Document pack (Bookmarked) ACC Bequest Committee 08 11 23
West Dunbartonshire Council · 8 November 2023
Back to Alexander Cross Cameron Bequest Committee — 8 November 2023 and its agenda
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Agenda Special Meeting of Alexander Cross Cameron Bequest Committee Date: Wednesday, 8 November 2023 Time: 16:30 Venue: Council Chambers, Clydebank Town Hall, 5 Hall Street, Clydebank, G81 1UB Contact: Committee Services Email: committee.admin@west-dunbarton.gov.uk Dear Member Please attend a special meeting of the Alexander Cross Cameron Bequest Committee as detailed above. The business is shown on the attached agenda. Yours faithfully PETER HESSETT Chief Executive Page 1
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Distribution:- Provost Douglas McAllister (Chair) Councillor Diane Docherty Councillor Craig Edward Councillor Daniel Lennie Councillor June McKay Councillor James McElhill Councillor Lawrence O’Neill Councillor Lauren Oxley Councillor Gordon Scanlan Councillor Clare Steel Councillor Sophie Traynor All other Councillors for information Date of issue: 30 October 2023 Page 2
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ALEXANDER CROSS CAMERON BEQUEST COMMITTEE WEDNESDAY, 8 NOVEMBER 2023 AGENDA 1 APOLOGIES 2 DECLARATIONS OF INTEREST Members are invited to declare if they have an interest in any of the items of business on this agenda and the reasons for such declarations. 3 MINUTES OF PREVIOUS MEETING 5 - 6 Submit for approval, as a correct record, the Minutes of Special Meeting of the Alexander Cross Cameron Bequest Committee held on 21 December 2022. 4 GRANT APPLICATION 7 - 10 Submit report by the Chief Officer – Resources providing additional information on a grant application to the Alexander Cross Cameron Trust Fund and making an officer recommendation for consideration. Page 3
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ALEXANDER CROSS CAMERON BEQUEST COMMITTEE At a Special Meeting of the Alexander Cross Cameron Bequest Committee held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 21 December 2022 at 2.01 p.m. Present: Provost Douglas McAllister and Councillors Daniel Lennie, June McKay, Lawrence O’Neill, Lauren Oxley and Clare Steel. Attending: Adrian Gray, Business Unit Finance Partner – Corporate Functions; Michael McDougall, Legal Officer and Ashley MacIntyre and Lynn Straker, Committee Officer. Apologies: Apologies for absence were intimated on behalf of Councillors Diane Docherty, Craig Edward, James McElhill, Gordon Scanlan and Sophie Traynor. Provost Douglas McAllister in the Chair DECLARATIONS OF INTEREST Councillor Lawrence O’Neill declared a personal interest in Item 4 – Grant Applications. He advised he was a shareholder of Knowes Housing Association Limited, and as such would leave the meeting during consideration of this item of business. MINUTES OF PREVIOUS MEETING The Minutes of Special Meeting of the Alexander Cross Cameron Bequest Committee held on 23 November 2022 were submitted and approved as a correct record, subject to a correction to the spelling of Councillor Gordon Scanlan’s surname. Note:- Councillor O’Neill left the meeting at this point, having previously declared an interest in the following item of business. GRANT APPLICATIONS A report was submitted by the Chief Officer – Resources providing additional information on a grant application to the Alexander Cross Cameron Trust Fund and making an officer recommendation for consideration. ITEM 3 Page 5
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After discussion and having heard the Business Unit Finance Partner – Corporate Functions in further explanation of the report and in answer to Members’ questions, the Committee agreed the officer recommendation to award £3,700 requested in the grant application from Flourishing Faifley. The meeting closed at 2.05 p.m. Page 6
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WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer, Resources Alexander Cross Cameron Fund Committee 8 November 2023 _______________________________________________________________ Subject: Grant Applications 1. Purpose 1.1 The purpose of this report is to provide information on a grant application to the Alexander Cross Cameron Trust Fund and to make an officer recommendation for Members consideration. 2. Recommendations 2.1 It is recommended that Committee agrees the officer recommendation to award £300 requested in the grant application from Faifley Art Group for the reasons provided within Appendix 1. 3. Background 3.1 The Trust Deed states that the purpose of the Alexander Cross Cameron Fund is for ‘considering applications by or on behalf of non-profit making community groups for grant assistance towards the cost of one-off community activities within Clydebank the objectives of which are in the opinion of the Trustee, to assist and relieve those in need by reason of age, ill health, disability, financial hardship or other disadvantage. For the avoidance of doubt no grant assistance shall be paid in respect of the normal running costs of the community group itself’. 3.2 Alexander Cross Cameron Fund grants are administered by the West Dunbartonshire Council and are reported to the fund as and when applications are received. 3.3 Per the draft 2022-23 Financial Statements, the value of fund as at 31 March 2023 was £117,506. Since 31 March 2023 no grants have been awarded, therefore £20,000 remains available for distribution as £97,506 is invested in a 2 year fixed interest account with no access to the funds. 4. Main Issues Grant Applications ITEM 4 Page 7
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4.1 One application for grant funding has been received. Members should note that an amount of £300 is being recommended with full details being provided in the attached Appendix. 4.2 Members will note the reasons provided by officers in relation to the recommendations of award and will need to ensure that when making awards that these are made in line with the aims and purposes of the Trust Fund. 5. Option Appraisal 5.1 No option appraisal consideration was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial Implications 7.1 It is recommended that £300 grant is awarded from the Alexander Cross Cameron Fund. 8. Risk Analysis 8.1 The Committee must consider financial and reputational risks when considering grant applications. The financial risk is not only that the Alexander Cross Cameron Fund remains financially viable, but also that the organisations funded by the Fund comply with the Conditions of Grant which cover issues such as discrimination, health and safety, insurance, etc. As stated at 4.2 above, Members must ensure funds awarded are for the purposes of the Trust Fund. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No environmental sustainability issues require to be raised in connection with this report. 11. Consultation 11.1 All organisations are consulted regarding recommendations of grant prior to the report being submitted to committee. Page 8
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_______________ Laurence Slavin Chief Officer, Resources Date: 01 November 2023 Person to Contact: Adrian Gray, Business Unit Finance Partner, Corporate Functions Telephone: (01389) 737838 E-mail: adrian.gray@west-dunbarton.gov.uk Appendices: Appendix 1: Detail of applications for assessment Background Papers: Grant Application Forms. Report to Alexander Cross Cameron Trust Fund Wards Affected: Wards 4, 5 and 6 Page 9
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ITEM 4 - APPENDIX 1 Alexander Cross Cameron Fund for consideration 08 November 2023 (2023/24) Organisation Purpose of organisation Grant requested Purpose of grant Comments Faifley Art Group to increase opportunities for members to develop skills and appreciate visual arts, to make visual arts accessible to all £300 To provide an educational and enjoyable day trip in February or March 2024 to McLaurin Galleries in Ayr including transport and lunch for approximately 25 people. The day trip will benefit the group who are socially isolated, suffer from health issues or have accessibility concerns. The location has been chosen to accommodate the needs of the group in terms of accessibility. Total cost is £650 Group contribution: £150 Other Contribution: £200 Recommendation: £300 Number of members How often does it meet Other grants applied for/ awarded Bank Balance Accounts balance 25 members Weekly £200 Social Transport Grant awarded for this trip. Bank balance at 31/08/2023 = £1,748.18 £2,107.49 @ 25/11/2022 Page 10