Agenda Document Pack - Hamilton Area Committee - 09/11/2022
South Lanarkshire Council · 9 November 2022
Back to Hamilton Area Committee — 9 November 2022 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 01 November 2022 Dear Councillor Hamilton Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 09 November 2022 Time: 14:00 Venue: Hybrid - Council Chamber, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Allan Falconer (Chair), Mo Razzaq (Depute Chair), Andy Carmichael, Maureen Chalmers, Ross Clark, Maureen Devlin, Colin Dewar, Mary Donnelly, Celine Handibode, Graeme Horne, Martin Hose, Cal Johnston-Dempsey, Gavin Keatt, Kenny McCreary, Lesley McDonald, Mark McGeever, Davie McLachlan, Richard Nelson, John Ross, Bert Thomson, Helen Toner 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Hamilton Area Committee held on 31 August 2022 submitted for approval as a correct record. (Copy attached) 3 - 8 Item(s) for Noting 3 Hamilton Common Good - Update Report Report dated 20 October 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 9 - 14 4 Participatory Budgeting - Place Based Programme Report dated 25 October 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 15 - 18 5 Education Resources - Participatory Budgeting - Pupil Equity Funding Report dated 14 October 2022 by the Executive Director (Education Resources). (Copy attached) 19 - 30 Item(s) for Decision 6 Community Grant Applications Report dated 20 October 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 31 - 34 Urgent Business 7 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Elizabeth-Anne McGonigle Clerk Telephone: 07385403101 Clerk Email: elizabeth-anne.mcgonigle@southlanarkshire.gov.uk 2
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HAMILTON AREA COMMITTEE Minutes of meeting held via Confero and in the Council Chamber, Council Offices, Almada Street, Hamilton on 31 August 2022 Chair: Councillor Allan Falconer Councillors Present: Councillor Ross Clark, Councillor Colin Dewar, Councillor Mary Donnelly, Councillor Celine Handibode, Councillor Graeme Horne, Councillor Cal Johnston-Dempsey, Councillor Gavin Keatt, Councillor Lesley McDonald, Councillor Mark McGeever, Councillor Davie McLachlan, Councillor Mo Razzaq (Depute), Councillor Helen Toner Councillors' Apologies: Councillor Andy Carmichael, Councillor Maureen Chalmers, Councillor Maureen Devlin, Councillor Martin Hose, Councillor Kenny McCreary, Councillor Richard Nelson, Councillor John Ross, Councillor Bert Thomson Attending: Community and Enterprise Resources G Newbigging, Roads Area Manager (Clydesdale and Hamilton); K Lean, Economic Development Manager (Rural and Funding); C Park, Head of Roads, Transportation and Fleet Services Finance and Corporate Resources G Cochran, Administration Assistant; J McCafferty, Development Officer; E A McGonigle, Administration Officer; K McLeod, Administration Assistant Also Attending: Police Scotland Chief Inspector T Gallagher and Inspector P Doyle 1 Declaration of Interests Councillor(s) Item(s) Nature of Interest(s) McDonald Community Grant Applications:- ♦ Larkhall Burns Club (HA/10/22) Member 2 Minutes of Previous Meeting The minutes of the meeting of the Hamilton Area Committee held on 22 June 2022 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Police Scotland Chief Inspector Gallagher and Inspector Doyle provided information on the following key priorities:- ♦ reducing violence and disorder ♦ public protection and protecting people at risk of harm ♦ tackling housebreaking and acquisitive harm ♦ reducing the harm caused by substance misuse 2 3
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Chief Inspector Gallagher and Inspector Doyle, having responded to members’ questions, were thanked for their informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 27 January 2021 (Paragraph 3)] Councillor McGeever left the meeting during this item of business 4 Participatory Budgeting - Footways A report dated 21 July 2022 by the Executive Director (Community and Enterprise Resources) was submitted advising of the outcome and level of engagement for the Participatory Budgeting (PB) consultation exercise to identify £2.500 million of footway projects and the next steps. Following the PB investment in carriageway and footways which had completed in 2021/2022, a second phase of investment had been agreed which would focus on the improvement of footways, making towns and villages safer for pedestrians, supporting healthy lifestyles through physical activity, and improving the look and feel of the environment. £2.500 million ring-fenced investment in the Roads Capital Programme would support footway