Agenda Document Pack - Employee Issues Forum - 08/11/2022
South Lanarkshire Council · 8 November 2022
Back to Employee Issues Forum — 8 November 2022 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 31 October 2022 Dear Councillor Employee Issues Forum The Members listed below are requested to attend a meeting of the above Forum to be held as follows:- Date: Tuesday, 08 November 2022 Time: 14:00 Venue: Hybrid - Council Chamber, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members John Anderson, Walter Brogan, Archie Buchanan, Gerry Convery, Margaret Cowie, Geri Gray, Celine Handibode, Richard Lockhart, Katy Loudon, Kirsten Robb Substitutes Mathew Buchanan, Mary Donnelly, Catherine McClymont, Elaine McDougall, Richard Nelson 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the Employee Issues Forum held on 30 August 2022 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Consideration 3 Council-wide Workforce Monitoring – July to August 2022 Report dated 14 October 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 7 - 28 4 Social Work Resources – Workforce Monitoring – July to August 2022 Joint report dated 5 October 2022 by the Executive Directors (Finance and Corporate Resources) and (Education Resources. (Copy attached) 29 - 36 5 Homecare Employability Presentation by Scott McNeill, Home Care Service Manager, Social Work Resources Urgent Business 6 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Helen Calley Clerk Telephone: 07385370069 Clerk Email: helen.calley@southlanarkshire.gov.uk 2
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EMPLOYEE ISSUES FORUM Minutes of meeting held via Confero and in the Council Chamber, Council Offices, Almada Street, Hamilton on 30 August 2022 Chair: Councillor Margaret Cowie (after item 2) Councillors Present: Councillor John Anderson, Councillor Walter Brogan, Councillor Gerry Convery, Councillor Celine Handibode (Depute – after item 2), Councillor Richard Lockhart, Councillor Katy Loudon, Councillor Kirsten Robb Councillors' Apologies: Councillor Archie Buchanan, Councillor Geri Gray Attending: Finance and Corporate Resources H Calley, Administration Officer; E Maxwell, HR Business Manager; K McLeod, Administration Assistant; K McVeigh, Head of Personnel Services; S Somerville, Administration Manager Trades’ Unions J Gaffney, EIS; T Slaven, UNISON 1 Declaration of Interests No interests were declared. 2 Appointment of Chair and Depute Chair Consideration was given to the appointment of the Chair and Depute Chair of the Employee Issues Forum. Councillor Convery, seconded by Councillor Brogan, moved that Councillor Cowie be appointed as Chair of the Employee Issues Forum. Councillor Convery, seconded by Councillor Brogan, also moved that Councillor Handibode be appointed as Depute Chair of the Employee Issues Forum. The Forum decided: (1) that Councillor Cowie be appointed as Chair of the Employee Issues Forum; and (2) that Councillor Handibode be appointed as Depute Chair of the Employee Issues Forum. 3 Council-wide Workforce Monitoring – April to June 2022 A report dated 18 August 2022 by the Executive Director (Finance and Corporate Resources) was submitted on the following Council-wide employee information for the period April to June 2022:- attendance statistics occupational health statistics accident/incident statistics 2 3
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disciplinary hearings, grievances and Dignity at Work cases analysis of leavers and exit interviews recruitment monitoring Staffing Watch as at 11 June 2022 The Forum decided: that the report be noted. 4 Housing and Technical Resources – Workforce Monitoring – April to June 2022 A joint report dated 18 August 2022 by the Executive Directors (Finance and Corporate Resources) and (Housing and Technical Resources) was submitted on the following employee information for Housing and Technical Resources for the period April to June 2022:- attendance statistics occupational health statistics accident/incident statistics disciplinary hearings, grievances and Dignity at Work cases analysis of leavers and exit interviews Staffing Watch as at 12 March 2022 The Forum decided: that the report be noted. 5 Homes for Ukraine Scheme A report dated 22 August 2022 by the Executive Director (Housing and Technical Resources) was submitted providing advice on the support and assistance to Ukrainian Refugees by employees within Housing and Technical Resources working with internal and external partners. Following the Russian invasion of Ukraine, the UK Government announced a ‘Homes for Ukraine’ scheme. Phase one was launched on 18 March 2022 and enabled Ukrainian nationals to apply for a visa to live in the UK, where they had a named sponsor providing a home or room(s) within their home. At the same time, the Scottish Government launched the Scottish Super Sponsor scheme, which operated within the Homes for Ukraine scheme. The Super Sponsor scheme provided an alternative route for Ukrainian nationals to apply for a visa, without the need for a named sponsor, before they were given permission to travel to the UK. The Scottish Super Sponsor scheme offered Ukrainian nationals’ temporary accommodation on arrival in Scotland through Welcome Hubs and provided a matching service to secure accommodation, which had been checked by local authorities, to ensure that it was safe and met required standards. It was initially anticipated that the Scottish Super Sponsor scheme would support around 3,000 Ukrainian nationals, however, since it was launched, over 10,000 people had arrived in Scotland so, including the Homes for Ukraine scheme, there were now more than 13,000 Ukrainian nationals in Scotland. The first Welcome Hub hotel in South Lanarkshire, managed and directed by Housing and Technical Resources, was established in East Kilbride at the end of April 2022. A total of 3 hotels in East Kilbride and 1 in Hamilton were operating as Welcome Hubs (152 rooms in total). As of 15 August 2022, there were 445 Ukrainian nationals living within the 4 hotels, all of which were managed by Housing and Technical Resources. 4
