Item 14 - Appendix 1
West Dunbartonshire Council · 1 November 2023
Back to Corporate Services Committee — 1 November 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Annual Procurement Report 2022 / 2023 Appendix 1
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2 | P a g e Contents Introduction Page 3 Summary of regulated procurement completed Page 4 Review of regulated procurement compliance Page 5 Social (community) benefits summary Page 5 Supported businesses and social enterprises Page 15 Sustainability Page 19 Future regulated procurements Page 23 Annual Procurement Report owner Page 23 Appendix 1: Outcomes achieved Page 24 Annex A: Summary of regulated procurements Page 29 Annex B: Regulated procurements Page 34 Annex C: Non-compliant regulated spend Page 47 Annex D: Future regulated procurement Page 50
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3 | P a g e 1. Introduction 1.1 In accordance with Section 15 of the Procurement Reform (Scotland) Act 2014, the Council published its Sustainable Procurement & Commercial Strategy (Strategy) for the period 2021 to 2026. Section 18(2) (a) of the Procurement Reform (Scotland) Act 2014 requires the Council to detail “...a summary of the regulated procurements that have been completed during the year covered by the report". 1.2 This Annual Procurement Report (APR) outlines the key elements of regulated procurements for the period 1 April 2022 – 31 March 2023. Regulated procurement refers to any procurement from £50k for Supplies and Services contracts and from £2m for Works contracts. A regulated procurement is completed when the award notice is published or where the procurement process otherwise comes to an end. Regulated procurements can refer to procurements delivered through new contracts or from utilising framework agreements (FA) or dynamic purchasing systems (DPS). 1.3 The Strategy is closely aligned to the Council’s vision, values and ethos and describes the role procurement has in supporting the delivery of the Council’s Strategic Plan. It sets out the key procurement objectives of the Council for 2021 to 2026. The delivery of these objectives will support the Council as it continues to face significant challenges, including: Resilience planning; Cost of living crises; Inflation in cost of supplies and global supply chain shortages; Building a stronger community through commissioning services which aim to give more power to the community and promote community action; Supporting services to meet financial requirements; Continuing to proactively engage with all sectors across the local economy; Sustainability and Climate Change duties 1.4 Appendix 1 and Annex A to D sets out the regulated procurement achievements, actions and future plans for the Council, which includes West Dunbartonshire Health and Social Care Partnership (WD HSCP). The Scottish Government’s Annex A: Summary of Regulated Procurements, is detailed in this report. 1.5 The Council also maintains a public Contract Register which provides information on current contracts.
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4 | P a g e 2. Summary of regulated procurement completed 2.1 Details of regulated procurements awarded by the Council between 1 April 2022 and 31 March 2023 can be found at Annex B: Regulated Procurements and Annex A. 2.2 Collaborations with other public bodies to maximise mutual benefits, where appropriate, are included in the regulated procurements. This includes Scottish Government, CoSLA, Crown Commercial Services, Scotland Excel and the Council all acting as the contracting authority when procuring Supplies, Services and Works. 2.3 13 regulated contracts where appropriately awarded without a competitive procurement process: Reason Regulated Contract People based below Light Touch Regime threshold Clydebank - Provision of Support and Advocacy for Women Experiencing Domestic Abuse Dumbarton - Provision of Support and Advocacy for Women Experiencing Domestic Abuse Provision of Childrens Residential Care Placements Provision of Emergency Placement for 24hr Residential Emergency Care Package to Enable Client Discharge from Hospital Provision of Non-NCHC 24Hour Residential / Nursing Care within a Care Home Setting Provision of 24Hour Residential / Nursing Care within a Care Home Setting Provision of Care and Support Services Provision of a Mentoring Programme Provision of Sport to Support Young People into Employment Emergency repairs Provision of Repairs Due to Vandalism to a PPP School
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5 | P a g e Reason Regulated Contract Only one supplier identified Provision of Content for Project Based Learning Supplier identified by Police Scotland Provision of an Intruder Security System for Buildings About to be Demolished 3. Review of regulated procurement compliance 3.1 Based on an analysis of spend data, of the £125,450,487 regulated procurement spend, 83.6% / £104,876,579 (Council and WD HSCP) was compliant with regulated procurements. Further, of the £74,261,627 regulated procurement spend, 95.4% / £70,853,435 (Council only) was compliant with regulated procurements: Spend Type Total Regulated Spend Compliant Regulated Spend Non-Compliant Regulated Spend Percentage Compliant Supplies £16,446,945 £16,077,130 £369,816 97.8% Services £83,293,254 £63,089,162 £20,204,093 75.7% Works £25,710,288 £25,710,288 £0 100% Total £125,450,487 £104,876,579 £20,573,908 83.6% 3.2 The summary detail is shown in Annex C: Non-Compliant Regulated Spend and also highlights where further work is required to achieve increased rates of compliance. Where there has been non-compliance with procedures, this is partly due to service priorities which included the combined value of spend across various services being more than the Financial Regulation limits. 4. Social (community) benefits summary 4.1 The Council is committed to working with our local community and businesses to maximise local social value.
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6 | P a g e 4.2 The Council has implemented specific clauses within procurement contracts from £50k, known as social benefit clauses. Social benefit clauses are requirements which deliver wider benefits to our local community in addition to the core purpose of a contract. These clauses can be used to build a range of economic, social or environmental benefits into Council contracts through a range of options which may include, but are not limited to: Employment, work experience, training or modern apprenticeship opportunities; Education engagement and curriculum support activities; Support for community and environment projects through donation of money, labour, equipment or materials; and Other initiatives to support and develop local businesses, community groups and the local third sector 4.3 The social benefits questionnaire is part of the procurement documentation issued to all bidders of Council tenders and includes target social benefits points based on the annual value of the contract. This is a transparent, fair and accountable approach for assessing the impact of Social Benefits. 48 contracts delivered the following local social benefit outcomes in 2022/23: Local Social Benefit Outcomes £250 donation to support a local community project £500 of sponsorship to support a local sport's team Donated cleaning supplies to a local community garden Two staff volunteered 2 hours of their time at a local community garden £300 of sponsorship to support a local sport's team Volunteered time at a local community garden Provided a line marking game to a local primary school Volunteered time to install the playground markings at a local primary school Volunteered two hours a week from staff to meet with one local charity and one residents association to ongoing support Donated 5 paper reels to a local nursery
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7 | P a g e Local Social Benefit Outcomes Donated paper reels to a local nursery £500 of sponsorship to support a local sport's team £500 of sponsorship to support a local sport's team Sub-contracted to a local company Sub-contracted to a local company £500 worth of products were donated to support a local community project Two nurses attended the Learners Event to provide free health checks to local people £500 donation to support a local community project £500 donation to support a local community project £500 of sponsorship to support a local sport's team £150 donation to support a local community project £150 donation to support a local community project Sub-contracted to a local company £300 donation to support a local community project £200 donation to support a local community project Sub-contracted to a local company £300 donation to support a local community project £300 worth of products were donated to support a local community project Sub-contracted to a local company Donated 16 wooden pallets to a local community garden
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8 | P a g e Local Social Benefit Outcomes £2,500 worth of products were donated to support local community projects Delivered a workshop to a local primary school Delivered a workshop to a local primary school £200 of sponsorship to support a local sport's team £200 donation to support a local community project £200 donation to support a local community project £200 donation to support a local community project Sub-contracted to a local company £288 of sponsorship to support a local sport's team Donated industrial flooring for a local charity's office space Provided one staff member to lay the floor within a local charity's café area Donated 2.5 tonnes of compost to a local social enterprise Provided one staff member to lay the floor within a local charity's office space Donated industrial flooring for a local charity's cafe area Sub-contracted to a local company Sub-contracted to a local company Recruited a local person on a permanent contract Recruited a local person on a permanent contract Delivered two art workshops to local nursery students and local primary one pupils Participated in three workshops with a local primary school Participated in a career fair at a local high school