improvements which were part of the adopted footway network. This investment would continue the Council’s commitment to prioritise investment in roads and related infrastructure by directing additional funds to help improve the condition of footways. Details of the split between geographical and operational areas on the footway network length were provided in the report. The public had been asked to vote on the following themes they wished to see delivered through this fund:- minor and residential footways main and distributor footways footways in business areas The consultation process ran from 22 April to 5 June 2022 and was promoted via the Council’s website, social media channels and third sector networks. As in previous financial years, rather than having only a single winning theme, the available funding was allocated across all themes. 60% of funding in an area was allocated to the top scoring theme, 25% to the second top theme and 15% to the third-place theme. Voting details were provided in Appendix 1 to the report. Appendices 3 to 6 set out the specific schemes and indicative sums allocated to each scheme. Those schemes had been identified using the scheme assessment criteria which had enabled a scoring system for potential footway schemes based on several factors, which collectively contributed towards an overall score which prioritised the Council’s resources. This ensured that funds were targeted at those footways that were in greatest need of repair based on engineering judgement. Details of the schemes in the Hamilton area were provided in Appendix 4 to the report. The Roads Area Manager responded to members’ questions. 4
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The Committee decided: that the outcome and level of engagement for the PB consultation exercise to identify £2.500 million of footway projects, as set out in the report, be noted. [Reference: Minutes of 8 September 2021 (Paragraph 4)] 5 Participatory Budgeting - Renewable Energy Fund A report dated 24 August 2021 by the Executive Director (Community and Enterprise Resources) was submitted on Participatory Budgeting (PB) in relation to the Renewable Energy Fund. The Executive Committee, on 21 November 2018, agreed that a series of amendments be made to the Renewable Energy Fund. One amendment was the introduction of a micro grant fund in 2019/2020 of up to £5,000 per annum available to community councils or equivalent community organisations to award and administer small grants of up to £500 locally. This was established for an initial 2 year period and the Community and Enterprise Resources Committee, held on 16 February 2021, agreed to continue the micro grants after 2020/2021. In Quarter One 2022/2023, 4 Community Councils within the Hamilton Area had been awarded micro grants totalling £20,000 and those were detailed in the report. The Economic Development Manager (Rural and Funding) responded to a member’s question in relation to a community organisation’s eligibility for funding. The Committee decided: that the report be noted. [Reference: Minutes of 8 September 2021 (Paragraph 5)] 6 Neighbourhood Planning Update A report dated 1 November 2021 by the Executive Director (Finance and Corporate Resources) was submitted providing an update on work undertaken in relation to neighbourhood planning in the Hamilton area. The Community Empowerment (Scotland) Act 2015 placed a statutory duty on Community Planning Partnerships (CPP), of which the Council was a statutory partner, to identify areas within the local authority which experienced the poorest outcomes and prepare and publish locality plans to improve outcomes on agreed priorities for those communities. The plans were required to set out clear priorities for improving local outcomes and tackling inequalities agreed by the CPP and community. In South Lanarkshire, the plans were referred to as neighbourhood plans. At its meeting on 14 July 2017, the Community Planning Partnership Board considered the results of a statistical exercise that identified the areas which experienced the poorest outcomes in South Lanarkshire relative to the South Lanarkshire average position. This had resulted in areas within 9 of the Council’s 20 wards being identified as potential neighbourhood planning areas. The Community Planning Partnership Board, at its meeting held on 11 October 2017, agreed to pilot the use of neighbourhood planning activity in South Lanarkshire and recognised that this approach required a longer investment of time with engagement, involvement of people and the production of the neighbourhood plans. The first 3 neighbourhood plans, for the pilot areas of Hillhouse, Udston, and Burnbank, Whitlawburn and Springhall, and Strutherhill and Birkenshaw, were published in January 2019. 5
