Document Pack (Bookmarked) CPWD 22 05 25
West Dunbartonshire Council · 22 May 2025
Back to Community Planning West Dunbartonshire Management Board — 22 May 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Agenda Community Planning West Dunbartonshire Management Board Date: Thursday, 22 May 2025 ___________________________________________________________________ Time: 14:00 ___________________________________________________________________ Venue: The Conference Room, Dumbarton Police Station, Stirling Road, Dumbarton G82 3PT. ___________________________________________________________________ Contact: Nicola Moorcroft, Committee Officer nicola.moorcroft@west-dunbarton.gov.uk committee.admin@west-dunbarton.gov.uk Dear Member Please attend a meeting of the Community Planning West Dunbartonshire Management Board as detailed above. The business is shown on the attached agenda. Yours faithfully PETER HESSETT Chief Executive Page 1
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Distribution:- Councillor Martin Rooney (Chair) Councillor David McBride Councillor Clare Steel Peter Hessett, Chief Executive, West Dunbartonshire Council Beth Culshaw, Chief Officer, West Dunbartonshire Health and Social Care Partnership (WD HSCP) Laura Mason, Chief Education Officer, West Dunbartonshire Council Gail MacFarlane, Chief Officer, Roads and Neighbourhood Fiona Taylor, Health and Social Care Partnership (WD HSCP) Amanda Graham, Chief Officer, Citizens, Culture, & Facilities Elaine Troup, Communities Manager John Anderson, Manager, West Dunbartonshire Leisure Trust Liz Connolly, Principal, West College Scotland Brian Dornan, West Dunbartonshire’s Place Director Jan Haining, Department of Works and Pensions Lorna Gibson, Superintendent, Police Scotland Laurence Bayston, Head of West Region, Skills Development Scotland Joe McKay, Local Senior Officer – West Dunbartonshire, Scottish Fire & Rescue Service Mark Newlands, Scottish Enterprise Selina Ross, Manager, West Dunbartonshire Community Volunteering Service Rebecca Campbell, NHS Greater Glasgow and Clyde Catherine Topley, Chief Executive, Scottish Canals Gordon Watson, Loch Lomond & the Trossachs National Park Gerry Watt, Scottish Prison Service Sandie Scott, NHS Golden Jubilee, Director of Strategic Communications and Stakeholder Relations Carole Anderson, NHS Golden Jubilee, Director of Transformation, Strategy Planning and Performance Gary L’Anson, Police Scotland, Divisional Commander Argyll and West Dunbartonshire Division Patricia Robertson, Police Scotland Jennifer Gilliver, Department for Work and Pensions Councillor John Millar [substitute] Councillor Lawrence O’Neill [substitute] Councillor Gurpreet Singh Johal [substitute] Date of issue: 9 May 2025 Page 2
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COMMUNITY PLANNING WEST DUNBARTONSHIRE MANAGEMENT BOARD THURSDAY, 22 MAY 2025 AGENDA 1 APOLOGIES 2 DECLARATIONS OF INTEREST Members are invited to declare if they have an interest in any of the items of business on the agenda and the reasons for such declarations. 3 MINUTES OF PREVIOUS MEETING 7 - 11 Submit for approval as a correct record, the Minutes of Meeting of the Community Planning West Dunbartonshire Management Board held on 20 February 2025. 4 ACTION LOG 13 Submit for information the Rolling Action List for the Community Planning West Dunbartonshire Management Board. 5 COMMUNITY PLANNING EXECUTIVE GROUP 15 - 19 Submit report by Peter Hessett, Chief Executive providing an update of discussion at the most recent Community Planning Executive Group (CPEG) meeting held on 24 April 2025. 6 VERBAL UPDATE FROM PLACE DIRECTOR FOR CPWD AND HEAD OF STRATEGY, SCOTTISH GOVERNMENT Verbal update from Brian Dornan regarding the above. 7/ Page 3
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7 HERBERT PROTOCOL 21 - 32 Submit a report and receive a presentation by Superintendent Patricia Robertson, Police Scotland providing detail on the above protocol. 8 COMMUNITY JUSTICE PARTNERSHIP UPDATE 33 - 37 Submit report by Lesley James, Head of Children’s Health, Care and Criminal Justice (Chief Social Worker – HSCP), providing an update regarding the above. 9 FLOURISHING DELIVERY IMPROVEMENT GROUP To Follow (DIG) UPDATE Submit report by Elaine Troup, Economic Development Manager, providing an update on the work of the Flourishing Delivery and Improvement Group. 10 INDEPENDENT DELIVERY IMPROVEMENT GROUP To Follow (DIG) UPDATE Submit report by Fiona Taylor, Head of Health and Community Care, providing an update on the work of the Independent Delivery and Improvement Group. 11 NURTURED DELIVERY IMPROVEMENT GROUP To Follow (DIG) UPDATE Submit a report by Lesley James, Head of Children’s Health, Care and Criminal Justice (Chief Social Work Officer – HSCP), providing an update on the work of the Nurtured Delivery and Improvement Group. 12 EMPOWERED DELIVERY IMPROVEMENT GROUP (DIG) UPDATE 39 - 41 Submit report by Selina Ross, West Dunbartonshire CVS, providing an update on the work of the Empowered Delivery and Improvement Group. 13 SAFE DELIVERY IMPROVEMENT GROUP (DIG) UPDATE To Follow Submit a report by Superintendent Patricia Robertson, Police Scotland, providing an update on the work of the Safe Delivery and Improvement Group. Page 4
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14 DATE OF NEXT MEETING Members are asked to note that the next meeting of the CPWD Management Board will be on Thursday, 20 November at 2pm, on MS Teams. Page 5
