Supplementary Document Pack - Audit - 3 May 2023
West Dunbartonshire Council · 3 May 2023
Back to Audit Committee — 3 May 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Supplementary Agenda Audit Committee Date: Wednesday, 3 May 2023 Time: 14:00 Venue: Civic Space, 16 Church Street, Dumbarton, G82 1QL Contact: Ashley MacIntyre, Committee Officer ashley.macintyre@west-dunbarton.gov.uk Dear Member ITEM TO FOLLOW I refer to the agenda for the above meeting that was issued on 19 April 2023 and now enclose a copy of Item 10 which were not available for issue at that time. Yours faithfully PETER HESSETT Chief Executive Page 63
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Note referred to: 10 MAZARS 2022/23 AUDIT STRATEGY MEMORANDUM 65 - 106 Submit report by the Chief Officer – Resources presenting Mazars’ Audit Strategy Memorandum for the year ending March 2023 to Committee for information. Distribution:- Councillor Karen Conaghan (Chair) Councillor Ian Dickson Councillor Jonathan McColl (Vice Chair) Councillor James McElhill Councillor Michelle McGinty Councillor John Millar Councillor Martin Rooney Councillor Hazel Sorrell Mr C Johnstone All other Councillors for information Chief Executive Chief Officers Date of issue: 26 April 2023 Page 64
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WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer - Resources Audit Committee: 03 May 2023 Subject: Mazars - 2022/23 Audit Strategy Memorandum 1. PURPOSE 1.1 To present the Audit Strategy Memorandum from Mazars for the year ending March 2023 to Committee for information. 2. RECOMMENDATIONS 2.1 Members are asked to note the 2022/23 Audit Strategy Memorandum from Mazars. 3. BACKGROUND 3.1 Mazars (the Council’s external auditors) have produced their 2022/23 Audit Strategy Memorandum which provides an overview of their audit scope, approach, timescales, the significant risks they have identified through their audit planning process, the audit fee and describes the outputs the Council can expect to receive. The Strategy is appended to this report for noting. 4. MAIN ISSUES 4.1 Mazars are the Council’s appointed external auditors with 2022/23 being the first year of their five year appointment. They have completed the audit planning phase of their audit approach and issued the Council’s 2022/23 Audit Strategy Memorandum (the Strategy). This is Mazars’s terminology for an annual audit plan which is what the Committee received from the Council’s previous external auditors. 4.2 Mazars’s audit approach is set out on page 10 of the Strategy and indicates a targeted completion of the audit in October 2023. This will allow for the Council’s financial statements to be signed off by the statutory deadline. Audit of Financial Statements 4.3 Page 12 of the Strategy sets out the Council’s group account components and advises that Mazars are still to confirm the scope of their work in relation to the group components. This is not considered a concern in terms of the audit progression. 4.4 Pages 15-19 set out what Mazars have identified as the key risks that are relevant to the Council’s financial statements and their planned response. There are four identified risks: Item 10 Page 65
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• Management override of controls • Valuation of Property, Plant and Equipment • Valuation of the net defined pension liability/surplus • Liabilities from service concession arrangements It should be noted that the first three of these risks will feature in the audit plans of most, if not all, local authorities and the final one would likely feature in the plan of most councils that have service concessionary arrangements (due to the complexity of the accounting arrangements and the materiality of the associated transactions). Wider Scope and Best Value Audit 4.5 At least once every five years, the Controller of Audit will report to the Accounts Commission on the Council’s performance in meeting its Best Value duties. The Council is included in the first year of the programme which runs from October 2023 to August 2024. 4.6 Whilst the Code of Audit Practice ensures the audit of Best Value in councils is integrated within external auditor’s annual audit work, meaning Best Value will be assessed over the period of the audit appointment, there are also some specific areas of focus highlighted in the Strategy. These are set out in pages 22 – 23 of the Strategy and can be summarised as: • following up previously reported Best Value findings to assess the pace and depth of improvement. • conducting thematic reviews on the effectiveness of council leadership in developing new strategic priorities following the May 2022 elections. • focusing on the risks associated with financial sustainability. • gathering information on the Council’s arrangements for responding to climate change. • considering risks related to cyber security. 4.7 The 2022/23 audit fee is set out on page 25 of the Strategy. They are set at £316,060 for the Council and £6,500 to audit the Council’s charitable trusts (which is funded by the Council). 4.8 Representatives of the Mazars audit team will be in attendance at the Committee to present the report and answer any questions. 5. PEOPLE IMPLICATIONS 5.1 There are no personnel issues. 6. FINANCIAL AND PROCUREMENT IMPLICATIONS 6.1 The total Council fee of £316,060 compares to £280,840 for 2021/22. The Trust Fund fee of £6,500 (also £2,100 in 2021/22) is also funded by the Council. 6.2 There are no direct procurement implications arising from this report. Page 66
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7. RISK ANALYSIS 7.1 Mazar’s assessment of the risks facing the Council is detailed within their audit strategy memorandum. An additional internal risk assessment was not required. 8. EQUALITIES IMPACT ASSESSMENT (EIA) 8.1 There are no EIA issues. 9. CONSULTATION 9.1 The report has been subject to consultation with appropriate Chief Officers. 10. STRATEGIC ASSESSMENT 10.1 This report relates to all of the Council’s Strategic Priorities. Laurence Slavin Chief Officer - Resources Date: 24 April 2023 Person to Contact: Laurence Slavin, Chief Officer - Resources E-mail: laurence.slavin@west-dunbarton.gov.uk Appendices Appendix 1 – Mazars’s 2022/23 Audit Strategy Memorandum Page 67
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Audit Strategy Memorandum Page 69
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Contents Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and other key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendix A – Key communication points Appendix B – Revised auditing standard on Identifying and assessing the risks of material misstatement: ISA (UK) 315 (Revised 2019) This document is to be regarded as confidential to West Dunbartonshire Council. It has been prepared for the sole use of the Audit Committee as the appropriate sub-committee charged with governance. No responsibility is accepted to any other person in respect of the whole or part of its contents. Our written consent must first be obtained before this document, or any part of it, is disclosed to a third party. 2 01 02 03 04 05 06 07 08 A Page 70