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9 | P a g e Local Social Benefit Outcomes Participated in a career fair at a local high school Delivered neurodiversity awareness sessions to WDC HR staff Supplied a mini bus and driver to a local social enterprise on one occasion Recruited a local person on a permanent contract Donation of masonry paint to a local charity Established a Connected Community that supports local vulnerable people Developing a Web App to capture Community Asset information Supported a local charity with their marketing and communications, including securing them a 2 page article in a national newspaper Volunteered two hours a week to support a local charity to facilitate a computer coding group for local young people – six instances Providing mentoring sessions to an unemployed young person from the No One Left Behind project Main office and warehouse site visit for eight local people and two members of staff from a local social enterprise with follow up presentation on careers and a question and answer session Delivered a health and safety check and three risk assessments to commence a work experience placement to a local high school pupil Advertised two vacancies via the Council's Employer Engagement Recruitment Service Recruited a local person on a permanent contract Participated at the Care Career Event at the Golden Jubilee for local people of all ages about careers in care and the pathways that are possible Recruited a local person on a permanent contract Recruited a local person on a permanent contract Recruited a local person on a permanent contract Recruited a local person on a permanent contract
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10 | P a g e Local Social Benefit Outcomes Conducted a work experience placement to a local high school pupil Worked with a local charity to create a social media campaign to promote the charity Delivered an employability workshop to local people via the Inspire programme Delivered an employability workshop to local people via the Inspire programme Provided reduced rates for processing general mixed waste to a local company Delivered a mock interview with a local person Delivered two site visits to local Foundation Apprentices Supported a Foundation Apprentice to gain an interview for Keir Graduate apprenticeship scheme Conducted work experience placements to two local high school pupils participating in the Foundation Apprenticeship Scheme Attended Working4U's Apprenticeship Event Delivered a Careers talk to a local high school Delivered an employability workshop to local people Advertised one vacancy via the Council's Employer Engagement Recruitment Service Recruited a local person on a permanent contract Attended the Working4U Jobs Fair in Clydebank Town Hall Delivered a mock interview / mentoring session to a local young unemployed person Delivered a mock interview / mentoring session to a local young unemployed person Recruited a local person after an initial work placement for one year initially Conducted a work experience placement to a local high school pupil Conducted a work experience placement to a local high school pupil
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11 | P a g e Local Social Benefit Outcomes Delivered mock interviews to a local secondary school Delivered mock interviews to local long term unemployed people with one or more barriers from the No One Left Behind project Recruited a local person as a Modern Apprentice on a permanent position Recruited a local person as a Modern Apprentice on a permanent position Recruited a local person on a permanent contract Recruited a local person on a permanent contract Recruited a local person on a permanent contract Recruited a local person on a permanent contract All vacancies advertised via the Council's Employer Engagement Recruitment Service Provided an Asbestos Awareness course to 10 local people Provided an Asbestos Awareness course to 11 local people Participated in a careers fair to a local secondary school Main office and workshops site visit for eight local young people who are currently looking for construction apprenticeships with follow up talks from senior management and a 2nd year apprentice Delivered a Careers talk to a local charity's clients Participated in a careers fair to a local secondary school Delivered workshop on the recruitment of apprentices, skills for construction and career progression to 10 local young people Conducted a work experience placement to one local high school pupil Donated 30 education packs to a local high school to raise awareness of recycling Donated 8 tonnes of soil to a local community garden Donated 3 tonnes of soil to a local community garden
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12 | P a g e Local Social Benefit Outcomes Supplied a mini bus and driver to a local learning company on one occasion Volunteered time to support a local school to upgrade their playground Donated 20 tree saplings to a local primary school Donated 20 tree saplings to a local primary school £300 worth of products were donated to support a local community project Donated 8 tonnes of soil to a local charity Donated 42 environmental packs for the local Leaners Event Donated 6 tonnes of soil to a local community centre Supplied a mini bus and driver to a local care home on one occasion Volunteered 2 staff members for 2 days to distribute 25 planters to local beneficiaries Donated plants to local community gardens Donated magic / white boards to local community gardens Donated a summerhouse £150 donation to support a local community project £150 donation to support a local community project £150 donation to support a local community project £150 worth of products were donated to support a local community project £150 worth of products were donated to support a local community project Ran "the Big Scran" in collaboration with a local charity £300 donation to support a local community project
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13 | P a g e Local Social Benefit Outcomes £350 donation to support a local community project £500 donation to support a local community project £300 worth of products were donated to support a local community project Provided social media promotion for a local charity aimed at contractors £250 donation to support a local community project £178 donation to support a local community project £178 donation to support a local community project £178 donation to support a local community project £178 donation to support a local community project £178 donation to support a local community project £178 donation to support a local community project £150 donation to support a local community project £150 donation to support a local community project Donated products to support a local community project £1,500 donation to support a local community project £300 donation to support a local community project £800 donation to support a local community project £1,000 donation to support a local community project £100 donation to support a local community project £100 donation to support a local community project £100 donation to support a local community project
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14 | P a g e Local Social Benefit Outcomes £750 donation to support a local community project £750 donation to support a local community project £200 donation to support a local community project £100 donation to support a local community project Volunteered for a day at a local charity £300 worth of products were donated to support a local community project 4.4 An example of a social benefit good new story in 2022/23 includes: Bellsmyre Community Garden Martin Love said: “The generator CCG (Scotland) provided has greatly enhanced the scope of our gardens as we don’t have access to mains electricity. This has enabled us to carry on working with schools and other charity organisations i.e. building raised beds, bringing on our own plants. Without the generator this work would have stopped and we would not be able to earn anything for our community garden. In conclusion, CCG (Scotland) help has possibly saved the gardens, which the community have relied on over the last ten years.”
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15 | P a g e Clydebank Football Club The Under 20’s manager, Scot Carson, said: “On behalf of Clydebank FC 20s. We would love to thank CCG (Scotland) for their donation to the team. The cost of living crisis is affecting everyone and that includes the cost of operating our football team. The money we received eased the worry of this and has meant that the team management could focus on developing the young footballers on and off the field. Football is a massive outlet for young participants of the area and is a big part of their social life. We are extremely grateful for the help we received that allowed us to focus on making the best opportunities for the players involved.” Chris Murray, Development and Marketing Manager for CCG (Scotland), said: “Working collaboratively with West Dunbartonshire Council, CCG (Scotland) has helped leave a lasting legacy within the communities.” 4.5 The national virtual “Meet the Buyer” event took place in June 2022 with representatives from the public sector including the Council. This event allowed suppliers to engage with virtual exhibitors from the public sector, private contractors and business support providers. It was scheduled in the alternative format and aimed to support efforts towards economic recovery from the COVID- 19 pandemic. 4.6 “Talking Tenders” supplier events took place in February 2023 and March 2023 supported by the Supplier Development Programme. These events were for businesses keen to find out more about the tender opportunities for the Social Care Services contracts. 28 businesses attended this event. 5. Supported businesses and social enterprises 5.1 Unfortunately, there is not a central directory which supported businesses and social enterprises must register to aid the Council’s response to this section.
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16 | P a g e 5.2 A supported business’ primary aim is the social and professional integration of disabled or disadvantaged persons. At least 30% of the employees of those businesses must be disabled or disadvantaged. This is delivered, not only through the supplies, services and works they deliver, but also by providing meaningful employment, training and social support for those who may otherwise be excluded from the workplace. 5.3 With reference to Base UK’s Supported Business Directory, there was no regulated contracts awarded to supported businesses during 2022/23. However in 2022/23, the Council had spent with supported businesses including regulated contracts awarded before 2022/23 and non-regulated spend: Supported Business Supplier West Dunbartonshire Based 2022/23 Spend City Building (CONTRACTS) LLP (sub- contracted to Royal Strathclyde Blindcraft Industries) No £246,216 Hansel Alliance (via ground maintenance and a café) No £61,320 Hey Girls CIC No £34,379 Royal British Legion Industries Ltd No £25,149 Haven Products Ltd No £14,039 The Lady Haig's Poppy Factory No £1,399 5.4 Social enterprises aim to make a profit but unlike traditional businesses, they reinvest or donate their profits to create positive social change. They empower communities, tackle social problems and create jobs - particularly for people who are at a disadvantage in the standard jobs market.
