% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome This service area covers all ASN Services. The adverse variance within employee costs (£107k) is due to a combination of turnover targets not being achieved , a greater than expected pay award and greater staffing as part of our efforts to minimise external placements , all reduced partly by reduced expenditure from 3 days strike action. Payments to Other Bodies adverse variance is primarily due to Council's decision regarding the division of residential costs between WDC and HSCP exacerbated by the ongoing high demands on the Residential Placements Budget (£2.367m) - the number of residential placements is 6% higher (about 2 placements) than the average for 2021/22. Day placements are also over budget (£199k) as placements are on average about 6 greater than last year. The requirement for Residential Placements is demand-led and decisions are taken jointly with HSCP following an assessment of the best option for all concerned. However, the actual usage throughout the year will be reviewed regularly to identify where there is scope to reduce the number of placements. adverse variance anticipated This service area includes Vale of Leven, Clydebank High and St Peter the Apostle High Schools and St Eunan's Primary School. The costs charged to this service are Property costs and the Unitary charge. There is an overspend because of the increased pressure over the year on gas costs (£57k) ,contract cleaning costs (£41k) and possible payments to BAM for banked hours/change notices (£16k). None possible An overspend is anticipated Page 110
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Annual Spend Variance RAG Status £000 £000 £000 % 31 January 2023 Budget Details Variance Analysis Performance & Improvement (Andrew Brown) 467 366 (101) -22% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome This service covers the monitoring of policies and improvement on curriculum within Education. The reason for the favourable variance is the number of vacancies throughout the year none necessary A favourable variance is anticipated Page 111
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WEST DUNBARTONSHIRE COUNCIL MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2022/23 APPENDIX 4 Efficiency reference Efficiency Detail budgeted Amount £ Projection of Total Saved £ Projection of Total Not Saved £ Comment Reduce Teacher costs - 0.6 Consortium Secondary Schools 35,467 35,467 - 35,467 35,467 - Page 112
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 GENERAL SERVICES CAPITAL PROGRAMME - EDUCATION OVERALL PROGRAMME SUMMARY MONTH END DATE PERIOD 10 Spend to Date Spend to Date £000 £000 Red 2 25% 1,296 4% 2 25% 564 31% Amber 0 0% 0 0% 0 0% 0 0% Green 6 75% 30,330 96% 6 75% 1,270 69% 8 100% 31,626 100% 8 100% 1,834 100% Budget Spend to Date Forecast Spend Forecast Variance Budget Spend to Date Forecast Spend Forecast Variance Slippage Over/ (Under) £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 PL CY 30,200 1,296 30,200 (0) 2,910 564 800 (2,110) (2,110) 0 0% -73% 0 0 0 0 0 0 0 0 0 0 #DIV/0! #DIV/0! 36,677 30,330 36,750 74 2,790 1,270 2,790 0 0 0 0% 0% 66,877 31,626 66,950 74 5,700 1,834 3,590 (2,110) (2,110) 0 Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time 31 January 2023 Project Status Analysis Project Life Status Analysis Current Year Project Status Analysis Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Red Projects are forecast to be overspent and/or experience material delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green TOTAL EXPENDITURE Project Life Financials Current Year Financials Red Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time TOTAL EXPENDITURE Projects are forecast to be overspent and/or significant delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green Page 113
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 10 Budget Forecast Spend £000 £000 % £000 £000 % Project Life Financials 29,450 659 2% 29,450 (0) 0% Current Year Financials 2,797 563 20% 800 (1,997) -71% Project Description Project Manager Sharon Jump/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-26 31-Mar-26 Project Life Financials 750 638 85% 750 0 0% Current Year Financials 113 1 1% 0 (113) -100% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 Project delivered on budget. None available at this time. Anticipated Outcome Delivery of the project will be on time. Choices Programme - to assist young people who require additional support Bringing together Central Support Services which will include relocation Planned End Forecast End Date Main Issues / Reason for Variance A new contractor has been appointed and looking at the programme of works. Mitigating Action None available at this time. Anticipated Outcome Mitigating Action 31 January 2023 Budget Details Project Life Financials Spend to Date Variance Schools Estate Improvement Plan - next Phase - Faifley Campus Improvement of Schools Estate. Planned End Forecast End Date Main Issues / Reason for Variance The next phase of the Schools Estate Improvement Plan involves the development of a new Campus provision in the Faifley area. WDC has been successful in securing funding from the Scottish Government Learning Estate Improvement Programme. SFT confirmed the indicative funding allocation for this project at £18.416m on the 4 May 2021, this will be received as a revenue stream over the 25 years of the Scottish Government financial support (subject to the Council adhering to the funding criteria). Site Options Appraisal has taken place and Members approved the recommendation to proceed with the new Faifley Campus on the St Joseph's site at Education Committee on 9th June 2021. The design team and main contractor have been appointed and the next phase will see the design development for the new Campus taking place. The statutory consultation process was launched in September 2021 and a report was brought back to the Educational Services committee in March 2022 concluding the process. RIBA Stage 2 Design development slightly behind programme but this will not have an impact on the overall Phase 1 completion date for the project. Page 114