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COMMUNITY PLANNING WEST DUNBARTONSHIRE MANAGEMENT BOARD Thursday, 20 February 2025 Present: Councillor Martin Rooney (Chair) West Dunbartonshire Council Councillor Clare Steel West Dunbartonshire Council Peter Hessett West Dunbartonshire Council Beth Culshaw West Dunbartonshire Council Lesley James West Dunbartonshire Council Laura Mason West Dunbartonshire Council Eliane Troup West Dunbartonshire Council Claire Cusick West Dunbartonshire Council Margaret-Jane Cardo West Dunbartonshire Health and Social Care Partnership Emily Aitken West Dunbartonshire Health and Social Care Partnership Fiona Taylor West Dunbartonshire Health and Social Care Partnership Roddy MacNeill Police Scotland Simon Shanks Police Scotland Brian Wardle Scottish Fire and Rescue Service John Binning Strathclyde Partnership for Transport Selina Ross West Dunbartonshire CVS Carole Anderson NHS Golden Jubilee Rebecca Campbell NHS Greater Glasgow and Clyde Liz Connolly West College Scotland John Anderson West Dunbartonshire Leisure Trust Nicola Moorcroft West Dunbartonshire Council Apologies: Councillor David McBride West Dunbartonshire Council Gail McFarlane West Dunbartonshire Council Amanda Graham West Dunbartonshire Council Laurence Bayston Skills Development Scotland Trish Robertson Police Scotland Chief Superintendent Gary I'Anson Police Scotland Gerry Watt Scottish Prison Service Joe McKay Scottish Fire and Rescue Service ITEM 4 Page 7
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Councillor Martin Rooney in the Chair Councillor Rooney welcomed everyone to the meeting of the Community Planning West Dunbartonshire Management Board. He explained that NatureScot had decided to withdraw from the management Board but will still be represented on the Flourishing DIG. DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Community Planning West Dunbartonshire Management Board held on 21 November 2024 were submitted and approved as a correct record. ACTION LOG The Rolling Action list for the Community Planning West Dunbartonshire Management Board was submitted for information and relevant updates were noted and agreed. COMMUNITY PLANNING EXECUTIVE GROUP A report was submitted by Peter Hessett, Chief Executive providing an update of discussion at the most recent Community Planning Executive Group (CPEG) meeting held on 20 January 2025. After discussion, the Board agreed to note the content of Appendix 1 of the report; Community Planning Executive Group Meeting Note and Actions 20 January 2025. INTRODUCTION FROM PLACE DIRECTOR FOR CPWD AND HEAD OF STRATEGY, SCOTTISH GOVERNMENT Councillor Rooney welcomed Mr Brian Dornan to the Management Board. Mr Dornan introduced himself and provided a brief description of his role, his background and his remit as a conduit between the Community Planning Partners of West Dunbartonshire and the relevant departments within Scottish Government. WHOLE FAMILY WELLBEING FUND UPDATE A report was submitted by Laura Mason, Chief Education Officer, informing members of the Whole Family Wellbeing Fund and an update on plans to deliver whole family supports. Claire Cusick, Senior Education Officer, provided a detailed and informative presentation highlighting the Families Hubs, Drop-in sessions, Neurodevelopment Page 8
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Sessions for Parents and Festive Film events, including assessment and evaluation of the impact of such work and feedback from users and staff. After discussion and having heard the Senior Education Officer in further explanation and in answer to Members’ questions, the Board agreed to note progress and strategic direction of plans. TRAUMA INFORMED AND RESPONSIVE STRATEGY 2025-28 A report was submitted by Margaret-Jane Cardno, Head of Strategy and Transformation (HSCP), raising awareness of the West Dunbartonshire Trauma- Informed and Responsive Strategy 2025-28. After discussion and having heard the Head of Strategy and Transformation (HSCP) and the Programme Lead for Trauma Informed Practice, in further explanation and in answer to Members’ questions, the Board agreed:- (1) to note the West Dunbartonshire Trauma-Informed and Responsive Strategy 2025-28 in Appendix 1 of the report; (2) to note the Delivery and Improvement Plan 2025-28 in Appendix 2 of the report; and (3) to note the completed Equality Impact Assessment in Appendix 3 of the report. REVIEW OF DIG REPORTING Elaine Troup, Economic Development Manager, provided a verbal update regarding the above; highlighting proposals to prevent duplication, align DIG priorities and report on annual objections/achievements. An update will be presented to the next meeting of the CPWD Management Board. PILOT PROJECT UPDATE Elaine Troup, Economic Development Manager, provided a verbal update regarding the above; highlighting the project as ‘Access to Services’ in the Alexandria area (using the Alexandria Community Council boundary). She explained the six priorities, the established steering group members and the intention to establish a Working Group to help define outcomes and measures for determining success. An update will be presented to the next meeting of the CPWD Management Board. PLANS FOR A SECOND COMMUNITY PLANNING PARTNERSHIP EVENT Selina Ross, CVS, provided a verbal update regarding the above; highlighting a ‘Climate Action’, event being organised for the end of March 2025. Page 9
