Agenda Document Pack - Employee Issues Forum - 07/03/2023

South Lanarkshire Council · 7 March 2023
Back to Employee Issues Forum — 7 March 2023 and its agenda

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Page 1

Council Offices, Almada Street        
Hamilton, ML3 0AA 
Monday, 27 February 2023 
Dear Councillor 
Employee Issues Forum 
The Members listed below are requested to attend a meeting of the above Forum to be held
as follows:- 
Date:  Tuesday, 07 March 2023
Time:  14:00
Venue: Hybrid - Council Chamber, Council Offices, Almada Street, Hamilton,
ML3 0AA 
The business to be considered at the meeting is listed overleaf. 
Yours sincerely 
Cleland Sneddon
Chief Executive 
Members 
Margaret Cowie (Chair), Celine Handibode (Depute Chair), John Anderson, Walter Brogan, Archie
Buchanan, Gerry Convery, Geri Gray, Katy Loudon, Richard Nelson, Kirsten Robb 
Substitutes
Mathew Buchanan, Mary Donnelly, Catherine McClymont, Elaine McDougall,
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BUSINESS 
1 Declaration of Interests 
2 Minutes of Previous Meeting
Minutes of the Employee Issues Forum held on 8 November 2022 submitted for
approval as a correct record.  (Copy attached) 
3 - 6 
Item(s) for Consideration 
3 Council-wide Workforce Monitoring - October to December 2022
Report dated 2 February 2023 by the Executive Director (Finance and Corporate
Resources). (Copy attached) 
7 - 28 
4 Community and Enterprise Resources - Workforce Monitoring - October to
December 2022
Joint report dated 2 February 2023 by the Executive Director (Finance and
Corporate Resources) and Executive Director (Community and Enterprise
Resources). (Copy attached) 
29 - 36 
5 Presentation on Sustainability and Climate Change 
Urgent Business 
6 Urgent Business
Any other items of business which the Chair decides are urgent. 
For further information, please contact:-
Clerk Name: Helen Calley
Clerk Telephone: 07385370069
Clerk Email: helen.calley@southlanarkshire.gov.uk 
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EMPLOYEE ISSUES FORUM 
Minutes of meeting held via Microsoft Teams and in Committee Room 1, Council Offices, Almada
Street, Hamilton on 8 November 2022 
Chair:
Councillor Margaret Cowie 
Councillors Present:
Councillor John Anderson, Councillor Walter Brogan, Councillor Archie Buchanan, Councillor Gerry
Convery, Councillor Celine Handibode (Depute), Councillor Katy Loudon, Councillor Richard
Nelson, Councillor Kirsten Robb 
Councillor’s Apology:
Councillor Geri Gray 
Attending:
Finance and Corporate Resources
H Calley, Administration Officer; E McPake, HR Business Manager; K McVeigh, Head of Personnel
Services; L Wyllie, Administration Assistant
Social Work Resources
S McNeill, Service Manager (Registered Care at Home Services 
Also Attending:
J Gaffney, EIS; G Higgins, Unite; T Slaven, UNISON 
1 Declaration of Interests
No interests were declared. 
2 Minutes of Previous Meeting
The minutes of the meeting of the Employee Issues Forum held on 30 August 2022 were
submitted for approval as a correct record. 
The Forum decided: that the minutes be approved as a correct record. 
3 Council-wide Workforce Monitoring – July and August 2022
A report dated 14 October 2022 by the Executive Director (Finance and Corporate Resources)
was submitted on the following Council-wide employee information for the period July and
August 2022:- 
 attendance statistics
 occupational health statistics
 accident/incident statistics
 disciplinary hearings, grievances and Dignity at Work cases
 analysis of leavers and exit interviews
 recruitment monitoring
 Staffing Watch as at 11 June 2022 
Officers responded to members’ questions regarding the reasons for staff leaving the Council
and the number of appeals pending.
2
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The Forum decided: that the report be noted. 
4 Social Work Resources – Workforce Monitoring – July and August 2022
A joint report dated 5 October 2022 by the Executive Director (Finance and Corporate
Resources) and Director, Health and Social Care was submitted on the following employee
information for Social Work Resources for the period July and August 2022:- 
 attendance statistics
 occupational health statistics
 accident/incident statistics
 disciplinary hearings, grievances and Dignity at Work cases
 analysis of leavers and exit interviews
 Staffing Watch as at 11 June 2022 
Officers responded to members’ questions regarding the increase in accident/incidents recorded
and higher absence rates for manual workers.   
The Forum decided: that the report be noted. 
5 Homecare Employability
S McNeill, Service Manager (Registered Care at Home Services), gave a presentation
explaining the recruitment challenges faced by Care at Home Services which included:- 
 challenging labour market
 low unemployment
 competition within and outwith Social Care
 ageing workforce - turnover 
The Council’s approaches to combating those challenges were:- 
 increased flexible options by revising shift patterns and offering greater flexibility in terms
of hours of employment
 the use of social media
 case studies to showcase the work of the service
 Job Centre and Council recruitment fayres
 links with further education
 employability
 pop-up banners placed in public areas of key Council/South Lanarkshire Leisure and
Culture buildings 
 bus advertising 
In addition to video campaigns, 2 radio campaigns had been organised and a landing page
created within the Council’s internet site to direct candidates and provide information on the
roles and a link for applications. 
The impact of the campaigns meant that:- 
 almost 6,000 hours recruited in the last year (over 200 staff)
 induction took place every 4 weeks
 confirmed starts/at offer management
 commencing 21 November 2022 – 378 hours
 commencing 5 December 2022 – 35 hours
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 at offer management – 511 hours
 24 candidates being interviewed 
 21 candidates being shortlisted 
Officers responded to members’ questions in relation to extending the radio campaign to more
local stations and the possibility of having recruitment stalls at shopping centres, particularly
when specific events were being held, for example, Santa’s Grottos. 
The Forum decided: that the presentation be noted. 
6 Urgent Business
There were no items of urgent business. 
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Page 7

Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 7 March 2023
Report by: Executive Director (Finance and Corporate Resources)  
Subject: Council-wide Workforce Monitoring – October to
December 2022 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 provide employment information relating to the Council for the period October to
December 2022
[1purpose] 
2. Recommendation(s)
2.1. The Employee Issue Forum is asked to approve the following recommendation(s):-
[recs]
(1) that the following employment information for the period October to December
2022 relating to the Council, be noted:- 
 attendance statistics
 occupational health
 accident/incident statistics
 discipline, grievance and Dignity at Work cases
 analysis of leavers and exit interviews
 recruitment monitoring
 staffing watch as at 10 December 2022
[1recs]
3. Background
3.1. As part of the Council’s performance management arrangements, regular workforce
monitoring reports are submitted to the Employee Issue Forum.  This report for the
Council provides information on the position for the period October to December
2022. 
4. Attendance Statistics
4.1. Information on absence statistics for the Council and each Resource, as analysed for
December 2022, is provided in Appendices 1 to 8.  Points to note are:- 
The Council’s absence rate for December 2022, shown in Appendix 1, is 7.0%,
which represents an increase of 0.5% when compared with last month and the figure
has increased by 0.1% when compared to December 2021. 
When compared to December 2021, the APT&C absence rate has increased by
0.5%, the teachers’ figure has decreased by 0.8% and the manual workers’ figure
has increased by 0.1%. 
Based on annual trends and the absence rate to December 2022, the projected
average absence rate for the Council for the financial year 2022/2023 is 6.0%. 
3
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In comparison to December 2021 (Appendix 8):- 
 psychological and respiratory conditions are the main reasons for absence
 total days lost due to psychological conditions have increased by 372 days
 total days lost due to respiratory conditions have decreased by 2,122 days
 total days lost due to musculoskeletal conditions have increased by 31 days
 total days lost due to stomach, bowel, blood and metabolic disorders have
increased by 218 days 
5. Occupational Health
5.1. Information on Occupational Health for the period October to December 2022 is
provided in Appendix 9. 
 during the period there were 407 employees referred for a medical examination,
an increase of 8 when compared to the same period last year.  Both
musculoskeletal and psychological conditions continue to be the main reason
for medical referrals
 a total of 446 employees attended physiotherapy treatment, showing an
increase of 17 when compared to the same period last year.  Of the 446
employees referred, 76% remained at work whilst undertaking treatment
 during this period 514 employees were referred to the Employee Support
Officer, showing a decrease of 11 when compared with the same period last
year.  Of the referrals made this period, 84% related to personal reasons
 167 employees were referred to the PAM Assist counselling service this period,
showing an increase of 2 when compared with the same period last year. All the
referrals made this period were from management and none were made directly
by employees.  Personal reasons accounted for 65% of the referrals made,
23% were for work related reasons and 12% were for other reasons
 3 employees were referred for Cognitive Behavioural Therapy this period, a
decrease of 2 when compared to the same period last year 
6. Accidents/Incidents
6.1. The accident/incident report for October to December 2022 is contained in Appendix
10. 
 the number of accidents/incidents recorded was 365, this figure has decreased
by 114 from the same period last year
 there were no specified injuries recorded, this figure remains unchanged from
the same period last year
 there were 344 minor accidents/incidents, this figure has decreased by 128
from the same period last year
 there were 6 accidents resulting in an absence lasting over 3 days during the
period, this figure has increased by 6 from the same period last year
 there were 15 accidents resulting in an absence lasting over 7 days during the
period, this figure has increased by 8 from the same period last year 
7. Discipline, Grievance, Dignity at Work Hearings and Mediation Referrals
7.1. Information on Disciplinary, Grievance Hearings, Dignity at Work and Mediation
Referrals for October to December 2022 is contained in Appendices 11, 12a and
12b. 
 in total, 46 disciplinary hearings were held across Resources within the Council,
this figure has increased by 14 when compared to the same period last year
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 action was taken in 43 of these cases.  No appeals were raised against the
outcomes
 our target is to convene disciplinary hearings within 6 weeks, 76% of hearings
met this target
 during the period, 4 appeals were heard by the Appeals Panel, of which 1 was
upheld in part, 3 were not upheld.  1 was withdrawn
 at the end of December 2022, 1 appeal was pending
 during the period, 4 grievance cases were raised
 during the period, no Dignity at Work cases were raised
 during the period, no referrals for mediation were submitted 
8. Analysis of Leavers and Exit Interviews
8.1. Information on the number of leavers and exit interviews for the period October to
December 2022 is contained in Appendix 13.  Exit interviews are conducted with
employees who leave voluntarily. 
Labour Turnover 
Using information compiled from Resources and Staffing Watch information as at 10
December 2022, the Council’s turnover figure for October to December 2022 is as
follows: - 
162 leavers eligible for exit interviews/15,047 employees in post = Labour Turnover
of 1.1%. 
Based on the figure at December 2022, the projected annual labour turnover figure
for the financial year 2022/2023 for the Council is 5.1%. 
8.2. Analysis of Leavers and Exit Interviews:- 
 there were a total of 162 employees leaving the Council that were eligible for an
exit interview, an increase of 5 when compared with the same period last year
 there was a total of 55 exit interviews conducted, a decreased of 37 when
compared with the same period last year 
8.3. When processing an employee termination, managers are asked to identify whether
they intend to replace the employee who had left the Council.  If they indicate that
they do not intend to replace the employee, they are asked to select from four
options:- 
 plan to hold for savings
 fill on a fixed term basis pending savings
 transfer budget to another post
 end of fixed term contract 
8.4. Appendix 13a provides information relating to vacant posts and whether these are
being replaced or held for savings.  From October to December 2022, 382 (249.25
FTE) employees left employment.  Managers indicated that 319 posts (221.18 FTE)
would be replaced, 1 post (0.00 FTE) was being filled on a casual temporary basis,
the budget for 1 post (0.45 FTE) is being transferred to another post, 56 posts (24.41
FTE) were due to the end of fixed term contracts, 4 posts (2.42 FTE) were being left
vacant pending savings or service reviews and 1 post (0.79 FTE) is planning on
being removed for savings. 
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9. Recruitment Monitoring
9.1. Information on Recruitment Monitoring for October to December 2022 is contained
within Appendix 14.
From an analysis of Equal Opportunities Monitoring Forms, the main points to note
are:-
 overall, 2,579 applications and 2,533 completed Equal Opportunities Monitoring
Forms were received
 of those applicants who declared themselves as disabled (62), 31 were
shortleeted for interview and 5 were appointed
 of those applicants of a black/ethnic minority background (162), 38 were
shortleeted for interview and 12 were appointed
 of those applicants who are veterans (32), 24 were shortleeted for interview and
none were appointed
10. Staffing Watch
10.1. There has been a decrease of 17 employees in post from 10 December 2022 to 10
September 2022. Details of staffing watch are contained in Appendix 16.
11. Employee Implications
11.1. There are no implications for employees arising from the information presented in
this report.
12. Financial Implications
12.1. All financial implications are accommodated within existing budgets.
13. Climate Change, Sustainability and Environmental Implications
13.1. There are no climate change, sustainability or environmental implications arising
from the information presented in this report.
14. Other Implications
14.1. There are no implications for risk in terms of the information contained within this
report.
15. Equality Impact Assessment and Consultation Arrangements
15.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore no impact
assessment is required.
15.2. There was no requirement to undertake any consultation in terms of the information
contained in this report.
Paul Manning
Executive Director (Finance and Corporate Resources)
2 February 2023
Link(s) to Council Values/Ambitions/Objectives
 Accountable, effective, efficient and transparent
 Fair, open and sustainable
 Ambitious, self-aware and improving
 Excellent employer
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 Focused on people and their needs
 Working with and respecting others 
Previous References
 Employee Issue Forum – 8 November 2022 
List of Background Papers
 Monitoring information provided by Resources 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact: -
Elaine Maxwell, HR Business Manager
Ext: 4647 (Tel: 01698 454647)
E-mail:  Elaine.Maxwell@southlanarkshire.gov.uk
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 4.2 4.1 5.2 April 2.9 2.5 2.7 April 6.0 6.2 8.8 April 4.4 4.3 5.6
May 2.9 4.7 5.0 May 1.4 3.2 3.6 May 4.9 6.7 7.6 May 3.1 4.9 5.4
June 2.5 4.4 5.0 June 0.9 2.6 2.6 June 4.5 7.0 8.1 June 2.7 4.7 5.3
July 2.2 4.1 4.5 July 0.5 1.1 1.4 July 4.0 6.3 7.4 July 2.3 4.0 4.6
August 2.9 4.6 4.3 August 1.2 2.0 1.4 August 5.1 7.3 7.4 August 3.1 4.7 4.4
September 4.1 6.1 5.2 September 2.7 4.4 2.8 September 5.8 8.5 8.0 September 4.2 6.4 5.4
October 4.7 6.0 5.7 October 3.2 4.1 3.4 October 6.4 8.7 8.1 October 4.8 6.3 5.8
November 5.6 6.5 6.3 November 4.6 5.6 4.7 November 7.3 8.7 8.6 November 5.8 6.9 6.5
December 5.3 6.2 6.7 December 4.7 6.1 5.3 December 6.9 8.8 8.9 December 5.6 6.9 7.0
January 4.5 6.7 January 2.7 3.9 January 7.2 10.1 January 4.8 7.0
February 4.3 6.5 February 2.5 3.7 February 7.4 9.5 February 4.8 6.6
March 4.6 8.0 March 2.9 4.3 March 7.2 11.3 March 4.9 7.9
Annual Average 4.0 5.7 5.8 Annual Average 2.5 3.6 3.3 Annual Average 6.1 8.3 8.7 Annual Average 4.2 5.9 6.0
Average Apr-Dec 3.8 5.2 5.3 Average Apr-Dec 2.5 3.5 3.1 Average Apr-Dec 5.7 7.6 8.1 Average Apr-Dec 4.0 5.5 5.6
7666 3962 4476 16104No of Employees at 31 Dec 2022
Appendix 1
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Council Wide
APT&C Teachers
No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022
Manual Workers Council Wide
No of Employees at 31 Dec 2022
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 3.1 2.3 4.4 April 5.3 5.7 7.3 April 5.0 5.2 6.9 April 4.4 4.3 5.6
May 2.4 2.7 3.9 May 4.3 6.4 6.8 May 4.0 5.9 6.3 May 3.1 4.9 5.4
June 1.6 2.8 3.5 June 4.0 6.6 7.2 June 3.6 6.0 6.7 June 2.7 4.7 5.3
July 1.8 2.9 3.9 July 3.6 5.3 5.9 July 3.4 4.9 5.6 July 2.3 4.0 4.6
August 1.7 2.9 3.4 August 4.9 6.4 6.6 August 4.4 5.9 6.1 August 3.1 4.7 4.4
September 1.6 3.4 3.1 September 5.8 8.2 7.9 September 5.1 7.5 7.1 September 4.2 6.4 5.4
October 3.1 3.8 5.1 October 6.3 7.9 7.5 October 5.8 7.3 7.1 October 4.8 6.3 5.8
November 3.6 3.5 4.2 November 7.1 8.0 8.3 November 6.6 7.3 7.7 November 5.8 6.9 6.5
December 3.1 4.2 3.7 December 6.4 8.0 8.8 December 5.9 7.4 8.0 December 5.6 6.9 7.0
January 3.4 3.6 January 6.0 9.6 January 5.6 8.6 January 4.8 7.0
February 2.8 4.4 February 6.5 9.5 February 5.9 8.7 February 4.8 6.6
March 2.6 6.0 March 6.8 11.0 March 6.2 10.2 March 4.9 7.9
Annual Average 2.6 3.5 4.1 Annual Average 5.6 7.7 8.0 Annual Average 5.1 7.1 7.4 Annual Average 4.2 5.9 6.0
Average Apr-Dec 2.4 3.2 3.9 Average Apr-Dec 5.3 6.9 7.4 Average Apr-Dec 4.9 6.4 6.8 Average Apr-Dec 4.0 5.5 5.6
524 2884 3408 16104
Appendix 2
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Community and Enterprise Resources
APT&C Council WideManual Workers Resource Total
No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 3.9 4.8 5.5 April 2.9 2.5 2.7 April 3.3 3.5 4.0 April 4.4 4.3 5.6
May 2.2 5.7 5.5 May 1.4 3.2 3.6 May 1.8 4.4 4.5 May 3.1 4.9 5.4
June 1.8 4.7 5.1 June 0.9 2.6 2.6 June 1.3 3.5 3.7 June 2.7 4.7 5.3
July 1.3 3.4 3.8 July 0.5 1.1 1.4 July 0.9 2.1 2.5 July 2.3 4.0 4.6
August 2.7 3.8 3.6 August 1.2 2.0 1.4 August 1.8 2.8 2.4 August 3.1 4.7 4.4
September 4.8 6.4 5.8 September 2.7 4.4 2.8 September 3.6 5.3 4.1 September 4.2 6.4 5.4
October 5.4 6.6 6.5 October 3.2 4.1 3.4 October 4.1 5.2 4.8 October 4.8 6.3 5.8
November 6.6 8.0 7.9 November 4.6 5.6 4.7 November 5.5 6.7 6.2 November 5.8 6.9 6.5
December 6.5 8.0 8.5 December 4.7 6.1 5.3 December 5.5 7.0 6.8 December 5.6 6.9 7.0
January 4.8 8.1 January 2.7 3.9 January 3.6 5.8 January 4.8 7.0
February 4.7 7.2 February 2.5 3.7 February 3.5 5.3 February 4.8 6.6
March 5.6 9.5 March 2.9 4.3 March 4.1 6.7 March 4.9 7.9
Annual Average 4.2 6.4 6.4 Annual Average 2.5 3.6 3.3 Annual Average 3.3 4.9 4.7 Annual Average 4.2 5.9 6.0
Average Apr-Dec 3.9 5.7 5.8 Average Apr-Dec 2.5 3.5 3.1 Average Apr-Dec 3.1 4.5 4.3 Average Apr-Dec 4.0 5.5 5.6
3475 3962 7437 16104No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022
Appendix 3
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Education Resources
Council WideAPT&C Teachers Resource Total
14

