DOCUMENT PACK (Dumbarton Trust Committee 18 01 23) BOOKMARKED
West Dunbartonshire Council · 18 January 2023
Back to Dumbarton Trust Committee — 18 January 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Agenda Dumbarton Trust Committee Date: Wednesday, 18 January 2023 Time: 15:00 Format: Zoom Video Conference Contact: Ashley MacIntyre, Committee Officer Email: ashley.macintyre@west-dunbarton.gov.uk Dear Member Please attend a meeting of the Dumbarton Trust Committee as detailed above. The business is shown on the attached agenda. Yours faithfully PETER HESSETT Chief Executive Page 1
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Distribution:- Councillor Karen Conaghan Councillor Gurpreet Singh Johal Councillor David McBride Councillor Chris Pollock All other Elected Members for information Chief Executive Chief Officer - Resources Date of issue: 12 January 2023 Page 2
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DUMBARTON TRUST COMMITTEE WEDNESDAY, 18 JANUARY 2023 AGENDA 1 APOLOGIES 2 DECLARATIONS OF INTEREST Members are invited to declare if they have an interest in any of the items of business on this agenda and the reasons for such declarations. 3 RECORDING OF VOTES The Committee is asked to agree that all votes taken during the meeting will be done by roll call vote to ensure an accurate record. 4 APPOINTMENT OF CHAIR In terms of the Standing Orders, the Committee is requested to consider the appointment of a Chair. 5 GRANT APPLICATIONS 5 - 9 Submit report by the Chief Officer – Resources providing information on a grant application to the Dumbarton Trust Fund and making a recommendation for consideration. 6 DEPLETION OF FUND – PROPOSED CLOSURE 11 - 13 Submit report by the Chief Officer – Resources providing information on the remaining balance in the Dumbarton Trust Fund and recommending closure of the fund with the remaining balance being distributed to Older People groups in the Dumbarton Area. Page 3
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WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer - Resources Dumbarton Trust Fund Committee: 18 January 2023 _______________________________________________________________ Subject: Grant Applications 1. Purpose 1.1 The purpose of this report is to provide information on a grant application to the Dumbarton Trust Fund and to make an officer recommendation for Members consideration. 2. Recommendations 2.1 It is recommended that Committee agrees the officer recommendation to award £3,822.96 requested in the grant application from Friends of Levengrove Park for the reasons provided within Appendix 1. 3. Background 3.1 The Trust Deed states that the purpose of the Dumbarton Trust Fund is for is for the benefit of the people of Dumbarton, to assist and relieve those in need by reason of age. 3.2 Dumbarton Trust Fund grants are administered by the West Dunbartonshire Council and are reported to the fund as and when applications are received. 3.3 Per the draft Financial Statements, the value of fund as at 31 March 2022 was £4,947.22. Since 31 March 2022 no grants have been awarded, therefore £4,947.22 remains available for distribution 4. Main Issues Grant Applications 4.1 One application for grant funding has been received. Members should note that an amount of £3,822.96 is being recommended with full details being provided in the attached Appendix. 4.2 Members will note the reasons provided by officers in relation to the recommendations of award and will need to ensure that when making ITEM 5 Page 5
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Trust awards that these are made in line with the aims and purposes of the Trust Fund. 5. Option Appraisal 5.1 No option appraisal consideration was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial Implications 7.1 It is recommended that £3,822.96 grant is awarded from the Dumbarton Trust Fund. 7.2 Members should note that in awarding this grant the remaining funds available would be £1,124.26 8. Risk Analysis 8.1 The Committee must consider financial and reputational risks when considering grant applications. Members must ensure funds awarded are for the purposes of the Trust Fund. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No environmental sustainability issues require to be raised in connection with this report. 11. Consultation 11.1 All organisations are consulted regarding recommendations of grant prior to the report being submitted to committee. _______________ Laurence Slavin Chief Officer, Resources Date: 10 January 2023 Page 6
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Person to Contact: Adrian Gray, Business Unit Finance Partner, Corporate Functions Telephone: (01389) 737838 E-mail: adrian.gray@west-dunbarton.gov.uk Appendices: Appendix 1: Detail of applications for assessment Background Papers: Grant Application Forms. Wards Affected: Ward 4 Page 7
