Document Pack (Bookmarked and Agenda) Corporate Services Committee - 14 August 2024
West Dunbartonshire Council · 14 August 2024
Back to Corporate Services Committee — 14 August 2024 and its agenda
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Agenda Corporate Services Committee Date: Wednesday, 14 August 2024 Time: 14:00 Format: Hybrid Meeting Contact: Scott Kelly, Committee Officer scott.kelly@west-dunbarton.gov.uk committee.admin@west-dunbarton.gov.uk Dear Member Please attend a meeting of the Corporate Services Committee as detailed above. Members will have the option to attend the meeting remotely or in person at the Civic Space, 16 Church Street, Dumbarton. The business is shown on the attached agenda. Yours faithfully PETER HESSETT Chief Executive Page 1
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Distribution:- Councillor Daniel Lennie (Chair) Councillor Ian Dickson Councillor David McBride Councillor Jonathan McColl Councillor Michelle McGinty (Vice-Chair) Councillor June McKay Councillor Karen Murray Conaghan Councillor Lawrence O’Neill Councillor Lauren Oxley Councillor Martin Rooney Councillor Gordon Scanlan Councillor Clare Steel Chief Executive Chief Officers Date of issue: 1 August 2024 Audio Streaming Audio recordings of the meeting (including the attendance or contribution of any party participating or making a contribution) will be published on the Council’s website and the Council’s host’s webcast/audio stream platform. You should be aware that the Council is a Data Controller under the General Data Protection Regulation. Data collected during this audio stream will be retained in accordance with the Council’s Privacy Notice and Retention Schedules including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Page 2
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CORPORATE SERVICES COMMITTEE WEDNESDAY, 14 AUGUST 2024 AGENDA 1 STATEMENT BY CHAIR – AUDIO STREAMING The Chair will be heard in connection with the above. 2 APOLOGIES 3 DECLARATIONS OF INTEREST Members are invited to declare if they have an interest in any of the items of business on this agenda and the reasons for such declarations. 4 RECORDING OF VOTES The Committee is asked to agree that all votes taken during the meeting be carried out by roll call vote to ensure an accurate record. 5 MINUTES OF PREVIOUS MEETING 5 - 8 Submit for approval as a correct record, the Minutes of Meeting of the Corporate Services Committee held on 22 May 2024. 6 OPEN FORUM The Committee is asked to note that no open forum questions have been submitted by members of the public. 7 CORPORATE SERVICES CAPITAL BUDGETARY 9 - 19 CONTROL REPORT TO 30 JUNE 2024 (PERIOD 3) Submit report by the Chief Officer – Resources providing an update on the Corporate Services capital programme to 30 June 2024. 8/ Page 3
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8 CORPORATE SERVICES BUDGETARY CONTROL 21 - 39 REPORT TO 30 JUNE 2024 (PERIOD 3) Submit report by the Chief Officer – Resources advise the Committee on the performance of the Corporate Services budget for the period to 30 June 2024. ___________________________________________________________ Page 4
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CORPORATE SERVICES COMMITTEE At a Hybrid Meeting of the Corporate Services Committee held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 22 May 2024 at 2.00 p.m. Present: Councillors Ian Dickson, Daniel Lennie, David McBride, Jonathan McColl, June McKay, Karen Murray Conaghan, Lawrence O’Neill, Lauren Oxley and Martin Rooney. Attending: Peter Hessett, Chief Executive; Alan Douglas, Chief Officer – Regulatory and Regeneration; Amanda Graham, Chief Officer – Citizen, Culture and Facilities; Laurence Slavin, Chief Officer – Resources; Victoria Rogers, Chief Officer – People and Technology; Lauren Crooks, Strategic Communication, Culture & Performance Manager; Stephen Daly, Citizen & Digital Manager; Alison McBride, Strategic People and Change Manager; Michelle Lynn, Assets Co-ordinator; Arun Menon, Business Support Manager; Lisa MacGregor, People & Change Partner; Adrian Gray, Finance Business Partner; Michael McDougall, Manager of Legal Services; and Scott Kelly, Committee Officer. Apologies: Apologies for absence were intimated on behalf of Councillors Michelle McGinty, Gordon Scanlan and Clare Steel. Councillor Daniel Lennie in the Chair STATEMENT BY CHAIR – AUDIO STREAMING Councillor Lennie, Chair, advised that the meeting was being audio streamed and broadcast live to the internet and would be available for playback. DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. RECORDING OF VOTES The Committee agreed that all votes taken during the meeting would be carried out by roll call vote to ensure an accurate record. ITEM 5 Page 5
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MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Corporate Services Committee held on 7 February 2024 were submitted and approved as a correct record. MINUTES OF JOINT CONSULTATIVE FORUM The Minutes of Meeting of the Joint Consultative Forum held on 14 March 2024 were submitted and all decisions contained therein were approved. OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. CITIZEN, CULTURE AND FACILITIES 2023/24 YEAR-END PROGRESS AND CITIZEN, CULTURE AND FACILITIES DELIVERY PLAN 2024/25 A report was submitted by the Chief Officer – Citizen, Culture and Facilities setting out the year-end progress of the 2023/24 Delivery Plan and presenting the new Delivery Plan for 2024/25. After discussion and having heard the Chief Officer – Citizen, Culture and Facilities and the Citizen & Digital Manager in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year- end and the new plan for 2024/25. PEOPLE AND TECHNOLOGY DELIVERY PLAN 2023/24 – YEAR-END PROGRESS AND PEOPLE AND TECHNOLOGY DELIVERY PLAN 2024/25 A report was submitted by the Chief Officer – People and Technology setting out the year-end progress of the 2023/24 Delivery Plan and presenting the new Delivery Plan for 2024/25. After discussion and having heard the Chief Officer – People and Technology in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year-end and the new plan for 2024/25. REGULATORY AND REGENERATION DELIVERY PLAN 2023/24 – YEAR-END PROGRESS AND REGULATORY AND REGENERATION DELIVERY PLAN 2024/25 A report was submitted by the Chief Officer – Regulatory and Regeneration setting out the year-end progress of the 2023/24 Delivery Plan and presenting the new Delivery Plan for 2024/25. Page 6