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The legislation had required that reports be produced on an annual basis in order that the progress in relation to the plans be identified. The guidance that accompanied the legislation stated that annual reports should be published in an accessible way which enabled communities to understand the direction and scale of progress. Learning points from the phase one areas included the recognition that each area was individual in its capacity and the priorities which it identified, and that the work carried out in neighbourhoods, as a result, required to be individualised. In September 2019, the Community Planning Partnership Board agreed that the neighbourhood planning process be rolled out in further areas, including Fairhill, and recognised the work which had taken place to produce a plan for Blantyre. The 2021/2022 annual reports for Hillhouse, Udston and Burnbank, Fairhill, Blantyre and Strutherhill and Birkenshaw areas were attached as appendices 1 to 4 of the report. Highlights of the work were outlined in the report and indicated that progress had been made on delivering actions against the top priorities of all areas, despite the impact of the pandemic on engagement activities. A plan had now been completed for Whitehill and this was included at Appendix 5 to the report. Work had begun with the communities in Hamilton South ward to identify how they would like to progress with identifying priorities and the production of the plan. Work would continue within the existing areas to ensure that priorities remained correct in the current times and that progress was being made. As the number of neighbourhood plans increased, locality priorities would begin to be developed by identifying key shared priorities across localities and linking them to the Community Planning process in a more strategic manner. The opportunity for other communities to create their own plans remained in place and advice and tools would be made available on request. The Development Officer responded to members’ questions on various aspects of the report and reaffirmed the Community Engagement Team’s commitment to work closely with the Community Action Group and South Lanarkshire Leisure and Culture (SLLC) on seeking a sustainable solution to address rental costs. The Committee decided: (1) that the progress made in respect of neighbourhood planning be noted; and (2) that the content of the annual reports produced for the neighbourhood plans within the area, attached as appendices 1 to 5 to the report, be noted. [Reference: Minutes of 17 November 2021 (Paragraph 4)] 7 Community Grant Applications A report dated 15 August 2022 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grants. The Committee decided: that community grants be awarded as follows:- (a) Applicant: Larkhall Heritage Group, Larkhall (HA/8/22) Purpose of Grant: Equipment Amount Awarded: £300 6
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(b) Applicant: St Andrew’s Church, Blantyre (HA/9/22) Purpose of Grant: Outing Amount Awarded: £300 (c) Applicant: Larkhall Burns Club (HA/10/22) Purpose of Grant: Equipment Amount Awarded: £508 Councillor McDonald, having declared an interest in the above application, withdrew from the meeting during its consideration (d) Applicant: MorphFit Gentle Movement Project Ltd, Hamilton (HA/11/22) Purpose of Grant: Equipment, administration and publicity costs Amount Awarded: £600 (e) Applicant: Hamilton Bowling Club, Ladies’ Section (HA/13/22) Purpose of Grant: Outing and Entrance Fees Amount Awarded: £350 (f) Applicant: Hamilton Bowling Club (HA/15/22) Purpose of Grant: Outing Amount Awarded: £300 (g) Applicant: Hamilton Bowling Club, Winter Section (HA/16/22) Purpose of Grant: Outing Amount Awarded: £260 (h) Applicant: Hamilton South Guilds Together (HA/17/22) Purpose of Grant: Outing Amount Awarded: £300 (i) Applicant: Eddlewood Ladies’ Section (HA/19/22) Purpose of Grant: Outing Amount Awarded: £300 [Reference: Minutes of 21 June 2022 (Paragraph 3)] 8 Urgent Business There were no items of urgent business. 7
