Agenda Document Pack - Hamilton Area Committee - 18/12/2024
South Lanarkshire Council · 18 December 2024
Back to Hamilton Area Committee — 18 December 2024 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 09 December 2024 Dear Councillor Hamilton Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 18 December 2024 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Allan Falconer (Chair), Mo Razzaq (Depute Chair), Andy Carmichael, Maureen Chalmers, Ross Clark, Maureen Devlin, Colin Dewar, Mary Donnelly, Celine Handibode, Graeme Horne, Martin Hose, Cal Johnston-Dempsey, Gavin Keatt, Kenny McCreary, Lesley McDonald, Mark McGeever, Davie McLachlan, Richard Nelson, John Ross, Bert Thomson, Helen Toner PLEASE NOTE THAT THERE WILL BE A MEMBERS' CONSULTATION SESSION ON THE INTEGRATION BOARD STRATEGIC COMMISSIONING PLAN 2025 TO 2028 IMMEDIATELY FOLLOWING THIS MEETING 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Hamilton Area Committee held on 9 October 2024 submitted for approval as a correct record. (Copy attached) 3 - 4 Item(s) for Noting 3 Routes to Work South Presentation Presentation by Stephen Barr, Chief Executive, Routes to Work South 4 Hamilton Common Good - Update Report Report dated 18 November 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 5 - 10 Item(s) for Decision 5 Community Grant Applications Report dated 27 November 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 11 - 14 Urgent Business 6 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Lynne Hamilton Clerk Telephone: 07385370044 Clerk Email: lynn.hamilton2@southlanarkshire.gov.uk 2
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HAMILTON AREA COMMITTEE Minutes of meeting held via MS Teams and in Committee Room 1, Council Offices, Almada Street, Hamilton on 9 October 2024 Chair: Councillor Allan Falconer Councillors Present: Councillor Andy Carmichael, Councillor Maureen Chalmers, Councillor Ross Clark, Councillor Maureen Devlin, Councillor Colin Dewar, Councillor Mary Donnelly, Councillor Celine Handibode, Councillor Graeme Horne, Councillor Cal Johnston-Dempsey, Councillor Gavin Keatt, Councillor Kenny McCreary, Councillor Lesley McDonald, Councillor Davie McLachlan, Councillor Mo Razzaq (Depute), Councillor John Ross, Councillor Bert Thomson, Councillor Helen Toner Councillors' Apologies: Councillor Martin Hose, Councillor Mark McGeever, Councillor Richard Nelson Attending: Chief Executive’s Service T Little, Head of Communications and Strategy Education Resources C Currie, Headteacher, St John the Baptist Primary School, Uddingston; R James, Lead Officer; J McKay, Headteacher, Uddingston Grammar School; L Miller, Lead Officer Finance and Corporate Resources L Hamilton, Administration Officer; A Norris, Administration Assistant 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Hamilton Area Committee held on 14 August 2024 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Education Scotland Report – Uddingston Grammar School A report dated 18 September 2024 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of Uddingston Grammar School made by Education Scotland. The inspection had taken place in February 2024 as part of a national sample of secondary education and the inspection letter reporting on the findings had been published on 21 May 2024. A number of strengths of the school had been highlighted in the inspection letter. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. Education Scotland had intimated that they would make no further visits in connection with this inspection. 2 3
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R James, Lead Officer and J McKay, Headteacher discussed the key elements of the positive inspection report. The Chair and members commended the positive inspection report. The Committee decided: that the report be noted. 4 Education Scotland Report – St John the Baptist Primary School, Uddingston A report dated 30 August 2024 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of St John the Baptist Primary School, Uddingston made by Education Scotland. The inspection had taken place in January 2024 as part of a national sample of primary education and the inspection letter reporting on the findings had been published on 28 May 2024. A number of strengths of the school had been highlighted in the inspection letter. The areas for improvement, agreed with the school and education authority, had been incorporated into the schools improvement plan and parents would be informed of progress. Education Scotland had intimated that they would make no further visits in connection with this inspection. L Miller, Lead Officer and C Currie, Headteacher discussed key elements of the positive inspection report. The Chair and members commended the positive inspection report. The Committee decided: that the report be noted. Councillors Carmichael and Horne joined the meeting during this item of business 5 Urgent Business There were no items of urgent business. 4