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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 3.5 2.6 2.8 April 8.5 0.0 0.0 April 3.6 2.6 2.8 April 4.4 4.3 5.6
May 2.3 3.3 3.2 May 16.0 0.0 0.0 May 2.4 3.3 3.2 May 3.1 4.9 5.4
June 1.9 3.5 4.0 June 7.4 0.0 0.0 June 1.9 3.5 4.0 June 2.7 4.7 5.3
July 2.0 3.3 3.9 July 3.5 0.0 0.0 July 2.0 3.3 3.9 July 2.3 4.0 4.6
August 1.8 3.6 4.1 August 12.1 0.0 0.0 August 2.0 3.6 4.1 August 3.1 4.7 4.4
September 2.3 4.0 3.6 September 13.4 0.0 0.0 September 2.4 4.0 3.6 September 4.2 6.4 5.4
October 3.2 3.6 3.8 October 10.2 0.0 0.0 October 3.3 3.6 3.8 October 4.8 6.3 5.8
November 3.1 4.3 3.4 November 11.4 0.0 0.0 November 3.2 4.3 3.4 November 5.8 6.9 6.5
December 2.7 3.8 4.3 December 11.4 0.0 0.0 December 2.8 3.8 4.3 December 5.6 6.9 7.0
January 2.8 3.8 January 7.0 0.0 January 2.8 3.8 January 4.8 7.0
February 3.5 3.4 February 0.0 0.0 February 3.5 3.4 February 4.8 6.6
March 3.5 3.4 March 0.0 0.0 March 3.5 3.4 March 4.9 7.9
Annual Average 2.7 3.6 3.6 Annual Average 8.4 0.0 0.0 Annual Average 2.8 3.6 3.6 Annual Average 4.2 5.9 6.0
Average Apr-Dec 2.5 3.6 3.7 Average Apr-Dec 10.4 0.0 0.0 Average Apr-Dec 2.6 3.6 3.7 Average Apr-Dec 4.0 5.5 5.6
971 0 971 16104
Resource Total
No of Employees at 31 Dec 2022
Appendix 4
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Finance and Corporate Resources
No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022
APT&C Council WideManual Workers
No of Employees at 31 Dec 2022
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 4.1 3.2 5.5 April 3.5 3.6 10.6 April 3.8 3.3 7.6 April 4.4 4.3 5.6
May 2.8 2.9 4.5 May 2.0 4.2 8.1 May 2.5 3.4 6.0 May 3.1 4.9 5.4
June 3.2 3.5 4.9 June 2.0 6.2 8.5 June 2.7 4.6 6.4 June 2.7 4.7 5.3
July 2.7 4.0 5.5 July 2.7 5.7 8.9 July 2.7 4.7 6.9 July 2.3 4.0 4.6
August 2.5 4.9 4.7 August 3.4 7.9 7.1 August 2.8 6.2 5.7 August 3.1 4.7 4.4
September 2.1 5.8 4.5 September 3.3 8.1 6.3 September 2.6 6.8 5.2 September 4.2 6.4 5.4
October 2.9 5.2 4.3 October 3.9 9.0 7.8 October 3.3 6.8 5.8 October 4.8 6.3 5.8
November 3.7 5.7 4.6 November 5.6 9.2 7.8 November 4.5 7.2 5.9 November 5.8 6.9 6.5
December 3.3 4.6 4.4 December 4.8 9.5 7.2 December 3.9 6.7 5.6 December 5.6 6.9 7.0
January 3.5 5.2 January 4.4 8.8 January 3.9 6.7 January 4.8 7.0
February 3.2 6.4 February 4.7 8.5 February 3.8 7.3 February 4.8 6.6
March 3.1 7.8 March 4.5 10.7 March 3.6 9.0 March 4.9 7.9
Annual Average 3.1 4.9 5.2 Annual Average 3.7 7.6 8.4 Annual Average 3.3 6.1 6.5 Annual Average 4.2 5.9 6.0
Average Apr-Dec 3.0 4.4 4.8 Average Apr-Dec 3.5 7.0 8.0 Average Apr-Dec 3.2 5.5 6.1 Average Apr-Dec 4.0 5.5 5.6
868 572 1440 16104No of Employees at 31 Dec 2022No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022
Appendix 5
Housing & Technical Resources
Resource Total
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
APT&C Manual Workers Council Wide
16