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17 | P a g e 5.5 From the internal and external data that was available on social enterprises, there was three regulated contracts awarded to social enterprises within 2022/23: Regulated Social Enterprise Supplier West Dunbartonshire Based Spend in 2022/23 Crossreach No £807,983 Kibble Education and Care Centre No £665,720 The Mungo Foundation No £319,046 5.6 Also detailed below is the regulated contracts awarded before 2022/23 and non- regulated spend on social enterprises in 2022/23: Social Enterprise Supplier West Dunbartonshire Based Spend in 2022/23 Cornerstone Community Care No £4,330,901 Quarriers No £1,641,477 The Richmond Fellowship Scotland No £1,638,322 Share Scotland No £897,295 Enable Scotland No £820,988 Carman Care Yes £488,472 Alternatives West Dunbartonshire CDS Yes £409,486 Unity Enterprise No £246,453 Scottish Autism No £236,706 Neighbourhood Networks No £90,703
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18 | P a g e Social Enterprise Supplier West Dunbartonshire Based Spend in 2022/23 Who Cares ? Scotland No £37,852 Hey Girls CIC No £34,379 St Margarets Children and Family Care Society No £32,320 Outside The Box Development Support No £28,985 Antonine Court Limited No £26,984 Parent Network Scotland No £19,738 Little Sisters of the Poor No £15,809 The Wise Group No £15,694 Magic Torch Comics CIC No £15,000 Community Links Scotland Yes £14,690 Haven Products Ltd No £14,039 Clydebank Co-Operative Society Ltd Yes £12,042 Sniffer No £11,000 Albatross Arts CIC No £9,213 Lanarkshire Recovery Consortium No £9,000 Up-2-Us No £8,121 Macrobert Art Centre Ltd No £5,860 Braw Talent No £5,430 Skapade Inspirational Development Solutions CIC No £5,350
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19 | P a g e Social Enterprise Supplier West Dunbartonshire Based Spend in 2022/23 Heartstone No £4,900 Awestruck Academy Yes £2,760 Triangle Consulting Social Enterprise Ltd No £2,500 Dementia Pathfinders CIC No £1,650 Spruce Carpets Limited No £1,088 Mind Mosaic Child and Family No £540 Emotion Works CIC No £300 Creatovators CIC No £255 Ten For Zen CIC No £175 6. Sustainability 6.1 The sustainable procurement policies and guidelines from the Scottish Government identifies a range of policies, tools and procedures that enable compliance with the Sustainable Procurement Duty. Further, the Council produced a Climate Change Strategy and Action Plan to set out the foundations for a plan of action and response to Scotland’s Climate Emergency and 2045 net zero carbon reduction target. 6.2 Everything procured, from construction works to waste services to janitorial supplies has an impact on the environment and society. Therefore, the Council is able to make a positive contribution to sustainability through its procurement decisions. The Sustainability in Procurement Guidance details how the Council will meet its commitments to sustainable procurement. 6.3 Examples of procurement activity in 2022/23 which has contributed to the Council’s compliance with Sustainability Duties including Climate Change Duties and Circular Economy are:
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Procurement Title Contributed to Carbon Emissions Reductions Contributed to Climate Change Adaptations Acted Sustainably Detail Insurance Services for Right to Buy Block Buildings Administered by WDC No No Yes This supplier is committed: - To Social Benefits; - Promotes Fair Work First; - Promotes Fair Working Practices; and - Applies Sustainability measures Smollett Fountain Permanent Public Realm Works No No Yes As above Provision of Insurance Services - Lots 4,6,11 & 12 No No Yes As above Provision of Insurance Services) - Lots 5,7 & 8 No No Yes As above Subcontractors - Asbestos Surveys No No Yes As above Subcontractors - Landscaping No No Yes As above Subcontractors - Asbestos Removal No No Yes As above Subcontractors - External Building Fabrics No No Yes As above Subcontractors – Scaffolding No No Yes As above Subcontractors - Laundry Equipment No No Yes As above Subcontractors - Plumbing No No Yes As above
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21 | P a g e Procurement Title Contributed to Carbon Emissions Reductions Contributed to Climate Change Adaptations Acted Sustainably Detail Subcontractors - Small Jobs No No Yes As above Provision of Object Based Storage to Replace the Data Domains No No Yes As above Provision of Concession at Clydebank Leisure Centre Yes Yes Yes This supplier is committed: - To Social Benefits; - Promotes Fair Work First; - Promotes Fair Working Practices; - Uses sustainable suppliers; - Doesn’t use single use plastics; - Provides recycling bins; - Uses sustainable packaging; and - Complies with the Energy Saving Opportunity Scheme Storage Array Network (SAN) Replacement No Yes Yes This supplier is committed: - To Social Benefits; - Promotes Fair Work First; - Promotes Fair Working Practices; and - Ensures that packaging is uplifted and re-cycled
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22 | P a g e Procurement Title Contributed to Carbon Emissions Reductions Contributed to Climate Change Adaptations Acted Sustainably Detail UPVC Windows & Doors No Yes Yes This supplier is committed: - To Social Benefits; - Promotes Fair Work First; - Promotes Fair Working Practices; - Applies the waste hierarchy in line with Zero Waste Scotland’s guidance; and – Supply chain is predominantly Scottish companies and manufacturers Treatment of Organic Waste - Garden Waste No Yes Yes As above Treatment of Organic Waste - Co- mingled Food and Garden Waste No Yes Yes As above
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7. Future regulated procurements 7.1 Over the next two years, there will be a mix of recurring requirements and one-off opportunities. A summary of procurements anticipated in the next two years is provided in Annex D: Future Regulated Procurement. This doesn’t include ad-hoc or reactive requirements and until full scoping activities are undertaken and the contract strategies are complete, the timeline, contracting approach and values may be subject to change. 8. The Annual Procurement Report owner Alan Douglas Chief Officer - Regulatory and Regeneration
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24 | P a g e Appendix 1: Outcomes Achieved 3. Our Economy Objective 7. Our area has the infrastructure for sustainable and inclusive growth where businesses can flourish Performance Indicator 2021/22 2022/23 Owner Value Status Value Target Short Trend Long Trend Note % of Contract & Supplier Management scorecards delivered where the Supplier at a minimum, meets the Social Benefits expectations. 96.4% 100% 95% Target exceeded. Annabel Travers % of procurement spent on local small/medium-sized enterprises and SMEs who have a presence in West Dunbartonshire 43.1% Data not available until May 2023. Annabel Travers Action Status Progress Due Date Note Owner Continue to incorporate social benefits in the contract activity. 31-Mar-2023 This action has been successfully completed. Engagement Plan has been prepared and we continue to work with other services, the Supplier Development Programme and other external bodies to continue to engage with suppliers including market research questionnaires, e-workshops, implementation meetings, and "Meet the Buyer" sessions. We continue to work in partnership with other services and other external bodies, including following set processes for social benefits, market Annabel Travers
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25 | P a g e Action Status Progress Due Date Note Owner sounding, setting specific targets for social benefits in tendering opportunities and following up with suppliers on social benefits offered. 4. Our Council Objective 10. Our workforce is resilient and skilled where digital technology supports service delivery for our residents Action Status Progress Due Date Note Owner Develop and implement wellbeing, employee engagement, equality and training plans to enable capabilities, improved resilience and promotion of a diverse workforce. 31-Mar-2023 This action has been successfully completed. We continue to utilise the Console to support better use of data to inform decisions. Weekly meetings are in place to update, consider and action opportunities and concerns. We continue to support and utilise the Employee Wellbeing Strategy, hold regular Be-the-best Conversations with officers and support working flexibly including part time and condensed hours. Annabel Travers Develop and implement employee life cycle plans in line with the People First Strategy to attract and retain the workforce. 31-Mar-2023 This action has been successfully completed. The CPU’s flexible approach means that cross skilling continues to be developed. We undertake periodic reviews of roles and profiles in line with service improvements to reflect changes in service. Annabel Travers Implement service review process including role design, use of new technology and new ways of working to add resilience, address gaps, and establish opportunities for efficiencies 31-Mar-2023 This action has been successfully completed. Periodic reviews of roles and profiles in line with service improvements highlight efficiency’s. Annabel Travers Develop and implement training plans and development opportunities to improve capabilities and resilience within the workforce. 31-Mar-2023 This action has been successfully completed. We continue to develop leadership skills in line with the Be-the-best Conversations. Annabel Travers