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Report Agenda Item Report to: Hamilton Area Committee Date of Meeting: 18 December 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Hamilton Common Good - Update Report 1. Purpose of Report 1.1. The purpose of the report is to: [purpose] provide background information and update on the Hamilton Common Good Fund [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the background information and update on Hamilton Common Good Fund be noted. [1recs] 3. Background 3.1. The Common Good is a fund of money or assets or both and is administered by a Scottish local authority in respect of each former burgh within the area of the local authority. 3.2. Common Good property is owned by the local authority although it is administered separately from other local authority assets for accounting purposes. Ownership is absolute in the strict sense that the authority holds legal title to it. However, what the authority can do with the asset is subject to a system of statutory control. This control has the potential to limit the extent to which the authority can dispose of or deal with the asset and on what terms. 3.3. The Common Good funds held within South Lanarkshire Council are Lanark, Biggar, Hamilton and Rutherglen. The Hamilton Common Good Account holds a number of properties. A proactive approach to maintenance supports the viability of these assets and reduces the risk to greater liability in the future. 3.4. The Council’s Finance and Corporate Resources (FCR) Committee, at its meeting on 2 October 2013, approved an annual cyclical maintenance plan of £15k for Hamilton Common Good properties. The Executive Director (Finance and Corporate Resources) has delegated authority to approve maintenance work up to the value of £15,000 for each fund. If inspections highlight requirements to undertake investment which would be beyond routine maintenance, this will be considered separately for approval and will be the subject of a report to the FCR Committee. 3.5. This report will provide details of the management and administration of the Common Good funds (sections 4 and 5). 4 5
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3.6. Accounts for the Common Good are prepared on an annual basis, as part of the Council’s year end process. The position for the year ended 31 March 2024 is detailed in section 6. 3.7. An up-to-date position, including planned maintenance and committed projects, is included in section 7 and 8. Information on consultations on Common Good assets is provided at section 9. 4. Administration of Common Good 4.1. Finance Services administer the Common Good Fund. This includes revenue monitoring, preparation of annual accounts and seeking Committee approval for expenditure to be incurred on various projects as and when they are required. 4.2. If any proposals for common good spend are considered to benefit the local community in Hamilton, and the level of funding required is feasible, then Finance Services will seek approval from the FCR Committee. 4.3. A Common Good Update report is presented to the FCR Committee at least twice a year. 5. Role of South Lanarkshire Council’s Elected Members 5.1. Decisions on the Common Good Funds are considered by the Council’s FCR Committee. Elected Members are kept up to date with any issues affecting the Common Good and are involved in the consideration of approving spend from the Account. A report on the management of the Hamilton Common Good Fund will be provided annually to the Hamilton Area Committee. 6. Common Good Annual Accounts 2023/2024 6.1. Appendix 1 to the report shows the audited accounts for 2023/2024. These form part of the Council’s accounts that were approved at the Risk and Audit Scrutiny Committee on 24 September 2024. 6.2. The Appendix shows that as at the end of 2023/2024, the Balance Invested in South Lanarkshire Council’s Loans Fund for Hamilton is £596k. This is the cash that is held by the Council on behalf of the Common Good funds, and which is readily available to meet expenditure. 7. Hamilton Common Good Fund 7.1. 2023/2024 Year-end position: The Hamilton Common Good Fund holds both assets and cash. As noted in section 6.2, (and Appendix 1 to the report) the balance invested in South Lanarkshire Council’s Loans Fund (cash balances available to spend) is £596k and is the Hamilton Common Good Fund’s investment balance. 7.2. As well as cash balances, the Hamilton Common Good Fund also holds assets. These are detailed in Appendix 2 to the report. 7.3. Expenditure is incurred on the upkeep of Hamilton Common Good Assets and cash balances available can be considered for spend on specific projects. Income is generated from rent of particular assets. A summary of the Income and Expenditure for 2023/2024 is shown in Table 1. 6