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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 5.5 4.5 6.2 April 10.2 9.6 12.6 April 7.1 6.2 8.3 April 4.4 4.3 5.6
May 4.4 5.0 5.7 May 8.1 9.3 10.1 May 5.7 6.5 7.1 May 3.1 4.9 5.4
June 3.9 3.9 5.9 June 7.6 7.6 11.3 June 5.2 5.2 7.6 June 2.7 4.7 5.3
July 3.7 6.1 6.0 July 6.3 10.3 11.8 July 4.6 7.5 7.9 July 2.3 4.0 4.6
August 4.4 7.3 6.0 August 6.7 10.2 10.8 August 5.2 8.2 7.5 August 3.1 4.7 4.4
September 5.4 7.6 5.9 September 7.5 10.3 9.6 September 6.1 8.5 7.1 September 4.2 6.4 5.4
October 5.9 6.9 5.8 October 8.2 11.3 10.4 October 6.7 8.4 7.3 October 4.8 6.3 5.8
November 6.6 6.2 6.0 November 8.9 10.8 10.4 November 7.4 7.7 7.4 November 5.8 6.9 6.5
December 6.5 5.5 6.4 December 10.3 11.1 10.6 December 7.7 7.3 7.7 December 5.6 6.9 7.0
January 5.8 7.4 January 13.1 13.0 January 8.3 9.2 January 4.8 7.0
February 5.1 7.5 February 12.6 10.1 February 7.6 8.3 February 4.8 6.6
March 4.6 8.0 March 10.6 12.8 March 6.6 9.5 March 4.9 7.9
Annual Average 5.2 6.3 6.4 Annual Average 9.2 10.5 11.1 Annual Average 6.5 7.7 7.9 Annual Average 4.2 5.9 6.0
Average Apr-Dec 5.1 5.9 6.0 Average Apr-Dec 8.2 10.1 10.8 Average Apr-Dec 6.2 7.3 7.5 Average Apr-Dec 4.0 5.5 5.6
1828 1020 2848 16104No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022
Appendix 6
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Social Work Resources
APT&C Council WideResource TotalManual Workers
17

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Appendix 7
Absence by long and short term
From: 1 October 2022 to 31 December 2022
Community and Enterprise 3408 2.4 4.7 7.1 3.1 4.6 7.7 3.0 5.0 8.0
Education 7437 2.0 2.8 4.8 2.6 3.6 6.2 3.1 3.7 6.8
Finance and Corporate 971 1.4 2.4 3.8 1.3 2.1 3.4 2.0 2.3 4.3
Housing & Technical 1440 2.4 3.4 5.8 2.1 3.8 5.9 2.6 3.0 5.6
Social Work 2848 2.3 5.0 7.3 2.5 4.9 7.4 2.6 5.1 7.7
Council Overall for October 2022
to December 2022 16104 2.2 3.6 5.8 2.6 3.9 6.5 2.9 4.1 7.0
Resource No of
employees
October 2022
Total Short
Term %
Total Long
Term %
Resource Total
Absence %
Resource
Total
Absence %
November 2022
Total Short
Term %
Total
Long
Term %
December 2022
Total Short
Term %
Total Long
Term %
Resource
Total
Absence %
18