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After discussion and having heard the Chief Officer – Regulatory and Regeneration in further explanation and in answer to Members’ questions, the Committee agreed to note the progress achieved at year-end and the new plan for 2024/25. RESOURCES DELIVERY PLAN 2023/24 – YEAR-END PROGRESS AND RESOURCES DELIVERY PLAN 2024/25 A report was submitted by the Chief Officer – Resources setting out the year-end progress of the 2023/24 Delivery Plan and presenting the new Delivery Plan for 2024/25. After discussion and having heard the Chief Officer – Resources in further explanation and in answer to a Member’s questions, the Committee agreed to note the progress achieved at year-end and the new Plan for 2024/25. COUNCIL WORKFORCE PLAN 2022-2027: UPDATE AND ANNUAL ACTION PLAN 2023/24 A report was submitted by the Chief Officer – People and Technology providing an update on the Council’s workforce planning activity for 2023/24. Having heard the Chief Officer – People and Technology and the People & Change Partner in answer to a Member’s questions, the Committee agreed:- (1) to note progress during 2023/24 in delivering against the Council Workforce Plan within the People First Strategy and 5-year plan; (2) to note the workforce profile as of 31st March 2024 and key changes; and (3) to note progress within the Workforce Plans for each service. UPDATE IN RELATION TO COUNCIL’S USE OF POWERS UNDER THE REGULATION OF INVESTIGATORY POWERS (SCOTLAND) ACT 2000 A report was submitted by the Chief Officer – Regulatory and Regeneration:- (1) advising of minor updates to the Council’s Policy in relation to its use of its investigatory powers; and (2) providing an update on the Council’s use of such powers. Having heard the Manager of Legal Services in further explanation and in answer to a Member’s question, the Committee agreed:- (1) to approve minor updates to the Council’s Policy in relation to its use of investigatory powers as outlined at paragraph 4.1 of the report; and Page 7
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(2) to note how the Council used its investigatory powers in 2023. REVISED EMPLOYER DISCRETIONS – LOCAL GOVERNMENT PENSION SCHEME (SCOTLAND) REGULATIONS 2018 A report was submitted by the Chief Officer – People & Technology providing an update on the review of the Council’s Statement of Policy, and the proposed revisions to the Statement. The Committee agreed:- (1) to note the content of this report; and (2) to approve the recommended revisions to the Statement of Policy on Discretions. CORPORATE SERVICES BUDGETARY CONTROL REPORT TO 31 JANUARY 2024 (PERIOD 10) A report was submitted by the Chief Officer – Resources:- (1) advising on the performance of the Corporate Services budget for the period to 31 January 2024 (Period 10); and (2) seeking approval to top up the Provost’s Fund to £3,000. The Committee agreed:- (1) to note that the revenue account currently showed a projected annual favourable variance of £0.587m (1.66% of the total budget); (2) to note that the capital account showed a projected in-year overspend of £0.025m (0.8%) and the project life projection showing a projected overspend of £0.025m (0.3%); (3) to note capital monitoring was changing meaning a separate capital report would be presented to Council and all Committees from June 2024 onwards; and (4) to approve a top-up payment of £2,736.52 to be made to the Provost’s Fund. The meeting closed at 2.55 p.m. Page 8
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WEST DUNBARTONSHIRE COUNCIL Report by the Chief Officer – Resources Corporate Services Committee – 14 August 2024 ___________________________________________________________________ Subject: Corporate Services Capital Budgetary Control Report to 30 June 2024 (Period 3) 1. Purpose 1.1 This report provides an update on the Corporate Services capital programme to 30 June 2024. 2. Recommendations 2.1 Committee is asked to: i) Note the current position of the 2024/25 capital budget for Corporate Services ii) Note a projected adverse project life variance of £0.040m (0.14% of the overall revised budget) iii) Note an in-year variance of £0.162m due to reprofiling of projects. iv) Approve additional prudential borrowing of £0.040m to fund the adverse variance noted in 2.1 ii) above for the Agresso Development Project. 3. Background 3.1 On 6 March 2024 the Council approved the updated General Services Capital Plan for 2024/2025 to 2032/33. The three years from 2024/25 to 2026/27 were approved in detail with the remaining years being indicative. 3.2 Since then budget adjustments have taken place which result in a revised Corporate Services capital budget as set out in Exhibit 1. Exhibit 1: Revised Corporate Services Capital Budget 2024/25 (£m) Project Life (£m) Corporate Services Capital Budget Agreed 6 March 2024 3.624 28.560 Remove Electronic Insurance System, Project ended. (0.007) (0.050) RES 7 Community Success Capital Fund 0.150 0.150 RES 8 Community Sports Success Capital Fund 0.250 0.250 Revised Capital Budget as at Period 3 4.017 28.910 ITEM 7 Page 9
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4. Main Issues 4.1 Progress against the 2024/25 capital plan is detailed in: Appendix 1 – Project Life Summary by Chief Officer Appendix 2 – Off Track Projects Appendix 3 – Changes to Capital Plan for Noting Appendix 4 – All Approved Projects 4.2 The overall programme summary report at Appendix 1 shows that planned expenditure is higher than the budget agreed 6 March 2024 by £0.040m (0.14% of budget) due to an anticipated overspend on the Agresso Development Plan. 4.3 Appendix 2 highlights three projects currently showing as off-track. • Agresso Development due to necessary £0.04m further expenditure to ready the system for cloud migration. • Transformation of Infrastructure Libraries and Museums - CCF2 due to savings options taken at Council which had an impact on sites and previous spend profile was then refocused to accommodate the new decisions for colocations. • Legal Case Management System (RR1) - waiting to explore the functionality of Sharepoint to see if a new standalone system is required for this. 4.4 Appendix 3 highlights seven projects where the project expenditure requires to be reprofiled but there is no need for additional budget. 4.5 Appendix 4 shows all projects with approved in year and project life budgets as well as anticipated expenditure. It highlights that the 2024/25 budget is £4.017m with current forecast spend of £4.179m, a variance of £0.162m, (4.03%). The spend as at period 3 is £0.167m (4.0%) of the current forecast spend of £4.179m. 4.6 Other minor changes to the capital plan already included in the summarised plan in appendix 4 are: • Removal of Electronic Insurance System budget of £0.007m in 2024/25. This project is now complete. • Addition of Community Success Fund budget of £0.250m in 2024/25 • Addition of Community Sports Success Fund budget of £0.150m in 2024/25 5. Option Appraisal 5.1 No option appraisal was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial and Procurement Implications Page 10