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Details to be circulated to all Community Planning Partners as soon as the final details confirmed. COMMUNITY JUSTICE PARTNERSHIP UPDATE A report was submitted by Lesley James, Head of Children’s Health, Care and Criminal Justice (Chief Social Worker – HSCP), providing an update regarding the above. After discussion and having heard the Lesley James in further explanation and in answer to Members’ questions, the Board agreed to note the detailed update provided. FLOURISHING DELIVERY IMPROVEMENT GROUP (DIG) UPDATE A report was submitted by Gail McFarlane, Chief Officer - Roads and Neighbourhood providing an update on the work of the Flourishing Delivery and Improvement Group. After discussion and having heard Elaine Troup, Economic Development Manager in further explanation and in answer to Members’ questions, the Board agreed to note the detailed update provided. INDEPENDENT DELIVERY IMPROVEMENT GROUP (DIG) UPDATE A report was submitted by Fiona Taylor, Head of Health and Community Care, providing an update on the work of the Independent Delivery and Improvement Group. After discussion and having heard Fiona Taylor in further explanation and in answer to Members’ questions, the Board agreed to note the detailed update provided. NURTURED DELIVERY IMPROVEMENT GROUP (DIG) UPDATE A report was submitted by Lesley James, Head of Children’s Health, Care and Criminal Justice (Chief Social Work Officer – HSCP), providing an update on the work of the Nurtured Delivery and Improvement Group. After discussion and having heard the Lesley James in further explanation and in answer to Members’ questions, the Board agreed to note the detailed update provided. EMPOWERED DELIVERY IMPROVEMENT GROUP (DIG) UPDATE A report was submitted by Selina Ross, West Dunbartonshire CVS, providing an update on the work of the Empowered Delivery and Improvement Group; highlighting a revised Action Plan and that the Community Mental Health and Wellbeing Fund had received an increased number and a good mix of applications. Details of all successful applicants to be circulated to all Community Planning Partners as soon as the final details confirmed. After discussion and having heard Selina Ross in further explanation and in answer to Members’ questions, the Board agreed to note the detailed update provided. Page 10
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SAFE DELIVERY IMPROVEMENT GROUP (DIG) UPDATE A report was submitted by Superintendent Patricia Robertson, Police Scotland, providing an update on the work of the Safe Delivery and Improvement Group. After discussion and having heard the Inspector Roddy McNeill in further explanation and in answer to Members’ questions, the Board agreed to note the detailed update provided. DATE OF NEXT MEETING It was noted that the next meeting of the CPWD Management Board would be on Thursday, 22 May at 2pm, at The Conference Room, Dumbarton Police Station, Stirling Road, Dumbarton G82 3PT. The meeting closed at 3.45 p.m. Page 11
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Date Set Action Who Required by Date Status 20.02.25 Details of all successful applicants to the Community Mental Health and Wellbeing Fund to be circulated to all Community Planning Partners as soon as the final details confirmed. Selina Ross As soon as possible Complete - Included in Empowered DIG Report 20.02.25 Update on the review of DIG reporting Elaine Troup 22 May 2025 20.02.25 Update on the pilot project ‘Access to Services in Alexandria’ Eliane Troup 22 May 2025 Complete In Progress Outstanding ITEM 3 Page 13
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Report by the Chief Executive Officer of West Dunbartonshire Council, Chair of the Community Planning Executive Group Management Group: 24 April 2025 ___________________________________________________________________ Subject: Community Planning Executive Group 1. Purpose 1.1 The purpose of this report is to inform CPWD Board members of the discussion at the most recent Community Planning Executive Group (CPEG) meeting held on 24 April 2025. 2. Recommendations 2.1 CPWD is asked to note the content of Appendix One: Community Planning Executive Group Meeting Note and Actions 24 April 2025. 3. Background 5.1 The Community Planning Executive Group met on 24 April 2025. The group is chaired by the Council’s Chief Executive, and membership includes the five DIG leads and Communities Manager. The purpose of the group is to support CPWD and oversee improvement activity across the partnership. 4. Main Issues 4.1 The key discussion points and actions are noted in Appendix One: Community Planning Executive Group Meeting Note and Actions 24 April 2025. 5. People Implications 5.1 There are no people implications. 6. Financial Implications 6.1 There are no financial implications. 7. Risk Analysis ITEM 5 Page 15