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From : 1 December 2022 to 31 December 2022
Total
WDL % Total
WDL % Total
WDL % Total
WDL % Total
WDL %
Musculoskeletal 1416 24 1027 10 90 11 498 30 862 21 3893 17
Psychological 1659 29 3486 33 384 46 328 20 1209 30 7066 31
Stomach, Bowel, Blood, Metabolic Disorders 405 7 1041 10 55 7 115 7 395 10 2011 9
Respiratory 1198 21 2696 26 113 14 380 23 738 18 5125 23
Other Classification 1141 20 2181 21 190 23 315 19 816 20 4643 20
Total Days Lost By Resource 5819 100 10431 100 832 100 1636 100 4020 100 22738 100
Total Work Days Available
From : 1 December 2021 to 31 December 2021
Total
WDL % Total
WDL % Total
WDL % Total
WDL % Total
WDL %
Musculoskeletal 1307 23 1221 11 95 13 453 22 786 20 3862 16
Psychological 1288 23 3326 30 235 32 582 28 1263 32 6694 28
Stomach, Bowel, Blood, Metabolic Disorders 437 8 790 7 33 5 180 9 353 9 1793 8
Respiratory 1725 30 3928 35 147 20 557 27 890 22 7247 31
Other Classification 939 16 1884 17 214 30 280 14 717 18 4034 17
Total Days Lost By Resource 5696 100 11149 100 724 100 2052 100 4009 100 23630 100
Total Work Days Available
*WDL = Work Days Lost
72489 153386 19236
Percentage
Housing and
Technical
Resources
Education
Resources
Finance and
Corporate
29348 52210
Appendix 8
Attendance Monitoring
Absence Classification
Reasons
Community and
Enterprise
Resources
Social Work
Resources Total WDL
By Reason
REASONS
Community and
Enterprise
Resources
Education
Resources
Finance and
Corporate
Housing and
Technical
Resources
Social Work
Resources PercentageTotal WDL
By Reason
76739 159770 19062 30805 54862
19

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Appendix 9
Teachers Others
104 42 61 21 60 119
115 29 53 13 63 126
Oct - Dec 2021 Oct - Dec 2022 Oct - Dec 2021 Oct - Dec 2022 Oct - Dec 2021 Oct - Dec 2022
91 106 110 108 0 0
77 70 252 243 3 1
97 102 19 33 0 0
14 18 40 32 0 0
44 49 104 98 Social Work 0 0
106 101 525 514 Not Disclosed 2 2
429 446 Total 5 3
M S M S M S M S M S M S
Total (Oct - Dec 2022) 38 0 0 0 108 0 0 0 21 0 167 0
Total (Oct - Dec 2021) 37 0 0 0 108 0 0 0 20 0 165 0
Total 167
165
M = MANAGEMENT REFERRAL      S = SELF REFERRAL
Occupational Health Reports
Total
Social Work
Resource
Community and Enterprise
Education (Teachers)
Education (Others)
Total
Resource
Community and Enterprise
Education
Finance and Corporate
Education
Social Work
Housing and Technical
Resource
Community and Enterprise
Total
Finance and Corporate
Housing and Technical
399
No of Employees Referred To Employee Support Officer
Total (Oct - Dec 2022) 407
Total (Oct - Dec 2021)
Finance and Corporate
Housing and Technical
Total Referrals (Oct - Dec 2022)   
From: 1 October 2022 - 31 December 2022 comparison with 1 October 2021 - 31 December 2021
Medical Referrals
Community and
Enterprise
Education Finance and
Corporate
Housing &
Technical Social Work Totals
Total Referrals (Oct - Dec 2021)   
No of Employees Referred For Cognitive Behavioural Therapy
Analysis of Counselling Referrals by Cause
Reason
Work Stress Addiction Personal Anxiety/ Depression Bereavement
No of Employees Referred For Physiotherapy
20

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2021 2022 2021 2022 2021 2022 2021 2022 2021 2022 2021 2022
Specified Injury 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Total Specified Injury* 0 0 0 0 0 0 0 0 0 0 0 0
Over 7-day 4 10 1 0 0 0 0 4 2 1 7 15
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Verbal 0 0 0 0 0 0 0 0 0 0 0 0
Total Over 7-day** 4 10 1 0 0 0 0 4 2 1 7 15
Over 3-day 0 2 0 0 0 0 0 0 0 4 0 6
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Verbal 0 0 0 0 0 0 0 0 0 0 0 0
Total Over 3-day** 0 2 0 0 0 0 0 0 0 4 0 6
Minor 14 21 10 6 0 0 5 3 14 9 43 39
Near Miss 4 4 1 0 0 0 2 0 0 2 7 6
Violent Incident:  Physical 3 5 391 253 0 0 1 0 8 10 403 268
Violent Incident:  Verbal 7 7 9 18 0 0 1 3 2 3 19 31
Total Minor*** 28 37 411 277 0 0 9 6 24 24 472 344
Total Accidents/Incidents 32 49 412 277 0 0 9 10 26 29 479 365
*A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury,
a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE.
**Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. 
*** A minor injury is an injury not covered by " Over 7-day", "Over 3-day" or "Specified".
Finance and Corporate Housing & Tech
Analysis of Accidents/ Incidents
Comparison
Cause of Accidents/ Incidents to employees
Appendix 10
Social Work TOTALCommunity and Enterprise Education
From: 1 October 2022 - 31 December 2022 comparison with 1 October 2021 - 31 December 2021
21