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Audit Committee West Dunbartonshire Council 16 Church Street Dumbarton G82 1QL 20 April 2023 Dear Audit Committee Members Audit Strategy Memorandum – Year ending 31 March 2023 We are pleased to present our Audit Strategy Memorandum for West Dunbartonshire Council for the year ending 31 March 2023. The purpose of this document is to summarise our audit approach, highlight significant audit risks and areas of key judgements and provide you with the details of our audit team. As it is a fundamental requirement that an auditor is, and is seen to be, independent of its clients, section 7 of this document also summarises our considerations and conclusions on our independence as auditors. We consider two-way communication with you to be key to a successful audit and important in: • reaching a mutual understanding of the scope of the audit and the responsibilities of each of us; • sharing information to assist each of us to fulfil our respective responsibilities; • providing you with constructive observations arising from the audit process; and • ensuring that we, as external auditors, gain an understanding of your attitude and views in respect of the internal and external operational, financial, compliance and other risks facing West Dunbartonshire Council which may affect the audit, including the likelihood of those risks materialising and how they are monitored and managed. With that in mind, we see this document, which has been prepared following our initial planning discussions with management, as being the basis for a discussion around our audit approach, any questions, concerns or input you may have on our approach or role as auditor. This document also contains an appendix that outlines our key communications with you during the course of the audit, and explains the implications of the introduction of the new auditing standard for Identifying and assessing the risks of material misstatement: ISA (UK) 315 (Revised 2019). Client service is extremely important to us and we strive to provide technical excellence with the highest level of service quality, together with continuous improvement to exceed your expectations so, if you have any concerns or comments about this document or audit approach, please contact me on 07816 354 994 or via tom.reid@mazars.co.uk. Yours faithfully Tom Reid (Audit Director) Mazars LLP Mazars LLP 100 Queen Street Glasgow G1 3DN Mazars LLP – 100 Queen Street – Glasgow – G1 3DN Tel: 0141 227 2400 – www.mazars.co.uk Mazars LLP is the UK firm of Mazars, an integrated international advisory and accountancy organisation. Mazars LLP is a limited liability partnership registered in England and Wales with registered number OC308299 and with its registered office at 30 Old Bailey, London EC4M 7AU. We are registered to carry on audit work in the UK by the Institute of Chartered Accountants in England and Wales. Details about our audit registration can be viewed at www.auditregister.org.uk under reference number C001139861. VAT number: 839 8356 73Page 71
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Section 01: Engagement and responsibilities summary Page 72
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Wider scope and Best Value We are also responsible for reviewing and reporting on the wider scope arrangements that the Council has in place and its arrangements to secure Best Value. We discuss our approach to wider scope and Best Value work further in [section 5] of this report. 1. Engagement and responsibilities summary Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Audit opinion We are responsible for forming and expressing an independent opinion on whether the financial statements are prepared, in all material respects, in accordance with all applicable statutory requirements. Our audit does not relieve management or the Audit Committee, as Those Charged With Governance, of their responsibilities. The Section 95 Officer is responsible for the assessment of whether is it appropriate for the Council to prepare its accounts on a going concern basis. As auditors, we are required to obtain sufficient appropriate audit evidence regarding, and conclude on: a) whether a material uncertainty related to going concern exists; and b) consider the appropriateness of the Section 95 Officer’s use of the going concern basis of accounting in the preparation of the financial statements. Fraud The responsibility for safeguarding assets and for the prevention and detection of fraud, error and non-compliance with law or regulations rests with both Those Charged With Governance and management. This includes establishing and maintaining internal controls over reliability of financial reporting. As part of our audit procedures in relation to fraud we are required to enquire of Those Charged With Governance, including key management and Internal audit as to their knowledge of instances of fraud, the risk of fraud and their views on internal controls that mitigate the fraud risks. In accordance with International Standards on Auditing (UK), we plan and perform our audit so as to obtain reasonable assurance that the financial statements taken as a whole are free from material misstatement, whether caused by fraud or error. Our audit, however, should not be relied upon to identify all such misstatements. Wider reporting We report to the National Audit Office on the consistency of the Council’s financial statements with its Whole of Government Accounts (WGA) submission. The level of auditor assurance required depends on monetary thresholds set by HM Treasury. 5 Responsibilities Overview of engagement We are appointed to perform the external audit of West Dunbartonshire Council (the Council) for the year to 31 March 2023. The scope of our engagement is set out in the Code of Audit Practice, issued by the Auditor General and the Accounts Commission available from the Audit Scotland website: Code of audit practice | Audit Scotland (audit-scotland.gov.uk). Our responsibilities are principally derived from the Local Government (Scotland) Act 1973 (the 1973 Act) and the Code of Audit Practice, as outlined below. Page 73
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Section 02: Your audit engagement team Page 74
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tom.reid@mazars.co.uk 07816 354 994 2. Your audit engagement team Tom Reid Engagement Director In addition, Cameron Waddell (Partner) has been appointed as an engagement quality control reviewer for this engagement. 7 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Below is your audit engagement team and their contact details. Page 75
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Section 03: Audit scope, approach and timeline 8Page 76
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3. Audit scope, approach and timeline Audit scope Our audit approach is designed to provide an audit that complies with all professional requirements. Our audit of the financial statements will be conducted in accordance with International Standards on Auditing (UK), relevant ethical and professional standards, our own audit approach and in accordance with the terms of our engagement. Our work is focused on those aspects of your activities which we consider to have a higher risk of material misstatement, such as those impacted by management judgement and estimation, application of new accounting standards, changes of accounting policy, changes to operations or areas which have been found to contain material errors in the past. Audit approach Our audit approach is risk-based and primarily driven by the issues that we consider lead to a higher risk of material misstatement of the accounts. Once we have completed our risk assessment, we develop our audit strategy and design audit procedures in response to the risks identified. If we conclude that appropriately-designed controls are in place then we may plan to test and rely upon these controls. If we decide controls are not appropriately designed, or we decide it would be more efficient to do so, we may take a wholly substantive approach to our audit testing. Substantive procedures are audit procedures designed to detect material misstatements at the assertion level and comprise: tests of details (of classes of transactions, account balances, and disclosures); and substantive analytical procedures. Irrespective of the assessed risks of material misstatement, which take into account our evaluation of the operating effectiveness of controls, we are required to design and perform substantive procedures for each material class of transactions, account balance, and disclosure. Our audit will be planned and performed so as to provide reasonable assurance that the financial statements are free from material misstatement and give a true and fair view. The concept of materiality and how we define a misstatement is explained in more detail in section 8. The diagram on the next page outlines the procedures we perform at the different stages of the audit. 9 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 77
