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West Dunbartonshire Council · 15 March 2023
Back to Dumbarton Trust Committee — 15 March 2023 and its agenda

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Agenda
Dumbarton Trust Committee
Date: Wednesday, 15 March 2023
Time: 13:00
Venue: Brock Training Room, Council Offices, 16 Church Street, Dumbarton,
G82 1QL 
Contact:   Ashley MacIntyre, Committee Officer
ashley.macintyre@west-dunbarton.gov.uk
Dear Member
Please attend a meeting of the Dumbarton Trust Committee as detailed above.
The business is shown on the attached agenda.
Yours faithfully
PETER HESSETT
Chief Executive
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Distribution:- 
Councillor Gurpreet Singh Johal (Chair) 
Councillor Karen Conaghan
Councillor David McBride
Councillor Chris Pollock 
All other Elected Members for information 
Chief Executive
Chief Officer - Resources 
Date of Issue:  9 March 2023 
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DUMBARTON TRUST COMMITTEE
WEDNESDAY, 15 MARCH 2023
AGENDA
1 APOLOGIES
2 DECLARATIONS OF INTEREST
Members are invited to declare if they have an interest in any of the items of
business on this agenda and the reasons for such declarations.
3 MINUTES OF PREVIOUS MEETING 5 - 6
Submit for approval as a correct record, the Minutes of Meeting of the
Dumbarton Trust Committee held on 18 January 2023.
4 GRANT APPLICATIONS 7 - 11
Submit report by the Chief Officer – Resources providing information on a
grant application to the Dumbarton Trust Fund and making a recommendation
for consideration.
5 DEPLETION OF FUND – PROPOSED CLOSURE 13 - 15
Submit report by the Chief Officer – Resources providing information on the
remaining balance in the Dumbarton Trust Fund and recommending closure
of the fund with the remaining balance being distributed to Older People
groups in the Dumbarton Area.
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DUMBARTON TRUST COMMITTEE
At a Meeting of the Dumbarton Trust Committee held by Zoom Video Conference on
Wednesday, 18 January 2023 at 3.00 p.m.
Present: Councillors Karen Conaghan, Gurpreet Singh Johal, David
McBride and Chris Pollock.
Attending: Adrian Gray, Business Unit Finance Partner (Corporate
Functions); Nigel Ettles, Principal Solicitor and Ashley MacIntyre,
Committee Officer.
DECLARATIONS OF INTEREST
It was noted that there were no declarations of interest in any of the items of
business on the agenda.
RECORDING OF VOTES
The Committee agreed that all votes taken during the meeting be done by roll call
vote to ensure an accurate record.
APPOINTMENT OF CHAIR
In terms of the Standing Orders, Councillor McBride seconded by Councillor
Conaghan moved that Councillor Singh Johal be appointed Convener to the
Committee, thereafter Councillor Singh Johal assumed the Chair.
Councillor Gurpreet Singh Johal in the Chair
GRANT APPLICATIONS
A report was submitted by the Chief Officer – Resources providing information on a
grant application to the Dumbarton Trust Fund and making a recommendation for
consideration.
After discussion and having heard the Business Unit Finance Partner (Corporate
Functions) in further explanation of the report and in answer to Members’ questions,
the Committee agreed:-
ITEM 3
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(1) that consideration of the grant application be continued to a future meeting of
the Committee; and
(2) to note that the Business Unit Finance Partner (Corporate Functions) would
contact the applicant providing an update from the meeting.
DEPLETION OF FUND – PROPOSED CLOSURE
A report was submitted by the Chief Officer – Resources providing information on
the remaining balance in the Dumbarton Trust Fund and recommending closure of
the fund with the remaining balance being distributed to Older People groups in the
Dumbarton Area. 
After discussion and having heard the Business Unit Finance Partner (Corporate
Functions) in further explanation of the report, the Committee agreed that in view of
the previous item of business having been continued to a future meeting of the
Committee, consideration of this item be continued to the same future meeting.
The meeting closed at 3.17 p.m.
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WEST DUNBARTONSHIRE COUNCIL
Report by Chief Officer - Resources
Dumbarton Trust Fund Committee: 15 March 2023
_______________________________________________________________
Subject: Grant Applications
1. Purpose
1.1 The purpose of this report is to provide updated information on a grant
application to the Dumbarton Trust Fund and to make an officer
recommendation for Members consideration.
2. Recommendations
2.1 It is recommended that Committee agrees the officer recommendation to
award £3,822.96 requested in the grant application from Friends of
Levengrove Park for the reasons provided within Appendix 1.
3. Background
3.1 The Trust Deed states that the purpose of the Dumbarton Trust Fund is for is for
the benefit of the people of Dumbarton, to assist and relieve those in need by
reason of age.
3.2 Dumbarton Trust Fund grants are administered by the West Dunbartonshire
Council and are reported to the fund as and when applications are received.
3.3 Per the draft Financial Statements, the value of fund as at 31 March 2022 was
£4,947.22. Since 31 March 2022 no grants have been awarded, therefore
£4,947.22 remains available for distribution 
4. Main Issues
Grant Applications
4.1 One application for grant funding has been received.  Members should
note that an amount of £3,822.96 is being recommended with full details
being provided in the attached Appendix.
4.2 At a meeting held on 18th January 2023 after considering the grant
application from Friends of Levengrove Park members decided to delay a
ITEM 4
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decision on awarding the grant until an update was available on the
progress of the project since the committee awarded a previous grant to
the same organisation on 22 October 2021.
4.3 The organisation has now advised the following update: The storage
container and the trishaws were both ordered on 3rd February 2023. The
trishaws are currently being held by Cycling Without Age Scotland while
the storage container is delivered and installed. The lead in time for a
storage container is 9 weeks, so this should be in place by mid-April.