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7.1 Failure to respond to challenges would risk delivery against policy priorities. 8. Equalities Impact Assessment (EIA) 8.1 No actions are required as this is an update report. 9. Consultation 9.1 This report provides an update on ongoing activity. 10. Strategic Assessment 10.1 Progressing work as outlined in this report ensures CPWD can deliver on the outcomes set in the Local Outcome Improvement Plan. Peter Hessett - Chair, Community Planning Executive Group 28.04.25 ________________________ Person to Contact: Elaine Troup, Economic Development Manager, Elaine.troup@west-dunbarton.gov.uk Appendices: Appendix One: Community Planning Executive Group Meeting Note and Actions 24 April 2025. Background Papers: Previous reports to Community Planning West Dunbartonshire Management Board on Executive Group activity. Wards Affected: All Page 16
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Community Planning West Dunbartonshire Executive Group – Meeting Note and Actions Date: Thursday 24 April 2025 ___________________________________________________________________ Time: 12:00 ___________________________________________________________________ Item 1. Welcome, introductions and apologies. In Attendance: Peter Hessett (Chair) (PH), Fiona Taylor (FT), Patricia Robertson (PR), Elaine Troup (ET), Colin Smith (CS), Elaine Boyle (EB). Apologies: Lesley James (LJ), Selina Ross (SR), Gail MacFarlane (GM). 2. Note and action log of previous meeting Action ET – to progress a review of DIGs - In progress – Mapping of all partnership working is underway. Next step to review and develop proposals. Action: SR will progress and provide a verbal up-date on the planned second event to the next CPWD Management Board - Verbal up-date complete. Event in progress. Action: ET to provide a verbal up-date to the next CPWD Management Board on the review of the DIG structure - Verbal up- date complete. 3.1 DIG updates on Action Plans Safe DIG – PR had to reschedule meeting to accommodate holiday period. All actions have been reviewed and will focus more on added value to be delivered. Independent – FT also had to reschedule the meeting and continues to be concerned about membership. Review of DIGs - ET provided a summary of the review and confirmed that the mapping exercise is still to conclude. Following that, there will be a further meeting of all DIG leads to formulate a proposal for consideration by the Board. ITEM 5 - APPENDIX 1 Page 17
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Following a discussion about the community planning events, it was agreed that the review of the DIGs would also include a review of the two events, and a recommendation on the next steps. Action ET – continue to review the DIGs and extend to include the community planning events. 3.2 Exception reporting: Nothing raised. 4. Proposed Approach for CPWD. Proposal for a second community planning event - SR provided a brief email to confirm that the next event would be on the 22 May. It was noted that this was also the date of the next CPWD Board meeting. Action: CS to liaise with SR to confirm date and to ensure all partners are invited to attend. Action: SR to extend invite to CPWD partners. Pilot Project Up-date ET confirmed that the partnership working group had met and a sub- group focussed on the initial stages of community engagement in Alexandria had developed the question set and the engagement approach. Plans are in progress to ensure there is no overlap of consultation in Alexandria before work starts. Action: ET/CS to continue to progress the pilot project and consider elected member briefing. 5. CPWD Management Board Meeting feedback Positive feedback from the group the last CPWD board meeting. It was felt that participation at the meetings was increasing. The following Agenda items were confirmed: a). Up-date from Brian Dornan, Head of Strategy, Scottish Government and Place Director for CPWD (BD) b). Community Justice Partnership Update (LJ) c.) Herbert Protocol Up-date (PR) d.) Verbal up-date on Community Planning event (SR) e.) Verbal up-date on the review of DIGs (ET) 6. AOCB and Date of Next Meeting ET noted a request from Amanda Graham for all partners to consider what support/funding they could offer the organisers of the Fire Work event and the Pipe Band Championships 2025. ET provided a brief up-date on the Community Wealth Building (Scotland) Bill - call for views. Meeting dates: CPWD Pre-agenda – Thursday 1 May (MS Teams) Page 18
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CPWD Board – Thursday, 22 May (in person) CPEG – Monday 14 July (MS Teams) No. Action Progress 3. Action ET – continue to review the DIGs and extend to include the community planning events. 4. Action: CS to liaise with SR to confirm date for second community planning event and to ensure all partners are invited to attend. Action: SR to extend invite for second community planning event to CPWD partners. Action: ET/CS to continue to progress the pilot project and consider elected member briefing. Page 19
