Item 16 - Appendix 7
West Dunbartonshire Council · 1 November 2023
Back to Corporate Services Committee — 1 November 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
WEST DUNBARTONSHIRE COUNCIL GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS PERIOD END DATE PERIOD 5 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 30 7 25% 30 0 0% Current Year Financials 23 1 3% 23 0 0% Project Description Project Manager Adrian Gray Chief Officer Laurence Slavin Project Lifecycle 31-Mar-27 31-Mar-27 2 Project Life Financials 1,000 250 25% 1,000 0 0% Current Year Financials 250 11 4% 250 0 0% Project Description Project Manager Adrian Gray Chief Officer Laurence Slavin Project Lifecycle 31-Mar-26 31-Mar-26 3 Project Life Financials 1,590 0 0% 1,590 0 0% Current Year Financials 1,590 0 0% 1,590 0 0% Project Description Project Manager Michelle Lynn Chief Officer Laurence Slavin Project Lifecycle 31-Mar-24 31-Mar-25 31 August 2023 Budget Details Project Life Financials Spend to Date Variance Main Issues / Reason for Variance Work planned for September to significantly reduce size of database in preparation for upgrade commencing. Mitigating Action None required Anticipated Outcome Anticipate completion of upgrade during 23-24 financial year. Agresso development The purpose of this project is to carry out an upgrade of the Agresso Finance System which was last upgraded in 2015. The requirement to upgrade is to maintain a level of support available from Unit 4 who have advised that support for older versions of the system is being reduced. Planned End Date Forecast End Date Cost of Living To support Council and community organisations with capital costs for cost of living initiatives. Anticipated Outcome Project will be delivered on time and on budget Strathleven Place Re-development of Strathleven. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No variances currently anticipated. Mitigating Action None required at this time. Main Issues / Reason for Variance This project is linked to Glencairn House and Depot Rationalisation and will free up the current museum store and office space in Poplar Road. Opportunities exist to attract external funding. Detailed design work ongoing for Glencairn House. Mitigating Action None available at this time Anticipated Outcome Project delivered on budget Appendix 7
Page 2
WEST DUNBARTONSHIRE COUNCIL GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS PERIOD END DATE PERIOD 5 Budget Forecast Spend £000 £000 % £000 £000 % 31 August 2023 Budget Details Project Life Financials Spend to Date Variance 4 Project Life Financials 53 41 77% 48 (5) -10% Current Year Financials 7 0 0% 7 0 0% Project Description Project Manager Alan Douglas Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 5 Project Life Financials 30 10 33% 30 0 0% Current Year Financials 10 0 0% 10 0 0% Project Description Project Manager Pamela Clifford Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 6 Project Life Financials 155 145 93% 155 (0) 0% Current Year Financials 10 0 0% 10 (0) 0% Project Description Project Manager Pamela Clifford Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 7 Project Life Financials 421 305 72% 421 (0) 0% Current Year Financials 116 0 0% 116 0 0% Project Description Project Manager David Main Chief Officer Amanda Graham Project Lifecycle 31-Mar-24 31-Mar-24 Solicitor Project Support for Capital Projects Solicitor costs to directly support capital projects Planned End Date Forecast End Date Main Issues / Reason for Variance Trainee solicitor in place. Budget will be fully spent. Planned End Date Forecast End Date Main Issues / Reason for Variance This goes into the overall Antonine Project budget. Mitigating Action No action required Mitigating Action None required at this time. Anticipated Outcome Solicitor support for Capital Projects, with full budget spend anticipated. Re -imagine Antonine Wall Council's capital contribution towards the multi-partner (five local authorities and Historic Environment Scotland) Rediscovering the Antonine Wall project which is also funded by the Heritage Lottery Fund. Main Issues / Reason for Variance This outstanding money is being sought through the recharging order and through debtors. Mitigating Action No action required at this time in the hands of Legal Anticipated Outcome Continue to pursue repayment Anticipated Outcome Anticipate full budget spend. Demolition 215 Main Street Alexandria Demolition of 215 Main Street Alexandria. Planned End Date Forecast End Date Mitigating Action None required. Anticipated Outcome Projects delivered on budget Transformation of Infrastructure Libraries and Museums To improve performance and efficiency of Council's Libraries and Cultural Services. Planned End Date Forecast End Date Main Issues / Reason for Variance Project progressing well, due to be complete be end of financial year.
Page 3
WEST DUNBARTONSHIRE COUNCIL GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS PERIOD END DATE PERIOD 5 Budget Forecast Spend £000 £000 % £000 £000 % 31 August 2023 Budget Details Project Life Financials Spend to Date Variance 8 Project Life Financials 1,457 56 4% 1,457 0 0% Current Year Financials 892 56 6% 892 0 0% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 31-Mar-24 31-Mar-24 9 Project Life Financials 873 164 19% 873 0 0% Current Year Financials 873 164 19% 873 0 0% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 31-Mar-24 31-Mar-24 10 Project Life Financials 503 318 63% 503 0 0% Current Year Financials 185 (1) 0% 185 (0) 0% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 30-Sep-23 30-Sep-23 11 Project Life Financials 379 42 11% 379 (0) 0% Current Year Financials 46 0 0% 46 0 0% Project Description Project Manager Arun Menon Chief Officer Victoria Rogers Project Lifecycle 31-Mar-30 31-Mar-30 Main Issues / Reason for Variance Device replacement budget - planning replacement 2500 devices across budget period with an anticipated spend of £670k. Project Resourcing - capital posts, consultancy (off payroll/suppliers) anticipated £123k spend. Mitigating Action none required Anticipated Outcome projects delivered on time and on budget ICT Modernisation This budget is to facilitate ICT infrastructure and modernise working practices. Planned End Date Forecast End Date ICT Security & DR The project is for the enhancement of security systems, server replacement and the update of corporate applications to ensure compliance with 15/16 PSN requirements, to enhance the disaster recovery capabilities of WDC. Anticipated Outcome projects delivered on time and on budget 365 Implementation Project services to delivery Microsoft 365 Implementation including 3rd party supplier, training, technical consultancy etc. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance £205k spent to-date. Due to delays on SWAN2 contract some of this capital budget may be required to carry to 24/25 budget and will be clarified further at contract sign off. Wireless access project installation continues across the council with estimated installation costs of £75k. Technology replacement project ongoing with pilots in progress. Infrastructure hardware replacement estimated £100k spend and Security & Compliance remediation estimated £70k Mitigating Action none required Development of Workforce Management System Project to develop the Workforce Management System. Planned End Date Forecast End Date Main Issues / Reason for Variance Work continues on developments resulting in some spend in the current year. Main Issues / Reason for Variance Budget spend for plannedSharepoint discovery and implementation alongside One Drive for Business. Further external consultancy required for 365 Tenancy configuration and to ensure Security of 365 environment. Mitigating Action none required Anticipated Outcome projects delivered on time and on budget Mitigating Action none required Anticipated Outcome Work continues on developments resulting in some spend in the current year.