4.2 Members will note the reasons provided by officers in relation to the
recommendations of award and will need to ensure that when making
Trust awards that these are made in line with the aims and purposes of
the Trust Fund.
5. Option Appraisal
5.1 No option appraisal consideration was required for this report.
6. People Implications
6.1 There are no people implications.
7. Financial Implications
7.1 It is recommended that £3,822.96 grant is awarded from the Dumbarton
Trust Fund.
7.2 Members should note that in awarding this grant the remaining funds
available would be £1,124.26
8. Risk Analysis
8.1 The Committee must consider financial and reputational risks when
considering grant applications. Members must ensure funds awarded are
for the purposes of the Trust Fund.
9. Equalities Impact Assessment (EIA)
9.1 No equalities impact assessment was required in relation to this report.
10. Environmental Sustainability
10.1 No environmental sustainability issues require to be raised in connection
with this report.
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11. Consultation
11.1 All organisations are consulted regarding recommendations of grant prior
to the report being submitted to committee.
_______________
Laurence Slavin
Chief Officer, Resources
Date:  09 March 2023
Person to Contact: Adrian Gray, Business Unit Finance Partner,
Corporate Functions
Telephone: (01389) 737838
E-mail: adrian.gray@west-dunbarton.gov.uk
Appendices: Appendix 1: Detail of applications for assessment
Background Papers: Grant Application Forms. 
Wards Affected: Ward 4
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Appendix 1
Dumbarton Trust Fund
for consideration 18 January 2023
(2022/23)
Organisation Purpose of
organisation
Grant requested Purpose of grant Comments
Friends of
Levengrove
Park
To work in
partnership
with WDC and
the Health &
Social Care
partnership in
delivering
activities and
events both
indoors and
outdoors in our
Park to
improve the
health and
wellbeing of
people of all
ages and
abilities in our
community.
£3,822.96 This is an addition to the previously
approved Cycling Without Age project
(see below). Some of the clients have
no way to get to the park to use the
trishaws.
This supplementary grant would be
used to set up a taxi account that can
be used for trishaw ride recipients who
are unable to use public transport and
have no access to private transport.
Additionally, a smaller amount is
requested to purchase LED lights and
solar lights for the container that
houses the trishaws. 
Total cost is £3,822.96
Group contribution: £0
Recommendation:
£3,822.96  
Number of
members
How often
does it meet
Other grants applied for/
awarded
Bank Balance Accounts balance
3 office
bearers plus
10-20 active
members.
Monthly £19,800 awarded from
Dumbarton Trust Fund in
Feb 2022
Bank balance at 7/09/2022 =
£21,046.50 
£21,046.50 24/11/2022
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WEST DUNBARTONSHIRE COUNCIL
Report by Chief Officer - Resources
Dumbarton Trust Fund Committee: 15 March 2023
_______________________________________________________________
Subject: Depletion of Fund – Proposed Closure
1. Purpose
1.1 The purpose of this report is to provide information on the remaining
balance in the Dumbarton Trust Fund and to recommend closure of the
fund with the remaining balance to be distributed to Older People groups
in the Dumbarton Area.
2. Recommendations
2.1 Members are asked to:
a) Approve the distribution of the remaining £1,124.26 in the
Dumbarton Trust Fund to Older People Groups in the Dumbarton
Area.
b) Consider whether there is a specific group, or groups, that they
would wish to benefit from the distribution.
b) Approve the closure of the Dumbarton Trust Fund.
3. Background
3.1 The Trust Deed states that the purpose of the Dumbarton Trust Fund is for the
benefit of the people of Dumbarton, to assist and relieve those in need by
reason of age.
3.2 Dumbarton Trust Fund grants are administered by West Dunbartonshire Council
and are reported to the fund as and when applications are received.
3.3 Per the draft Financial Statements, the value of fund as at 31 March 2022 was
£4,947.22. A grant application for £3,822.96 is under consideration which if
approved would reduce the remaining fund value to £1,124.26.
4. Main Issues
ITEM 5
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Proposed closure of Dumbarton trust Fund and redistribution of remaining
funds.
4.1 One application for grant funding of £3,822.96 is being considered by the
committee on 15 March 2023. Should this be approved the value
remaining in the Trust Fund would reduce to £1,124.26.  
4.2 As this fund is almost exhausted and applications for funding are
extremely rare it is proposed that the remaining funds be distributed to
Older People groups in the Dumbarton Area and the fund is closed. 
4.3 Members of the Committee are asked to consider if there is a specific
group, or groups, that they would wish to benefit from the distribution and,
if applicable, the split each should receive.
5. Option Appraisal
5.1 No option appraisal consideration was required for this report.
6. People Implications
6.1 There are no people implications.
7. Financial Implications
7.1 It is recommended that £1,124.26 remaining funds held in the Dumbarton
Trust Fund are distributed to Older People Groups in the Dumbarton Area
and the fund is closed.
8. Risk Analysis
8.1 The Committee must consider financial and reputational risks when
considering grant applications. Members must ensure funds awarded are
for the purposes of the Trust Fund.
9. Equalities Impact Assessment (EIA)
9.1 No equalities impact assessment was required in relation to this report.
10. Environmental Sustainability
10.1 No environmental sustainability issues require to be raised in connection
with this report.
11. Consultation
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11.1 No consultation is required in relation to this report.
_______________
Laurence Slavin
Chief Officer, Resources
Date: 09 March 2023
Person to Contact: Adrian Gray, Business Unit Finance Partner,
Corporate Functions
Telephone: (01389) 737838
E-mail: adrian.gray@west-dunbarton.gov.uk
Appendices: None
Background Papers: N/A
Wards Affected: Ward 4
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