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OFFICIAL OFFICIAL Report by A/Supt Trish Robertson Community Planning West Dunbartonshire: 22 May 2025 Subject: 1. Purpose To raise awareness of the Herbert Protocol, used by Police Scotland to assist in missing person investigations involving adults living with dementia. 2. Recommendations It is recommended that members of the CPP Management Board note the content of the presentation and share the information where appropriate. 3. Background The Herbert Protocol was developed by Norfolk Police in 2011 and has been in use across Scotland for a number of years. It was formally launched on a national basis in September 2021, although has been in place in West Dunbartonshire for much longer than this. 4. Main Issues People living with dementia often have a loss of short-term memory, but can recall memories from decades previously. People living with dementia can be vulnerable to going missing, and can place themselves at risk. The early stages of a missing person investigation are critical and the Herbert Protocol allows carers to provide detailed information to the police should a missing episode occur. This can assist relatives and carers to recall and share information quickly, at a time that can be emotionally charged and can assist in tracing and safeguarding the person as swiftly as possible. Police Scotland’s Argyll and West Dunbartonshire Division are keen to increase awareness of the Herbert Protocol and ensure that as many people living with dementia as possible have a form completed, and that family members / carers continually keep this up to date. Posters have been placed in GP surgeries and hospitals across West Dunbartonshire and members of the CPP Management Committee are requested to assist in sharing information where possible. ITEM 7 Page 21
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OFFICIAL OFFICIAL 5. People Implications N/A 6. Financial Implications N/A 7. Risk Analysis N/A 8. Equalities Impact Assessment (EIA) N/A 9. Consultation N/A 10. Strategic Assessment N/A Person to Contact: A/Supt Trish Robertson - Patricia.Robertson@scotland.police.uk PC Martin McKenna – Missing Person Coordinator for Argyll and West Dunbartonshire Division – martin.mckenna@scotland.police.uk Appendices: Herbert Protocol PowerPoint presentation Background Papers: None Wards Affected: All wards Page 22
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The Herbert Protocol ITEM 7 - APPENDIX 1 Page 23
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• Nationally recognised scheme supported and endorsed by Police Scotland, Alzheimer Scotland, Scottish Government and Health & Social Care Scotland. • Named after George Herbert, a war veteran of the Normandy landings, who lived with dementia. George Herbert died whilst 'missing', trying to find his childhood home. • Initiative was first developed by Norfolk Police in 2011 and implemented by many areas in UK since. • Nationally launched across Scotland on 21 September 2021 and adopted by both West Dunbartonshire Council and Argyll and Bute Council prior to this. What is “The Herbert Protocol” Page 24
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• An information gathering tool that: – Records vital information - where the person grew up, favourite places, former or current hobbies, GP contact details, medication, daily routine, a RECENT photograph with consent to share on social media (if needed). – Completed and retained by carers and families. – Handed to police in event of someone going missing. – Helps police quickly access important information and avoids unnecessary delays in gathering information at a time of crisis. Page 25
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• Any adult who may be at risk of going missing. • This would normally be someone living with dementia or symptoms of the early stages of dementia whether diagnosed or not. Who is “The Herbert Protocol” for? Page 26
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Why Use “The Herbert Protocol”? • People living with dementia often have loss of short term memory but can recall memories from decades earlier. Sometimes those who are reported missing are attempting to make their way to a place of previous significance to them. • Enhances Police ability to respond to a reported incident quickly. • Supportive – as re-assurance for carers and vital information recorded on form for use, if required. • Can be completed at point of diagnosis as part of post-diagnostic support and advanced planning. Page 27
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How is information stored? • Completed Herbert Protocol form is owned and held by family/relatives to share only if the person goes missing – can be electronically stored or kept in place that is easy to retrieve in the home (families being asked to put on fridge with a magnet). • Care homes can choose to add to care plans, with carer consent. • Not held on database centrally (to ensure information is kept up to date and comply with data protection). • Option for completed forms to be stored in jar in person’s fridge with Herbert Protocol label attached. Useful for people who have no next of kin or family/friends able to assist with form storage. Page 28
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What can CPP Management Committee do? Please spread awareness of the Herbert Protocol • Through internal memos/intranet • Social media • Community Councils • Hang poster in public areas • Recommend the form to any persons (family, friends, members of the public) where applicable Page 29
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Where will family find the form Blank forms are available to the public on the Police Scotland website under Missing Person or through Herbert Protocol Form download Page 30
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NHS The majority of GP surgeries and hospitals in the WDC area have this poster displayed in public areas, the QR code downloads the form automatically. Page 31