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10 3. Audit scope, approach and timeline Planning and Risk Assessment (January to April 2023) • Planning visit and developing our understanding of the Council • Initial opinion and wider scope risk assessments • Considering proposed accounting treatments and accounting policies • Developing the audit strategy and planning the audit work to be performed • Agreeing timetable and deadlines • Risk assessment analytical procedures • Determination of materiality Completion (October 2023) • Final review and disclosure checklist of financial statements • Final director and EQCR review • Agreeing content of letter of representation • Reporting to the Audit Committee • Reviewing subsequent events • Signing the independent auditor’s report Interim (March to June 2023) • Documenting systems and controls • Performing walkthroughs • Interim controls testing including tests of IT general controls • Early substantive testing of transactions • Reassessment of audit plan and revision if necessary Fieldwork (July to October 2023) • Receiving and reviewing draft financial statements • Delivering our audit strategy starting with significant risks and high risk areas including detailed testing of transactions, account balances and disclosures • Communicating progress and issues • Clearance meeting Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 78
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11 3. Audit scope, approach and timeline Reliance on internal audit Where possible we will seek to utilise the work performed by internal audit to modify the nature, extent and timing of our audit procedures. We will meet with internal audit to discuss the progress and findings of their work prior to the commencement of our controls evaluation procedures. Where we intend to rely on the work of internal audit, we will evaluate the work performed by your internal audit team and perform our own audit procedures to determine its adequacy for our audit. Service organisations International Auditing Standards (UK) (ISAs) define service organisations as third party organisations that provide services to the Council that are part of its information systems relevant to financial reporting. We are required to obtain an understanding of the services provided by service organisations as well as evaluating the design and implementation of controls over those services. We have not identified any relevant service organisations. Management’s and our experts Management makes use of experts in specific areas when preparing the Council’s financial statements. We also use experts to assist us to obtain sufficient appropriate audit evidence on specific items of account. Item of account Management’s expert Our expert Defined benefit liability Hymans Robertson (Strathclyde Pension Fund) We make use of PwC actuarial services who are commissioned by the National Audit Office to review the national analysis of pension trends and assumptions of the various Local Government Pension Scheme actuaries. Property, plant and equipment valuation Council’s external valuer (Gerald Eve) We will review the analysis of property valuation movements available from third parties and consider the outcome of the Council’s valuations in comparison with these, challenging conclusions as appropriate. Financial instrument disclosures Link Asset Services No expert required Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 79
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12 3. Audit scope, approach and timeline Group audit approach As group auditors, we are required under International Standard on Auditing (ISA) (UK) 600: Audits of group financial statements (including the work of component auditors) to obtain sufficient appropriate audit evidence on which to base our audit opinion on the group financial statements. Our planned audit approach for components is informed by our assessment of risk at the component bodies and our consideration of the size and nature of assets, liabilities and transaction streams. We will obtain sufficient appropriate audit evidence on the consolidation process and the financial information of the components on which to base our group audit opinion. Entity Type Location Auditor Scope Strathclyde Partnership for Transport Associate Glasgow Audit Scotland TBC Strathclyde Concessionary Travel Scheme Joint Board Associate Glasgow Audit Scotland TBC Dunbartonshire and Argyll and Bute Valuation Joint Board Associate Dumbarton Mazars LLP TBC The West Dunbartonshire Health & Social Care Partnership Joint venture Dumbarton Mazars LLP TBC West Dunbartonshire Leisure Trust Subsidiary Alexandria Wylie & Bisset TBC Clydebank Property Company Subsidiary Clydebank Azets TBC West Dunbartonshire Energy Limited Liability Partnership Subsidiary Dumbarton Azets TBC Dumbarton Common Good Subsidiary Dumbarton Mazars LLP TBC Trust Funds Subsidiary Dumbarton Mazars LLP TBC Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 80
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13 3. Audit scope, approach and timeline Audit of trusts registered as Scottish charities The Charities Accounts (Scotland) Regulations 2006 outline the accounting and auditing requirements for charitable bodies. The 2006 Regulations require charities to prepare annual accounts and an auditor to prepare a report to the charity trustees where any legislation requires an audit. The Local Government (Scotland) Act 1973 specifies the audit requirements for any trust fund where some or all members of a Council are the sole trustees. Therefore, a full and separate audit and independent auditor’s report is required for each registered charity where members of the Council are sole trustees. Members of the Council are the sole trustees for five trusts registered as Scottish charities, with total assets of £263,000. The preparation and audit of financial statements of registered charities is regulated by the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. We have not identified any significant risks, other than the risk of management override of controls which we have also identified as a risk for the Council’s annual accounts, for the financial statements of the Council’s charitable trusts. Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 81
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Section 04: Significant risks and other key judgement areas 14Page 82