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Report Agenda Item Report to: Hamilton Area Committee Date of Meeting: 9 November 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Hamilton Common Good - Update Report 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide background information and update on the Hamilton Common Good fund [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the background information and update on Hamilton Common Good fund be noted. [1recs] 3. Background 3.1. The Common Good is a fund of money or assets or both and is administered by a Scottish local authority in respect of each former burgh within the area of the local authority. 3.2. Common Good property is owned by the local authority although it is administered separately from other local authority assets for accounting purposes. Ownership is absolute in the strict sense that the authority holds legal title to it. However, what the authority can do with the asset is subject to a system of statutory control. This control has the potential to limit the extent to which the authority can dispose of or deal with the asset and on what terms. 3.3. The Common Good funds held within South Lanarkshire Council are Lanark, Biggar, Hamilton and Rutherglen. The Hamilton Common Good Account holds a number of properties. A proactive approach to maintenance supports the viability of these assets and reduces the risk to greater liability in the future. 3.4. The Council’s Finance and Corporate Resources (FCR) Committee, at its meeting on 2 October 2013, approved an annual cyclical maintenance plan of £15,000 for Hamilton Common Good properties. The Executive Director (Finance and Corporate Resources) has delegated authority to approve maintenance work up to the value of £15,000 for each fund. If inspections highlight requirements to undertake investment which would be beyond routine maintenance, this will be considered separately for approval and will be the subject of a report to the Finance and Corporate Resources Committee. 3.5. This report will provide details of the management and administration of the Common Good funds (sections 4 and 5). 3 9
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3.6. Accounts for the Common Good are prepared on an annual basis, as part of the Council’s year end process. The position for the year ended 31 March 2022 is detailed in section 6. 3.7. An up-to-date position, including planned maintenance and committed projects, is included in section 7 and 8. Information on consultations on Common Good assets is provided at section 9. 4. Administration of Common Good 4.1. Finance Services administer the Common Good Account. This includes revenue monitoring, preparation of annual accounts and seeking Committee approval for expenditure to be incurred on various projects as and when they are required. 4.2. If any proposals for common good spend are considered to benefit the local community in Hamilton, and the level of funding required is feasible, then Finance Services will seek approval from the FCR Committee. 4.3. A Common Good Update report is presented to the FCR Committee at least twice a year. A report in August / September time will update committee on the annual accounts of all Common Good Funds. 5. Role of South Lanarkshire Council’s Elected Members 5.1. Decisions on the Common Good Funds are considered by the Council’s FCR Committee. Elected Members are kept up to date with any issues affecting the Common Good and are involved in the consideration of approving spend from the Account. A report on the management of the Hamilton Common Good Account will be provided annually to the Hamilton Area Committee. 6. Common Good Annual Accounts 2021/2022 6.1. Appendix 1 to the report shows the unaudited accounts for 2021/2022. These form part of the Council’s accounts that were approved at the Risk and Audit Scrutiny Committee on 22 June 2022. 6.2. The Appendix shows that as at the end of 2021/2022, the Balance Invested in South Lanarkshire Council’s Loans Fund for Hamilton is £412,000. This is the cash that is held by the Council on behalf of the Common Good funds, and which is readily available to meet expenditure. 7. Hamilton Common Good Fund 7.1. 2021/2022 Year-end position: The Hamilton Common Good Fund holds both assets and cash. As noted in section 6.2, (and Appendix 1) the balance invested in South Lanarkshire Council’s Loans Fund (cash balances available to spend) is £412,000 and is the Hamilton Common Good Fund’s investment balance. 7.2. As well as cash balances, the Hamilton Common Good Account also holds assets. These are detailed in Appendix 2. 7.3. Expenditure is incurred on the upkeep of Hamilton Common Good Assets and cash balances available can be considered for spend on specific projects. Income is generated from rent of particular assets. A summary of the Income and Expenditure for 2021/2022 is shown in Table 1. 10