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Where can I go for more information? • The launch of the Herbert Protocol has been carried out throughout both Local Authorities, Health and Social Care Partnerships and Third Sector Partners is being coordinated by the Community Engagement Team. • For more information or for any resources please contact PC Martin McKenna Missing Person Co- Ordinator • Martin.mckenna@scotland.police.uk Page 32
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Management Board Meeting Community Planning Partnership Highlights and Issues Report FOR INFORMATION ONLY X FOR DECISION Name of Partnership Community Justice Partnership Date of report 28/04/2025 Name and email of lead contact Lesley.James@west-dunbarton.gov.uk 1 Highlights of activity and progress since last meeting Working/Steering Group Updates: Arrest Referral Scheme Input for the ‘Navigators Model’ heard at the CJP 30th April. CJP to consider this along with funding considerations. A research analyst from the Police Scotland Violence Reduction Unit has been carrying out an evaluation of the Custody Navigators Service in Fife over the past 2-3 months. The report is expected to be available in April – this will be shared with the group once received. National ARS activity is ongoing. ARS ‘Local – Lens’ sessions attended to contribute to national discussion and shaping of the National approach to ARS. Discussion around Penumbra mental health resource for justice service users and embedding across and between service areas. Stats – low: number of those in police custody currently being referred to specialist services. Custody to Community Group ToR has been developed and signed off. CJ Co-ordinator to meet with respective areas to consider data collection and data sharing. The group has naturally evolved into 2 areas: Strategic Planning and Risk Management/Safety Planning. Risk management group has me twice as part of preparations and planning for legislative changes to sentencing and subsequent releases from custody. SOP remains underway in terms of a robust partnership approach to managing risk and safety. ITEM 8 Page 33
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Voluntary Through Care National Model: Preferred contractor has been confirmed as SACRO dovetailed by a partnership approach with other providers: Action to Industry; Action for Children; Apex; Barnardo’s; Circle; Families Outside; and Turning Point Scotland. Pod lead for WD is Action for Children & Upside – they are joining the C-C group going forward. Paperwork, protocol and referral pathways are currently being developed with WD to ensure referrals can commence ASAP. Early Release (ER) of Prisoners Scheme/ Legislative Changes to Planned Releases (PR) Since autumn 2024 SPS have engaged with the emergency release of prisoners to ease pressures on SPS. Recently new legislation has been ratified to change sentencing guidelines and prisoners will now serve up to 40% of their sentences as oppose to 50% - with the rest of their sentences supervised in the community. WD Custody to Community working group has responded to and supported these changes by taking a co-ordinated agency/services approach to risk and risk management – ensuring robust communication and process pathways across and between stakeholder partners. Prevention and Early and Effective Intervention Group ToR is under development. Partners have agreed to focus outcome improvement planning on: Diversion in both adult and youth justice context Understanding VAWG in young people’s intimate relationships (a partnership approach with the VAWGP) PS Youth Liaison Officers – Programme of rolling work in schools and stats Violence and gang culture in WD Links with the ARS working group The group agreed that a development day with all partners would be helpful to contribute to SNSAs in these areas. Proposal for development day to be held in August/September 2025. CARM activity needs to be included and joined up with the wider activity of the P&EEI working group. Electronic Monitoring is a lesser-known arena in WD. WD locality link worker from G4S is providing 2 information and awareness raising sessions to help support implementation, embedding and outcome improvement planning in this area: April 24th/25th 2025. CJ Co-ordinator is liaising with Working4U to establish robust referral and communication pathways for adult learning focusing on literacy/numeracy and digital learning for justice populations. CJ Co-ordinator liaising with Working4U to consider justice service users involvement with family hubs with consideration to risk management and safety planning. Page 34
