Item 09 - People & Technology Spend 2024-25 Appendix 2
West Dunbartonshire Council · 7 February 2024
Back to Corporate Services Committee — 7 February 2024 and its agenda
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AssessmentNo 867 Owner JGALLACHER Resource Transformation Service/Establishment People and Technology First Name Surname Job title Head Officer James Gallacher ICT Manager (include job titles/organisation) Members James Gallacher, ICT Manager Victoria Rogers, People &Technology Chief Officer Ric Rea - Performance &Strategy Officer (Please note: the word 'policy' is used as shorthand for stategy policy function or financial decision) Policy Title P&TSpend 2024/25 The aim, objective,purpose and intended out come of policy Define the planned annual People &Technology spend for both capital and revenue new and existing contracts valued above £10,000 and seek approval to procure and contract for the required goods and services. Service/Partners/Stakeholders/service users involved in the development and/or implementation of policy. Consultation with Chief Officers, P&Tand ICT Management teams. Performance &Strategy Does the proposals involve the procurement of any goods or services? Yes If yes please confirm that you have contacted our procurement services to discuss your requirements. No SCREENING You must indicate if there is any relevance to the four areas Duty to eliminate discrimination (E), advance equal opportunities (A) or foster good relations (F) Yes Relevance to Human Rights (HR) Yes Relevance to Health Impacts (H) Yes Relevance to Social Economic Impacts (SE) Yes Who will be affected by this policy? Council employees, Council service users Who will be/has been involved in the consultation process? Chief Officers Please outline any particular need/barriers which equality groups may have in relation to this policy list evidence you are using to support this and whether there is any negative impact on particular groups. Needs Evidence Impact Age Cross Cutting We need to take into account how spending decisions may cross cut. We will therefore always check potential Equality and other issues can and do combine and cross cut protected characteristics. Our approach to We will ensure that all relevant spending proposals are informed by evidence and take into account all the Appendix 2
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relevance to any and all of the protected groups above, depending on proposals in question. We need to have regard to the cumulative effect of proposals and decisions. Implementation of AI and Automation should be informed by the relevant EHRC guidance from 2022 The Council has a commitment to supporting digital inclusion supporting change and improvements, will proactively take into account accessibility and usability of systems and their interaction for users. This is especially important for disabled people. Specific implementations can be impact assessed by services relevant areas covered by our approach to impact assessment and Positive Disability The council has a anticipatory duty to to ensure that services are accessible to disabled people. We also have a duty to ensure that reasonable adjustments are carried out for disabled employees. The Council has a duty to make reasonable adjustments for employees Our approach to supporting change and improvements, will proactively take into account accessibility and usability of systems and their interaction for users. This is especially important for disabled people, including employees. Positive Social & Economic Impact The Council has a duty to obtain best value. The Council must keep in mind the Fairer Scotland Duty when making strategic financial decisions. Reducing the costs associated with technology. Where possible the Council will use social benefit clauses, when looking at its procurement. We will ensure that Council Guidance on Equality and Procurement is followed Positive impact for Council finances. Sex Gender Reassign Health Health and well being is priority of We will take these considerations into The approach will be inline with our
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the Council's Strategic Plan account where relevant guidance and evolving best practice Human Rights The Council is a Duty in terns of the Human Rights Act. It is likely that the UNCRC incorporation Bill, will become Law in Scotland in July 2024 We will take these considerations into account where relevant The approach will be inline with our guidance and evolving best practice Marriage & Civil Partnership Pregnancy & Maternity Race Religion and Belief Sexual Orientation Actions Policy has a negative impact on an equality group,but is still to be implemented, please provide justification for this. Will the impact of the policy be monitored and reported on an ongoing bases? Q7 What is you recommendation for this policy? Please provide a meaningful summary of how you have reached the recommendation EIA 867: Our approach to supporting change and improvements, will proactively take into account accessibility and usability of systems and their interaction for users. This is especially important for disabled people, but not limited to this protected characteristics. Where possible the Council will use social benefit clauses, when looking at its procurement. Where relevant we will impact assess, capital and revenue spending decisions to support best value, equalities, including the Procurement Duty of the Public Sector Equality Duty in Scotland, and Fairer Scotland Duty considerations. Our approach will be inline with the Equality and Human Rights Commissions guidance in use of AI in the public sector, and proactively consider equality implications, when supporting change and improvements.
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