Item 11 Appendix 4
West Dunbartonshire Council · 4 February 2026
Back to Corporate Services Committee — 4 February 2026 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EARMARKED BALANCES 2025/26 BY CHIEF OFFICER DEPARTMENT 25/26 Estimate 25/26 Spend to Date 25/26 Probable Outturn 25/26 to be released To be carried forward into 26/27 Description £ £ £ £ £ 1 Revs & Bens: Social Welfare Fund 374,103 - 374,103 - To pay the balance of Scottish Welfare Fund grants expenditure funded by the Scottish Government. Carried forward to 2025/26. 2 Revs & Bens: DWP funding 53,000 - 53,000 - To support activities related to Housing Benefit and Council Tax Reduction, including system enhancements scheduled for completion in FY25/26. 3 Financial Service Centre: Automation Team (VKY) 26,284 - 26,284 - Expenditure linked to the VKY Automation contract approved in 2020/21 as part of the Robotic Process Automation (RPA) rollout. 4 Regulatory - New document management system 90,000 - 45,000 45,000 The Planning and Building Standards require a new document management system to replace the current system. The current timeline is to procure over two years due to the different stages in the process and the time needed to undertake them. 5 Regulatory - Underspend in 'design panel' budget for IDOX upgrade (new 23/24) 7,000 7,000 7,000 - This balances relates to the initial stages of designing the new Planning and Building Standards document management system and will be spent this financial year. 6 OD & Change Training Budget (new 23/24) 8,773 - 8,773 - Funding allocated to meet defined training needs 7 Previous provision for equal pay/holiday pay 194,663 - 11,948 182,715 Balance for outstanding equal pay/holiday pay claims and associated legal expenses. 8 Community Transition Fund 151,680 151,680 - 9 Holiday Sport & Leisure 45,000 22,200 45,000 - 10 Smoothing Fund - 168,400 - - The smoothing fund is being used to offset service overspends where savings/efficiencies have not been achieved in year. £150k is being used to cover the delay in implementing a new management operating model in facilities. In addition, £18k will also be met from the smoothing fund in relation to the delays in the recruitment of the council's Digital Officer. It is anticipated that these costs will be offset by savings in 26/27. TOTAL USE OF EARMARKED RESERVES 950,503 29,200 891,188 - 227,715 COST OF LIVING STRATEGIC RESERVES RESOURCES REGULATORY & REGENERATION PEOPLE & TECHNOLOGY