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4. Significant risks and other key judgement areas Following the risk assessment approach discussed in section 3 of this document, we have identified risks relevant to the audit of financial statements. The risks that we identify are categorised as significant, enhanced or standard. The definitions of the level of risk rating are given below: Significant risk Significant risks are those risks assessed as being close to the upper end of the spectrum of inherent risk, based on the combination of the likelihood of a misstatement occurring and the magnitude of any potential misstatement. Fraud risks are always assessed as significant risks as required by auditing standards, including management override of controls and revenue recognition. Enhanced risk An enhanced risk is an area of higher assessed risk of material misstatement at audit assertion level other than a significant risk. Enhanced risks require additional consideration but does not rise to the level of a significant risk, these include but may not be limited to: • key areas of management judgement, including accounting estimates which are material but are not considered to give rise to a significant risk of material misstatement; and • other audit assertion risks arising from significant events or transactions that occurred during the period. Standard risk This is related to relatively routine, non-complex transactions that tend to be subject to systematic processing and require little management judgement. Although it is considered that there is a risk of material misstatement (RMM), there are no elevated or special factors related to the nature, the likely magnitude of the potential misstatements or the likelihood of the risk occurring. 15 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Summary risk assessment The summary risk assessment, illustrated in the table below, highlights those risks which we deem to be significant and other enhanced risks in respect of the Council. We have summarised our audit response to these risks on the next page. Key: Significant risk Enhanced risk / significant management judgement 3 2 1 4 High HighLow Low Likelihood Financial impact 1. Management override of controls 2. Valuation of property plant and equipment 3. Valuation of the net defined benefit liability/surplus 4. Liabilities from service concession arrangements Page 83
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4. Significant risks and other key judgement areas Specific identified audit risks and planned testing strategy We have presented below in more detail the reasons for the risk assessment highlighted above, and also our testing approach with respect to significant risks. An audit is a dynamic process, should we change our view of risk or approach to address the identified risks during the course of our audit, we will report this to the Audit Committee. Significant risks Description Fraud Error Judgement Planned response 1 Management override of controls This is a mandatory significant risk on all audits due to the unpredictable way in which such override could occur. Management at various levels within an organisation are in a unique position to perpetrate fraud because of their ability to manipulate accounting records and prepare fraudulent financial statements by overriding controls that otherwise appear to be operating effectively. Due to the unpredictable way in which such override could occur there is a risk of material misstatement due to fraud on all audits. We plan to address the management override of controls by: • reviewing the key areas within the financial statements where management has used judgement and estimation techniques and consider whether there is evidence of unfair bias; • testing the appropriateness of journal entries recorded in the general ledger and other adjustments made in preparing the financial statements; and • considering and testing any significant transactions outside the normal course of business or otherwise unusual. 16 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 84
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4. Significant risks and other key judgement areas Significant risks Description Fraud Error Judgement Planned response 2 Valuation of property, plant and equipment The council held land and buildings (including council dwellings), with a net book value of £836 million as at 31 March 2022. The council has adopted a rolling revaluation model with an external valuer carrying out valuations of land and buildings on a five-year cycle. This may result in individual assets not being revalued for several years. This creates a risk that the carrying value of those assets that have not been revalued in year is materially different from the year end fair value. Valuations are based on specialist and management assumptions and changes in these can result in material changes to valuations. Due to the high degree of estimation uncertainty associated with valuations, we have determined there is a significant risk in this area. We will evaluate the design and implementation of any controls which mitigate the risk. This includes liaising with management to update our understanding on the approach taken by the Council in its valuation of land and buildings. We will: • assess the scope and terms of engagement with the Valuer; • assess the competence, skills and objectivity of the Valuer; • assess how management use the Valuer’s report to value land and buildings included in the financial statements; • test the accuracy of the data used in valuations; • challenge the Council and Valuer’s assumptions and judgements applied in the valuations; • review valuation methodology used, including the appropriateness of the valuation basis; and • consider the reasonableness of the valuation by comparing the valuation output with market intelligence. We have also engaged the Mazars Real Estates Valuation team to assist us with the above. 17 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 85
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4. Significant risks and other key judgement areas Significant risks 18 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Description Fraud Error Judgement Planned response 3 Valuation of the net defined benefit liability/surplus The Council had a net pension liability of £55.7 million at 31 March 2022. Estimation of the net pension asset or liability depends on several complex judgements which are sensitive to changes. These include the discount rate used, the rate at which salaries are predicted to increase, inflation rates and life expectancy. Due to the high degree of estimation uncertainty associated with the valuations, we have determined there is a significant risk in this area. We will address this risk by reviewing the controls that the Council has in place over the information sent to the Scheme Actuary by the fund administrators (Strathclyde Pension Fund). We will also: • assess the skill, competence and experience of the Fund’s actuary; • challenge the reasonableness of the assumptions used by the actuary as part of the annual IAS 19 valuation; • carry out a range of substantive procedures on relevant information and cash flows used by the actuary as part of the annual IAS 19 valuation. Page 86