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Table 1 - Hamilton Common Good - Income and Expenditure 2021/2022 £000 Income Rental Income from various properties 141 Total Income 141 Expenditure Property Costs 2 Repairs and Maintenance (Section 7.4) 11 Administration of Common Good Account 3 Payments to Other Bodies (Section 7.5) 61 Depreciation and Revaluation Losses (35) Total Expenditure 42 Net Surplus for Year 99 7.4. The cost of Repairs and Maintenance incurred during 2021/2022 was for a repair to a damaged wall at Hamilton Palace Retail Park (£1,000); cleaning and repainting of the “Sails Structure” artwork at Hamilton Palace Retail Park (£9,000); and repair to a trip hazard at the Fountain on Cadzow Street (£1,000). 7.5. The Payments to Other Bodies costs incurred during 2021/2022 includes contributions to Grants to Voluntary Organisations, Contributions to Civic Events and Ground Maintenance. 8. Hamilton Repairs and Maintenance Budget – Planned Maintenance 2022/2023 8.1. As noted in 3.5. an annual budget of £15,000 is available for the maintenance of Common Good properties in Hamilton. 8.2. A project to fix and enhance the Town Square Feature and Bandstand has recently been completed at a cost of £16,500. £12,900 of this expenditure was funded from the 2021/2022 planned maintenance budget leaving £3,600 to be funded from the 2022/2023 budget. 8.3. There are current commitments against the repairs and maintenance budget of approximately £3,000 for repair and redecoration works in Hamilton Town Centre and £600 for roof repairs at 65 Bothwell Road. This leaves an uncommitted balance of £7,800 for the 2022/2023 planned maintenance budget. 9. Consultation on Common Good 9.1. There have been no consultations on Common Good properties since the last update on 8 September 2021. 10. Employee Implications 10.1. None 11. Financial Implications 11.1. All costs identified will be met from the Common Good fund held within Hamilton. 12. Climate Change, Sustainability and Environmental Implications 12.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 11
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13. Other Implications 13.1. The ongoing repairs and maintenance support the viability of Common Good assets and reduces the Council’s risk to increased liabilities in the future. 14. Equality Impact Assessment and Consultation Arrangements 14.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy, and, therefore, no impact assessment is required. 14.2. There is also no requirement to undertake any consultation in terms of the information contained in this report. Paul Manning Executive Director (Finance and Corporate Resources) 20 October 2022 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Previous References Hamilton Area Committee, 8 September 2021 List of Background Papers Finance and Corporate Resources Committee, 7 September 2022 Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jackie Taylor, Head of Finance Ext: 5637 (Tel: 01698 455637) E-mail: jackie.taylor@southlanarkshire.gov.uk@southlanarkshire.gov.uk 12
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Appendix 1 2021/2022 Annual Accounts Hamilton £000 Income and Expenditure Accounts Income for the Year 141 Expenditure for the Year (42) Surplus / (Deficit) to the Balance Sheet 99 Balance Sheet Fixed Assets Property, Plant and Equipment 1,499 Investments Advances to South Lanarkshire Council Loans Fund 412 Debtors 53 Total Assets 1,964 Current Liabilities Creditors (13) Total Assets less Current Liabilities 1,951 Represented By: Common Good Account 1,316 Surplus / (Deficit) 99 Amortisation of Revaluation Reserve 7 Gain / Loss on Revaluation - 1,422 Revaluation Reserve Opening Balance 536 Gain / Loss on Revaluation 0 Amortisation of Revaluation Reserve (7) Closing Balance 529 Total 1,951 13
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Appendix 2 Hamilton Common Good Assets Asset Name Address Bothwell Road Public Park Bothwell Road, Hamilton, ML3 0DW Common Green Back Row, Hamilton, ML3 6BW Former Vogue Bingo Hall / Cinema (Note 1) 11 Keith Street, Hamilton, ML3 7BL Gatehouse 65 Bothwell Road, Hamilton, ML3 0DW Sculptural Walls Old Cross, Hamilton, ML3 6DS Glass Blocks Old Cross, Hamilton, ML3 6DS Floral Trumpets Cadzow Glen, Hamilton, ML3 6BW Library Gates Cadzow Glen, Hamilton, ML3 6HQ Pyramid Cadzow Glen, Hamilton, ML3 6H Entrance Feature Cadzow Glen, Hamilton, ML3 6BJ Watson Fountain Cadzow Street, Hamilton, ML3 6HP Hamilton Racecourse Bothwell Road, Hamilton, ML3 0DW Stairwell 92-94 Cadzow Street, Hamilton, ML3 6DS Hamilton Towers Castle Street, Hamilton, ML3 6BU Cinema Palace Grounds Road, Hamilton, ML3 6AD Asda Stores Ltd Palace Grounds Road, Hamilton, ML3 6AD Retail Park Palace Grounds Road, Hamilton, ML3 6AD Express by Holiday Inn Keith Street, Hamilton, ML3 7BL