Item 7 - Appendix 1 EIA
West Dunbartonshire Council · 17 August 2022
Back to Corporate Services Committee — 17 August 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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AssessmentNo 513 Owner amenon Resource Transformation Service/Establishment People and Technology First Name Surname Job title Head Officer Arun Menon Business Support Manager (include job titles/organisation) Members Graham Hawthorn Arun Menon (Please note: the word 'policy' is used as shorthand for stategy policy function or financial decision) Policy Title Interim Change to Pay Frequency The aim, objective,purpose and intended out come of policy Implement an interim change to the 2-weekly payrun which will transition employees to the 4-weekly payrun from 1 October 2022. This will initially be for a 12 month period with a review thereafter. As a direct consequence of the pandemic, the payroll team (6.8 FTE across 8 posts) has experienced significant increases in their workload through unprecedented demand arising from recruitment of extra social care workers, cleaners and teachers; the sheer volume of transactions; turnover within the team; the complexity of pay awards; the additional one-off payments to the social care and teaching workforce groups, and a myriad of other pay related matters, all of which make this interim proposal necessary. In addition to the ongoing nature of the transactional work, the team are responsible for the many statutory returns to HMRC, Strathclyde Pension Fund Office (SPFO) and Scottish Public Pensions Agency (SPPA). Service/Partners/Stakeholders/service users involved in the development and/or implementation of policy. Joint Trade Unions and relevant members of the Corporate Services Committee Does the proposals involve the procurement of any goods or services? No If yes please confirm that you have contacted our procurement services to discuss your requirements. No SCREENING You must indicate if there is any relevance to the four areas Duty to eliminate discrimination (E), advance equal opportunities (A) or foster good relations (F) Yes Relevance to Human Rights (HR) No Relevance to Health Impacts (H) No Relevance to Social Economic Impacts (SE) No Who will be affected by this policy? All staff that are on 2-weekly Pay. This will also impact the workload for the small transactional teams but more specifically the Payroll team due to the presence of this payrun. Who will be/has been involved in the consultation process? Joint Trade Unions and relevant members of the Corporate Services Committee Please outline any particular need/barriers which equality groups may have in relation to this policy list evidence you are using to support this and whether there is any negative impact on particular groups. Needs Evidence Impact Appendix 1
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Age Cross Cutting Disability Social & Economic Impact Sex Women are more more likely to be income deprived than men More women than men will be affected by the change. An initial review of the staff impacted by this change indicates a mis-alignment with the workforce demographics which this policy will address. Of the total 667 staff, 69% are females and 31% males. The overall workforce split by sex is roughly 75% female and 25% male so this group has disproportionately more males than we would expect, thereby not aligning with our workforce demographic. Any negative impacts can be mitigated by financial advice via the Working4U team Gender Reassign Health Human Rights Marriage & Civil Partnership Pregnancy & Maternity Race Religion and Belief Sexual Orientation Actions Policy has a negative impact on an equality group,but is still to be implemented, please provide justification for this. Will the impact of the policy be monitored and reported on an ongoing bases? Q7 What is you recommendation for this policy? Intoduce Please provide a meaningful summary of how you have reached the recommendation Female workers are more likely to be affected, measures such as financial advice to mitigate
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from the W4U team to mitigate any negative impact around household budgeting pressures are available.