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26 | P a g e Action Status Progress Due Date Note Owner Objective 11. Our Council is adaptable and focused on delivering best value for our residents Performance Indicator 2021/22 2022/23 Owner Value Status Value Target Short Trend Long Trend Note % of Contract & Supplier Management scorecards delivered where the Supplier at a minimum, meets the Cost expectations. 85% 97.1% 95% Target exceeded. Annabel Travers % of Contract & Supplier Management scorecards delivered where the Supplier at a minimum, meets the quality expectations 96.9% 97.1% 95% Target exceeded. Annabel Travers % of Contract & Supplier Management scorecards delivered where the Supplier at a minimum, meets the Service expectations. 90% 97.1% 95% Target exceeded. Annabel Travers % of C&SM scorecards submitted against the total number due 68% 85% 85% Target met. Annabel Travers Annual Cash Savings target achieved £732,235.06 £539,927.18 £400,000.00 Target exceeded. Annabel Travers % of Contract award notices published within 30 calendar days from award letter being sent 51.2% 67% 100% Target not achieved although performance has improved from previous year. This is partly due to Corporate Procurement Unit requiring to focus on other priorities. We will continue to work to prioritise and improve performance. Annabel Travers
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27 | P a g e Action Status Progress Due Date Note Owner Implement the Fit for Future Action Plan for Procurement– P2P Phase 1 31-Mar-2023 This action has not progressed to completion as planned due to other priorities. The implementation plan for the Purchase to Pay (P2P) policy will be progressed and completed early in 2023/24. Annabel Travers Deliver procurement savings and benefits 31-Mar-2023 This action has been successfully completed. We analysed historic spend, worked with partners to follow set processes, prepared and instigated market research, maximised savings and cost avoidance measures, rationalised contracts / suppliers / requirements to achieved £539,927 in savings and rebates. Annabel Travers Refresh the Contract and Supply Management Policy 31-Mar-2023 This action has been successfully completed. The renewed Contract and Supplier Management Policy was implemented from 1 March 2023. Annabel Travers
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Risk Description Current Assessment Target Assessment Date Reviewed Note Owner Failure to secure best value of procurement spend and ensure compliance with financial regulations Improved procurement management process, contract strategies, planning, monitoring and reporting in collaboration with services will continue to mitigate against non-compliant procurement spend 31-Mar-2023 There are a number of actions and strategies in place to ensure and monitor best value of procurement spend and compliance. No change to risk matrix. Annabel Travers Failure to continue to achieve increased savings from procurement activity As second or third generation revenue contracts seldom deliver the same cost savings as first generation, the contract strategies need to focus on governance, operating models, total cost of ownership, service quality and innovation 31-Mar-2023 There are a number of actions underway to increase savings from procurement spend including performance indicators to monitor progress. No change to risk matrix. Annabel Travers
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29 | P a g e Annex A: Summary of Regulated Procurements 1) Organisation and Report Details a) Contracting Authority Name West Dunbartonshire Council b) Period of the annual procurement report 1 April 2022 – 31 March 2023 c) Required by s18 Procurement Reform (Scotland) Act 2014 to prepare an annual procurement report? Yes 2. Summary of Regulated Procurements Completed 1 April 2021 – 31 March 2022 a) Total number of regulated contracts awarded within the report period 124 b) Total value of regulated contracts awarded within the report period £56,144,617 c) Total number of unique suppliers awarded a place on a regulated contract awarded during the period 114 i) how many of these unique suppliers are SMEs 77 ii) how many of these unique suppliers how many are Third sector bodies 12 3. Review of Regulated Procurements Compliance a) Number of regulated contracts awarded within the period that complied with your Procurement Strategy 124 b) Number of regulated contracts awarded within the period that did not comply with your Procurement Strategy 0
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30 | P a g e 4. Community Benefit Requirements Summary a) Total number of regulated contracts awarded with a value of £4 million or greater Not measured in with way* b) Total number of regulated contracts awarded with a value of £4 million or greater that contain Community Benefit Requirements Not measured in with way* c) Total number of regulated contracts awarded with a value of less than £4 million that contain a Community Benefit Requirements Not measured in with way* Key Contract Information on community benefit requirements imposed as part of a regulated procurement that were fulfilled during the period: d) Number of Jobs Filled by Priority Groups Not measured in this way* e) Number of Apprenticeships Filled by Priority Groups Not measured in this way* f) Number of Work Placements for Priority Groups Not measured in this way* g) Number of Qualifications Achieved Through Training by Priority Groups Not measured in this way* h) Total Value of contracts sub-contracted to SMEs Not measured in this way* i) Total Value of contracts sub-contracted to Social Enterprises Not measured j) Total Value of contracts sub-contracted to Supported Businesses Not measured k) Other community benefit(s) fulfilled Not measured in this way* * The Council have implemented a more simple measure of local social benefits that supports the aims of the Council’s Strategic Plan
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31 | P a g e 5. Fair Work and the real Living Wage a) Number of regulated contracts awarded during the period that included a Fair Work criterion 103 b) Number of unique suppliers who have committed to pay the real Living Wage in the delivery of a regulated contract awarded during the period At least 72 c) Number of unique suppliers who are accredited Living Wage employers and were awarded a regulated contract awarded during the period 28 d) Number of unique suppliers who have signed up to the Scottish Business Pledge and were awarded a regulated contract awarded during the period 9 6. Payment Performance a) Number of valid invoices received during the reporting period 79,107 b) Percentage of invoices paid on time during the period (“On time” means within the time period set out in the contract terms) 88.77% c) Number of regulated contracts awarded during the period containing a contract term requiring the prompt payment of invoices in public contract supply chains Not measured d) Number of concerns raised by sub-contractors about the timely payment of invoices within the supply chain of public contracts Not measured 7. Supported Businesses Summary a) Total number of regulated contracts awarded to supported businesses during the period 0 b) Total spend with supported businesses during the period, including: £382,502