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19 4. Significant risks and other key judgement areas Other key areas of management judgement and enhanced risks Description Fraud Error Judgement Planned response 4 Liabilities from service concession arrangements The council has a Public Private Partnership (PPP) contract for the provision of three secondary schools and one primary school, and a Design-Build-Finance-Maintain (DBFM) contract for one secondary school. The contracts include the build of the schools as well as their maintenance and provision of related facilities over the period of each contract. The assets used to provide services at the schools are recognised on the council’s Balance Sheet as operational assets and as a finance lease liability. The council recognised an asset of £104 million and a liability of £92 million for service concession arrangements in its 2021/22 financial statements. The method of accounting for service concession arrangements can be complex and involves management judgement. The council has identified it as a critical accounting judgement. There is a potential risk of material misstatement if the Council does not appropriately account for its service concession arrangements. We will review the Council’s adopted approach for accounting for its service concession arrangements. Page 87
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Section 05: Wider scope and Best Value 20Page 88
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21 5. Wider scope and Best Value The framework for wider scope work The Code of Audit Practice sets out the four areas that frame the wider scope of public sector audit. We are required to form a view on the adequacy of the Council’s arrangements in four areas: 1. Financial management 2. Financial sustainability 3. Vision, leadership, and governance 4. Use of resources to improve outcomes. Our approach Our planned audit work against the four wider scope areas is risk based and proportionate. We need to gather sufficient evidence to support our commentary on the Council’s arrangements and to identify and report on any significant weaknesses. We will carry out more detailed work where we identify significant risks. Where significant weaknesses are identified we will report these to the Council and make recommendations for improvement. In addition to local risks, we consider challenges that are impacting the public sector as a whole. Best Value Under the Code of Audit Practice, the audit of Best Value in councils is fully integrated within our annual audit work. Best Value at the Council will be assessed over the period of the audit appointment. We will also follow up previously reported Best Value findings to assess the pace and depth of improvement. This work will be integrated into our audit approach, including our work on the wider scope areas. We will also conduct thematic reviews as directed by the Accounts Commission. In 2022/23 this will be on the effectiveness of council leadership in developing new strategic priorities following the elections in May 2022. We will prepare a separate management report to document the findings of this work. At least once every five years, the Controller of Audit will report to the Accounts Commission on the Council’s performance in meeting its Best Value duties. The Council is included in the first year of the programme which runs from October 2023 to August 2024. Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Financial management Financial management means having sound budgetary processes. Audited bodies require the ability to understand the financial environment and whether internal controls are operating effectively. Auditors consider whether the body has effective arrangements to secure sound financial management. Financial sustainability Vision, leadership and governance Financial management means having sound budgetary processes. Audited bodies require the ability to understand the financial environment and whether internal controls are operating effectively. Auditors consider whether the body has effective arrangements to secure sound financial management. Audited bodies must have a clear vision and strategy, and set priorities for improvement within this vision and strategy. They work together with partners and communities to improve outcomes and foster a culture of innovation. Auditors consider the clarity of plans to implement the vision, strategy and priorities adopted by the leaders of the audited body. They also consider the effectiveness of governance arrangements for delivery. Financial sustainability means being able to meet the needs of the present without compromising the ability of future generations to meet their own needs. Auditors consider the extent to which audited bodies have shown regard to financial sustainability. They look ahead to the medium term (two to five years) and longer term (over five years) to consider whether the body is planning effectively so that it can continue to deliver services. Use of resources to improve outcomes Audited bodies need to make best use of their resources to meet stated outcomes and improvement objectives, through effective planning and working with strategic partners and communities. Auditors consider the clarity of the arrangements in place to ensure that resources are deployed to improve strategic outcomes, meet the needs of service users taking account of equalities, and deliver continuous improvements in priority services. Page 89
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22 5. Wider scope and Best Value Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Wider scope risks The Code of Audit Practice requires us to consider the significant audit risks in areas defined in the Code as the wider scope audit. Although we have not fully completed our planning and risk assessment work, the table below outlines the wider scope audit risks that we have identified to date. We will report any further identified risks to the Audit Committee on completion of our planning and risk identification work. We will also follow up the Council’s progress in addressing recommendations from previous years. Description Financial management Financial sustainability Vision, leadership and governance Use of resources to improve outcomes Planned procedures 1 Financial sustainability The Council faces significant financial challenges in the years ahead. It has high rates of borrowing, so rising interest rates have had a disproportionate impact on its finances. The Council will have to absorb inflationary pressures, pay award increases and higher energy costs. It has had to use reserves to fund budget gaps. Looking ahead, the Council is forecasting a budget gap of £9.7 million for 2024/25. This represents a risk to the Council’s financial sustainability, which could impact the future provision of services in its area. As part of our audit we will review the Council’s: • medium to long term financial strategy; • financial position and track record in delivering planned recurrent and non-recurrent savings in 2022/23; • financial performance in 2023/24 and updates to its financial planning during the year, including the implications for general reserves balances; • regular reporting to Members on financial performance, savings plans and financial risks; and • progress in developing plans to address future years budget gaps. Page 90