Esporta Ground Lease Mote Hill, Hamilton, ML3 6BY Gateway Site Palace Grounds Road, Hamilton, ML3 6AD Backmuir Plantation Bothwell Road, Hamilton, ML3 0EF Grand Avenue Palace Grounds Road, Hamilton, ML3 Cythera Palace Grounds, Hamilton, ML3 6BY David Cooper Memorial Palace Grounds, Hamilton, ML3 6BY Railing Design Back Row, Hamilton, ML3 6BW Sandstone Abstract Cadzow Glen, Hamilton, ML3 6B Sandstone Tomb Cadzow Glen, Hamilton, ML3 6BA Wash Day Cadzow Glen, Hamilton, ML3 6BL The Cadzow Cow Cadzow Glen, Hamilton, ML3 6B Railing Design Cadzow Glen, Hamilton, ML3 6PA Union Street Entrance Gate Cadzow Glen, Hamilton, ML3 6PA Art Trail Direction Plaque Cadzow Glen, Hamilton, ML3 6BJ Four Youths Quarry Street, Hamilton, ML3 7AR Music Project Quarry Street, Hamilton, ML3 7AH Red Measures Quarry Street, Hamilton, ML3 6AH Railing Design Quarry Street, Hamilton, ML3 7DT Gazebo Quarry Street, Hamilton, ML3 7AH Light Heavyweight Town Square, Hamilton, ML3 6AD Totem Town Square, Hamilton, ML3 6AD Square Stars Town Square, Hamilton, ML3 6BU Note 1 – The sale of the former Vogue Bingo Hall / Cinema is still to be concluded. It is expected to be removed from the asset register during 2022/2023 14
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Participatory Budgeting – Update for Area Committee Service Area Place Based Programme Lead Officer Rhonda Leith Stage 1 : Pre Consultation: • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking? • How are we doing this? • When are we doing this? • When will we report back? Hillhouse/Udston/Burnbank The stakeholder group have been actively involved in designing the Participatory Budgeting (PB) process. The process opened on the 14 September 2022 and closes on the 25 October 2022. Proposals are welcomed on the 10 priority themes within the plan, however, the stakeholder groups have decided in 2022/2023 that a particular emphasis will be placed on projects and activities that:- promote financial wellbeing reduce the impact of the cost-of-living crisis promote health improvement The stakeholder group will meet on 27 October 2022 to assess proposals received. From 1 November 2022 the public vote will take place, and engagement will be undertaken using a variety of methods including online, via pop ups in key locations and through targeted contact with established groups. Participants in the voting process will have 3 votes each. The vote will conclude on 8 November 2022 with a public event, expected to be held in Hillhouse Community Centre. A partnership approach will used to facilitate this event which will include the outcome of the vote, cost of living support activity and details of “What’s on” in the community to build connections and involvement. Link Housing are coordinating the cost of living element of activity. Strutherhill and Birkenshaw The stakeholder group is actively involved in planning PB. Discussions are underway and a series of meetings and contacts have been made with relevant partners to enable the group to cost the 3 elements of activity for investment – Play and Park Development, Physical Environmental Improvements and a bike initiative. 4 15
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The group is proactively promoting neighbourhood planning and the benefits this has brought to the area. Planned community events hosted by the local schools and community groups will be used to raise awareness and promote wider community involvement in the neighbourhood planning process. Stage 2 : Post Consultation • The outcome of the PB activity • What happens next? • Further reporting requirements (e.g. required Committee approval) Blantyre The funding for the 2021/2022 financial year was carried over to allow for the re- establishment of local priorities, and a public survey carried out ending in June 2022. A total of 743 votes received on the 3 identified themes of:- youth activities community safety community activities A total of £11,200 was allocated to the following groups:- Hyper Cyber Youth Group Hyper Cyber Surviving to Thriving Bonnie Blantyre Blantyre Miners Community Garden Terminal One Blantyre Community Trust The breakdown of those voting was as follows:- By Age Percentage 35 - 44 years (193) 26% 45 - 54 years (188) 25% 55 - 64 years (102) 14% 25 - 34 years (97) 13% 65 years and over (61) 8% 16 - 24 years (49) 7% Under 16 (44) 6% Prefer not to say (7) 1% 741 responses 100% By Gender Percentage Female (493) 67% Male (206) 28% Other (23) 3% Prefer not to say (15) 2% 737 responses 100% 16