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APT&C Manual / Craft Teachers Total APT&C Manual / Craft Teachers Total
Community and Enterprise 0 32 N/A 32 0 2 N/A 2 0 30 N/A 30 16 8 8 75% 32
Education 4 0 1 5 0 0 0 0 4 1 0 5 1 2 2 60% 5
Finance and Corporate 2 0 N/A 2 0 0 N/A 0 2 0 N/A 2 2 0 0 100% 2
Housing and Technical 3 0 N/A 3 1 0 N/A 1 2 0 N/A 2 3 0 0 100% 3
Social Work 2 2 N/A 4 0 0 N/A 0 2 2 N/A 4 1 2 1 75% 4
Total  (Oct - Dec 2022) 11 34 1 46 1 2 0 3 10 33 0 43 23 12 11 76% 46
Total  (Oct - Dec 2021) 10 20 2 32 2 0 0 2 8 20 2 30 13 14 5 84% 32
APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total
Total  (Oct - Dec 2022) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Total  (Oct - Dec 2021) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
*Resources nil responses are not included in figures
Appeal's Panel
From: 1 October 2022 - 31 December 2022
Appeal's Panel
Total 1
Not Upheld Total
Appeals
Pending
Withdrawn
3
Resource
Resource
Action Taken
Upheld Upheld in Part
Manual/ Craft
Outcome of Disciplinary Hearings
Manual/ Craft
1
Upheld
APT&C
Upheld in Part
Teachers
% Held within
6 Weeks
No of Appeals
No Action
APT&C 4-6 6+3Teachers Total
No of Disciplinary Hearings
140
Appendix 11
Outcome of Appeals
Not Upheld
From: 1 October 2022 - 31 December 2022 comparison with 1 October 2021 - 31 December 2021
Appeals pending to date
Record of Disciplinary Hearings
No of weeks to convene Disciplinary Hearing
Total
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Appendix 12a
Record of Grievances
From: 1 October 2022 - 31 December 2022 comparison with 1 October 2021 - 31 December 2021
Grievances No of Grievances No Resolved at
Stage 1
No Resolved at
Stage 2
No Resolved at
Stage 3
Still in
Process
Total (Oct - Dec 2022) 4 1 3 0 0
Total (Oct - Dec 2021) 4 0 4 0 0
Dignity at Work
Dignity at Work No of Incidents No Resolved at
Informal Stage
No Resolved at
Formal Stage No of Appeals Appeals in
Process
Still in
Process
Total (Oct - Dec 2022) 0 0 0 0 0 0
Total (Oct - Dec 2021) 2 0 2 0 0 0
From: 1 October 2022 - 31 December 2022 comparison with 1 October 2021 - 31 December 2021
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Appendix 12b
Referrals for Workplace Mediation
Workplace Mediation Oct-22 Nov-22 Dec-22
No of Referrals 0 0 0
*No of Successful Cases 1 0 0
*No of Unsuccessful Cases 0 0 0
No of cases unsuitable for mediation 0 1 0
Workplace Mediation Oct-22 Nov-22 Dec-22
No of Referrals 0 0 0
*No of Successful Cases 0 0 0
*No of Unsuccessful Cases 0 0 0
No of cases unsuitable for mediation 0 0 0
*successful/unsuccessful case outcomes may be shown outwith the month they were referred.
As at December 2022
24

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Appendix 13
From 1 October 2022 - 31 December 2022
Reason for leaving Community and
Enterprise Education Finance and
Corporate
Housing &
Technical Social Work Total %
Career Advancement 3 9 0 3 13 28 1
Poor relationship with managers /
colleagues 1 3 0 0 2 6 0
Personal Reasons 1 1 0 0 2 4 0
Travelling difficulties 1 1 0 0 2 4 0
Disatisfaction with terms and
conditions 1 0 1 0 1 3 0
Moving outwith area 0 1 0 0 0 1 0
Further Education 1 0 0 0 0 1 0
Child Caring / Caring
Responsibilities 1 0 0 0 0 1 0
Other 0 3 0 1 3 7 0
Number of exit interviews
conducted 9 18 1 4 23 55
Total no. of leavers per Resource
eligible for an exit interview 46 37 10 9 60 162
% of leavers interviewed 20% 49% 10% 44% 38% 34%
From 1 October 2021 - 31 December 2021
Number of exit interviews
conducted 13 37 2 7 33 92
Total no. of leavers per Resource
eligible for an exit interview 39 49 3 14 52 157
% of leavers interviewed 33% 76% 67% 50% 63% 59%
* Note these totals include temporary employees
Analysis of leavers and exit interviews
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Resource Total FTE* Total H/C** FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C
Community & Enterprise 95.48 145 71.07 120 0.00 0 0.00 0 24.41 25 0.00 0 0.00 0
Education 43.12 88 42.16 55 0.00 0 0.00 0 0.00 31 0.97 2 0.00 0
Finance & Corporate 17.67 24 16.29 21 0.00 1 0.00 0 0.00 0 0.60 1 0.79 1
Housing & Technical 19.76 24 19.76 24 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0
Social Work 73.22 101 71.91 99 0.00 0 0.45 1 0.00 0 0.85 1 0.00 0
Total 249.25 382 221.18 319 0.00 1 0.45 1 24.41 56 2.42 4 0.79 1
Appendix 13a
October to December
2022 Number of leavers Replace Employee Filling on a temp basis Plan to transfer this budget
to another post End of fixed term post
Leave vacant pending
savings or service
review
Plan to remove for
savings
26

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Appendix 14
Applied Interviewed Appointed % of Applicants
interviewed
% of Applicants
appointed
% of
Interviewees
appointed
2533 1094 435 43% 17% 40%
683 304 101 45% 15% 33%
1840 788 322 43% 18% 41%
62 31 5 50% 8% 16%
2026 835 327 41% 16% 39%
472 245 90 52% 19% 37%
2338 1046 409 45% 17% 39%
162 38 12 23% 7% 32%
32 24 0 75% 0% 0%
Applied Interviewed Appointed % of Applicants
interviewed
% of Applicants
appointed
% of
Interviewees
appointed
2227 953 342 43% 15% 36%
654 265 84 41% 13% 32%
1566 684 252 44% 16% 37%
53 28 5 53% 9% 18%
1808 734 271 41% 15% 37%
381 200 60 52% 16% 30%
2100 920 332 44% 16% 36%
105 22 3 21% 3% 14%
22 14 0 64% 0% 0%
Total Number of appointments: 465
Total No of Veteran applicants
Total No of applicants aged over 50
Total No of Female Applicants
Gender / Disability / Age
Total EO Forms Received
Gender / Disability / Age
*Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds.
Total No of White applicants
Total No of Black/Ethnic minority applicants*
Recruitment Monitoring
Analysis of Gender, Disability, Ethnicity and Age
From : 1 October 2022 - 31 December 2022
From : 1 October 2022 - 31 December 2022
678
Total Number of applications received:
Total EO Forms Received
Total No of White applicants
Total No of Black/Ethnic minority applicants*
Total No of Male Applicants
Total No of Female Applicants
Total No of Disabled Applicants
Total No of applicants aged under 50
2579
Total Number of Equal Opportunities Monitoring forms received: 2533
Total Number of posts recruited for:
*Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds.
Total Number of Equal Opportunities Monitoring forms received: 2227
Total No of applicants aged over 50
Total Number of posts recruited for:
Total No of Veteran applicants
Total Number of appointments: 348
Total Number of applications received: 2241
Total No of Male Applicants
Total No of Disabled Applicants
Total No of applicants aged under 50
426
27