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7.1 The report notes the projected in-year financial position for capital budgets. 8. Risk Analysis 8.1 The main risks are as follows: (a) The reported variances should be viewed in the knowledge that there are a number of variable factors which could arise between now and 31 March which could affect the year end results for capital budgets. (b) As a consequence of current market conditions, inflation is at an all-time high and interest rates continue to be volatile. To forecast for the full year costs budget assumptions have been required. These assumptions continue to change regularly and therefore it is likely the projected year end budgetary position will change from that reported. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No assessment of environmental sustainability was required in relation to this report. 11. Consultation 11.1 All services involved in delivering the capital budgets have been consulted in the compilation of this report. 12. Strategic Assessment 12.1 Proper budgetary control and sound financial practice are cornerstones of good governance and support Council and officers to pursue the strategic priorities of the Council’s current Strategic Plan. This report forms part of the financial governance of the Council. Laurence Slavin Chief Officer – Resources Date: 26 July 2024 ________________ Person to Contact: Adrian Gray Council Offices, Church Street, Dumbarton E-mail: adrian.gray@west-dunbarton.gov.uk Appendices: Project Life Summary Off Track Projects Reprofiling and Acceleration of Projects Appendix 1 - Appendix 2 - Appendix 3 - Appendix 4 - Details of all Projects. Background Papers: General Services Capital Plan Update - Council 6 March 2024. Wards Affected All Wards Page 11
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Period 3 - 30 June 2024 Appendix 1 Summary Project Life Budget Project Life Forecast Spend Project Life Variance On Track/Complete Off Track £'000 £'000 £'000 Chief Officer Resources 15,798 15,838 40 7 1 Chief Officer Citizen, Cultural and Facilities 2,912 2,912 0 1 1 Regulatory and Regeneration 58 58 0 1 1 People and Transformation 10,141 10,141 0 4 0 Total 28,910 28,950 40 13 3 Page 13
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Projects that are Off Track as at Period 3 - 30 June 2024 Appendix 2 Service Project Approved Project Life Cost Revised Project Life Cost Project Life Variance Initial Completion Date Revised Completion Date £'000 £'000 £'000 1 Resources Agresso Development (Res4) 62 102 40 30/04/2024 30/09/2024 1 Citizen, Cultural and Facilities Transformation of Infrastructure Libraries and Museums (CCF2) 421 421 0 31/03/2024 31/03/2025 1 Regulatory and Regeneration Legal Case Management System (RR1) 33 33 0 31/03/2024 31/03/2026 Project Name: Agresso Development - Res 4 Initial End Date: 30/04/2024 Revised End Date: 30/9/24 How was this project initially funded: Please Detail any additional funding Prudential Borrowing £40k Why is the project classified as off track and what has caused the issues identified? Notification from the supplier of a policy change towards supporting only cloud based installations necessitated further expenditure to ready the system for cloud migration. What action will be taken to rectify the position? Additional Funding Requested: £40k New Completion Date: 30/9/24 What are the implications on the actions proposed? Revenue Implications £6k over 5 years. Virement Implications Project Name: Transformation of Infrastructure Libraries and Museums - CCF2 Initial End Date: 31/3/24 Revised End Date: 31/3/25 How was this project initially funded: Please Detail any additional funding Prudential Borrowing N/A Why is the project classified as off track and what has caused the issues identified? to accommodate the new decisions for colocations. What action will be taken to rectify the position? Additional Funding Requested: £0 New Completion Date: 31/3/25 What are the implications on the actions proposed? Revenue Implications N/A Virement Implications N/A Chief Officer Resources Source of Funding Prudential Borrowing Chief Officer CCF Project delayed due to savings options taken at Council which had an impact on sites and previous spend profile was then refocused Source of Funding Page 15
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Project Name: Legal Case Management System (RR1) Initial End Date: 31/3/24 Revised End Date: 31/3/26 How was this project initially funded: Prudential Borrowing Please Detail any additional funding Why is the project classified as off track and what has caused the issues identified? This project is delayed as waiting to explore the functionality of Sharepoint to see if a new standalone system is required for this. What action will be taken to rectify the position? Additional Funding Requested: £0 New Completion Date:31/3/26 What are the implications on the actions proposed? Revenue Implications Virement Implications Chief Officer Regulatory and Regeneration Source of Funding Page 16
