SUPPLEMENTARY DOCUMENT PACK (Corporate Services Committee 24 05 23) BOOKMARKED
West Dunbartonshire Council · 24 May 2023
Back to Corporate Services Committee — 24 May 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Supplementary Agenda Corporate Services Committee Date: Wednesday, 24 May 2023 ___________________________________________________________________ Time: 14:00 ___________________________________________________________________ Format: Hybrid Meeting ___________________________________________________________________ Contact: Ashley MacIntyre, Committee Officer ashley.macintyre@west-dunbarton.gov.uk Dear Member ADDITIONAL ITEM OF BUSINESS I refer to the agenda for the above Meeting of the Corporate Services Committee which was issued on 11 May 2023 and now enclose for your attention a report relating to Item 17 which Councillor Lennie, Chair, has agreed will be considered as an additional item of business. Yours faithfully PETER HESSETT Chief Executive Note referred to:- 17 GRANT APPLICATION TO DUMBARTON COMMON GOOD 309 - 313 Submit report by the Chief Officer – Resources providing details of one grant application to Dumbarton Common Good for consideration. Page 307
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Distribution:- Councillor Daniel Lennie (Chair) Councillor Karen Conaghan Councillor Ian Dickson Councillor David McBride Councillor Jonathan McColl Councillor James McElhill Councillor Michelle McGinty (Vice-Chair) Councillor June McKay Councillor Lawrence O’Neill Councillor Martin Rooney Councillor Gordon Scanlan Councillor Clare Steel Chief Executive Chief Officers Date of Issue: 18 May 2023 Page 308
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WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer - Resources Corporate Services Committee: 24 May 2023 __________________________________________________________________________________ Subject: Grant Application to Dumbarton Common Good 1. Purpose of Report 1.1 The purpose of this report is to provide Members with details of one grant application to Dumbarton Common Good for consideration. 2. Recommendations 2.1 The Committee is asked to approve an £18,403 per annum grant for the three financial years 2023/24, 2024/25 and 2025/26 with the award to be subject to review in 2026 to consider if the grant should be continued further. The grant to West Dunbartonshire Community Food Share is predominantly to cover rental costs and a small sum of running costs for their premises which is located in Dumbarton. 3. Background 3.1 Dumbarton Common Good Fund grants are administered by West Dunbartonshire Council and are reported to the Committee as and when applications are received. 3.2 The value of fund as at 31 March 2023 was £668,478 as per draft accounts. 4. Main Issues Grant Applications to Dumbarton Common Good 4.1 Appendix 1 summarises the aims of West Dunbartonshire Community Food Share and advises on their current financial position. The group have requested a grant of £18,403 per annum, the Committee is asked to approve full payment of the sum requested for three years with a review to take place thereafter. 4.2 In considering this grant application officers sought legal opinion on the recommendation that the Committee should agree to fully fund the group on the basis that not all of the group’s activity takes place in Dumbarton. Legal Services have advised that, as the group is physically located in Dumbarton and the application is specifically to cover rent and running costs for premises in Dumbarton and, furthermore, lack of funding could put the future of the ITEM 17 Page 309
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group at risk, the Committee would be operating within the aims of Dumbarton Common Good if it decided to award the full amount requested. This is on the basis that, if the group was unable to continue operating, this would adversely affect Dumbarton citizens. 5. Option Appraisal 5.1 No option appraisal was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial and Procurement Implications 7.1 It is recommended that members agree to the grant funding of £18,403 per annum for three years to West Dunbartonshire Community Food Share. 8. Risk Analysis 8.1 The Council must consider financial and reputational risks when considering grant applications. The financial risk is not only that the Council and Common Good Fund remain within budget, but also that the organisations funded by the Council and the Common Good Fund are both viable in the long term and comply with the Conditions of Grant which cover issues such as discrimination, health and safety, insurance, etc. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No assessment of environmental sustainability was required in relation to this report. 11. Consultation 11.1 Legal and Financial Officers have been consulted in preparing this report. 11.2 All organisations are consulted regarding recommendations of grant prior to the report being submitted to Committee. 12. Strategic Assessment 12.1 Proper budgetary control and sound financial practice are cornerstones of good governance and support Council and officers to pursue the 5 strategic priorities of the Councils Strategic Plan. Page 310
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Laurence Slavin Chief Officer, Resources Date: 17 May 2023 ___________________________________________________________________ Person to Contact: Adrian Gray, Finance Business Partner, Church Street, Dumbarton, Email: adrian.gray@west-dunbarton.gov.uk Appendices Appendix 1 Details of Grant Application from West Dunbartonshire Community Food Share Background Papers: Grant application summary information Individual group grant applications Wards Affected: Ward 3 Page 311
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Dumbarton Common Good Fund for consideration by Corporate Services Committee on 24 May 2023 (2023/2024) Organisation Purpose of organisation Purpose of grant Grant Requested and Officer Recommendation West Dunbartonshire Community Foodshare Support to individuals/families experiencing the effect of poverty by way of emergency food provision, holiday brunch bags, school uniform bank, Christmas toy bank, and cooking and growing sessions. Signposting individuals to support agencies, and campaigning on matters of social well-being. Funding to part cover rental costs for the groups premises located in Dumbarton. The sum requested is £17,800 rental costs and £603 for running costs. Grant request: £18,403 per annum Officer Recommendation: Agree £18,403 Number of members How often does it meet Accounts Balance 350 service users 5 days Mon-Fri, our distribution centers are Thursdays and Fridays. March 2022: Accounts balance is £279,360 of which £253,652 are restricted funds leaving £25,708 unrestricted. Appendix 1 Page 313