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Appendix 15
Resource Total F/T P/T F/T P/T Total Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher
Community & Enterprise Resources 3063 1235 233 203 1392 2160.40 1.00 1471.04 386.49 233.64 44.23 17.00 2.00 5.00 0.00
Education - Others 3266 145 90 670 2361 2393.62 1.00 1168.50 941.97 149.13 47.00 11.00 3.96 63.26 7.80
Education - Teachers 3859 676 76 2259 848 3499.40 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3491.80
Finance & Corporate Resources 900 213 24 431 232 815.53 2.00 136.99 367.61 219.47 59.16 24.30 6.00 0.00 0.00
Housing & Technical 1295 819 26 326 124 1237.17 1.00 206.94 633.91 352.72 29.60 11.00 2.00 0.00 0.00
Social Work Resources 2665 198 183 963 1321 1335.91 1.00 111.64 617.78 536.93 35.80 30.76 2.00 0.00 0.00
7942.63 (excluding Teachers)
Total All Staff 15048 3286 632 4852 6278 11442.03 6.00 3095.11 2947.76 1491.89 215.79 95.06 15.96 74.86 3499.60
Resource Total F/T P/T F/T P/T Total Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher
Community & Enterprise Resources 3137 1287 236 206 1408 2230.86 1.00 1525.42 397.39 233.22 45.23 17.00 2.00 9.60 0.00
Education - Others 3212 143 88 656 2325 2352.27 1.00 1159.20 914.47 143.94 46.60 11.60 4.00 63.66 7.80
Education - Teachers 3876 688 70 2275 843 3515.30 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 3514.30
Finance & Corporate Resources 897 207 24 415 251 805.43 2.00 128.41 363.75 223.48 57.49 24.30 6.00 0.00 0.00
Housing & Technical 1291 823 26 320 122 1233.52 1.00 216.87 615.18 358.87 28.60 11.00 2.00 0.00 0.00
Social Work Resources 2652 223 166 1003 1260 2321.75 1.00 1131.10 572.73 548.36 36.80 29.76 2.00 0.00 0.00
8943.83 (excluding Teachers)
Total All Staff 15065 3371 610 4875 6209 12459.13 6.00 4161.00 2863.52 1507.87 214.72 94.66 16.00 73.26 3522.10
QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 10 SEPTEMBER 2022
Analysis by Resource
Total Number of Employees Full-Time Equivalent
Male Female Salary Band
QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 10 DECEMBER 2022
Analysis by Resource
Total Number of Employees Full-Time Equivalent
Male Female Salary Band
28

