Item 12 - Appendix 1 and 2
West Dunbartonshire Council · 17 August 2022
Back to Corporate Services Committee — 17 August 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Appendix 1: SD&P (CPU) Year End Delivery Plan 2021/22 1. A strong local economy and improved job opportunities A growing economy Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note % of procurement spent on local small/medium-sized enterprises and SMEs who have a presence in West Dunbartonshire 33.33% 43.1% 36% Significant improvement in performance from FY2020/21. The increase is due to ongoing work to update suppliers' post codes. Annabel Travers % of procurement spent on local enterprises (assessed by LGBF) 10% Data not available 14% Based on the LGBF comparative data. Expected Feb 2023 Annabel Travers Action Status Progress Due Date Note Owner Improving access to the Council’s contracts 31-Mar-2022 Action completed successfully. We have provided updated guidance for local businesses, coordinated and presented at a Supplier Development Programme event and actively participated in Meet the Buyer events. Annabel Travers Increased employment and training opportunities Appendix 1
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Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note % of Contract & Supplier Management scorecards delivered where the Supplier at a minimum, meets the Social Benefits expectations. N/A (new measure 21/22) 96.4% 95% Target met. Annabel Travers Action Status Progress Due Date Note Owner Deliver procurement savings and benefits 31-Mar-2022 Action complete. Mainstreaming of key activities and engagement established. Annabel Travers 4. Open, accountable and accessible local government Equity of access for all residents Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note % of contracts that are compliant 98% Data not yet available 100% Data collection process is underway. Annabel Travers Annual Cash Savings target achieved £1,023,5 94.00 £732,235.06 £600,000.00 Target exceeded. Annabel Travers 5. Efficient and effective frontline services that improve the everyday lives of residents
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A continuously improving Council delivering best value Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note % of Contract & Supplier Management scorecards delivered where the Supplier at a minimum, meets the Cost expectations. N/A (new measure 21/22) 85% 95% Target not met due to covid-19, Brexit and issues with global supply effecting costs, supply and delivery. Annabel Travers % of Contract & Supplier Management scorecards delivered where the Supplier at a minimum, meets the quality expectations N/A (new measure 21/22) 96.9% 95% Target met. Annabel Travers % of Contract & Supplier Management scorecards delivered where the Supplier at a minimum, meets the Service expectations. N/A (new measure 21/22) 90% 95% Target not met due to covid-19, Brexit and issues with global supply effecting costs, supply, service and delivery. Annabel Travers % of C&SM scorecards submitted against the total number due 75% 68% 85% Target not met. Actions to improve are underway. Annabel Travers Action Status Progress Due Date Note Owner Embed procurement sustainability 31-Mar-2022 Ongoing. The Corporate Procurement Unit continues to promote and embed procurement sustainability measures. Annabel Travers Maximise procurement efficiency and collaboration 31-Mar-2022 Action completed successfully. This approach is included in every contract strategy we develop in consultation and agreement with each service. Annabel Travers
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Risk Description Current Assessment Target Assessment Date Reviewed Note Owner Failure to secure best value of procurement spend and ensure compliance with financial regulations Improved procurement management process, contract strategies, planning, monitoring and reporting in collaboration with services will continue to mitigate against non- compliant procurement spend 23-May-2022 No change to risk assessment. There are a number of actions and strategies in place to ensure and monitor best value of procurement spend and compliance. Annabel Travers Failure to continue to achieve increased savings from procurement activity As second or third generation revenue contracts seldom deliver the same cost savings as first generation, the contract strategies need to focus on governance, operating models, total cost of ownership, service quality and innovation 23-May-2022 No change to risk assessment. There are a number of actions underway to increase savings from procurement spend including performance indicators to monitor progress. Annabel Travers Action Status Overdue Completed PI Status Significantly Missed Target Narrowly Missed Target Met or Exceeded Target Long Term Trends Improving No Change Getting Worse Short Term Trends Improving No Change Getting Worse Risk Status Alert
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High Risk Warning OK Appendix 2: Quality Standards - Year-end Progress Quality Standards Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note % meetings held within 10 working days of procurement request form or equivalent information N/A (new measure 21/22) 54.2% 100% Target not met. This is partly due to service/corporate procurement unit's availability, priorities of the service/CPU and staff leaving. Annabel Travers % of procurement/tender responses carried out within 5 working weeks of procurement /tender returns N/A (new measure 21/22) 89.4% 100% Target not met. This is partly due to service/corporate procurement unit's availability, priorities of the service/CPU, staff leaving and re-prioritisation of work Annabel Travers Appendix 2
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Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note % of Contract award notices published within 30 calendar days from award letter being sent N/A (new measure 21/22) 51.2% 100% Target not met. This is partly due to service/corporate procurement unit's availability, priorities of the service/CPU, staff leaving and re-prioritisation of work. Annabel Travers PI Status Significantly Missed Target Narrowly Missed Target Met or Exceeded Target Long Term Trends Improving No Change Getting Worse Short Term Trends Improving No Change Getting Worse