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32 | P a g e 7. Supported Businesses Summary – continued i) spend within the reporting year on regulated contracts Not measured ii) spend within the reporting year on non-regulated contracts Not measured 8. Spend and Savings Summary a) Total procurement spend for the period covered by the annual procurement report £144,636,931 (all spend) b) Total procurement spend with SMEs during the period covered by the annual procurement report Minimum of £99,621,043 (all spend) c) Total procurement spend with Third sector bodies during the period covered by the report Minimum of £21,253,425 (all spend) d) Percentage of total procurement spend through collaborative contracts £ 82,361,451 (all spend) e) Total targeted cash savings for the period covered by the annual procurement report £400,000 i) targeted cash savings for Cat A contracts Not measured ii) targeted cash savings for Cat B contracts Not measured iii) targeted cash savings for Cat C contracts Not measured f) Total delivered cash savings for the period covered by the annual procurement report £732,235 i) delivered cash savings for Cat A contracts Not measured ii) delivered cash savings for Cat B contracts Not measured
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33 | P a g e 8. Spend and Savings Summary – continued iii) delivered cash savings for Cat C contracts Not measured g) Total non-cash savings value Not measured 9. Future Regulated Procurements 1 April 2023 – 31 March 2025 a) Total number of regulated procurements expected to commence in the next two financial years 104 (including 24 regulated contracts already placed) b) Total estimated value of regulated procurements expected to commence in the next two financial years £198,737,082 (including £12,393,183 of regulated contracts)
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34 | P a g e Annex B: Regulated Procurements Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Payment Processing Solutions AllPay Limited £106,667 04/03/2021* 01/04/2022 01/04/2024 Payment Processing Services AllPay Limited £160,000 26/11/2021* 01/04/2022 01/04/2025 Domestic Furniture and Furnishing The Furnishing Service £314,644 01/02/2022* 01/04/2022 31/03/2023 Insurance Services for Right to Buy Block Buildings administered by WDC Protector Insurance £2,179,176 09/03/2022* 01/04/2022 31/03/2025 Provision of Vehicle and Plant Hire ACL Hire £312,105 01/04/2022 01/04/2022 31/03/2023 Supply and Delivery of Heavy Vehicles Aebi Schmidt UK Limited £120,608 01/04/2022 01/04/2022 31/03/2023 Provision of Outdoor Play and Sports Facilities Allsports Construction and Maintenance Ltd £102,374 01/04/2022 01/04/2022 31/03/2023 Supply and Delivery of Personnel Protective Equipment Arco Limited £69,502 01/04/2022 01/04/2022 31/03/2023 Supply and Delivery of Trade Materials Arco Limited £69,502 01/04/2022 01/04/2022 31/03/2023 Provision of Vehicle and Plant Hire Arnold Clark £212,606 01/04/2022 01/04/2022 31/03/2023
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35 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Provision of Agency Workers ASA Recruitment £90,965 01/04/2022 01/04/2022 31/03/2023 Supply and Delivery of Library Books and Textbooks Askews & Holts Library Services Ltd £115,919 01/04/2022 01/04/2022 31/03/2023 Provision of Engineering and Technical Consultancy Services Atkins Limited £87,184 01/04/2022 01/04/2022 31/03/2023 Provision of Repairs Due to Vandalism to a PPP School BAM FM Ltd £90,315 01/04/2022 01/04/2022 31/03/2023 Provision of Fostering and Continuing Care Services Barnardo's £305,058 01/04/2022 01/04/2022 31/03/2023 Provision of Agency Workers Brightwork Ltd £102,182 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting Care First Health Care Limited £190,792 01/04/2022 01/04/2022 31/03/2023 Provision of Social Care Agency Workers Care Response 24/7 Ltd £175,059 01/04/2022 01/04/2022 31/03/2023 Provision of Childrens Residential Care and Education Including Short Breaks Carevisions £271,722 01/04/2022 01/04/2022 31/03/2023 Provision of Fostering and Continuing Care Services Carevisions £302,858 01/04/2022 01/04/2022 31/03/2023
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36 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Provision of Support and Advocacy for Women Experiencing Domestic Abuse Clydebank Womens Aid £334,000 01/04/2022 01/04/2022 31/03/2024 Supply of Education and Office Furniture Community Products (UK) Ltd £95,692 01/04/2022 01/04/2022 31/03/2023 Provision of Aids and Adaptations Cordia (Services) LLP £810,652 01/04/2022 01/04/2022 31/03/2023 Supply of Fresh Bread, Rolls & Bakery Products D McGhee & Sons £64,382 01/04/2022 01/04/2022 31/03/2023 Supply and Delivery of Vehicle Parts Dingbro Limited £71,730 01/04/2022 01/04/2022 31/03/2023 Provision of Support and Advocacy for Women Experiencing Domestic Abuse Dumbarton District Women's Aid £334,000 01/04/2022 01/04/2022 31/03/2024 Provision of Childrens Residential Care and Education Including Short Break East Park £281,224 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting Edinbarnet Nursing Home £1,084,706 01/04/2022 01/04/2022 31/03/2023 Provision of Care Homes for Adults with Learning Disabilities Including Autism Services Embrace All Limited Collections £398,976 01/04/2022 01/04/2022 31/03/2023
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37 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Provision of Asbestos Related Works and Services Enviraz Surveys Ltd £56,318 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting Erskine £734,192 01/04/2022 01/04/2022 31/03/2023 Provision of Asbestos Related Works and Services ESG Asbestos Limited £53,146 01/04/2022 01/04/2022 31/03/2023 Supply and Delivery of Heavy Vehicles Farid Hillend Engineering Limited £85,149 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting Florence House £186,774 01/04/2022 01/04/2022 31/03/2023 Provision of Fostering and Continuing Care Services Foster Care Assoc. Scotland Ltd £296,176 01/04/2022 01/04/2022 31/03/2023 Provision of Fostering and Continuing Care Services Foster Care Connect Ltd £106,812 01/04/2022 01/04/2022 31/03/2023 Provision of Fostering and Continuing Care Service Fostering Relations Limited £155,176 01/04/2022 01/04/2022 31/03/2023 Provision of Fostering and Continuing Care Services Fosterplus (Fostercare) Ltd £736,073 01/04/2022 01/04/2022 31/03/2023 Provision of Childrens Residential Care and Education Including Short Breaks Harmeny Education Trust Ltd £458,172 01/04/2022 01/04/2022 31/03/2023
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38 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Supply of Desktop Client Devices HP Inc. UK Limited £60,248 01/04/2022 01/04/2022 31/03/2023 Supply of Mobile Client Devices HP Inc. UK Limited £92,779 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting I & S Scotcare Limited £157,033 01/04/2022 01/04/2022 31/03/2023 Provision of Design and Development of a Cemetery and Allotments Ironside Farrar Limited £68,492 01/04/2022 01/04/2022 31/03/2023 Provision of Street Lighting Materials James M Anderson & Son £208,229 01/04/2022 01/04/2022 31/03/2023 Provision of Childrens Residential Care and Education Including Short Break Kibble Education and Care Centre £665,720 01/04/2022 01/04/2022 31/03/2023 Provision of Managed Print Konica Minolta Business Solutions (UK) Ltd £149,825 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting Littleinch Limited £99,390 01/04/2022 01/04/2022 31/03/2023 Supply of General Stationery and Office Paper Lyreco UK Limited £272,382 01/04/2022 01/04/2022 31/03/2023
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39 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Provision of Vehicle And Plant Hire Malcolm Construction Services £151,594 01/04/2022 01/04/2022 31/03/2023 Provision of a Mentoring Programme MCR Pathways £110,000 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting Meallmore Ltd £589,984 01/04/2022 01/04/2022 31/03/2023 Provision of Repairs to Domestic Properties Mitie Property Services (K) Ltd £123,609 01/04/2022 01/04/2022 31/03/2023 Provision of Storage Containers and Site Accommodation Mobile Mini Uk Ltd £60,460 01/04/2022 01/04/2022 31/03/2023 Provision of Childrens Residential Care and Education Including Short Breaks Moore House Care & Education £237,330 01/04/2022 01/04/2022 31/03/2023 Provision of Agency Works Morgan Hunt UK Limited £169,416 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting Morrison Community Care (Duntocher) Propco Limited £793,535 01/04/2022 01/04/2022 31/03/2023
