Document Pack (Bookmarked and Agenda) ACCBC - 23 November 2022
West Dunbartonshire Council · 23 November 2022
Back to Alexander Cross Cameron Bequest Committee — 23 November 2022 and its agenda
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Agenda Special Meeting of Alexander Cross Cameron Bequest Committee Date: Wednesday, 23 November 2022 Time: 14:00 Venue: Council Chambers, Clydebank Town Hall, 5 Hall Street, Clydebank, G81 1UB Contact: Committee Services Email: committee.admin@west-dunbarton.gov.uk Dear Member Please attend a special meeting of the Alexander Cross Cameron Bequest Committee as detailed above. The business is shown on the attached agenda. Yours faithfully PETER HESSETT Chief Executive Page 1
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Distribution:- Provost Douglas McAllister (Chair) Councillor Diane Docherty Councillor Craig Edward Councillor Daniel Lennie Councillor June McKay Councillor James McElhill Councillor Lawrence O’Neill Councillor Lauren Oxley Councillor Gordon Scanlan Councillor Clare Steel Councillor Sophie Traynor All other Councillors for information Date of issue: 17 November 2022 Page 2
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ALEXANDER CROSS CAMERON BEQUEST COMMITTEE WEDNESDAY, 23 NOVEMBER 2022 AGENDA 1 APOLOGIES 2 DECLARATIONS OF INTEREST Members are invited to declare if they have an interest in any of the items of business on this agenda and the reasons for such declarations. 3 MINUTES OF PREVIOUS MEETING 5 - 6 Submit for approval, as a correct record, the Minutes of Special Meeting of the Alexander Cross Cameron Bequest Committee held on 22 June 2022. 4 GRANT APPLICATIONS 7 - 11 Submit report by the Chief Officer – Resources providing additional information on a grant application to the Alexander Cross Cameron Trust Fund and making an officer recommendation for consideration. 5 GRANT APPLICATIONS 13 - 16 Submit report by the Chief Officer – Resources providing additional information on a grant application to the Alexander Cross Cameron Trust Fund and making an officer recommendation for consideration. Page 3
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ALEXANDER CROSS CAMERON BEQUEST COMMITTEE At a Special Hybrid Meeting of the Alexander Cross Cameron Bequest Committee held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 22 June 2022 at 3.05 p.m. Present: Provost Douglas McAllister and Councillors Diane Docherty, Craig Edward, Daniel Lennie, James McElhill, June McKay, Lawrence O’Neill, Gordon Scanlan, Clare Steel and Sophie Traynor. Attending: Adrian Gray, Business Unit Finance Partner, Corporate Functions; Christine McCaffary, Senior Democratic Services Officer and Ashley MacIntyre, Committee Officer. Apology: An apology for absence was intimated on behalf of Councillor Lauren Oxley. Provost Douglas McAllister in the Chair DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in the item of business on the agenda. ROLL CALL VOTES The Committee agreed that all votes taken during the meeting would be done by roll call vote to ensure an accurate record. GRANT APPLICATION A report was submitted by the Chief Officer – Resources providing additional information on a grant application to the Alexander Cross Cameron Trust Fund and making an officer recommendation for the Committee’s consideration. After discussion and having heard the Business Unit Finance Partner, Corporate Functions in further explanation of the report and in answer to Members’ questions, the Committee agreed the officer recommendation to award £1,000 to the Fifty Sixty Club to assist with the cost of the annual bus run for members of the Club. Item 3 Page 5
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The meeting closed at 3.17 p.m. Page 6
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WEST DUNBARTONSHIRE COUNCIL Alexander Cross Cameron Fund Committee Report by Chief Officer - Resources 23 November 2022 _______________________________________________________________ Subject: Grant Applications 1. Purpose 1.1 The purpose of this report is to provide additional information on a grant application to the Alexander Cross Cameron Trust Fund and to make an officer recommendation for Members consideration. 2. Recommendations 2.1 It is recommended that Committee agrees the officer recommendation to award £700 requested in the grant application from the Fifty Sixty Walking Club for the reasons provided within Appendix 1. 