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Dumbarton Trust Fund for consideration 18 January 2023 (2022/23) Organisation Purpose of organisation Grant requested Purpose of grant Comments Friends of Levengrove Park To work in partnership with WDC and the Health & Social Care partnership in delivering activities and events both indoors and outdoors in our Park to improve the health and wellbeing of people of all ages and abilities in our community. £3,822.96 This is an addition to the previously approved Cycling Without Age project (see below). Some of the clients have no way to get to the park to use the trishaws. This supplementary grant would be used to set up a taxi account that can be used for trishaw ride recipients who are unable to use public transport and have no access to private transport. Additionally, a smaller amount is requested to purchase LED lights and solar lights for the container that houses the trishaws. Total cost is £3,822.96 Group contribution: £0 Recommendation: £3,822.96 Number of members How often does it meet Other grants applied for/ awarded Bank Balance Accounts balance 3 office bearers plus 10-20 active members. Monthly £19,800 awarded from Dumbarton Trust Fund in Feb 2022 Bank balance at 7/09/2022 = £21,046.50 £21,046.50 24/11/2022 Appendix 1 Page 9
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WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer - Resources Dumbarton Trust Fund Committee: 18 January 2023 _______________________________________________________________ Subject: Depletion of Fund – Proposed Closure 1. Purpose 1.1 The purpose of this report is to provide information on the remaining balance in the Dumbarton Trust Fund and to recommend closure of the fund with the remaining balance to be distributed to Older People groups in the Dumbarton Area. 2. Recommendations 2.1 Members are asked to: a) Approve the distribution of the remaining £1,124.26 in the Dumbarton Trust Fund to Older People Groups in the Dumbarton Area. b) Consider whether there is a specific group, or groups, that they would wish to benefit from the distribution. b) Approve the closure of the Dumbarton Trust Fund. 3. Background 3.1 The Trust Deed states that the purpose of the Dumbarton Trust Fund is for the benefit of the people of Dumbarton, to assist and relieve those in need by reason of age. 3.2 Dumbarton Trust Fund grants are administered by West Dunbartonshire Council and are reported to the fund as and when applications are received. 3.3 Per the draft Financial Statements, the value of fund as at 31 March 2022 was £4,947.22. A grant application for £3,822.96 is under consideration which if approved would reduce the remaining fund value to £1,124.26. 4. Main Issues ITEM 6 Page 11
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Proposed closure of Dumbarton trust Fund and redistribution of remaining funds. 4.1 One application for grant funding of £3,822.96 is being considered by the committee on 18 January 2023. Should this be approved the value remaining in the Trust Fund would reduce to £1,124.26. 4.2 As this fund is almost exhausted and applications for funding are extremely rare it is proposed that the remaining funds be distributed to Older People groups in the Dumbarton Area and the fund is closed. 4.3 Members of the Committee are asked to consider if there is a specific group, or groups, that they would wish to benefit from the distribution and, if applicable, the split each should receive. 5. Option Appraisal 5.1 No option appraisal consideration was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial Implications 7.1 It is recommended that £1,124.26 remaining funds held in the Dumbarton Trust Fund are distributed to Older People Groups in the Dumbarton Area and the fund is closed. 8. Risk Analysis 8.1 The Committee must consider financial and reputational risks when considering grant applications. Members must ensure funds awarded are for the purposes of the Trust Fund. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No environmental sustainability issues require to be raised in connection with this report. 11. Consultation Page 12
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11.1 No consultation is required in relation to this report. _______________ Laurence Slavin Chief Officer, Resources Date: 10 January 2023 Person to Contact: Adrian Gray, Business Unit Finance Partner, Corporate Functions Telephone: (01389) 737838 E-mail: adrian.gray@west-dunbarton.gov.uk Appendices: None Background Papers: N/A Wards Affected: Ward 4 Page 13