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23 5. Wider scope and Best Value National risk areas under scope of audit in 2022/23 Climate change Tackling climate change is one of the greatest global challenges. The Scottish Parliament has set a legally binding target of becoming net zero by 2045, and has interim targets including a 75% reduction in greenhouse gas emissions by 2030. The public sector in Scotland has a key role to play in ensuring these targets are met and in adapting to the impacts of climate change. There are specific legal responsibilities placed on public bodies to contribute to reducing greenhouse gas emissions, to adapt to climate change, to act sustainably and to report on progress. A number of public bodies have declared a climate emergency and set their own net zero targets, some of which are earlier than Scotland’s national targets. All public bodies will need to reduce their direct and indirect emissions, and should have plans to do so. Many bodies will also have a role in reducing emissions in wider society, and in supporting activity to adapt to the current and potential future impact of climate change. For example, working with the private sector and communities to help drive forward the required changes in almost all aspects of public and private life, from transport and housing to business support. Audit Practice requires us to consider the significant audit risks in areas defined in the Code as the wider scope audit. Public audit has an important and clear role to play in helping drive change and improvement in this uncertain and evolving area of work; supporting public accountability and scrutinising performance; and helping identify and share good practice. The Auditor General and Accounts Commission are developing a programme of work on climate change. This involves a blend of climate change-specific outputs that focus on key issues and challenges as well as moving towards integrating climate change considerations into all aspects of audit work. For 2022/23 audits, we are required to gather basic information on the arrangements for responding to climate change in each body. Cyber security There continues to be a significant risk of cyber attacks to public bodies, and it is important that they have appropriate cyber security arrangements in place. A number of recent incidents have demonstrated the significant impact that a cyber attack can have on both the finances and operation of an organisation. For 2022/23 audits, auditors are advised to consider risks related to cyber security at audited bodies. However, the revised ISA (UK) 315 includes enhanced requirements for auditors to understand a body’s use of IT in its business, the related risks and the system of internal control addressing such risks. The Auditor General and Accounts Commission consider that meeting these additional requirements is likely to be sufficient consideration of cyber security in 2022/23. Page 91
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Section 06: Fees for audit and other services 24Page 92
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Fees for work as the Council’s appointed auditor At this stage of the audit we are not planning any divergence from the expected fees set by Audit Scotland. The breakdown of the fee is set out in the table below. We have taken account of the risk exposure of the Council and the management assurances in place. We have assumed that the Council has effective governance arrangements and will prepare comprehensive and accurate accounts and working papers for audit in line with the agreed timetable for the audit. We reserve the right to charge a supplementary fee where our audit cannot proceed as planned. An additional fee will be required for any other significant exercises not within our planned audit activity. 2022/23 Proposed Fee 2021/22 Actual Fee Auditor remuneration £250,450 £177,690 Pooled costs 0 £18,520 Contribution to PABV costs £60,670 £75,150 Audit support costs £9,500 £9,480 Sectoral cap adjustment (£4,560) 0 Total fee £316,060 £280,840 6. Fees for audit and other services 25 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Fees for audit of Charitable Trusts The audit fee in table above does not include the cost of auditing the Council’s charitable trusts. We propose setting a fee for the audit of these of £6,500. Page 93
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Section 07: Our commitment to independence 26Page 94
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7. Our commitment to independence We are committed to independence and are required by the Financial Reporting Council to confirm to you at least annually in writing that we comply with the FRC’s Ethical Standard. In addition, we communicate any matters or relationship which we believe may have a bearing on our independence or the objectivity of the audit team. Based on the information provided by you and our own internal procedures to safeguard our independence as auditors, we confirm that in our professional judgement there are no relationships between us and any of our related or subsidiary entities, and you and your related entities creating any unacceptable threats to our independence within the regulatory or professional requirements governing us as your auditors. We have policies and procedures in place which are designed to ensure that we carry out our work with integrity, objectivity and independence. These policies include: • all partners and staff are required to complete an annual independence declaration; • all new partners and staff are required to complete an independence confirmation and also complete computer based ethical training; • rotation policies covering audit engagement partners and other key members of the audit team; and • use by managers and partners of our client and engagement acceptance system which requires all non- audit services to be approved in advance by the audit engagement partner. We confirm, as at the date of this document, that the engagement team and others in the firm as appropriate, Mazars LLP are independent and comply with relevant ethical requirements. However, if at any time you have concerns or questions about our integrity, objectivity or independence please discuss these with Tom Reid in the first instance. Prior to the provision of any non-audit services Tom Reid will undertake appropriate procedures to consider and fully assess the impact that providing the service may have on our auditor independence. Any emerging independence threats and associated identified safeguards will be communicated in our Annual Audit Report. 27 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 95
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Section 08: Materiality and misstatements 28Page 96
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8. Materiality and misstatements Summary of initial materiality thresholds Initial materiality thresholds for Charitable Trusts 29 Threshold Council Initial threshold £’000s Group Initial threshold £’000s Overall materiality 11,862 11,924 Performance materiality 7,117 7,155 We assess the Remuneration Report as sensitive given users’ interest in this specific area. We are proposing to set materiality in this area at £1,000. 1 N/A Trivial threshold for errors to be reported to the Audit Committee 350 350 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Charitable trust Overall materiality £ Performance materiality £ Trivial threshold £ Dunbartonshire Educational Trust Scheme 1962 1,814 1,270 54 McAuley Prize for Mathematics 438 307 13 Alexander Cameron Bequest 2,404 1,683 72 Dr AK Glen 99 69 3 UIE Award 495 347 15 Page 97