3. Background 3.1 The Trust Deed states that the purpose of the Alexander Cross Cameron Fund is for ‘considering applications by or on behalf of non-profit making community groups for grant assistance towards the cost of one-off community activities within Clydebank the objectives of which are in the opinion of the Trustee, to assist and relieve those in need by reason of age, ill health, disability, financial hardship or other disadvantage. For the avoidance of doubt no grant assistance shall be paid in respect of the normal running costs of the community group itself’. 3.2 Alexander Cross Cameron Fund grants are administered by the West Dunbartonshire Council and are reported to the fund as and when applications are received. 3.3 Per the audited 2021-22 Financial Statements, the value of fund as at 31 March 2022 was £120,205. Since 31 March 2022 one grant of £1,000 has been awarded, therefore £99,205 remains available for distribution as £20,000 is invested in a 2 year fixed interest account with no access to the funds. 4. Main Issues Grant Applications Item 4 Page 7
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4.1 4.2 One application for grant funding has been received. Members should note that an amount of £700 is being recommended with full details being provided in the attached Appendix 1. Members will note the reasons provided by officers in relation to the recommendations of award and will need to ensure that when making awards that these are made in line with the aims and purposes of the Trust Fund. 5. Option Appraisal 5.1 No option appraisal consideration was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial Implications 7.1 It is recommended that £700 grant is awarded from the Alexander Cross Cameron Fund. 8. Risk Analysis 8.1 The Committee must consider financial and reputational risks when considering grant applications. The financial risk is not only that the Alexander Cross Cameron Fund remains financially viable, but also that the organisations funded by the Fund comply with the Conditions of Grant which cover issues such as discrimination, health and safety, insurance, etc. As stated at 4.2 above, Members must ensure funds awarded are for the purposes of the Trust Fund. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No environmental sustainability issues require to be raised in connection with this report. 11. Consultation 11.1 All organisations are consulted regarding recommendations of grant prior to the report being submitted to committee. Page 8
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_______________ Laurence Slavin Chief Officer, Resources Date: 01 November 2022 Person to Contact: Adrian Gray, Business Unit Finance Partner, Corporate Functions Telephone: (01389) 737838 E-mail: adrian.gray@west-dunbarton.gov.uk Appendices: Appendix 1: Detail of applications for assessment Background Papers: Grant Application Forms. Wards Affected: Ward 4, 5 and 6 Page 9
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Alexander Cross Cameron Fund for consideration November 2022 (2022/23) Organisation Purpose of organisation Grant requested Purpose of grant Comments Fifty Sixty Club To reduce isolation by providing social interaction and to promote healthier lifestyles through walking. £700 To assist with a Christmas meal for members of the club reducing their social isolation particularly as the majority of the club members have little to no family and this can be a lonely time of year for them. The meal will be in Clydebank and travel will be provided. This event will provide senior citizen members with enjoyment and company which they would otherwise not benefit from. Cost of meal plus transport is approx. £32 per person. Total cost is £800 Group contribution: £100 Recommendation: £700 The proposed use of the grant will be of benefit to Clydebank Senior Citizens providing social interaction and mental health benefits Number of members How often does it meet Other grants applied for/ awarded Bank Balance Accounts balance 25 members Weekly Community Matters £3,000 awarded to assist with running costs and clothing for the club. WDC EFQM £1,000 awarded to help with travel costs for weekly walks. Bank balance at 02/09/2022 = £4,068.86 Independently examined Annual accounts @ November 2021 = £2,894.67 Item 4 Appendix 1 Page 11