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Changes to Capital Plan and Implications Appendix 3 CITIZENS CULTURE AND FACILITIES CCF 1 2023/24 Reprofiling Current Year 2024/25 2025/26 2026/27 2027/28 Future Years Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 Heritage Capital Fund (132) 389 - - - - 257 Heritage Capital Fund 257 - - - - 257 Explanation Acceleration of works CCF 2 2023/24 Reprofiling Current Year 2024/25 2025/26 2026/27 2027/28 Future Years Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 Transformation of Infrastructure Libraries and Museums - Original 95 - - - - - 95 Transformation of Infrastructure Libraries and Museums - Revised 95 - - - - 95 Explanation Earmarked for future works within retained libraries RR1 Legal Case Management System - original 33 0 0 0 0 0 33 Legal Case Management System - Revised 33 33 Explanation Waiting to explore the functionality of Sharepoint to see if a new standalone system is required for this. RR2 2023/24 Reprofiling Current Year 2024/25 2025/26 2026/27 2027/28 Future Years Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 Re -imagine Antonine Wall - Original 5 10 - - 0 - 15 Re -imagine Antonine Wall - Revised 15 - - - - 15 Explanation Multi year project PEOPLE & TECHNOLOGY Project P&T 1 2023/24 Reprofiling Current Year 2024/25 2025/26 2026/27 2027/28 Future Years Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 ICT Modernisation - Original (69) 551 696 554 806 2,180 4,718 ICT Modernisation - Revised 482 696 554 806 2,180 4,718 Explanation Acceleration of projects Project P&T 2 2023/24 Reprofiling Current Year 2024/25 2025/26 2026/27 2027/28 Future Years Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 £'000 ICT Security & DR - Original 138 504 792 387 387 1,935 4,143 ICT Security & DR - Revised 642 792 387 387 1,935 4,143 Explanation We were still researching suitable infrastructure upgrade options for end of life equipment, this has now been complete and will be spent this year. Project P&T 3 2023/24 Reprofiling Current Year 2024/25 2025/26 2026/27 2027/28 Future Years Total Capital Plan £'000 £'000 £'000 £'000 £'000 £'000 365 Implementation - Original 85 240 240 0 - 565 365 Implementation - Revised 325 240 0 565 Explanation Reprofiled to ensure that we continue the deployment of sharepoint and one drive through 2025/26. Page 17
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All Approved Projects at Period 3 - 30 June 2024 Appendix 4 Service Project Initial End Date Revised End Date Project Life Budget Spend to 31 /3/24 Spend to Date Projected Future Spend Total Projected Spend Project Variance Approved Budget 2024/25 Actual to date 2024/25 Revised Forecast 2024/25 In Year Variance £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 1 RES 1 Valuation Joint Board - Requisition of ICT Equipment 31/03/2025 25 6 6 19 25 - 11 - 11 - 2 RES 2 Cash Receipting system enhancements 30/09/2023 31/03/2025 30 5 5 25 30 - 25 - 25 - 3 RES 4 Agresso Development 30/04/2024 62 62 96 6 102 40 - 34 40 40 4 RES 5 Cost of Living 31/03/2026 1,002 502 565 437 1,002 - 250 63 250 - 5 RES 6 IFRS 16 Database 31/03/2023 31/03/2025 5 - - 5 5 - 5 - 5 - 6 RES 7 Community Success Capital Fund 31/03/2025 150 - - 150 150 - 150 - 150 - 7 RES 8 Community Sports Success Capital Fund 31/03/2025 250 250 250 - 250 - 250 - 8 RES 12 Direct Project Support 31/03/2033 14,274 - 31 14,243 14,274 - 1,586 31 1,586 - Total Resources 15,798 575 702 15,135 15,838 40 2,277 128 2,317 40 1,877 Service Project Initial End Date Revised End Date Project Life Budget Spend to 31 /3/24 Spend to Date Projected Future Spend Total Projected Spend Project Variance Approved Budget 2024/25 Actual to date 2024/25 Revised Forecast 2024/25 In Year Variance £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 1 CCF 1 Heritage Capital Fund 31/03/2023 30/09/2024 2,491 2,234 2,241 251 2,491 - 389 7 257 (132) 2 CCF 2 Transformation of Infrastructure Libraries and Museums 31/03/2024 31/03/2025 421 326 326 95 421 - - 95 95 Total CCCF 2,912 2,560 2,566 346 2,912 - 389 7 353 (36) Service Project Initial End Date Revised End Date Project Life Budget Spend to 31 /3/24 Spend to Date Projected Future Spend Total Projected Spend Project Variance Approved Budget 2024/25 Actual to date 2024/25 Revised Forecast 2024/25 In Year Variance £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 1 RR 1 Legal Case Management System 31/03/2024 31/03/2026 33 - - 33 33 - - - - - 2 RR 2 Re -imagine Antonine Wall 31/03/2025 31/03/2025 25 15 15 10 25 - 10 - 15 5 Total Regulatory and Regeneration 58 15 15 43 58 - 10 - 15 5 Service Project Initial End Date Revised End Date Project Life Budget Spend to 31 /3/24 Spend to Date Projected Future Spend Total Projected Spend Project Variance Approved Budget 2024/25 Actual to date 2024/25 Revised Forecast 2024/25 In Year Variance £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 1 P&T 1 ICT Modernisation 31/03/2033 4,718 - 54 4,664 4,718 - 551 54 482 (69) 2 P&T 2 ICT Security & DR 31/03/2033 4,143 - - 55 4,198 4,143 - 504 (55) 642 138 3 P&T 3 365 Implementation 30/09/2023 31/03/2026 983 418 453 530 983 - 240 34 325 85 4 P&T 4 Development of Workforce Management System 31/03/2030 31/03/2030 298 - - 298 298 - 46 - 46 - Total P&T 10,141 418 451 9,690 10,141 - 1,341 33 1,494 153 16 Total CSC 28,910 3,568 3,735 25,215 28,950 40 4,017 167 4,179 162 In Year Full Project Life Page 19
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WEST DUNBARTONSHIRE COUNCIL Report by the Chief Officer - Resources Corporate Services Committee – 14 August 2024 ___________________________________________________________________ Subject: Corporate Services Budgetary Control Report to 30 June 2024 (Period 3) 1. Purpose 1.1 The purpose of this report is to advise the Committee on the performance of the Corporate Services budget for the period to 30 June 2024. 2. Recommendations 2.1 Members are asked to: i) Note that the revenue account currently shows a projected annual favourable variance of £0.101m (0.28% of the total budget). 3. Background 3.1 Revenue Budget At the meeting of West Dunbartonshire Council on 6 March 2024, Members agreed the revenue estimates for 2024/25. A total net budget of £38.368m was approved for services under the remit for Corporate Services at that time. Since the budget changes to the value of -£2.332m have occurred, the details of these are as follows: Description £m Budget Agreed March 2023 38.368 Removal of recharges to Central Support Allocation 0.142 Reduction in budgets in relation to Pension Fund reduced costs -2.844 Increase in Leisure Trust Management Fee Budget 0.370 36.036 The budget has been reduced to reflect the decrease in Strathclyde pension fund contributions in the year. This budget has been vired to a central reserve to be used to balance the budget over the next four years as agreed at the Council meeting on 6 March 2024. ITEM 8 Page 21