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The Welcome Hubs provided safe and secure temporary accommodation with meals for Ukrainian nationals until arrangements would be made for them to either:- move on to another local authority area move on to suitable interim accommodation be matched to a suitable host and arrangements made to move into the host accommodation be allocated a council or Housing Association property move to a property in the private rented sector In addition to managing its existing resettlement caseload, the Refugee Resettlement Team worked across all 4 hotels and provided a range of resettlement support and assistance to Ukrainian nationals. The Refugee Resettlement Team provided a wide range of support to Ukrainian nationals from arrival at the Welcome Hubs through to securing accommodation. This work included practical support and general advice and assistance but also specialist resettlement work which included:- obtaining biometric residence permits applying for state benefits and national insurance numbers opening a bank account registering with a GP and dentist enrolling children in school (working with colleagues in Education Resources) assistance to match to a host arrangements for furnishing properties arrangements for moving to other local authority areas The Refugee Resettlement Team was also responsible for carrying out safeguarding checks for Ukrainian nationals and worked closely with colleagues in Environmental Services and Personnel Services to ensure that property checks and Disclosure checks were successfully completed and where possible, issues discussed and resolved. On 13 July 2022, the Scottish Super Sponsor scheme was temporarily paused for new applications, to allow time to ensure accommodation was secured and support provided to the high numbers of Ukrainians already in the country. Housing and Technical Resources would continue to actively engage in strategic meetings with the Scottish Government, other local authorities and agencies as appropriate. The current position in relation to the Scottish Super Sponsor scheme would be monitored to ensure that the Council and partners could respond appropriately and put effective arrangements in place to continue to support Ukrainian refugees. The Head of Personnel Services undertook to pass on members’ questions for response. The Forum decided: that the report be noted. 6 Urgent Business There were no items of urgent business. 5
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Report Agenda Item Report to: Employee Issues Forum Date of Meeting: 8 November 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Council-wide Workforce Monitoring – July to August 2022 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide employment information relating to the Council for the period July to August 2022 [1purpose] 2. Recommendation(s) 2.1. The Employee Issue Forum is asked to approve the following recommendation(s):- [recs] (1) that the following employment information for the period July to August 2022 relating to the Council be noted: - attendance statistics occupational health accident/incident statistics discipline, grievance and Dignity at Work cases analysis of leavers and exit interviews recruitment monitoring staffing watch as at 11 June 2022 [1recs] 3. Background 3.1. As part of the Council’s performance management arrangements, regular workforce monitoring reports are submitted to the Employee Issue Forum. This report for the Council provides information on the position for the period July to August 2022. 4. Attendance Statistics 4.1. Information on absence statistics for the Council and each Resource, as analysed for August 2022, is provided in Appendices 1 to 8. Points to note are:- The Council’s absence rate for August 2022, shown in Appendix 1, is 4.4%, which represents a decrease of 0.2% when compared with last month and the figure has decreased by 0.3% when compared to August 2021. When compared to August 2021, the APT&C absence rate has decreased by 0.3%, the teachers’ figure has decreased by 0.6% and the manual workers’ figure has increased by 0.1%. Based on annual trends and the absence rate to August 2022, the projected average absence rate for the Council for the financial year 2022/2023 is 6.1%. 3 7
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In comparison to August 2021 (Appendix 8):- psychological and musculoskeletal conditions are the main reasons for absence. total days lost due to psychological conditions have increased by 42 days. total days lost due to musculoskeletal conditions have decreased by 45 days. total days lost due to respiratory conditions have decreased by 491 days. total days lost due to stomach, bowel, blood and metabolic disorders have increased by 249 days. Managers follow the procedures outlined in the Maximising Attendance Policy to support employees to remain at work, or to return to work after a sickness absence. There are comprehensive employee supports in place and additionally, Personnel Services work in close partnership with line managers and Resource Management Teams on a case management basis to ensure that appropriate actions are taken. The attendance information contained in this report includes absences as a result of Covid-19, and employees are being supported through this difficult time to maintain attendance levels where they can. At the time of this report, the Council overall absence level was 4.96% with 0.48% of this relating to Covid-19 for sickness and special leave. 