Item 15 Appendix 6
West Dunbartonshire Council · 22 May 2024
Back to Corporate Services Committee — 22 May 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME CSC ANALYSIS OF RED PROJECTS PERIOD END DATE PERIOD 10 Budget Forecast Spend 31 January 2024 Budget Details Project Life Financials Spend to Date Variance 1 Project Life Financials 50 43 86% 50 0 0% Current Year Financials 7 0 0% 0 (7) -100% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-24 2 Project Life Financials 30 5 16% 30 0 0% Current Year Financials 25 0 0% 0 (25) -100% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 30-Sep-23 30-Nov-23 3 Project Life Financials 30 65 218% 65 35 117% Current Year Financials 23 21 92% 58 35 157% Project Description Project Manager Adrian Gray Chief Officer Laurence Slavin Project Lifecycle 30-Apr-24 30-Apr-24 Main Issues / Reason for Variance Work to significantly reduce the database size to facilitate a system upgrade has now been completed. Upgrade work can now commence, ICT currently building required servers in preparation for new version to be installed, configured and tested. Mitigating Action None required Anticipated Outcome Anticipate completion of upgrade during 23-24 financial year. Anticipated Outcome Enhancements to the cash receipting system including PCI compliant telephone payment system. Agresso development The purpose of this project is to carry out an upgrade of the Agresso Finance System which was last upgraded in 2015. The requirement to upgrade is to maintain a level of support available from Unit 4 who have advised that support for older versions of the system is being reduced. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Budget has been reprofiled to Financial Year 2024-2025. Version 2 of the upgrade was completed Jan 2023. Call Secure Module went Live in October 2023. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Upgraded Electronic Insurance System. Enhancements to Cash Receipting System To enhance the cash receipting system in the way payments are made and allocated to back office by increasing the level of security that is required for online payments made by customers Electronic Insurance System Acquisition of a claims/incident management system supported by an electronic document management system. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget has been reprofiled to Financial Year 2024-2025.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME CSC ANALYSIS OF RED PROJECTS PERIOD END DATE PERIOD 10 Budget Forecast Spend 31 January 2024 Budget Details Project Life Financials Spend to Date Variance 4 Project Life Financials 5 0 0% 5 0 0% Current Year Financials 5 0 0% 0 (5) -100% Project Description Project Manager Jackie Nicol Thomson Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-24 5 Project Life Financials 33 33 100% 33 0 0% Current Year Financials 33 0 0% 33 0 0% Project Description Project Manager Alan Douglas Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 6 Project Life Financials 155 145 93% 155 0 0% Current Year Financials 10 0 0% 0 (10) -100% Project Description Project Manager Pamela Clifford Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 7 Project Life Financials 2,749 2,373 86% 2,749 0 0% Current Year Financials 814 420 52% 425 (389) -48% Project Description Project Manager Michelle Lynn Chief Officer Amanda Graham Project Lifecycle 31-Mar-23 30-Sep-24 Anticipated Outcome Budget to be taken per Council savings option Planned End Date Forecast End Date Main Issues / Reason for Variance Administration budget commitment. All projects progressing. Mitigating Action Unallocated budget to be taken per Council savings option Heritage Capital Fund Heritage Capital Fund. Main Issues / Reason for Variance This outstanding money is being sought through the recharging order and through debtors. Mitigating Action No action required at this time in the hands of Legal Anticipated Outcome Continue to pursue repayment Demolition 215 Main Street Alexandria Demolition of 215 Main Street Alexandria. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget has been rephased from 2022/23. Project was originally delayed due to COVID19 restrictions and a decision was made to resume project once Microsoft 365 was implemented. It is anticipated that the project will complete by 31 March 2024. Mitigating Action None available at this time. Anticipated Outcome Project will be delivered on budget Legal Case Management System Legal Case Management System Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome Completion of project by 31 March 2024 IFRS 16 Database This is a system which will ensure that WDC has the correct level of information and adheres to correct reporting of IFRS16 - Leasing. Planned End Date Forecast End Date Main Issues / Reason for Variance IFRS16 has been postponed and is due for implementation this financial year. It is anticipated that full spend will be incurred by 31 March 2024.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME CSC ANALYSIS OF RED PROJECTS PERIOD END DATE PERIOD 10 Budget Forecast Spend 31 January 2024 Budget Details Project Life Financials Spend to Date Variance 8 Project Life Financials 60 50 83% 50 (10) -17% Current Year Financials 10 0 0% 0 (10) -100% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 31-Oct-22 31-Mar-24 Mitigating Action None available at this time. Anticipated Outcome projects delivered on time. Internet of Things Asset Tracking Asset Tracking. Planned End Date Forecast End Date Main Issues / Reason for Variance Project Complete