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Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 7 March 2023
Report by: Executive Director (Finance and Corporate Resources)
and Executive Director (Community and Enterprise
Resources)  
Subject: Community and Enterprise Resources – Workforce
Monitoring – October to December 2022 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 provide employment information for October to December 2022 relating to
Community and Enterprise Resources
[1purpose]
2. Recommendation(s)
2.1. The Employee Issues Forum is asked to approve the following recommendation(s):-
[recs]
(1) that the following employment information for October to December 2022
relating to Community and Enterprise Resources be noted:- 
 attendance statistics
 occupational health
 accident/incident statistics
 discipline, grievance and Dignity at Work cases
 analysis of leavers and exit interviews
 staffing watch as at 10 December 2022 
[1recs]
3. Background
3.1. As part of the Council’s performance management arrangements, regular workforce
monitoring reports are submitted to the Employee Issues Forum.  This report, for
Community and Enterprise Resources, provides information on the position for
October to December 2022. 
4. Monitoring Statistics
4.1. Attendance Statistics (Appendix 1) 
Information on absence statistics is analysed for the month of December 2022 for
Community and Enterprise Resources. 
The Resource absence figure for December 2022 was 8.0%, this figure has
increased by 0.3% when compared to last month and is 1.0% higher than the
Council-wide figure.  Compared to December 2021, the Resource absence figure
has increased by 0.6%. 
Based on the absence figures at December 2022 and annual trends, the projected
annual average absence for the Resource for 2022/2023 is 7.4%, compared to a
Council-wide average figure of 6.0%.
4
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Managers follow the procedures outlined in the Maximising Attendance Policy to
support employees to remain at work or to return to work after a sickness absence. 
There are comprehensive employee supports in place and additionally, Personnel
Services works in close partnership with line managers and Resource Management
Teams on a case management basis to ensure that appropriate actions are taken. 
The attendance information contained in this report includes absences as a result of
Covid-19 and employees are being supported through this difficult time to maintain
attendance levels where they can.  At the time of this report, the Council overall
absence level was 5.81% with 0.30% of this relating to Covid-19 for sickness and
special leave. 
4.2. Occupational Health (Appendix 2) 
In terms of referrals to occupational health, which include medical examinations and
physiotherapy, overall 337 referrals were made this period.  This represents an
increase of 8 when compared with the same period last year.   
4.3. Accident/Incident Statistics 
There were 49 accidents/incidents recorded within the Resource this period, an
increase of 17 when compared to the same period last year. 
4.4. Discipline, Grievance and Dignity at Work (Appendix 2) 
During the period, 32 disciplinary hearings were held within the Resource, an
increase of 24 when compared to the same period last year.  Three appeals were
heard by the Appeals Panel and 1 appeals was withdrawn.  Three grievance
hearings were raised within the Resource, this figure has increased by 1 when
compared to the same period last year.  No Dignity at Work complaints were raised
within the Resource, this figure has decreased by 1 when compared to the same
period last year. 
4.5. Analysis of Leavers (Appendix 2) 
There were a total of 46 leavers in the Resource this period eligible for an exit
interview.  This figure has increased by 7 when compared with the same period last
year.  Nine exit interviews were conducted in this period, a decrease of 4 when
compared to the same period last year. 
4.6. When processing an employee termination, managers were asked to identify
whether they intended to replace the employee who had left the Council.  If they
indicated that they did not intend to replace the employee, they were asked to select
from the following options:- 
 plan to hold for savings
 fill on a fixed term basis pending savings
 transfer budget to another post
 end of fixed term post 
4.7. Appendix 2a provides a breakdown of vacant posts and whether these are being
replaced or held for savings.  In the period October to December 2022, 145 (95.48
FTE) employees in total left employment, managers indicated that 120 posts (71.07
FTE) were being replaced and 25 posts (24.41 FTE) were due to the end of a fixed
term contract. 
5. Staffing Watch 
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5.1. There has been a decrease of 74 in the number of employees in post from 10
September 2022 to 10 December 2022. 
6. Employee Implications
6.1. There are no implications for employees arising from the information presented in
this report. 
7. Financial Implications
7.1. All financial implications are accommodated within existing budgets. 
8. Climate Change, Sustainability and Environmental Implications
8.1. There are no climate change, sustainability and environmental Implications in terms
of the information contained within this report. 
9. Other Implications
9.1. There are no implications for risk in terms of the information contained within this
report. 
10. Equality Impact Assessment and Consultation Arrangements
10.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore no impact
assessment is required. 
10.2. There was no requirement to undertake any consultation in terms of the information
contained in this report. 
Paul Manning
Executive Director (Finance and Corporate Resources) 
David Booth
Executive Director (Community and Enterprise Resources) 
2 February 2023 
Link(s) to Council Values/Ambitions/Objectives
       Accountable, effective, efficient and transparent
       Fair, open and sustainable
       Ambitious, self aware and improving
       Excellent employer
       Focused on people and their needs
       Working with and respecting others 
Previous References
 Employee Issues Forum – 8 November 2022 
List of Background Papers
 Monitoring information provided by Finance and Corporate Resources 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact:-
Elaine Maxwell, HR Business Manager
Ext:   (Tel: 01698 454647)
E-mail:  Elaine.Maxwell@southlanarkshire.gov.uk 
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 3.1 2.3 4.4 April 5.3 5.7 7.3 April 5.0 5.2 6.9 April 4.4 4.3 5.6
May 2.4 2.7 3.9 May 4.3 6.4 6.8 May 4.0 5.9 6.3 May 3.1 4.9 5.4
June 1.6 2.8 3.5 June 4.0 6.6 7.2 June 3.6 6.0 6.7 June 2.7 4.7 5.3
July 1.8 2.9 3.9 July 3.6 5.3 5.9 July 3.4 4.9 5.6 July 2.3 4.0 4.6
August 1.7 2.9 3.4 August 4.9 6.4 6.6 August 4.4 5.9 6.1 August 3.1 4.7 4.4
September 1.6 3.4 3.1 September 5.8 8.2 7.9 September 5.1 7.5 7.1 September 4.2 6.4 5.4
October 3.1 3.8 5.1 October 6.3 7.9 7.5 October 5.8 7.3 7.1 October 4.8 6.3 5.8
November 3.6 3.5 4.2 November 7.1 8.0 8.3 November 6.6 7.3 7.7 November 5.8 6.9 6.5
December 3.1 4.2 3.7 December 6.4 8.0 8.8 December 5.9 7.4 8.0 December 5.6 6.9 7.0
January 3.4 3.6 January 6.0 9.6 January 5.6 8.6 January 4.8 7.0
February 2.8 4.4 February 6.5 9.5 February 5.9 8.7 February 4.8 6.6
March 2.6 6.0 March 6.8 11.0 March 6.2 10.2 March 4.9 7.9
Annual Average 2.6 3.5 4.1 Annual Average 5.6 7.7 8.0 Annual Average 5.1 7.1 7.4 Annual Average 4.2 5.9 6.0
Average Apr-Dec 2.4 3.2 3.9 Average Apr-Dec 5.3 6.9 7.4 Average Apr-Dec 4.9 6.4 6.8 Average Apr-Dec 4.0 5.5 5.6
524 2884 3408 16104
Appendix 1
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Community and Enterprise Resources
APT&C Council WideManual Workers Resource Total
No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022 No of Employees at 31 Dec 2022
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COMMUNITY AND ENTERPRISE RESOURCES
Oct-Dec Oct-Dec
2021 2022
MEDICAL EXAMINATIONS
Number of Employees Attending
EMPLOYEE COUNSELLING SERVICE
Total Number of Referrals
PHYSIOTHERAPY SERVICE
Total Number of Referrals
REFERRALS TO EMPLOYEE SUPPORT OFFICER 110 108
REFERRALS TO COGNITIVE BEHAVIOUR THERAPY 0 0
TOTAL 329 337
Oct-Dec Oct-Dec
2021 2022
Over 7 day absences 4 10
Over 3 day absences** 0 2
Minor 14 21
Near Miss 4 4
Violent Incident:  Physical**** 3 5
Violent Incident:  Verbal***** 7 7
Total Accidents/Incidents 32 49
Oct-Dec Oct-Dec
2021 2022
Total Number of Hearings 8 32
Total Number of Appeals 1 4
Time Taken to Convene Hearing Oct - Dec 2022
0-3 Weeks 4-6 Weeks Over 6 Weeks
16 8 8
Oct-Dec Oct-Dec
2021 2022
Number of Grievances 2 3
Number Resolved at Stage 2 2 3
Oct-Dec Oct-Dec
2021 2022
Number of Incidents 1 0
Number Resolved at Formal Stage 1 0
Oct-Dec Oct-Dec
2021 2022
Career Advancement 1 3
Poor Relationship with Manager/Colleagues 1 1
Personal Reasons 5 1
Travelling Difficulties 1 1
Further Education 0 1
Childcare/caring responsibilities 2 1
Dissatisfaction With Terms and Conditions 1 1
Other 2 0
Number of Exit Interviews conducted 13 9
Total Number of Leavers Eligible for Exit Interview 39 46
Percentage of interviews conducted 33% 20%
****Physical violent incidents and ***** Verbal Violent Incidents are included in the "Over 3-day or
Over 7-day" figures, where applicable, to provide the "Total Over 3-day or Over 7-day" figures.
****Physical Violent Incidents and ***** Verbal Violent Incidents are included in the "Minor" figures,
where applicable, to provide the "Total Minor" figures.
ANALYSIS OF REASONS FOR LEAVING
RECORD OF DISCIPLINARY HEARINGS
RECORD OF GRIEVANCE HEARINGS
RECORD OF DIGNITY AT WORK
CAUSE OF ACCIDENTS/INCIDENTS
115
*A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of
sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head
injury, a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE.
**Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results
in a period of absence of absence as defined by the HSE. 
***Near Miss - Any unexpected, unplanned occurrence (except Dangerous Occurrences) that does
not lead to injury of persons, damage to property, plant or equipment but may have done so in
different circumstance.
****Physical violent incidents are included in the "Specified" figures, where applicable, to provide the
"Total Specified" figures.
104
APPENDIX 2
91 106
13 19
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FTE* H/C** FTE H/C
Number of Leavers 95.48 145 264.14 467
Replace Employee 71.07 120 231.67 430
Filling on a Temp Basis 0.00 0 0.00 0
Plan to transfer budget to another post 0.00 0 0.00 0
End of fixed term post 24.41 25 32.46 37
Leave vacant pending savings or service review 0.00 0 0.00 0
Plan to remove for savings 0.00 0 0.00 0
* Full time equivalent
** Head count/number of employees
Appendix 2a
Oct - Dec 2022 Cumulative total
(Apr 22 - Mar 23)
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As at 10 December 2022
Total Number of Employees
F/T P/T F/T P/T
1235 233 203 1392
Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL
1.00 1471.04 386.49 233.64 44.23 17.00 2.00 5.00 0.00 2160.4
As at 10 September 2022
Total Number of Employees
F/T P/T F/T P/T
1287 236 206 1408
Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL
1.00 1525.42 397.39 233.22 45.23 17.00 2.00 9.60 0.00 2230.86
Appendix 3
JOINT STAFFING WATCH RETURN
COMMUNITY AND ENTERPRISE RESOURCES
*Full - Time Equivalent No of Employees
Salary Bands
3063
MALE FEMALE TOTAL
*Full - Time Equivalent No of Employees
Salary Bands
MALE FEMALE TOTAL
3137
35