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The Leisure Trust Management Fee budget has been increased to reflect the 24-25 pay award as the budget set on 6th March 2024 was understated and did not fully cover the anticipated cost. 4. Main Issues Revenue Budget 4.1 The summary report at Appendix 1 identifies a projected annual favourable variance (underspend) of £0.101m (0.28%). Detailed service reports are attached as Appendix 2. 4.2 There are eleven projected annual variances in excess of £0.050m. Notes on these variances are highlighted and noted within Appendix 3, with additional information on action being taken to minimise or mitigate overspends where possible. 4.3 Although the report indicates that expenditure is favourable in comparison to that anticipated during the budget exercise, the present variance should be viewed in the knowledge that there are a number of variable factors which could arise before 31 March 2025 and which could affect the year end results. 4.4 Appendix 4 to the report summarises the current position against the saving options agreed by council as part of setting the 2024/25 budget 5. People Implications 5.1 There are no people implications. 6. Financial and Procurement Implications 6.1 Other than the financial position noted above, there are no financial or procurement implications from this budgetary control report. 7. Risk Analysis 7.1 The main financial risks to the ongoing financial position relate to unforeseen costs being identified between now and the end of the financial year. This can affect all service areas 8. Equalities Impact Assessment (EIA) 8.1 No equalities impact assessment was required in relation to this report. 9. Consultation 9.1 All services involved in delivering the revenue and capital budgets have been consulted in the compilation of this report. Page 22
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10. Strategic Assessment 10.1 Proper budgetary control and sound financial practice are cornerstones of good governance and support Council and officers to pursue the 5 strategic priorities of the Council’s Strategic Plan. This report forms part of the financial governance of the Council. __________________ Laurence Slavin Chief Officer Resources Date: 31 July 2024 ________________________________________________________________ Person to Contact: Adrian Gray, Finance Business Partner Council Offices, 16 Church Street, Dumbarton Telephone: (01389) 737838 E-mail: adrian.gray@west-dunbarton.gov.uk Appendices: Appendix 1 - Revenue Budgetary Control 2023/24 – Summary Report Appendix 2 - Revenue Budgetary Control 2023/24 – Service Reports Appendix 3 - Analysis of Revenue Variances over £50,000 Appendix 4 - Monitoring of Savings Options Background Papers: Ledger output – Period 03 General Services Revenue Estimates 2023/24 – Council 6 March 2024 Wards Affected All Wards Page 23
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WEST DUNBARTONSHIRE COUNCIL REVENUE BUDGETARY CONTROL 2024/25 CORPORATE SERVICES SUMMARY PERIOD END DATE 30 June 2024 Total Budget 2024/25 Spend to Date 2024/25 Final Spend Annual RAG Status Net Variance attributable to earmarked reserves spend Underlying Variance excluding earmarked reserves spend £000 £000 £000 £000 % £000 £000 Audit 17 68 (3) (21) -120% 0 (21) Finance 1,487 339 1,528 41 3% 0 41 Rent Rebates & Allowances 1,957 2,039 1,957 0 0% 0 0 Revenues & Benefits 2,317 562 2,377 61 3% 66 (5) Finance Service Centre 328 65 323 (5) -1% 0 (5) Cost of Collection of Rates 6 0 18 11 177% 11 0 Cost of Collection of Council Tax (823) (76) (823) 0 0% 0 0 Central Admin Support 2,631 608 2,660 28 1% 26 2 Procurement 564 111 534 (31) -5% 0 (31) Democratic and Registration Service 743 129 688 (55) -7% 0 (55) Environmental Health 610 180 612 2 0% 0 2 Licensing (156) (18) (142) 14 9% 0 14 Legal Services/Trading Standards 746 197 785 39 5% 0 39 Planning 552 97 567 15 3% 15 0 Transactional Services 839 195 857 18 2% 0 18 Strategic People and Change 1,806 421 1,887 81 4% 35 46 Information Services 4,747 2,118 4,735 (12) 0% 0 (12) Communications & Marketing 277 62 251 (26) -9% (26) Citizen Services 1,316 392 1,359 43 3% 43 Performance & Strategy 236 48 226 (9) -4% (9) Clydebank Town Hall 317 (13) 354 37 12% 37 Office Accomodation 1,208 264 1,208 0 0% 0 Libraries 1,708 350 1,703 (5) 0% (5) Arts and Heritage 293 5 329 36 12% 36 Catering Services 4,739 1,076 4,621 (118) -2% (118) Building Cleaning 1,898 470 1,726 (172) -9% (172) Building Cleaning PPP (208) (86) (290) (82) 39% (82) Facilities Assistants 2,362 516 2,242 (119) -5% (119) Facilities Management 404 118 510 107 26% 107 Leisure Management 3,090 953 3,121 31 1% 31 Events 27 (58) 17 (10) -36% (10) 36,036 11,131 35,935 (101) -0.28% 153 (254) APPENDIX 1 Service / Subjective Summary Variance 2024/25 Total Net Expenditure Page 25
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2024/25 CORPORATE SERVICES COMMITTEE DETAIL PERIOD END DATE 30 June 2024 Total Budget 2024/25 YTD Spend 2024/25 Forecast Spend 2024/25 RAG Status £000 £000 £000 £000 % Employee 29,091 6,291 28,588 (503) (2%) Property 2,306 677 2,503 196 9% Transport and Plant 153 8 157 4 3% Supplies, Services and Admin 5,680 2,161 5,748 67 1% Payments to Other Bodies 5,654 1,959 5,714 60 1% Other 32,426 9,113 32,426 0 0% Gross Expenditure 75,310 20,207 75,135 (175) (0%) Income (39,274) (9,077) (39,201) 74 0% Net Expenditure 36,036 11,131 35,935 (101) (0%) £000 £000 £000 £000 % Employee 315 66 294 (21) (7%) Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 2 2 2 0 0% Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 318 68 297 (21) (7%) Income (300) 0 (300) 0 0% Net Expenditure 17 68 (3) (21) (120%) £000 £000 £000 £000 % Employee 1,494 334 1,526 32 2% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 50 5 50 0 0% Payments to Other Bodies 2 0 2 0 0% Other 0 0 0 0 0% Gross Expenditure 1,546 339 1,578 32 2% Income (59) 0 (50) 9 15% Net Expenditure 1,487 339 1,528 41 3% £000 £000 £000 £000 % Employee 0 0 0 0 0% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 0 0 0 0 0% Payments to Other Bodies 0 0 0 0 0% Other 32,426 9,113 32,426 0 0% Gross Expenditure 32,426 9,113 32,426 0 0% Income (30,469) (7,074) (30,469) 0 0% Net Expenditure 1,957 2,039 1,957 0 0% £000 £000 £000 £000 % Employee 1,833 401 1,828 (5) (0%) Property 0 0 0 0 0% Transport and Plant 2 0 2 0 0% Supplies, Services and Admin 30 2 30 0 0% Payments to Other Bodies 895 338 961 66 7% Other 0 0 0 0 0% Gross Expenditure 2,760 741 2,821 61 2% Income (443) (180) (443) 0 0% Net Expenditure 2,317 562 2,377 61 3% Service Summary Variance 2024/25 All Services Audit Finance Rent Rebates & Allowances Revenues & Benefits Page 27