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Ethnic Background Percentage White (653) 88% Mixed/Multiple ethnic groups (41) 6% Asian, Asian Scottish, Asian British (20) 3% Prefer not to say (12) 2% Caribbean or Black (5) 1% Arab (5) 1% African (3) 0% Other ethnic group (1) 0% 740 responses 100% Do you consider yourself to have a disability according to the terms given in the Equality Act 2010 Percentage No (645) 87% Yes (71) 10% Prefer not to say (3) 3% 719 responses 100% Consideration will be given to involving more men and young people in this year’s process which is currently being planned by the stakeholder group. 17
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Participatory Budgeting – Update for Hamilton Area Committee October 2022 Service Area Education Lead Officer Laura Mitchell Stage 1: Pre Consultation: • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking? • How are we doing this? • When are we doing this? • When will we report back? Progress update since last Area Committee 2021/2022 Participatory Budgeting (PB) Activity within Education Resources: A video has been developed, which highlights the work of PB within Education Resources in 2021/2022 - Participatory Budgeting 2021/2022 Round-Up. This has been shared locally and nationally. Learning from PB activity in 2021/2022 has informed this year’s process. PB training was updated for 2022/2023 to build on the successes and challenges from year one of implementation. PB Scotland requested a press release of South Lanarkshire Council’s (SLC’s) PB journey – this can be found on the PB Scotland website and their Twitter feed. Lead Officers presented SLC’s PB journey at PB Scotland’s National Conference on 28 September 2022. An article was also published in The View early in the new academic year – Children and young people get more say on how school budget is used - South Lanarkshire View Education Resources submitted an award application to the International Observatory on Participatory Democracy for the Best Practice Award for Citizen Participation. The application highlighted the success of PB work in schools in 2021/2022. The evaluation phase is currently under way. A PB section has been developed within a new Equity Hub (an online site, which will provide schools with support and resources to help them tackle the poverty- related attainment gap). The PB section provides information on PB, as well as resources and examples of good practice both locally and nationally. This PB section was launched to schools as part of 2022/2023 refreshed PB training with a formal launch of the whole Equity Hub planned for November 2022 at the Curriculum and Quality Improvement Service (CQIS) conference. 2022/2023 PB Activity within Education Resources: Before the summer holidays, Head Teachers were informed PB will continue into session 2022/2023. They were asked to allocate a minimum of 5% of their 2022/2023 Pupil Equity Funding (PEF) allocation and identify a staff member to lead/facilitate this activity in their school. Schools were informed the principles and practices of PB are applicable across their full PEF allocation as per PEF National 5 19
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Operational Guidance. Schools were therefore encouraged to put aside more than the recommended 5% where possible. Refreshed PB training was developed and delivered to HTs and PB Leads on 18 August 2022. Head Teachers and PB Leads were briefed on the PB process and taken through a PowerPoint Presentation, which outlined expectations and timescales and the support available to them. It also drew on the learning from last session signposting resources and good practice examples from schools in 2021/2022. The PowerPoint presentation and training recording was shared with all schools thereafter. Following this, Head Teachers identified the percentage of their 2022/2023 PEF allocation they wanted to allocate to PB for 2022/2023. They submitted this information to Education Resources in their 2022/2023 PEF Profile of Spend on 31 August 2022. The PB Teams Page continues to facilitate the sharing of good practice across schools as well as providing live, ongoing support to PB leads. 