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8. Materiality and misstatements Materiality Materiality is an expression of the relative significance or importance of a particular matter in the context of financial statements as a whole. Information is considered to be material if omitting, misstating or obscuring it could reasonably be expected to influence the decisions that the primary users of general purpose financial statements make on the basis of those financial statements, which provide financial information about a specific reporting entity. Judgements on materiality are made in light of surrounding circumstances and are affected by the size and nature of a misstatement, or a combination of both. Judgements about materiality are based on consideration of the common financial information needs of users as a group and not on specific individual users. The assessment of what is material is a matter of professional judgement and is affected by our perception of the financial information needs of the users of the financial statements. In making our assessment we assume that users: • have a reasonable knowledge of business, economic activities and accounts; • have a willingness to study the information in the financial statements with reasonable diligence; • understand that financial statements are prepared, presented and audited to levels of materiality; • recognise the uncertainties inherent in the measurement of amounts based on the use of estimates, judgement and the consideration of future events; and • will make reasonable economic decisions on the basis of the information in the financial statements. We consider materiality whilst planning and performing our audit based on quantitative and qualitative factors. Whilst planning, we make judgements about the size of misstatements which we consider to be material and which provides a basis for determining the nature, timing and extent of risk assessment procedures, identifying and assessing the risk of material misstatement and determining the nature, timing and extent of further audit procedures. The materiality determined at the planning stage does not necessarily establish an amount below which uncorrected misstatements, either individually or in aggregate, will be considered as immaterial. We revise materiality for the financial statements as our audit progresses should we become aware of information that would have caused us to determine a different amount had we been aware of that information at the planning stage. Our provisional materiality is set based on a benchmark of gross revenue expenditure at surplus/deficit level. We will identify a figure for materiality but identify separate levels for procedures designed to detect individual errors, and also a level above which all identified errors will be reported to the Audit Committee. We consider that gross revenue expenditure at surplus/deficit level remains the key focus of users of the financial statements and, as such, we base our materiality levels around this benchmark. We expect to set a materiality threshold at 2% of gross revenue expenditure at surplus/deficit level. Based on the audited 2021/22 financial statements we anticipate the overall materiality for the year ending 31 March 2023 to be in the region of £11.862 million for the Council and £11.924 million for the Group. We expect to set a materiality threshold at 2% of net assets value for the Charitable Trusts. After setting initial materiality, we continue to monitor materiality throughout the audit to ensure that it is set at an appropriate level. 30 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 98
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31 8. Materiality and misstatements Performance Materiality Performance materiality is the amount or amounts set by the auditor at less than materiality for the financial statements as a whole to reduce, to an appropriately low level, the probability that the aggregate of uncorrected and undetected misstatements exceeds materiality for the financial statements as a whole. For a first-year audit, our initial assessment of performance materiality, based on low inherent risk, means that we have applied 60% of overall materiality as performance materiality. We have set performance materiality for the Charitable Trusts at 70% of overall materiality. Misstatements We accumulate misstatements identified during the audit that are other than clearly trivial. We set a level of triviality for individual errors identified (a reporting threshold) for reporting to the Audit Committee that is consistent with the level of triviality that we consider would not need to be accumulated because we expect that the accumulation of such amounts would not have a material effect on the financial statements. Based on our preliminary assessment of overall materiality, our proposed triviality threshold is £0.350 million for the Council and the Group based on 3% of overall materiality. Our proposed triviality threshold for the Charitable Trusts is also based on 3% of overall materiality. If you have any queries about this, please do not hesitate to raise these with Tom Reid. Reporting to the Audit Committee The following three types of audit differences above the trivial threshold will be presented to the Audit Committee: • summary of adjusted audit differences; • summary of unadjusted audit differences; and • summary of disclosure differences (adjusted and unadjusted). Page 99
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A 32 Appendices A: Key communication points B: Revised auditing standard on Identifying and assessing the risks of material misstatement: ISA (UK) 315 (Revised 2019) Page 100
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Appendix A: Key communication points We value communication with Those Charged With Governance as a two way feedback process at the heart of our client service commitment. ISA 260 (UK) ‘Communication with Those Charged with Governance’ and ISA 265 (UK) ‘Communicating Deficiencies In Internal Control To Those Charged With Governance And Management’ specifically require us to communicate a number of points with you. Relevant points that need to be communicated with you at each stage of the audit are outlined below. Form, timing and content of our communications We will present the following reports: • Audit Strategy Memorandum; • Annual Annual Report These documents will be discussed with management prior to being presented to yourselves and their comments will be incorporated as appropriate. Key communication points at the planning stage as included in this Audit Strategy Memorandum • Our responsibilities in relation to the audit of the financial statements. • The planned scope and timing of the audit. • Significant audit risks and areas of management judgement. • Our commitment to independence. • Responsibilities for preventing and detecting errors; • Materiality and misstatements; and • Fees for audit and other services. Key communication points at the completion stage to be included in our Annual Audit Report • Significant deficiencies in internal control. • Significant findings from the audit. • Significant matters discussed with management. • Significant difficulties, if any, encountered during the audit. • Qualitative aspects of the entity’s accounting practices, including accounting policies, accounting estimates and financial statement disclosures. • Our conclusions on the significant audit risks and areas of management judgement. • Summary of misstatements. • Management representation letter. • Our proposed draft audit report. • Independence. 33 Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 101
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34 Appendix A: Key communication points ISA (UK) 260 ‘Communication with Those Charged with Governance’, ISA (UK) 265 ‘Communicating Deficiencies In Internal Control To Those Charged With Governance And Management’ and other ISAs (UK) specifically require us to communicate the following: Required communication Where addressed Our responsibilities in relation to the financial statement audit and those of management and those charged with governance. Audit Strategy Memorandum The planned scope and timing of the audit including any limitations, specifically including with respect to significant risks. Audit Strategy Memorandum With respect to misstatements: • uncorrected misstatements and their effect on our audit opinion; • the effect of uncorrected misstatements related to prior periods; • a request that any uncorrected misstatement is corrected; and • in writing, corrected misstatements that are significant. Annual Audit Report With respect to fraud communications: • enquiries of the Audit Committee to determine whether they have a knowledge of any actual, suspected or alleged fraud affecting the entity; • any fraud that we have identified or information we have obtained that indicates that fraud may exist; and • a discussion of any other matters related to fraud. Audit Completion Report and discussion at Audit Committee, Audit planning and clearance meetings Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 102
