Item 16 - Appendix 6
West Dunbartonshire Council · 1 November 2023
Back to Corporate Services Committee — 1 November 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF RED PROJECTS PERIOD END DATE PERIOD 5 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 15 3 22% 16 1 4% Current Year Financials 2 2 119% 2 0 19% Project Description Project Manager Russell Hewton Chief Officer Russell Hewton Project Lifecycle 31-Mar-23 31-Mar-24 2 Project Life Financials 10 10 99% 20 10 99% Current Year Financials 0 0 0% 10 10 13594% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-24 31-Mar-24 3 Project Life Financials 50 43 86% 51 1 1% Current Year Financials 7 0 0% 8 1 10% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-24 4 Project Life Financials 40 5 12% 40 0 0% Current Year Financials 35 0 0% 35 0 0% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 30-Sep-23 30-Nov-23 31 August 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment None available at this time. Anticipated Outcome Requisition of ICT Equipment. Payment Card Industry Data Security Standard (PCIDSS) Module would ensure that WDC were compliant with the current requirements of PCIDSS for card payments without the need for numerous costly workarounds Planned End Date Forecast End Date Requisition ICT Equipment. Planned End Date Forecast End Date Main Issues / Reason for Variance Replacement of laptops, monitors and other ICT equipment. No further spend anticipated. Mitigating Action Electronic Insurance System Acquisition of a claims/incident management system supported by an electronic document management system. Planned End Date Forecast End Date Main Issues / Reason for Variance The overspend is due to inflationary costs. Main Issues / Reason for Variance Testing is ongoing with stakeholders and anticipated go live is late Autumn 2023. Mitigating Action None required at this time. Anticipated Outcome Upgraded version with PCI compliant telephone payment system. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget has been reprofiled to Financial Year 2023-2024. Version 2 of the upgrade was completed Jan 2023. Currently working on Call Secure Module with an anticipated go live late Autumn 2023. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Upgraded Electronic Insurance System. Enhancements to Cash Receipting System To enhance the cash receipting system in the way payments are made and allocated to back office by increasing the level of security that is required for online payments made by customers Anticipated Outcome Enhancements to the cash receipting system including PCI compliant telephone payment system. Appendix 6
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WEST DUNBARTONSHIRE COUNCIL GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF RED PROJECTS PERIOD END DATE PERIOD 5 Budget Forecast Spend £000 £000 % £000 £000 % 31 August 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment5 Project Life Financials 5 0 0% 5 0 0% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Jackie Nicol Thomson Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-24 6 Project Life Financials 33 0 0% 33 0 0% Current Year Financials 33 0 0% 33 0 0% Project Description Project Manager Alan Douglas Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 7 Project Life Financials 2,749 1,948 71% 2,762 13 0% Current Year Financials 814 14 2% 814 (0) 0% Project Description Project Manager Sarah Christie/Michelle Lynn Chief Officer Amanda Graham Project Lifecycle 31-Mar-23 31-Mar-24 8 Project Life Financials 60 50 83% 50 (10) -17% Current Year Financials 10 0 0% 0 (10) -100% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 31-Oct-22 31-Mar-24 Mitigating Action None available at this time. Anticipated Outcome Completion of project by 31 March 2024 IFRS 16 Database This is a system which will ensure that WDC has the correct level of information and adheres to correct reporting of IFRS16 - Leasing. Planned End Date Forecast End Date Main Issues / Reason for Variance IFRS16 has been postponed and is due for implementation this financial year. It is anticipated that full spend will be incurred by 31 March 2024. Legal Case Management System Legal Case Management System Planned End Date Forecast End Date Main Issues / Reason for Variance Budget has been rephased from 2022/23. Project was originally delayed due to COVID19 restrictions and a decision was made to resume project once Microsoft 365 was implemented. It is anticipated that the project will complete by 31 March 2024. Mitigating Action None available at this time. Anticipated Outcome Project will be delivered on budget Heritage Capital Fund Heritage Capital Fund. Anticipated Outcome Project to be delivered within amended budget and within revised timescale. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget to be taken per Council savings option. Mitigating Action None available at this time. Mitigating Action None available at this time. Anticipated Outcome Technical aspect of the project is complete and WDC assisting with user testing. Delayed but on budget. Internet of Things Asset Tracking Asset Tracking. Planned End Date Forecast End Date Main Issues / Reason for Variance Project completed.