2022/2023 PB Activity within Hamilton Area: Schools within the Hamilton area have collectively allocated £196,007.25 (approximately 5.4%) of their £3,656,910 PEF allocation for PB. Appendix 1 shows a breakdown of this for each of the learning communities. Appendix 2 summarises the percentage of PEF allocation that schools have allocated for participatory budgeting – 78% of schools have allocated the minimum 5% of their PEF budget, whilst 22% of schools have allocated more than this. This session 8 schools have allocated a larger % of their PEF allocation to PB than in 2021/2022. Only 5 schools in the area allocated less percentage than in 2021/2022. Last year schools received an additional 15% uplift to their PEF allocation from the Scottish Government to support recovery post COVID-19. This session PEF allocations are more in-line with pre-uplift levels, and this along-with increasing staff costs have been contributory factors for the schools who have allocated less than in 2021/2022. A further school-by-school breakdown is outlined in Appendix 3. PB Stakeholder groups (comprising of pupils, parents and staff) are currently leading the PB process in their schools. The outcome for each school will be reported to Education Resources via a Google form by 7 October 2022. Information on the outcome of the process will be shared at future area committee meetings. Stage 2: Post Consultation • The outcome of the PB activity • What happens next? • Further reporting requirements (eg required Committee approval) Following the voting, Education Resources will provide Area Committees with the following:- summary report of each school’s PB outcome (available late October/early November) and local authority and area analysis report of this case studies of school activity, which has had particular impact/success (ongoing throughout the year) detailed local authority financial report of how PEF money allocated for PB 20
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has been spent (May/June 2023) Education Resources will support schools with implementation of this and monitor and track the impact of this activity. Findings will inform any future PB activity within Education Resources. Regular PB Updates and the highlighting of good practice will be communicated to schools via the Equity Hub and through our @SLCEquity Twitter handle. 21
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Report Agenda Item Report to: Hamilton Area Committee Date of Meeting: 9 November 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of community grants to 6 community groups in the Hamilton Area Committee area from the 2022/2023 community grant budget [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Larkhall Avondale Amateur Swimming (HA/18/22) Purpose of Grant: Equipment Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £600 Amount Awarded: To be determined by the Committee (b) Applicant: 78th Lanarkshire (3rd Blantyre) Scout Group (HA/21/22) Purpose of Grant: Entrance fees Identified Community Benefits: Will work to put people first and reduce inequality Estimated Cost: £450 Total Eligible Grant Applied for: £450 Recommendation: £350 Amount Awarded: To be determined by the Committee (c) Applicant: Hamilton Ramblers Club (HA/23/22) Purpose of Grant: Outing Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £400 Total Eligible Grant Applied for: £400 Recommendation: £300 Amount Awarded: To be determined by the Committee 6 31
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(d) Applicant: Bothwell Futures (HA/24/22) Purpose of Grant: Equipment, administration and publicity costs Identified Community Benefits: Focused on people and their needs Estimated Cost: £760 Total Eligible Grant Applied for: £760 Recommendation: £456 Amount Awarded: To be determined by the Committee (e) Applicant: Blantyre Bonnie Tots (HA/25/22) Purpose of Grant: Start-up costs - Equipment Identified Community Benefits: Our children and young people thrive Estimated Cost: £300 Total Eligible Grant Applied for: £300 Recommendation: £300 Amount Awarded: To be determined by the Committee (f) Applicant: 1st Larkhall Girls’ Brigade (HA/26/22) Purpose of Grant: Outing, administration and publicity costs Identified Community Benefits: Our children and young people thrive Estimated Cost: £550 Total Eligible Grant Applied for: £550 Recommendation: £350 Amount Awarded: To be determined by the Committee ecs] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the Hamilton Area Committee area in 2022/2023 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £6,618 32
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Community grants allocated in this report £2,356 Remaining balance £16,776 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 20 October 2022 Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient and transparent ♦ We will work towards a sustainable future in sustainable places ♦ Caring, connected, sustainable communities Previous References ♦ Hamilton Area Committee – 31 August 2022 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Geraldine Wilkinson, Clerical Assistant Ext: 4818 (Tel: 01698 454818) E-mail: geraldine.wilkinson@southlanarkshire.gov.uk 33
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