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35 Appendix A: Key communication points Required communication Where addressed Significant matters arising during the audit in connection with the entity’s related parties including, when applicable: • non-disclosure by management; • inappropriate authorisation and approval of transactions; • disagreement over disclosures; • non-compliance with laws and regulations; and • difficulty in identifying the party that ultimately controls the entity. Annual Audit Report Significant findings from the audit including: • our view about the significant qualitative aspects of accounting practices including accounting policies, accounting estimates and financial statement disclosures; • significant difficulties, if any, encountered during the audit; • significant matters, if any, arising from the audit that were discussed with management or were the subject of correspondence with management; • written representations that we are seeking; • expected modifications to the audit report; and • other matters, if any, significant to the oversight of the financial reporting process or otherwise identified in the course of the audit that we believe will be relevant to the Audit Committee in the context of fulfilling their responsibilities. Annual Audit Report Significant deficiencies in internal controls identified during the audit. Annual Audit Report Where relevant, any issues identified with respect to authority to obtain external confirmations or inability to obtain relevant and reliable audit evidence from other procedures. Annual Audit Report Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 103
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36 Appendix A: Key communication points Required communication Where addressed Audit findings regarding non-compliance with laws and regulations where the non-compliance is material and believed to be intentional (subject to compliance with legislation on tipping off) and enquiry of the Audit Committee into possible instances of non-compliance with laws and regulations that may have a material effect on the financial statements and that the Audit Committee may be aware of. Annual Audit Report and Audit Committee meetings With respect to going concern, events or conditions identified that may cast significant doubt on the entity’s ability to continue as a going concern, including: • whether the events or conditions constitute a material uncertainty; • whether the use of the going concern assumption is appropriate in the preparation and presentation of the financial statements; and • the adequacy of related disclosures in the financial statements. Annual Audit Report Reporting on the valuation methods applied to the various items in the annual Council and Group financial statements including any impact of changes of such methods Annual Audit Report Explanation of the scope of consolidation and the exclusion criteria applied by the entity to the non-consolidated entities, if any, and whether those criteria applied are in accordance with the relevant financial reporting framework. Audit Strategy Memorandum and/or Annual Audit Report as appropriate Where applicable, identification of any audit work performed by component auditors in relation to the audit of the consolidated financial statements other than by Mazars’ member firms Audit Strategy Memorandum and/or Annual Audit Report as appropriate Indication of whether all requested explanations and documents were provided by the entity Annual Audit Report Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 104
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37 Appendix B: Revised auditing standard on Identifying and assessing the risks of material misstatement: ISA (UK) 315 (Revised 2019) Background ISA (UK) 315 (Revised 2019) introduces major changes to the auditor’s risk identification and assessment approach, which are intended to drive a more focused response from auditors undertaking work to obtain sufficient appropriate audit evidence to address the risks of material misstatement. The new standard is effective for periods commencing on or after 15 December 2021 and therefore applies in full for the Council’s 2022/23 audit. The most significant changes relevant to the Council’s audit are outlined below. Enhanced risk identification and assessment The standard has enhanced the requirements for the auditor to understand the audited entity, its environment and the applicable financial reporting framework in order to identify and assess risk based on inherent risk factors which include: • subjectivity; • complexity; • uncertainty and change; and • susceptibility to misstatement due to management bias or fraud. Using these inherent risk factors, we assess inherent risk on a spectrum, at which the higher end of which lies significant risks, to drive an audit that is more focused on identified risks. Auditors are now also required to obtain sufficient, appropriate evidence from these risk identification and assessment procedures which means documentation and evidence requirements are also enhanced. Greater emphasis on understanding IT In response to constantly evolving business environments, the standard places an increased emphasis on the requirements for the auditor to gain an understanding of the entity’s IT environment to better understand the possible risks within an entity’s information systems. As a result, we are required to gain a greater understanding of the IT environment, including IT general controls (ITGCs). Increased focus on controls Building on the need for auditors to gain a greater understanding of the IT environment, the standard also widens the scope of controls that are deemed relevant to the audit. We are now required to broaden our understanding of controls implemented by management, including ITGCs, as well as assess the design and implementation of those controls. Engagement and responsibilities summary Your audit engagement team Audit scope, approach and timeline Significant risks and key judgement areas Wider scope and Best Value Fees for audit and other services Our commitment to independence Materiality and misstatements Appendices Page 105
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Mazars Mazars is an internationally integrated partnership, specialising in audit, accountancy, advisory, tax and legal services*. Operating in over 90 countries and territories around the world, we draw on the expertise of 40,400 professionals – 24,400 in Mazars’ integrated partnership and 16,000 via the Mazars North America Alliance – to assist clients of all sizes at every stage in their development. *where permitted under applicable country laws. 100 Queen Street Glasgow G1 3DN Tom Reid (Audit Director) Email: tom.reid@mazars.co.uk Telephone: 07816 354 994 Follow us: LinkedIn: www.linkedin.com/company/Mazars Twitter: www.twitter.com/MazarsGroup Facebook: www.facebook.com/MazarsGroup Instagram: www.instagram.com/MazarsGroup WeChat: ID: Mazars Page 106