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Table 1 - Hamilton Common Good - Income and Expenditure 2023/2024 £000 Income Rental Income from various properties 189 Interest Received 2 Total Income 191 Expenditure Repairs and Maintenance (Section 7.4) 5 Administration of Common Good Account 4 Payments to Other Bodies (Section 7.5) 64 Depreciation and Revaluation Losses 20 Total Expenditure 93 Net Deficit for Year 98 7.4. The cost of Repairs and Maintenance incurred during 2023/2024 included a repair to a damaged wall at Hamilton Palace Retail Park and installation of bollards (£5,139). 7.5. The Payments to Other Bodies costs incurred during 2023/2024 includes contributions to Grants to Voluntary Organisations, Contributions to Civic Events and Ground Maintenance. 8. Hamilton Repairs and Maintenance Budget – Planned Maintenance 2024/2025 8.1. As noted in 3.5. an annual budget of £15,000 is available for the maintenance of Common Good properties in Hamilton. There are no new commitments against this planned maintenance budget for 2024/2025. 9. Hamilton Committed Projects 9.1. A report on the Hamilton Town Centre Masterplan was presented to the Executive Committee on 21 February 2024. The aim of the masterplan was to set the strategic priorities and investment for the town centre for at least the next 15 years. 9.2. To pursue new opportunities and compete with other local authorities, the Council will need to have developed plans in place for projects incorporated within the Hamilton Town Centre Masterplan. 9.3. In order to facilitate the initial stage of design works and have a project at the detailed design stage when funding applications are invited, a request for funding of up to £100,000 from the Hamilton Common Good received from Community and Enterprise Resources was approved at the Finance and Corporate Resources Committee in May 2024. 10. Consultation on Common Good Assets 10.1. New Lease Arrangements: There are currently no consultations on new lease arrangements. 10.2. Change of Use: There are currently no consultations on change of use. 11. Employee Implications 11.1. None 7
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12. Financial Implications 12.1. All costs identified will be met from the Common Good fund held within Hamilton. 13. Climate Change, Sustainability and Environmental Implications 13.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 14. Other Implications 14.1. The ongoing repairs and maintenance support the viability of Common Good assets and reduces the Council’s risk to increased liabilities in the future. 15. Integrated Impact Assessment and Consultation Requirements 15.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy, and therefore, no impact assessment is required. 15.2. There is also no requirement to undertake any consultation in terms of the information contained in this report. Jackie Taylor Executive Director (Finance and Corporate Resources) 18 November 2024 Link(s) to Council/Values/Priorities/Outcomes Accountable, effective, efficient and transparent Previous References Hamilton Area Committee, 28 February 2024 List of Background Papers Finance and Corporate Resources Committee, 21 August 2024 Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Lorraine O'Hagan, Head of Finance (Strategy) Ext: 5637 (Tel: 01698 455637) E-mail: lorraine.ohagan@southlanarkshire.gov.uk 8
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Appendix 1 2023/2024 Annual Accounts Hamilton £000 Income and Expenditure Accounts Income for the Year 191 Expenditure for the Year (93) Surplus / (Deficit) to the Balance Sheet 98 Balance Sheet Fixed Assets Property, Plant and Equipment 1,537 Investments Advances to South Lanarkshire Council Loans Fund 596 Debtors - Total Assets 2,133 Current Liabilities Creditors (14) Total Assets less Current Liabilities 2,119 Represented By: Common Good Account 1,420 Surplus / (Deficit) from Income and Expenditure Account 98 Amortisation of Revaluation Reserve 8 Gain / Loss on Revaluation - 1,526 Revaluation Reserve Opening Balance 601 Gain / Loss on Revaluation - Amortisation of Revaluation Reserve (8) Closing Balance 593 Total 2,119 9