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2024/25 CORPORATE SERVICES COMMITTEE DETAIL PERIOD END DATE 30 June 2024 Total Budget 2024/25 YTD Spend 2024/25 Forecast Spend 2024/25 RAG Status Service Summary Variance 2024/25 £000 £000 £000 £000 % Employee 279 60 274 (5) (2%) Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 48 5 48 0 0% Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 328 65 323 (5) (1%) Income 0 0 0 0 0% Net Expenditure 328 65 323 (5) (1%) £000 £000 £000 £000 % Employee 0 0 0 0 0% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 3 0 3 0 0% Payments to Other Bodies 89 0 100 11 13% Other 0 0 0 0 0% Gross Expenditure 91 0 103 11 12% Income (85) 0 (85) 0 0% Net Expenditure 6 0 18 11 177% £000 £000 £000 £000 % Employee 0 0 0 0 0% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 64 16 64 0 0% Payments to Other Bodies 30 7 30 0 0% Other 0 0 0 0 0% Gross Expenditure 94 23 94 0 0% Income (917) (98) (917) 0 0% Net Expenditure (823) (76) (823) 0 0% £000 £000 £000 £000 % Employee 568 111 548 (19) (3%) Property 0 0 0 0 0% Transport and Plant 0 0 0 (0) (100%) Supplies, Services and Admin 2 0 2 0 0% Payments to Other Bodies 75 0 79 4 5% Other 0 0 0 0 0% Gross Expenditure 644 111 629 (16) (2%) Income (80) 0 (95) (15) (19%) Net Expenditure 564 111 534 (31) (5%) £000 £000 £000 £000 % Employee 817 167 762 (55) (7%) Property 0 0 0 0 0% Transport and Plant 1 0 1 0 0% Supplies, Services and Admin 8 0 9 1 13% Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 826 167 772 (54) (6%) Income (83) (38) (84) (1) (1%) Net Expenditure 743 129 688 (55) (7%) Cost of Collection of Rates Cost of Collection of Council Tax Procurement Finance Service Centre Democratic and Registration Service Page 28
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2024/25 CORPORATE SERVICES COMMITTEE DETAIL PERIOD END DATE 30 June 2024 Total Budget 2024/25 YTD Spend 2024/25 Forecast Spend 2024/25 RAG Status Service Summary Variance 2024/25 £000 £000 £000 £000 % Employee 2,566 599 2,628 63 2% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 11 3 11 0 0% Payments to Other Bodies 74 7 40 (34) (46%) Other 0 0 0 0 0% Gross Expenditure 2,651 610 2,680 28 1% Income (20) (2) (20) 0 0% Net Expenditure 2,631 608 2,660 28 1% £000 £000 £000 £000 % Employee 851 179 850 (1) (0%) Property 6 1 6 0 0% Transport and Plant 10 2 10 0 0% Supplies, Services and Admin 21 5 21 0 0% Payments to Other Bodies 72 19 75 4 5% Other 0 0 0 0 0% Gross Expenditure 960 206 963 2 0% Income (350) (26) (351) (0) (0%) Net Expenditure 610 180 612 2 0% £000 £000 £000 £000 % Employee 288 53 270 (18) (6%) Property 0 0 0 0 0% Transport and Plant 1 0 1 0 0% Supplies, Services and Admin 8 4 8 0 0% Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 297 56 278 (18) (6%) Income (453) (75) (421) 32 7% Net Expenditure (156) (18) (142) 14 (9%) £000 £000 £000 £000 % Employee 848 198 886 38 5% Property 0 0 0 0 0% Transport and Plant 3 0 3 0 0% Supplies, Services and Admin 15 10 15 1 4% Payments to Other Bodies 2 0 2 0 0% Other 0 0 0 0 0% Gross Expenditure 867 208 906 39 4% Income (121) (11) (121) 0 0% Net Expenditure 746 197 785 39 5% £000 £000 £000 £000 % Employee 1,079 175 1,079 0 0% Property 0 0 0 0 0% Transport and Plant 2 0 2 0 0% Supplies, Services and Admin 20 6 20 0 0% Payments to Other Bodies 170 10 185 15 9% Other 0 0 0 0 0% Gross Expenditure 1,270 192 1,285 15 1% Income (718) (94) (718) 0 0% Net Expenditure 552 97 567 15 3% Central Admin Support Environmental Health Legal Services/Trading Standards Licensing Planning Page 29
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2024/25 CORPORATE SERVICES COMMITTEE DETAIL PERIOD END DATE 30 June 2024 Total Budget 2024/25 YTD Spend 2024/25 Forecast Spend 2024/25 RAG Status Service Summary Variance 2024/25 £000 £000 £000 £000 % Employee 847 196 865 18 2% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 4 1 4 0 0% Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 851 197 869 18 2% Income (12) (2) (12) 0 0% Net Expenditure 839 195 857 18 2% £000 £000 £000 £000 % Employee 1,715 387 1,797 83 5% Property 0 0 0 0 0% Transport and Plant 1 0 1 0 0% Supplies, Services and Admin 5 0 5 0 0% Payments to Other Bodies 214 59 214 0 0% Other 0 0 0 0 0% Gross Expenditure 1,936 446 2,018 83 4% Income (130) (25) (132) (2) (1%) Net Expenditure 1,806 421 1,887 81 4% £000 £000 £000 £000 % Employee 2,136 469 2,218 82 4% Property 0 0 0 0 0% Transport and Plant 2 0 2 0 0% Supplies, Services and Admin 3,063 1,703 3,067 3 0% Payments to Other Bodies 3 0 0 (3) (100%) Other 0 0 0 0 0% Gross Expenditure 5,203 2,172 5,287 83 2% Income (456) (54) (552) (96) (21%) Net Expenditure 4,747 2,118 4,735 (12) (0%) £000 £000 £000 £000 % Employee 361 60 266 (96) (26%) Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 9 1 9 0 1% Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 371 62 276 (96) (26%) Income (94) 0 (25) 69 74% Net Expenditure 277 62 251 (26) (9%) £000 £000 £000 £000 % Employee 1,399 335 1,413 14 1% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 37 57 66 29 78% Payments to Other Bodies 0 0 0 0 118% Other 0 0 0 0 0% Gross Expenditure 1,436 392 1,479 43 3% Income (120) 0 (120) 0 0% Net Expenditure 1,316 392 1,359 43 3% Communications & Marketing Citizen Services Transactional Services Strategic People and Change Information Services Page 30
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2024/25 CORPORATE SERVICES COMMITTEE DETAIL PERIOD END DATE 30 June 2024 Total Budget 2024/25 YTD Spend 2024/25 Forecast Spend 2024/25 RAG Status Service Summary Variance 2024/25 £000 £000 £000 £000 % Employee 221 48 211 (9) (4%) Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 0 0 0 0 0% Payments to Other Bodies 14 0 14 0 0% Other 0 0 0 0 0% Gross Expenditure 236 48 226 (9) (4%) Income 0 0 0 0 0% Net Expenditure 236 48 226 (9) (4%) £000 £000 £000 £000 % Employee 101 29 128 26 26% Property 321 21 324 3 1% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 40 7 40 (0) (0%) Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 462 57 492 30 6% Income (145) (69) (138) 7 5% Net Expenditure 317 (13) 354 37 12% £000 £000 £000 £000 % Employee 138 28 138 0 0% Property 1,390 520 1,390 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 50 5 50 0 0% Payments to Other Bodies 20 (82) 20 0 0% Other 0 0 0 0 0% Gross Expenditure 1,599 472 1,599 0 0% Income (391) (207) (391) 0 0% Net Expenditure 1,208 264 1,208 0 0% £000 £000 £000 £000 % Employee 1,257 271 1,188 (69) (5%) Property 270 34 335 65 24% Transport and Plant 15 2 15 0 0% Supplies, Services and Admin 206 46 206 0 0% Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 1,747 353 1,744 (3) (0%) Income (40) (4) (41) (1) (3%) Net Expenditure 1,708 350 1,703 (5) (0%) £000 £000 £000 £000 % Employee 320 62 321 2 0% Property 2 2 15 13 616% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 34 13 46 12 35% Payments to Other Bodies 18 1 18 0 0% Other 0 0 0 0 0% Gross Expenditure 375 78 401 27 7% Income (82) (73) (73) 9 11% Net Expenditure 293 5 329 36 12% Performance & Strategy Office Accomodation Clydebank Town Hall Libraries Arts and Heritage Page 31