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40 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Supply and Delivery of Milk Muller UK & Ireland Group LLP T/A Muller Milk & Ingredients £188,110 01/04/2022 01/04/2022 31/03/2023 Provision of Social Care Agency Workers Newcross Healthcare £426,449 01/04/2022 01/04/2022 31/03/2023 Provision of an Intruder Security System for Buildings About to be Demolished PID Systems Ltd £63,653 01/04/2022 01/04/2022 31/03/2023 Supply of Paint & Paint Sundries PPG Architectural Coatings UK Limited £81,562 01/04/2022 01/04/2022 31/03/2023 Provision of Social Care Agency Workers Randstad Care Limited £486,235 01/04/2022 01/04/2022 31/03/2023 Provision of Social Care Agency Worker Reed Employment Plc £59,329 01/04/2022 01/04/2022 31/03/2023 Supply of Grounds Maintenance Products Rigby Taylor Limited £61,908 01/04/2022 01/04/2022 31/03/2023 Supply and Delivery of Heavy Vehicles Riverside Truck Rental Ltd £80,423 01/04/2022 01/04/2022 31/03/2023 Provision of Vehicle And Plant Hire Riverside Truck Rental Ltd £80,423 01/04/2022 01/04/2022 31/03/2023 Provision of Care and Support Services Scottish Nursing Guild £124,000 01/04/2022 01/04/2022 31/03/2023
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41 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Provision of Social Care Agency Workers Search Consultancy Ltd £148,477 01/04/2022 01/04/2022 31/03/2023 Provision of Content for Project Based Learning Single Steps Learning Limited £83,600 01/04/2022 01/04/2022 31/03/2023 Supply of Trade Materials Stax Trade Centres Plc £182,815 01/04/2022 01/04/2022 31/03/2023 Supply of Recycle And Refuse Containers Storm Environmental Limited £56,064 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting Strathleven Care Services £428,215 01/04/2022 01/04/2022 31/03/2023 Provision of Sport to Support Young People into Employment Street League £66,760 01/04/2022 01/04/2022 31/03/2023 Provision of Fostering and Continuing Care Services Swiis Foster Care Scotland Ltd £78,955 01/04/2022 01/04/2022 31/03/2023 Provision of Fostering and Continuing Care Services The Adolescent & Children's Trust £61,669 01/04/2022 01/04/2022 31/03/2023 Supply of Education Materials The Consortium £56,623 01/04/2022 01/04/2022 31/03/2023 Provision of a NCHC for 24Hour Residential Nursing Care within a Care Home Setting The Mungo Foundation £319,046 01/04/2022 01/04/2022 31/03/2023
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42 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Bitumen and Associated Products Viatec UK Ltd £121,020 01/04/2022 01/04/2022 31/03/2023 Postal Goods, Services and Solutions Whistl UK Ltd £109,184 01/04/2022 01/04/2022 31/03/2023 Provision of Childrens Residential Care and Education Including Short Breaks Young Foundations Ltd £409,109 01/04/2022 01/04/2022 31/03/2023 Supply of Education Materials YPO £77,388 01/04/2022 01/04/2022 31/03/2023 Provision of Emergency Placement for 24hr Residential Crossreach £568,000 04/04/2022 04/04/2022 03/04/2026 Emergency Care Package to Enable Client Discharge from Hospital Scottish Nursing Guild £124,000 27/04/2022 27/04/2022 22/06/2022 Provision of 24Hour Residential / Nursing Care Within a Care Home Setting Lancefield Care Home £149,656 27/07/2022 09/05/2022 08/05/2026 Appointment of a Delivery Agent for Elements of the Exxon Site Development Stantec UK Ltd £1,000,000 06/06/2022 06/06/2022 05/06/2027 Provision of 24Hour Residential / Nursing Care Within a Care Home Setting Helensburgh Care Home £64,199 27/07/2022 07/06/2022 06/06/2026 Emergency Provision of 24Hr Residential / Nursing Care Within a Care Home Setting Ashlea Court Care Home £64,199 27/06/2022 27/06/2022 26/06/2026
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43 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Renewal of Citrix NetScaler Licenses Boxxe Limited £199,025 17/06/2022 01/07/2022 30/06/2023 Microsoft Licenses for Education IT Estate Insight Direct (UK) Ltd £62,814 17/06/2022 01/07/2022 30/06/2023 Supply & Delivery of Coated and Uncoated Roadstone Hillhouse Quarry £791,610 01/07/2022 01/07/2022 31/03/2023 Provision of NCHC 24Hour Residential / Nursing Care within a Care Home Setting NHS Scotland £177,091 14/07/2022 14/07/2022 14/07/2026 Provision of Non-NCHC 24Hour Residential / Nursing Care within a Care Home Setting NHS Scotland £156,000 14/07/2022 14/07/2022 14/07/2026 Provision of Corporate Taxi Services Alexandria & Dumbarton T.O.A. Ltd £356,136 29/07/2022 29/07/2022 28/07/2023 Provision of Corporate Taxi Services Clydebank T.O.A.R.S Ltd £373,639 29/07/2022 29/07/2022 28/07/2023 Provision of Corporate Taxi Services Ok Taxi Group £106,780 29/07/2022 29/07/2022 28/07/2023 Provision of Corporate Taxi Services The Wright Taxi's £204,863 29/07/2022 29/07/2022 28/07/2023 Provision of Corporate Taxi Services Titan Taxis Limited £95,494 29/07/2022 29/07/2022 28/07/2023
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44 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Provision of Insurance Services (including Claims Handling) for West Dunbartonshire Council (WDC) & West Dunbartonshire Leisure Trust (WDLT) Arthur J Gallagher £228,668 01/07/2022 01/08/2022 31/07/2025 Provision of Insurance Services (including Claims Handling) for West Dunbartonshire Council (WDC) & West Dunbartonshire Leisure Trust (WDLT) Arthur J Gallagher £3,320,613 04/07/2022 01/08/2022 31/07/2025 Specialist Roofing Faskin Group Ltd £80,000 24/07/2022 01/08/2022 01/01/2023 Subcontractors - External Building Fabrics Ailsa Building Contractors Ltd £6,000,000 05/08/2022 08/08/2022 08/08/2024 Subcontractors - Scaffolding Clyde Scaffolding Limited £1,150,000 05/08/2022 08/08/2022 08/08/2024 Subcontractors - Landscaping CPR Paving Ltd £1,593,150 05/08/2022 08/08/2022 08/08/2024 Subcontractors - Plumbing John Doherty and Co Ltd £150,000 05/08/2022 08/08/2022 08/08/2024 Subcontractors - Small Jobs MP Group UK Limited £650,000 05/08/2022 08/08/2022 08/08/2024 Measured Term Contract for UPVC Windows & Doors Sidey Solutions Ltd £3,260,258 08/08/2022 08/08/2022 08/08/2024
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45 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Specialist Roofing - Flat Roofing and Metal Roofing Hugh LS McConnell Limited £2,000,000 01/08/2022 09/08/2022 08/08/2024 Subcontractors - Asbestos Surveys Environtec Limited £192,000 09/08/2022 09/08/2022 07/08/2024 Provision of 24Hour Residential / Nursing Care within a Care Home Setting - P163224 Burlington Care Home £173,077 18/08/2022 18/08/2022 18/08/2026 Server Maintenance Renewal Park Place Technologies Ltd £58,183 05/08/2022 03/09/2022 02/09/2023 Subcontractors - Laundry Equipment Washco Ltd £56,377 03/10/2022 03/10/2022 02/10/2024 Provision of Childrens Residential Care Placements Curo Salus £3,405,600 10/10/2022 10/10/2022 09/10/2025 Provision of NCHC 24Hour Residential / Nursing Care within a Care Home Setting NHS Scotland £173,077 18/10/2022 18/10/2022 18/10/2026 Provision of NCHC 24Hour Residential / Nursing Care within a Care Home Setting NHS Scotland £173,077 25/10/2022 25/10/2022 26/10/2026 Microsoft 365 Backup Solution PMD Magnetics £129,384 28/10/2022 14/11/2022 13/11/2024 Provision of a Microsoft Enterprise Agreement - Corporate 365 Licencing Phoenix Software Ltd £2,011,308 21/11/2022 01/01/2023 31/12/2025
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46 | P a g e Procurement Title Appointed Supplier Estimated Total Value Award Date Start Date End Date (excluding extensions) Provision of Replacement of a Wireless Access Point Capita Business Services Ltd £475,000 27/01/2023 27/01/2023 26/01/2024 Provision of NCHC 24Hour Residential / Nursing Care within a Care Home Setting Keane Premier Healthcare Glasgow Ltd Greyfriars Care Home £173,077 27/03/2023 07/02/2023 06/02/2027 Provision of Infrastructure Work Within West Dunbartonshire Luddon Construction Ltd £2,000,000 08/02/2023 13/02/2023 12/08/2023 Purchase of 3 x Tractors J & S Montgomery Ltd £121,109 09/02/2023 20/02/2023 31/05/2027 Treatment of Organic Waste Levenseat Ltd £423,405 03/03/2023 01/03/2023 28/02/2024 Pre-Construction Services at the Former Bowling Site, Milton, Delivery Agreement Balfour Beatty Civil Engineering Limited £2,129,871 17/03/2023 17/03/2023 17/03/2024 Provision of Cooked Meat Brake Bros Foodservice Ltd £554,357 02/03/2023 31/03/2023 30/03/2027 Provision of Fresh Fish Campbell Brothers Ltd £831,535 02/03/2023 31/03/2023 31/03/2027 Provision of Fresh Meats McLays Ltd £554,357 02/03/2023 31/03/2023 30/03/2027 * Indicates an award date than was before 1 April 2022