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CARM SNSA has been completed to consider the undertakings for the implementation and embedding of CARM – SNSA with team managers and CSWO for consideration. CARM training: CYCJ have offered to support CARM training by offering a co- trainer for September 1-3rd 2025, training logistics require to be finalised along with delegate list. Managers require to consider Start –AV/Aim-3 risk assessment training for staff who undertake CARM training as this is the risk assessment that couples with the framework. CYCJ will offer a key-note speaker and spotlight event host for the Justice Conference: “Child Protection in Justice Services” CARM short life working group aims and objectives complete. Strategic and operational oversight aligns with Children & Families Social Work and associated governance structures. Women in Justice Group ToR is under development data collection and analysis require to be confirmed. WSSS and SafeLives field work and literature review is now completed. Draft report has been provided and returned after consideration and comment from CJ Co-ordinator and WSS Service Co-ordinator. WSSS continues to offer support to women and child victims as part of the Caledonian System. WSS Service co-ordinator is part of the audit and performance team attached to Caledonian systems and is part of the Caledonian steering group. WiJ group is considering women’s health as part of the responses to women involved with justice systems. Authentic Voices WSSS/SafeLives “Women’s Experience of Justice Systems”. Discovery report ‘final draft’ has been sent by SafeLives, final draft to be agreed and signed off by CSWO and senior managers. Proposal for discovery report to be presented at the justice conference. AV research to be conducted in collaboration with ‘Next Chapter Scotland’. They are undertaking National research and can offer us a local perspective as part of the wider research as such it was agreed to replicate the collaborative approach that we took with SafeLives to support this discovery activity. Minimum Consent standards On Hold: – partnership approach with Strategy and Transformation to standardise and uniform all AV/lived experience activity, partnership approach to be further considered due to maternity leave. Page 35
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Caledonian Systems Steering Group Group ToR is under development and requires signed off by the group due to an updated group membership Caledonian ‘Sampling Tool’ created and under development. This will be used for audit and assessment improvement activity as well as analysis of sentencing decisions in regard to court reports. The audit group has met and reviewed cases using the tool. The tool is currently being updated and will be confirmed when the audit group next meet. Standard Operating Protocol (SOP) is under development. This document will support the fidelity of the multi-partnership working arrangements set out in the ToR. The SOP will also seek to reduce risk (including service generated risk), and support risk management/safety planning. Breeches to orders and protocol around this have been discussed with Police Scotland and this area of work requires to be progressed further. Employability The Lennox Partnership (TLP) are the contracted employability specialist assigned to justice services in WD. The Lennox Partnership (TLP) – Part of Custody-Community, Integrated Case Management pre-release planning. TLP have been successful at partnership working with Greenock and Low Moss Prison and are now integrating the employability service as part of pre-release planning. Training, Learning & Development Trauma Informed Practice /Understanding the Dynamics of Domestic Abuse – bespoke training developed and delivered in partnership with business support manager. All staff are now trained to Trauma Skilled level. Dash-Ric Training – Delivered to The Lennox Partnership and wider partners as a response to organisational and service generated risk. EM Info & Awareness Sessions – G4S provided input to justice, national voluntary throughcare providers and homelessness staff, to enhance partnership working and understanding around protocol. Penumbra Mental Health Training – under discussion. Mental health training for justice service users and wider professionals who work with justice populations. Justice Conference 2025 Conference planning is well underway with keynote speakers and spotlight events confirmed. The conference will take place in the Civic space in Church Street on the 6th June 2025. The spotlight events will take place in Church street ground and 1st floor meeting rooms. Hospitality will be provided by WD recovery communities. D-Unit Community Hub Page 36
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Gym memberships are now available for justice service users – evaluation measures are being collated to better under impact – this will be reported on in the following year April 2026. 2 Outline of any issues/risks and how these are being managed Budgets and capacity are an ongoing issue for community justice – this is a national issue and hopefully we will see a bigger investment in community justice with the presumption towards liberty and away from custodial sentences. Issues or risk will be identified and assessed in the Strategic Needs and Strengths Assessments and identified at working/steering groups. These will be reported to the CJP for escalation where necessary. 3 Outline of the main outputs expected before next meeting Progress reporting update from all working groups and wider activity. 4 What are your requirements of partners in the Community Planning Management Board to achieve the outcomes of the DIG? To support the CJP to deliver locally on the ‘National Strategy for Community Justice’ at a local level. To support the CJP with the uncertainty (nationally) regarding funding and budgets to support the local delivery of the strategy. The CJP will be required to identify funding to deliver the local CJOIP and associated activities. 5 Please outline any good news story you wish to share Evaluations of Training & Development Activity: Electronic Monitoring Information & Awareness Raising Sessions: https://forms.office.com/Pages/AnalysisPage.aspx?AnalyzerToken=biAOmXnmORs YLp6yxP4IJD6uwaz3YPwa&id=iQL2878eYkezdQNdHqtRQ9G4mEfumgpCmA_52T eLxZNUMjVYVzdGQkhaQ1cyNUlMNUpKRktON0w1Ry4u Understanding the Dynamics of Domestic Abuse: bespoke training for business support staff: https://forms.office.com/Pages/AnalysisPage.aspx?AnalyzerToken=OuznGkBIIKQX Srk8tGB5KOi9vhZeUuBT&id=iQL2878eYkezdQNdHqtRQ9G4mEfumgpCmA_52Te LxZNUM042NlMwM0FaVUcxWVZaR0xKWk4ySzRKUi4u Page 37