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2024/25 CORPORATE SERVICES COMMITTEE DETAIL PERIOD END DATE 30 June 2024 Total Budget 2024/25 YTD Spend 2024/25 Forecast Spend 2024/25 RAG Status Service Summary Variance 2024/25 £000 £000 £000 £000 % Employee 3,965 850 3,779 (186) (5%) Property 71 18 117 46 66% Transport and Plant 110 0 110 0 0% Supplies, Services and Admin 1,873 260 1,895 22 1% Payments to Other Bodies 29 19 29 0 0% Other 0 0 0 0 0% Gross Expenditure 6,048 1,147 5,930 (118) (2%) Income (1,309) (71) (1,309) (0) (0%) Net Expenditure 4,739 1,076 4,621 (118) (2%) £000 £000 £000 £000 % Employee 2,032 408 1,807 (225) (11%) Property 170 55 224 54 31% Transport and Plant 2 0 2 0 0% Supplies, Services and Admin 17 8 17 (0) (1%) Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 2,221 470 2,049 (172) (8%) Income (322) 0 (322) 0 0% Net Expenditure 1,898 470 1,726 (172) (9%) £000 £000 £000 £000 % Employee 844 186 763 (81) (10%) Property 43 3 43 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 9 0 8 (1) (8%) Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 897 190 815 (82) (9%) Income (1,105) (276) (1,105) 0 0% Net Expenditure (208) (86) (290) (82) 39% £000 £000 £000 £000 % Employee 2,399 504 2,247 (152) (6%) Property 34 23 48 15 44% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 12 0 12 0 3% Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 2,445 527 2,308 (137) (6%) Income (83) (11) (66) 17 21% Net Expenditure 2,362 516 2,242 (119) (5%) £000 £000 £000 £000 % Employee 419 116 501 82 20% Property 0 0 0 0 0% Transport and Plant 2 1 6 4 230% Supplies, Services and Admin 3 1 3 (0) (2%) Payments to Other Bodies 0 0 0 0 0% Other 0 0 0 0 0% Gross Expenditure 424 118 510 87 20% Income (20) 0 0 20 100% Net Expenditure 404 118 510 107 26% Building Cleaning PPP Facilities Assistants Facilities Management Building Cleaning Catering Services Page 32
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2024/25 CORPORATE SERVICES COMMITTEE DETAIL PERIOD END DATE 30 June 2024 Total Budget 2024/25 YTD Spend 2024/25 Forecast Spend 2024/25 RAG Status Service Summary Variance 2024/25 £000 £000 £000 £000 % Employee 0 0 0 0 0% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 0 0 0 0 0% Payments to Other Bodies 3,854 1,580 3,860 6 0% Other 0 0 0 0 0% Gross Expenditure 3,854 1,580 3,860 6 0% Income (764) (627) (739) 25 3% Net Expenditure 3,090 953 3,121 31 1% £000 £000 £000 £000 % Employee 0 0 0 0 0% Property 0 0 0 0 0% Transport and Plant 0 0 0 0 0% Supplies, Services and Admin 35 1 35 0 0% Payments to Other Bodies 93 0 84 (10) (10%) Other 0 0 0 0 0% Gross Expenditure 129 1 119 (10) (7%) Income (102) (59) (102) 0 0% Net Expenditure 27 (58) 17 (10) (36%) Leisure Management Events Page 33
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2024/25 ANALYSIS FOR VARIANCES OVER £50,000 PERIOD END DATE Total Budget Annual Spend RAG Status £000 £000 £000 % Revenues & Benefits 2,317 2,377 61 3% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Democratic and Registration Service 743 688 (55) -7% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Central Admin Support 2,631 2,660 28 1% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Strategic People and Change 1,806 1,887 81 4% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Information Services 4,747 4,735 (12) 0% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Communications & Marketing 277 251 (26) -9% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome This service provides communication and marketing for the Council. Employee costs are favourable due to vacancies. None at the moment. Favourable variance overall is anticipated This service area provides general ICT support to the Council and also supports transformational change and modernisation of working practices through technology The favourable variance in income is due to additional staff recharges and this is partially offset by the higher than budgeted staff costs due to the additional staff. None required at this time. Favourable variance overall is anticipated This service area provides strategic and operational HR advice, H&S advice and guidance The adverse variance in staffing costs is due to full turnover savings not being fully met. None at this time Favourable variance overall is anticipated This services deals with the administration functions and Democratic Services within the Authority The favourable variance is due to a number of vacancies that are yet to be filled. Recruitment is being undertaken to fill necessary vacancies Favourable variance is anticipated This services deals with administration functions within the Authority Adverse variance on staffing due to retention of Automation team but partially offset by favourable variance in Payments to Other Bodies due to rechargesfor associated software costs None available at this time. Adverse variance is anticipated Variance is offset by £66k earmarked balance 30 June 2024 Budget Details Variance Analysis Variance The service provided by this area deal with benefits, council tax and debt recovery. None required Favourable variance is anticipated Page 35
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2024/25 ANALYSIS FOR VARIANCES OVER £50,000 PERIOD END DATE Total Budget Annual Spend RAG Status £000 £000 £000 % 30 June 2024 Budget Details Variance Analysis Variance Catering Services 4,739 4,621 (118) -2% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Building Cleaning 1,898 1,726 (172) -9% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Building Cleaning PPP (208) (290) (82) 39% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Facilities Assistants 2,362 2,242 (119) -5% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Facilities Management 404 510 107 26% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome a favourable variance anticipated adverse variance anticipated This service provides cleaning services to PPP schools employee costs are lower due to a number of vacancies - this more than offsets greater than anticipated cleaning material costs none a favourable variance anticipated This service provides Facility Assistants throughout WDC buildings employee costs are lower due to a number of vacancies Catering Services across WDC employee costs are lower due to a number of vacancies a favourable variance anticipated This service provides cleaning services across all council buildings material costs and usage will be monitored a favourable variance anticipated employee costs are lower due to a number of vacancies Management and Team Leaders for Facilities Services such as Cleaning, Catering and Facilities Assistants £50k savings allocated across Facilities Management have not been realised yet.In addition £20k salaries previously allocated to Early Years will no longer happen.The remaining balance is attributable to turnover not being achieved . none at present none none Page 36
