Document Pack ( Bookmarked and Agenda) Special Meeting of ACC Bequest Committee - 21 December 2022
West Dunbartonshire Council · 21 December 2022
Back to Alexander Cross Cameron Bequest Committee — 21 December 2022 and its agenda
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Agenda Special Meeting of Alexander Cross Cameron Bequest Committee Date: Wednesday, 21 December 2022 Time: 14:00 Venue: Civic Space, 16 Church Street, Dumbarton, G82 1QL Contact: Committee Services Email: committee.admin@west-dunbarton.gov.uk Dear Member Please attend a special meeting of the Alexander Cross Cameron Bequest Committee as detailed above. The business is shown on the attached agenda. Yours faithfully PETER HESSETT Chief Executive Page 1
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Distribution:- Provost Douglas McAllister (Chair) Councillor Diane Docherty Councillor Craig Edward Councillor Daniel Lennie Councillor June McKay Councillor James McElhill Councillor Lawrence O’Neill Councillor Lauren Oxley Councillor Gordon Scanlan Councillor Clare Steel Councillor Sophie Traynor All other Councillors for information Date of issue: 15 December 2022 Page 2
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ALEXANDER CROSS CAMERON BEQUEST COMMITTEE WEDNESDAY, 21 DECEMBER 2022 AGENDA 1 APOLOGIES 2 DECLARATIONS OF INTEREST Members are invited to declare if they have an interest in any of the items of business on this agenda and the reasons for such declarations. 3 MINUTES OF PREVIOUS MEETING 5 - 6 Submit for approval, as a correct record, the Minutes of Special Meeting of the Alexander Cross Cameron Bequest Committee held on 23 November 2022. 4 GRANT APPLICATIONS 7 - 11 Submit report by the Chief Officer – Resources providing additional information on a grant application to the Alexander Cross Cameron Trust Fund and making an officer recommendation for consideration. Page 3
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ALEXANDER CROSS CAMERON BEQUEST COMMITTEE At a Special Meeting of the Alexander Cross Cameron Bequest Committee held in the Council Chambers, Clydebank Town Hall, 5 Hall Street, Clydebank on Wednesday, 23 November 2022 at 2.00 p.m. Present: Provost Douglas McAllister and Councillors Craig Edward, Diane Docherty, Daniel Lennie, James McElhill, June McKay, Lawrence O’Neill, Lauren Oxley, Gordon Scanlan, Clare Steel and Sophie Traynor. Attending: Adrian Gray, Business Unit Finance Partner - Corporate Functions; Michael McDougall, Legal Officer and Lynn Straker, Committee Officer. Provost Douglas McAllister in the Chair MINUTES OF PREVIOUS MEETING The Minutes of Special Meeting of the Alexander Cross Cameron Bequest Committee held on 22 June 2022 were submitted and approved as a correct record. DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in the item of business on the agenda. GRANT APPLICATIONS A report was submitted by the Chief Officer – Resources providing additional information on a grant application to the Alexander Cross Cameron Trust Fund and making an officer recommendation for consideration. After discussion and having heard the Business Unit Finance Partner - Corporate Functions in further explanation of the report and in answer to Members’ questions, the Committee agreed the Officer recommendation to award £700 requested in the grant application from the Fifty Plus Walking Club. Item 3 Page 5
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GRANT APPLICATIONS A report was submitted by the Chief Officer – Resources providing additional information on a grant application to the Alexander Cross Cameron Trust Fund and making an officer recommendation for consideration. After discussion and having heard the Business Unit Finance Partner - Corporate Functions in further explanation of the report and in answer to Members’ questions, the Committee then heard from Councillors O’Neill and Scanlon who noted the Community Council had previously had some problems with the accounts but going forward they were confident the accounts would be managed correctly. Based on this recommendation, the Committee agreed to award the grant without the requirement to view accounts prior to the award. The meeting closed at 2.12 p.m. Page 6
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WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer - Resources Alexander Cross Cameron Fund Committee 21 December 2022 _______________________________________________________________ Subject: Grant Applications 1. Purpose 1.1 The purpose of this report is to provide information on a grant application to the Alexander Cross Cameron Trust Fund and to make an officer recommendation for Members consideration. 2. Recommendations 2.1 It is recommended that Committee agrees the officer recommendation to award £3,700 requested in the grant application from Flourishing Faifley for the reasons provided within Appendix 1. 3. Background 3.1 The Trust Deed states that the purpose of the Alexander Cross Cameron Fund is for ‘considering applications by or on behalf of non-profit making community groups for grant assistance towards the cost of one-off community activities within Clydebank the objectives of which are in the opinion of the Trustee, to assist and relieve those in need by reason of age, ill health, disability, financial hardship or other disadvantage. For the avoidance of doubt no grant assistance shall be paid in respect of the normal running costs of the community group itself’. 3.2 Alexander Cross Cameron Fund grants are administered by the West Dunbartonshire Council and are reported to the fund as and when applications are received. 3.3 Per the audited 2021-22 Financial Statements, the value of fund as at 31 March 2022 was £120,205. Since 31 March 2022 three grants totalling £2,500 have been awarded, therefore £97,705 remains available for distribution as £20,000 is invested in a 2 year fixed interest account with no access to the funds. 4. Main Issues Grant Applications Item 4 Page 7
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4.1 One application for grant funding has been received. Members should note that an amount of £3,700 is being recommended with full details being provided in the attached Appendix 1. 4.2 Members will note the reasons provided by officers in relation to the recommendations of award and will need to ensure that when making awards that these are made in line with the aims and purposes of the Trust Fund. 4.3 Members are advised to note that the applicant is a new organisation therefore they do not yet have audited accounts. 5. Option Appraisal 5.1 No option appraisal consideration was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial Implications 7.1 It is recommended that £3,700 grant is awarded from the Alexander Cross Cameron Fund. 8. Risk Analysis 8.1 The Committee must consider financial and reputational risks when considering grant applications. The financial risk is not only that the Alexander Cross Cameron Fund remains financially viable, but also that the organisations funded by the Fund comply with the Conditions of Grant which cover issues such as discrimination, health and safety, insurance, etc. As stated at 4.2 above, Members must ensure funds awarded are for the purposes of the Trust Fund. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No environmental sustainability issues require to be raised in connection with this report. 11. Consultation Page 8
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11.1 All organisations are consulted regarding recommendations of grant prior to the report being submitted to committee. _______________ Laurence Slavin Chief Officer, Resources Date: 12 December 2022 Person to Contact: Adrian Gray, Business Unit Finance Partner, Corporate Functions Telephone: (01389) 737838 E-mail: adrian.gray@west-dunbarton.gov.uk Appendices: Appendix 1: Detail of applications for assessment Background Papers: Grant Application Forms. Wards Affected: Ward 4, 5 and 6 Page 9
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Alexander Cross Cameron Fund for consideration 21 December 2022 (2022/23) Organisation Purpose of organisation Grant requested Purpose of grant Comments Flourishing Faifley A community garden group based in Faifley promoting health and well being £3,700 To purchase and install a composting toilet with disabled access. This would allow the group to run more events and activities Total cost is £8,000 Group contribution: £4,300 Recommendation: £3,700 Number of members How often does it meet Other grants applied for/ awarded Bank Balance Accounts balance 10 members plus all residents of Faifley encouraged to participate. Weekly Robertson’s Trust £2000 Flight Path £2000 Bank balance at 01/11/2022 = £8,159.40 New group – less than a year old so no accounts yet Item 4 Appendix 1 Page 11