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Management Board Meeting Development and Improvement Groups (DIGs): Highlights and Issues Report FOR INFORMATION ONLY X FOR DECISION Name of DIG Empowered Date of report 25 April 2025 Name and email of lead contact Selina Ross selina@wdcvs.com 1 Highlights of activity and progress since last meeting Community Mental Health and Wellbeing Fund Diligence check have been completed on the Year 4 awards. The full list of awardees is confirmed as: African Connect – programme of wellbeing sessions £4,500 Benview Centre - activity programme £9,100 Dalmuir Park HA - sheltered housing activity programme £5,675 Healthy Hearts Club - operating costs £6,862 Crafting Together - learning disability activitiy programme £10,000 Double L Centre - centre refresh and promotional activity £8,000 D-Unit - gym places for community justice clients £9,720 Empowering Women - support programme £3,150 Renton Community Development Trust - activity programme £11,000 Sporting Memories - activity programme £2,400 WD Boccia Group - operating costs £10,000 Firecloud - community choir operating costs £5,450 Dumbarton Womens Aid - activity programme £8,890 Bipolar Scotland - peer support network £10,000 Clyde Shopmobility - increased volunteer engagement £10,670 Mentor Scotland - activity programme £10,000 Antonine Sports Centre - activity programme £9,805 Phoenix Centre - activity programme £8,000 Isaro Integration - activity programme £10,000 Equal Futures - learning disability activity support £7,160 Flourishing Faifley - activity programme £9,444 Growing Beardmore - expand activity. £3,800 Outside the Box - staff costs £9,184 Stepping Stones - programme cost. £9,985 Clydebank Men’s Shed - activity and promotion £5,600 Kinship Care West Dunbartonshire - activity programme £8,650 ITEM 12 Page 39
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Carers of West Dunbartonshire - leisure passes £11,000 WDMHF - operating costs £8,500 Quarriers - activity programme £3,800 Vale of Leven Trust - activity programme £15,064 Skylark IX Trust - activity programme £11,502 Knowetop SCIO – activity programme £6,190 Confirmation has been received from Scottish Government that the Fund will continue into Year 5 and 6, with a continued focus on responding to the ongoing cost of living crisis and on those facing socio-economic disadvantage. 2025 will see the fund receive a multi-year award for the Fund. The opportunity to grant funding across two years has arisen as part of the Scottish Government’s Fairer Funding pilot. The pilot has been set up to provide more certainty and allow for longer-term planning, aiming to improve stability and cost-efficiency for organisations and services. There will be flexibility to award a mix of 1- and 2-year grants to projects, however it is envisaged 60-80% of funding will be reserved for 2-year projects, to ensure the benefits of the pilot are passed on that it can be properly evaluated nationally. The fund will open to application in September 2025. Organisations looking to apply to the fund will be invited to attend an awareness session between June and August, prior to application. Widening Community Development Alliance (CDA) Partnership With the inclusion of the Community Development Alliance within the DIG, partner representation has widened to include a broader range of interests. The potential for joint project delivery and collaboration has also increased, with an early example being a focus on unpaid carer engagement in both the locality Test of Change Project in Alexandria and in broader community-led planning activity ongoing in Dumbarton West. Having been in place for almost a year, a review and refresh of the CDA action plan is planned to take place in May. Self-Management Assembly The first assembly session, supporting local residents living with long term health conditions took place on March 25th in Clydebank Town Hall. 24 national health charities provided a ‘marketplace’ together with 3 themed breakout workshops covering breathing techniques, pain management options and digital self- management options. The assembly evaluated well, with all providers agreeing to participate in an ongoing community of practice to explore how best access to services can be increased in West Dunbartonshire. A second assembly session is now planned for September 2025. 2 Outline of any issues/risks and how these are being managed No current issues or risks to report. Page 40
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3 Outline of the main outputs expected before next meeting A progress review of the Community Development Alliance Action Plan will be finalised 4 What are your requirements of partners in the Community Planning Management Board to achieve the outcomes of the DIG? No current requests 5 Please outline any good news story you wish to share Page 41