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 10 Budget Forecast Spend £000 £000 % £000 £000 % Project Life Financials 1,110 244 22% 1,110 (0) 0% Current Year Financials 441 56 13% 441 0 0% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-29 31-Mar-29 Project Life Financials 376 335 89% 376 (0) 0% Current Year Financials 41 0 0% 41 0 0% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 Main Issues / Reason for Variance Additional devices have been ordered to increase the ratio of devices to pupils as part of a commitment towards a 1:1 device ratio. The project is on track to be fully spent in 2022/2023. Mitigating Action None required at this time. Anticipated Outcome Increase the Chromebook ratio for most disadvantaged children. Planned End Forecast End Date Purchase of AV Equipment for Education. Planned End Forecast End Date Main Issues / Reason for Variance Although there is re-profiling of budget caused mainly by the academic year starting several months after the financial year the project is still on track to be completed by the planned end date. Mitigating Action None available at this time. Anticipated Outcome Purchase of AV Equipment for Education. Digital Inclusion Increase the ratio of chrome book devices for most disadvantaged children AV Equipment - Education 31 January 2023 Budget Details Project Life Financials Spend to Date Variance Page 115
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 10 Budget Forecast Spend £000 £000 % £000 £000 % 31 January 2023 Budget Details Project Life Financials Spend to Date Variance Project Life Financials 20,241 15,280 75% 20,241 0 0% Current Year Financials 1,005 464 46% 1,005 0 0% Project Description Project Manager Sharon Jump/ Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 Mitigating Action None required Anticipated Outcome Project delivered within budget and to the revised programme, following COVID-19. Renton Campus: The overall construction is programmed to complete by 25 July 2022. (Previously April 2022 but re-programmed due to 13 week COVID-19 site closure). Phase 1 of the project was handed over on Monday 18 October 2021, with pupils returning to the new school campus on Wednesday 20 October 2021. Phase 2 on schedule to be handed over 25th July 2022. There is an acceleration of spend due to part retention being paid 2022/2023. St Mary's: anticipated commencement of MUGA is September 2022 which means new build kitchen will slip to June 2023. Pitch onsite September and dining hall will be July 2023 as cannot be onsite at the same time as pitch works. Additional ASN Provision: temporary accommodation for Choices will be in place by September and plans for rebuild extension ongoing. Additional scoping in respect of vacant space at Choices and former Riverside ELC ongoing. Skills School: scoping ongoing. Balloch Campus, Lomond Base, artificial grass installation is complete. Schools Estate Improvement Plan Improvement of Schools Estate. Planned End Forecast End Date Main Issues / Reason for Variance Page 116
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 10 Budget Forecast Spend £000 £000 % £000 £000 % 31 January 2023 Budget Details Project Life Financials Spend to Date Variance Project Life Financials 694 472 68% 694 0 0% Current Year Financials 504 283 56% 504 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 5,508 5,508 100% 5,508 (0) 0% Current Year Financials 3 3 98% 3 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-22 30-Apr-22 Project delivered on time and within budget Anticipated Outcome Project delivered within amended timescales. Schools Estate Refurbishment Plan Completion of condition surveys has been carried out to identify works Planned End Forecast End Date Main Issues / Reason for Variance Project complete and await final charges. Mitigating Action None required. Anticipated Outcome None available at this time. Free School Meals Provision of Capital Funding from Scottish Government to implement free Planned End Date Forecast End Date Main Issues / Reason for Variance Project is complete other than snagging works which can only be completed when school is closed however project end date is still on target. Additional budget required in relation to electrical phasing which was unknown at the time of project inception. Mitigating Action Page 117
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 10 Budget Forecast Spend £000 £000 % £000 £000 % 31 January 2023 Budget Details Project Life Financials Spend to Date Variance Project Life Financials 8,748 8,490 97% 8,822 74 1% Current Year Financials 795 464 58% 795 (0) 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 Mitigating Action None required at this time. Anticipated Outcome The project will be completed to deliver the requirements of the Early Years expansion plans. Early Years Early Learning and Childcare Funding Early learning and childcare funding awarded to West Dunbartonshire Planned End Forecast End Date Main Issues / Reason for Variance Works progressing and budget spend anticipated in 2022/2023. Page 118