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WEST DUNBARTONSHIRE COUNCIL Alexander Cross Cameron Fund Committee Report by Chief Officer - Resources 23 November 2022 _______________________________________________________________ Subject: Grant Applications 1. Purpose 1.1 The purpose of this report is to provide information on a grant application to the Alexander Cross Cameron Trust Fund and to make an officer recommendation for Members consideration. 2. Recommendations 2.1 Members are advised to note that the applicant has been unable to provide a recent copy of audited accounts due to a delay in their completion. Should members agree with the officer recommendation they may wish to consider withholding payment of the awarded grant pending receipt of the applicant’s audited accounts. 3. Background 3.1 The Trust Deed states that the purpose of the Alexander Cross Cameron Fund is for ‘considering applications by or on behalf of non-profit making community groups for grant assistance towards the cost of one-off community activities within Clydebank the objectives of which are in the opinion of the Trustee, to assist and relieve those in need by reason of age, ill health, disability, financial hardship or other disadvantage. For the avoidance of doubt no grant assistance shall be paid in respect of the normal running costs of the community group itself’. 3.2 Alexander Cross Cameron Fund grants are administered by the West Dunbartonshire Council and are reported to the fund as and when applications are received. 3.3 Per the audited 2021-22 Financial Statements, the value of fund as at 31 March 2022 was £120,205. Since 31 March 2022 one grant of £1,000 has been awarded, therefore £99,205 remains available for distribution as £20,000 is invested in a 2 year fixed interest account with no access to the funds. 4. Main Issues Item 5 Page 13
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Grant Applications 4.1 One application for grant funding has been received. Members should note that an amount of £800 is being recommended with full details being provided in the attached Appendix. 4.2 Members will note the reasons provided by officers in relation to the recommendations of award and will need to ensure that when making awards that these are made in line with the aims and purposes of the Trust Fund. 4.3 Members are advised to note that the applicant has been unable to provide a recent copy of audited accounts due to a delay in their completion. Should members agree with the officer recommendation they may wish to consider withholding payment of the awarded grant pending receipt of the applicant’s audited accounts. 5. Option Appraisal 5.1 No option appraisal consideration was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial Implications 7.1 It is recommended that £800 grant is awarded from the Alexander Cross Cameron Fund with consideration to the point raised in paragraph 4.3 above. 8. Risk Analysis 8.1 The Committee must consider financial and reputational risks when considering grant applications. The financial risk is not only that the Alexander Cross Cameron Fund remains financially viable, but also that the organisations funded by the Fund comply with the Conditions of Grant which cover issues such as discrimination, health and safety, insurance, etc. As stated at 4.2 above, Members must ensure funds awarded are for the purposes of the Trust Fund. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability Page 14
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10.1 No environmental sustainability issues require to be raised in connection with this report. 11. Consultation 11.1 All organisations are consulted regarding recommendations of grant prior to the report being submitted to committee. _______________ Laurence Slavin Chief Officer, Resources Date: 16 November 2022 Person to Contact: Adrian Gray, Business Unit Finance Partner, Corporate Functions Telephone: (01389) 737838 E-mail: adrian.gray@west-dunbarton.gov.uk Appendices: Appendix 1: Detail of applications for assessment Background Papers: Grant Application Forms. Wards Affected: Ward 4, 5 and 6 Page 15
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Alexander Cross Cameron Fund for consideration 23 November 2022 (2022/23) Organisation Purpose of organisation Grant requested Purpose of grant Comments Faifley Community Council Statutory representation to improve the lives of Faifley residents especially the disadvantaged. £800 To purchase and display a 20ft Christmas tree with lights on Faifley Road to generate festive spirit in the community and revive a cherished community event which has been lost due to the pandemic and funding restrictions. The expected turnout for the switch on is approx. 100 people including the elderly, disabled and families with children. Total cost is £1,000 Group contribution: £200 Recommendation: £800 The proposed use of the grant will be of benefit to Clydebank Citizens providing festive spirit and community feeling during the holiday season. Number of members How often does it meet Other grants applied for/ awarded Bank Balance Accounts balance 8 members plus all residents of Faifley encouraged to participate. Monthly None Bank balance at 07/10/2022 = £1,482.19 Audited accounts to be provided as soon as complete. Item 5 Appendix 1 Page 16