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47 | P a g e Annex C: Non-Compliant Regulated Spend Procurement Title Estimated Annual Spend Actions Adult Community Services £381,247 Engaging with Services on the procurement process Adult Community Services / Adult Residential Services £65,899 Engaging with Services on the procurement process Adult Community Services / Adult Residential Services / Care at Home Services £6,866,518 Engaging with Services on the procurement process Adult Community Services / Adult Residential Services / Childrens Residential and Education Services £55,643 Engaging with Services on the procurement process Adult Residential Services £3,222,908 Engaging with Services on the procurement process Adult Residential Services / Care at Home Services £858,832 Engaging with Services on the procurement process Adult Residential Services / Childrens Residential and Education Services £2,333,087 Engaging with Services on the procurement process Agricultural Clearance Services £86,528 Liaising with Services on compliant procurement routes Business Skills, Early Years and Construction Foundation Apprenticeships Services £144,884 Liaising with Services on compliant procurement routes Care at Home Services £2,962,627 Engaging with Services on the procurement process CCTV Maintenance and Repairs Services £99,822 Liaising with Services on compliant procurement routes
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48 | P a g e Procurement Title Estimated Annual Spend Actions Childrens Residential and Education Services £5,425,627 Engaging with Services on the procurement process Communication Solutions Services £50,364 Liaising with Services on compliant procurement routes Electrical Installation and Satellite Telecommunications Services £227,074 Liaising with Services on compliant procurement routes Fostering and Continuing Care Services £1,156,074 Engaging with Services on the procurement process Hire of Construction and Civil Engineering Machinery and Equipment £238,174 No contract needed now Information Technology Services £58,801 ICT liaising with service to finds solutions to discontinue this requirement Inspection, Maintenance and Repair to Chimneys and Churches Services £96,126.00 No contract needed now Integrated Housing Management System £79,979 Liaising with Services on compliant procurement routes to extension Real Estate Agent £60,500 No contract needed now Removal Services £380,164 Progressing with the procurement process Roofing Services £206,076 Contract now in place Supply of Furniture, Appliances, Crockery, Cutlery, Bedding, Towels, etc £85,616 Liaising with Services on compliant procurement routes Supply of Paints and Other Associated Products £143,002 Liaising with Services on compliant procurement routes
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49 | P a g e Procurement Title Estimated Annual Spend Actions Temporary Employment Agency Services £1,442,295 Liaising with Services on compliant procurement routes Weed Control Services £124,106 Contract now in place * This table includes partial compliance spend
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50 | P a g e Annex D: Future Regulated Procurement Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Provision of Geographic Information System (GIS) Software £80,060 New Not required - contract utilising a framework agreement 28/02/2023* 01/04/2023 Provision of a Community Based Alcohol Support Service £612,510 Re-Let Not required - contract is below the Light Touch Regime 02/03/2023* 01/04/2023 Provision of Support Service for Adults Affected by Substance Misuse £552,949 Re-Let Not required - contract is below the Light Touch Regime 10/03/2023* 01/04/2023 Provision of a Cycle to Work Scheme £500,000 Re-Let Not required - contract utilising a framework agreement 28/03/2023* 01/04/2023 Supply and Delivery of Bread, Rolls and Baked Goods £180,512 Re-Let Not required - contract utilising a framework agreement 30/03/2023* 01/04/2023 Supply of Fresh Fruit and Vegetables £639,166 Re-Let Not required - contract utilising a framework agreement 31/03/2023* 01/04/2023 Provision of Frozen Foods £3,674,234 Re-Let Not required - contract utilising a framework agreement 01/04/2023 01/04/2023 Treatment and Disposal of Street Sweepings and Gully Waste £102,000 Re-Let Not required - contract utilising a framework agreement 19/04/2023 01/04/2023
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51 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Provision of NCHC 24Hour Residential / Nursing Care within a Care Home Setting - P150170 £178,002 New Not required - contract utilising the National Care Home Contract 07/04/2023 07/04/2023 Connecting Dumbarton £2,694,987 New Not required - contract utilising a framework agreement 05/04/2023 17/04/2023 Supply of Domestic Furniture and Furnishings £1,321,761 Re-Let Not required - contract utilising a framework agreement 24/04/2023 24/04/2023 Provision of NCHC 24Hour Residential Nursing Care within a Care Home Setting - P3988 £80,704 New Not required - contract utilising the National Care Home Contract 19/06/2023 28/04/2023 Provision of Weed Control On All Hard and Soft Landscaped Areas Throughout West Dunbartonshire £238,160 Re-Let 02/03/2023 03/05/2023 03/05/2023 Hire of Skips for West Dunbartonshire Council £130,000 Re-Let 07/03/2023 08/05/2023 08/05/2023 Provision of Dunbartonshire Argyll & Bute Valuation Joint Board Print and Mail Services £170,000 Re-Let Not required - contract utilising a framework agreement 15/05/2023 31/05/2023
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52 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Construction of New 2G MUGA At Dalreoch Primary School & Lennox Primary School £276,205 New Not required - contract utilising a framework agreement 18/05/2023 19/06/2023 Suppy of Personal Protective Equipment £244,969 Re-Let Not required - contract utilising a framework agreement 23/06/2023 23/06/2023 Provision of Microsoft Licenses for the Education IT Estate £67,860 Re-Let Not required - contract utilising a framework agreement 16/06/2023 01/07/2023 Citrix Netscaler & XenApp Desktop Licenses Renewal £96,550 Re-Let Not required - contract utilising a framework agreement 24/08/2023 01/07/2023 Professional Services for Willox Park £77,920 New Not required - contract utilising a framework agreement 27/07/2023 27/07/2023 Project Management Services for Connecting Dunbarton £77,057 New Not required - contract utilising a framework agreement 17/08/2023 17/08/2023 Provision of NCHC 24Hour Residential / Nursing Care within a Care Home Setting - P163224 £173,077 New Not required - contract utilising the National Care Home Contract 18/08/2023 18/08/2023 Provision of Tile Hoist Hire £160,000 New 16/05/2023 21/08/2023 21/08/2023
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53 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Provision of Fire Risk Assessments and Fire Engineering Reports for Multi Storey Flats £64,500 New 31/03/2023 28/07/2023 11/09/2023 Provision of Learning Disability Services – Supported Living Service £465,273 New Not required - contract is below the Light Touch Regime Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of Detailed Design for Gruggies Burn Flood Alleviation Scheme £1,000,000 New Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Purchase of Vans, Light Goods Vehicles and Heavy Goods Vehicles £3,400,000 New Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Civil and Structural Engineers to Support the Lead Design Team and the Construction of New Housing at Bank Street, Alexandria and Bonhill Gap Sites £90,000 New Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Mechancial and Electrical Engineerings to Support the Lead Design Team and the Construction of New Housing at Bank Street, Alexandria and Bonhill Gap Sites TBC New Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24
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54 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Provision of Merchant Card Acquiring Services £328,000 Re-Let Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of CallConfirm Live Support £228,000 Re-Let Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of Managed Wide Area Network Services - SWAN 2.0 £1,836,000 New Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Supply of Milk and Associated Supplies £196,280 Re-Let Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Collection and Disposal of Bulky Waste £4,430,000 Re-Let Not required - contract utilising a dynamic purchasing system Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of Welfare Hire £720,000 New 16/05/2023 Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of Small Plant Hire, Repair and Ancillary Supplies & Services £720,000 New 16/05/2023 Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of Fuel Cards and Associated Services £1,120,292 Re-Let Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24