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Appendix 2 Hamilton Common Good Assets Asset Name Address Bothwell Road Public Park Bothwell Road, Hamilton, ML3 0DW Bothwell Road Public Park Bandstand Bothwell Road, Hamilton, ML3 0DW Common Green Back Row, Hamilton, ML3 6BW Former Vogue Bingo Hall / Cinema 11 Keith Street, Hamilton, ML3 7BL Gatehouse 65 Bothwell Road, Hamilton, ML3 0DW Sculptural Walls Old Cross, Hamilton, ML3 6DS Glass Blocks Old Cross, Hamilton, ML3 6DS Floral Trumpets Cadzow Glen, Hamilton, ML3 6BW Library Gates Cadzow Glen, Hamilton, ML3 6HQ Pyramid Cadzow Glen, Hamilton, ML3 6H Entrance Feature Cadzow Glen, Hamilton, ML3 6BJ Watson Fountain Cadzow Street, Hamilton, ML3 6HP Hamilton Racecourse Bothwell Road, Hamilton, ML3 0DW Stairwell 92-94 Cadzow Street, Hamilton, ML3 6DS Hamilton Towers Castle Street, Hamilton, ML3 6BU Cinema Palace Grounds Road, Hamilton, ML3 6AD Asda Stores Ltd Palace Grounds Road, Hamilton, ML3 6AD Retail Park Palace Grounds Road, Hamilton, ML3 6AD Express by Holiday Inn Keith Street, Hamilton, ML3 7BL Esporta Ground Lease Mote Hill, Hamilton, ML3 6BY Gateway Site Palace Grounds Road, Hamilton, ML3 6AD Backmuir Plantation Bothwell Road, Hamilton, ML3 0EF Grand Avenue Palace Grounds Road, Hamilton, ML3 Cythera Palace Grounds, Hamilton, ML3 6BY David Cooper Memorial Palace Grounds, Hamilton, ML3 6BY Railing Design Back Row, Hamilton, ML3 6BW Sandstone Abstract Cadzow Glen, Hamilton, ML3 6B Sandstone Tomb Cadzow Glen, Hamilton, ML3 6BA Wash Day Cadzow Glen, Hamilton, ML3 6BL The Cadzow Cow Cadzow Glen, Hamilton, ML3 6B Railing Design Cadzow Glen, Hamilton, ML3 6PA Union Street Entrance Gate Cadzow Glen, Hamilton, ML3 6PA Art Trail Direction Plaque Cadzow Glen, Hamilton, ML3 6BJ Four Youths Quarry Street, Hamilton, ML3 7AR Music Project Quarry Street, Hamilton, ML3 7AH Red Measures Quarry Street, Hamilton, ML3 6AH Railing Design Quarry Street, Hamilton, ML3 7DT Gazebo Quarry Street, Hamilton, ML3 7AH Light Heavyweight Town Square, Hamilton, ML3 6AD Totem Town Square, Hamilton, ML3 6AD Square Stars Town Square, Hamilton, ML3 6BU Cadzow Glen Local Nature Reserve Cadzow Street, Hamilton, ML3 10
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. Report Agenda Item Report to: Hamilton Area Committee Date of Meeting: 18 December 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to: - [purpose] request approval for the allocation of community grants to 3 community groups in the Hamilton Area Committee area from the 2024/2025 community grant budget 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: 1st Larkhall Girls’ Brigade (HA/22/24) Purpose of Grant: Equipment, administration, publicity costs, outing and entrance fees Identified Community Benefits: Our children and young people thrive Estimated Cost: £650 Total Eligible Grant Applied for: £650 Recommendation: £350 Amount Awarded: To be determined by the Committee (b) Applicant: Dalserf Village Garden Club, Larkhall (HA/24/24) Purpose of Grant: Environmental project Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £350 Total Eligible Grant Applied for: £350 Recommendation: £210 Amount Awarded: To be determined by the Committee (c) Applicant: Hamilton Bowling Club Winter Section (HA/25/24) Purpose of Grant: Outing Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £360 Total Eligible Grant Applied for: £360 Recommendation: £300 Amount Awarded: To be determined by the Committee 5 11
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3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community for the Hamilton Area Committee area in 2024/2025 is as follows: - Total allocation for Community Grants £25,750 Grants previously allocated £ 6,719 Community grants allocated in this report £ 860 Remaining balance £18,171 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability, or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Integrated Impact Assessment and Consultation Requirements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function, or strategy and, therefore, no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Jackie Taylor Executive Director (Finance and Corporate Resources) 27 November 2024 12
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Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient, and transparent ♦ We will work towards a sustainable future in sustainable places ♦ Caring, connected, sustainable communities Previous References Hamilton Area Committee – 14 August 2024 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact: - Geraldine Wilkinson, Clerical Assistant Ext: 4818 (Tel: 01698 454818) E-mail: geraldine.wilkinson@southlanarkshire.gov.uk 13
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