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment December 2023 Management Adjustments - - 1 Remove a 1.0 FTE vacant post from the Facilities Management team with service delivery being maintained through new structure with increased number of team leaders CCF09 A Graham 36 36 - 2 Remove two vacant posts in the Communications team which will result in campaign activity being on digital platforms only, minimal design activity and less capacity for events CCF10 A Graham 50 50 - 3 Rightsize ICT Budgets to better reflect expected costs for GIS software and general ICT inflationary pressures PT01 V Rogers 46 46 - 4 Reduce the Council’s training budget, retaining budget to cover essential corporate requirements PT07 V Rogers 10 10 - 5 Estimated saving from replacing ISDN telephony lines with SIP cloud telephone support (SIP is a digital method of making calls) PT11 V Rogers 76 76 - 6 Replacement of Citrix Technology with cheaper technology PT12 V Rogers 75 75 - 7 Implement the Water Direct Scheme which facilitates the collection of water and sewerage debt from residents direct from their benefits at source by the DWP RES05 L Slavin 60 60 - 8 Remove two franking machines and further reduce use of first class mail RES11 L Slavin 12 12 - 9 Seek commercial opportunities for Balloch Park kiosk RES12 L Slavin 15 15 - 10 Rightsize minor sundry service budget lines such as travel, books etc RES14 L Slavin 17 17 - 11 Rightsize income budgets as consequence of historical lease review RES15 L Slavin 25 25 - 12 Adjust charge to Dumbarton Common Good for support services to reflect cost recovery RES19 L Slavin 21 21 - 13 Adjust charge to Valuation Joint Board for support services to reflect cost recovery RES20 L Slavin 11 11 - 14 Remove 3.41 FTE vacant posts in revenue and benefit team and review work processes to minimise impact on income recovery RES21 L Slavin 109 109 - 15 Remove a 0.6 FTE vacant registrar post - no longer required as Clydebank Registration Service is now managed centrally from Dumbarton RR02 A Douglas 30 30 - Page 37
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment 16 Remove a 1 FTE vacancy in the Leadership Support Team whilst retaining 2:1 PA/CO ratio RR04 A Douglas 39 39 - 17 Remove a 0.4 FTE vacancy in the Member Services Team to reflect requirements of elected members RR05 A Douglas 15 15 - 18 Reduce 0.2 FTE in Democratic and Registration Service via a two year phased retirement RR07 A Douglas 18 18 - 19 Right sizing anticipated income from regulatory and regeneration fees RR12 A Douglas 130 130 - December 2023 Saving Options 20 Reduce the West Dunbartonshire Leisure Trust Mgt Fee by up to 30% CCF01 A Graham 940 940 - 21 Two week Christmas closedown bar delivery of essential services RES07 L Slavin 7 7 - 22 End the provision of hybrid committee meetings which would enable the committee team to return to its existing establishment RR03 A Douglas 21 21 - March 2024 Saving Options 23 Reduce opening hours of Clydebank Town Hall to 4 days a week CCF02 A Graham 30 30 - 24 Reduce investment in materials in library service CCF06 A Graham 50 50 - 25 Reduce financial commitment to the Highland Games CCF11 A Graham 14 14 - 26 Review core library staffing (outwith branch libraries) and remove one post CCF19 A Graham 18 18 - 27 Review menus in educational establishments to reduce waste whilst ensuring compliance with nutritional guidance CCF20 A Graham 60 60 - 28 Reduce Community Budgeting fund by 50% reducing money available for community groups to bid for CCF24 A Graham 27 27 - 29 Reduce the Community Engagement budget by 50% reducing the number of events supported CCF25 A Graham 22 22 - 30 Review the Communities team reducing the delivery of community based services CCF26 A Graham 87 67 20 Delay in implementation, in year shortfall will be covered by the smoothing fund. Full year savings expected in future years. 31 Remove counselling and physio PT10 V Rogers 47 47 - 32 Remove 3.6 FTE in CAS team PT13 V Rogers 112 112 - Page 38
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment 33 Reduce WDCVS funding by 50% RES02 L Slavin 75 75 - 34 Remove one Council officer RES09 L Slavin 26 26 - 35 Remove £12,500 of Nightzone West funding provided to Police Scotland RR01 A Douglas 12 12 - 36 Reduction in 2 FTE paralegal support to contracts and property section RR08 A Douglas 90 67 23 Delay in implementation, in year shortfall will be covered by the smoothing fund. Full year savings expected in future years. March 2024 Management Adjustments 37 Review Arts & Heritage Service CCF16 A Graham 24 24 38 Restructure of Transactional Services to remove one vacant G10 post PT09 V Rogers 30 30 - 39 Transfer cost of solicitor support for the council housing building prog to HRA capital budget RR09 A Douglas 60 60 - 40 Remove vacant contaminated land officer post RR11 A Douglas 30 30 - 41 Reduce support to planning and building standards by removing a vacant part time technical support assistant post RR13 A Douglas 16 16 - 42 Remove a service co-ordinator in env health team and invite 2 service co-ordinators to be interviewed for the principal env health officer post. RR14 A Douglas 68 68 - 43 Remove vacant Planning Compliance Officer post RR15 A Douglas 30 30 - 44 Remove one of the 3 Building Standards Surveyor Posts RR16 A Douglas 53 53 - 45 Reduce hours of solicitor from 5 days to 4 days RR17 A Douglas 12 12 - 46 Fund existing Grade 8 post from UK Towns Fund Support RR18 A Douglas 60 60 - 47 Fund officer costs associated with Levelling Up from final year of Levelling Up Rev funding. RR19 A Douglas 60 60 - 2,875 2,832 43 TOTAL EFFICIENCIES/MANAGEMENT ADJUSTMENTS Page 39