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55 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Design and Build of New Supported Housing at Mount Pleasant £4,800,000 New Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of Fresh Fish £1,663,070 Re-Let Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of Passivhaus Appraisal £1,200,000 New To be determine Qtr 3 - 2023/24 Qtr 3 - 2023/24 Design Development and Project Management Services for Artizan Redevelopment Works £10,165,000 New Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Residual Waste Solution £26,700,000 New To be determine Qtr 3 - 2023/24 Qtr 3 - 2023/24 Provision of ICT Customer Relationship Management Solution £70,314 Re-Let Not required - contract utilising a framework agreement Qtr 3 - 2023/24 Qtr 3 - 2023/24 Supply of Electrical Materials £426,391 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Building Materials £185,117 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24
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56 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Supply of Timber Materials TBC Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Plumbing Materials £148,130 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Inonmongery Materials £464,604 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Painting Materials £145,122 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Kitchens Products £428,750 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Glazing £66,216 Re-Let To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of UPVC £66,216 Re-Let To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Cleaning Products £119,675 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Personal Protective Equipment £93,850 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24
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57 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Supply of Recycle & Refuse Containers £56,431 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Provision of Learning Disability Services – Supported Living Service £829,199 New To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Solar Panels for Clydebank Leisure Centre £61,000 New Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Provision of Multi Function Devices £1,650,000 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Provision of Fire Engineering Consultancy Advice at Willox Park £50,000 New To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Provision of Removals, Deep Cleans and Needle Sweep Services £620,533 Re-Let 04/08/2023 Qtr 4 - 2023/24 Qtr 4 - 2023/24 Provision of Pupil Support for Mental Health and Wellbeing £156,000 New To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Maintenance of Fire, CCTV and Intruder Alarms Services £808,000 Re-Let To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24
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58 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Rot Eradication and Associated Services in West Dunbartonshires Non / Domestic Properties £1,250,000 Re-Let To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Construction at the Former Bowling Site, Milton £34,000,000 New Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Provision of an IHMS Upgrade £250,000 New To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Glencairn House Redevelopment & Major Refurbishment £11,200,000 New 04/07/2023 Qtr 4 - 2023/24 Qtr 4 - 2023/24 Provision of Occupational Health Services £700,000 Re-Let To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply of Fire Fighting Equipment £120,000 New To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Servicing and Maintenance of Mechanical Installations at West Dunbartonshire Non Housing Properties £748,000 Re-Let To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Supply and Fit of Environmental Sensors £10,000,000 New 17/08/2023 Qtr 4 - 2023/24 Qtr 4 - 2023/24
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59 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Provision Multidisciplinary Design Team for the Design and Build of New Housing at the Former Clydebank Health Centre £400,000 New To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Continuation of Robotics Process Automation (RPA) Solution £70,000 Re-Let Not required - contract utilising a framework agreement Qtr 4 - 2023/24 Qtr 4 - 2023/24 Collection and Disposal of Upholstered Domestic Seating Containing Persistent Organic Pollutants £500,706 New To be determine Qtr 4 - 2023/24 Qtr 4 - 2023/24 Construction of New Housing at Bank Street, Alexandria £5,500,000 New To be determine Qtr 1 - 2024/25 Qtr 1 - 2024/25 Construction of New Housing at Bonhill Gap Sites £10,100,000 New To be determine Qtr 1 - 2024/25 Qtr 1 - 2024/25 Construction of New Housing at New Housing at Willox Park £4,200,000 New To be determine Qtr 1 - 2024/25 Qtr 1 - 2024/25 Supply of Washroom Solutions and Sanitary Products TBC Re-Let To be determine Qtr 1 - 2024/25 Qtr 1 - 2024/25 Replacement of the Assessor's Core Valuation System £400,000 New To be determine Qtr 1 - 2024/25 Qtr 1 - 2024/25
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60 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Provision of First Aid Materials TBC Re-Let To be determine Qtr 1 - 2024/25 Qtr 1 - 2024/25 Independent Advocacy Services for Adults £1,020,000 New To be determine Qtr 1 - 2024/25 Qtr 1 - 2024/25 Demolition of 6 Houses in Silverton £70,000 New To be determine Qtr 1 - 2024/25 Qtr 1 - 2024/25 Provision of Technology Services to Support in the District Heating Connections List TBC New To be determine Qtr 2 - 2024/25 Qtr 2 - 2024/25 Provision of Social Care Agency Staff (Trust Care Staff and Training) TBC Re-Let To be determine Qtr 2 - 2024/25 Qtr 2 - 2024/25 Provision of Social Care Agency Staff (Trust Care Staff and Training) TBC Re-Let To be determine Qtr 2 - 2024/25 Qtr 2 - 2024/25 Provision of a Digital Upgrade of the Community Alarm System £924,000 New To be determine Qtr 2 - 2024/25 Qtr 2 - 2024/25 Provision of Carers Support & Advice £1,152,483 New To be determine Qtr 2 - 2024/25 Qtr 2 - 2024/25
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61 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Services: Provision of Housing Support for Care Leavers Service £710,000 Re-Let To be determine To be determine To be determine Provision of Noise Insulation Scheme £86,000 New To be determine To be determine To be determine Provision of a CCTV Network Upgrade £528,450 New To be determine To be determine To be determine Provision of Biomass Energy for Dumbarton Academy & Gartocharn Primary School £250,000 New To be determine To be determine To be determine Provision of Scottish Government Counselling in Schools £293,000 Re-Let To be determine To be determine To be determine Provision of Support Living Accommodation for Adults (18 - 65 years old) With Complex and Intensive Health Needs [7 flats Davidson Road] £268,429 Re-Let To be determine To be determine To be determine Design and Construction of a Resource, Recovery & Recycling Centre (RRRC) £5,000,000 New To be determine To be determine To be determine
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62 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Provision of Road Civils Infrastructure Works £10,000,000 New To be determine To be determine To be determine Framework agreement for Adult Community Services £4,000,000 New To be determine To be determine To be determine Framework agreement for the Care at Home Services £4,000,000 New To be determine To be determine To be determine Framework agreement for Childrens Residential and Education Services £4,000,000 New To be determine To be determine To be determine New Build of West Bridgend Community Hub £2,500,000 New To be determine To be determine To be determine Parking Management Back Office Supports £200,000 New To be determine To be determine To be determine Provision of Children's Residential Services £500,000 New To be determine To be determine To be determine Provision of Electrical Installation Condition Reports in WDC Domestic Properties £1,750,000 New To be determine To be determine To be determine
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63 | P a g e Procurement Title Estimated Total Value New / Extended / Re- Let Contract Notice Advertised Estimated Award Date Estimated Start Date Provision of Residential Housing Support Services for Homeless Households £416,568 New To be determine To be determine To be determine Provision of Water and Waste Water Billing Services £3,578,804 Re-Let To be determine To be determine To be determine Supply of Roadstone Materials £150,000 Re-Let To be determine To be determine To be determine * Indicates an award than was before 1 April 2023