5. Occupational Health 5.1. Information on Occupational Health for the period July to August 2022 is provided in Appendix 9. during the period there were 248 employees referred for a medical examination, a decrease of 17 when compared to the same period last year. Both musculoskeletal and psychological conditions continue to be the main reason for medical referrals. a total of 262 employees attended physiotherapy treatment, showing an increase of 23 when compared to the same period last year. Of the 262 employees referred, 71% remained at work whilst undertaking treatment. during this period 242 employees were referred to the Employee Support Officer, showing a decrease of 6 when compared with the same period last year. Of the referrals made this period, 84% related to personal reasons. 83 employees were referred to the PAM Assist counselling service this period, showing an increase of 9 when compared with the same period last year. All the referrals made this period were from management and none were made directly by employees. Personal reasons accounted for 63% of the referrals made, 33% were for work related reasons and 4% was for other reasons. 3 employees were referred for Cognitive Behavioural Therapy this period, a decrease of 3 when compared to the same period last year. 6. Accidents/Incidents 6.1. The accident/incident report for July to August 2022 is contained in Appendix 10. the number of accidents/incidents recorded was 116, this figure has increased by 42 from the same period last year. there was 1 specified injury recorded, this figure has increased by 1 from the same period last year. there were 101 minor accidents/incidents, this figure has increased by 31 from the same period last year. 8
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there was 1 accident resulting in an absence lasting over 3 days during the period, this figure remains unchanged from the same period last year. there were 13 accidents resulting in an absence lasting over 7 days during the period, this figure has increased by 10 from the same period last year. 7. Discipline, Grievance, Dignity at Work Hearings and Mediation Referrals 7.1. Information on Disciplinary, Grievance Hearings, Dignity at Work and Mediation Referrals for July to August 2022 is contained in Appendices 11, 12a and 12b. in total, 23 disciplinary hearings were held across Resources within the Council, this figure has increased by 5 when compared to the same period last year. action was taken in 19 of these cases. No appeals were raised against the outcomes. our target is to convene disciplinary hearings within 6 weeks, 74% of hearings met this target. during the period, 2 appeals were heard by the Appeals Panel, of which 1 was upheld in part and 1 was not upheld. at the end of August 2022, 6 Appeals Panels were pending. during the period, 3 grievance cases were raised. during the period, 1 Dignity at Work cases was raised. during the period, 4 referrals for mediation were submitted. 8. Analysis of Leavers and Exit Interviews 8.1. Information on the number of leavers and exit interviews for the period July to August 2022 is contained in Appendix 13. Exit interviews are conducted with employees who leave voluntarily. Labour Turnover Using information compiled from Resources and Staffing Watch information as at 11 June 2022, the Council’s turnover figure for July to August 2022 is as follows:- 176 leavers eligible for exit interviews/15,173 employees in post = Labour Turnover of 1.2%. Based on the figure at August 2022, the projected annual labour turnover figure for the financial year 2022/2023 for the Council is 5.4%. 8.2. Analysis of Leavers and Exit Interviews:- there were a total of 176 employees leaving the Council that were eligible for an exit interview, an increase of 17 when compared with the same period last year. exit interviews were held with 38% of leavers, which is an increase of 10% when compared with the same period last year. 8.3. When processing an employee termination, managers are asked to identify whether they intend to replace the employee who had left the Council. If they indicate that they do not intend to replace the employee, they are asked to select from four options:- plan to hold for savings fill on a fixed term basis pending savings transfer budget to another post end of fixed term contract 9
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8.4. Appendix 13a provides information relating to vacant posts and whether these are being replaced or held for savings. From July to August 2022, 611 (516.88 FTE) employees left employment. Managers indicated that 600 posts (509.18 FTE) would be replaced, 2 posts (1.50 FTE) are being filled on a temporary basis, the budgets for 2 posts (1.66 FTE) are being transferred to other posts, 6 posts (3.55 FTE) were due to the end of fixed term contracts and 1 post (1.00 FTE) is removed for savings. 9. Recruitment Monitoring 9.1. Information on Recruitment Monitoring for July to August 2022 is contained within Appendix 14. From an analysis of Equal Opportunities Monitoring Forms, the main points to note are:- overall, 3,519 applications and 3,433 completed Equal Opportunities Monitoring Forms were received of those applicants who declared themselves as disabled (80), 56 were shortleeted for interview and 13 were appointed of those applicants of a black/ethnic minority background (135), 91 were shortleeted for interview and 8 were appointed. Of those applicants who are veterans (36), 23 were shortleeted for interview and none were appointed. 10. Staffing Watch 10.1. There has been an increase of 36 in the number of employees in post from 12 March 2022 to 11 June 2022. Details of the staffing watch are contained in Appendix 15. 11. Employee Implications 11.1. There are no implications for employees arising from the information presented in this report. 12. Financial Implications 12.1. All financial implications are accommodated within existing budgets. 13. Climate Change, Sustainability and Environmental Implications 13.1. There are no climate change, sustainability or environmental implications arising from the information presented in this report. 14. Other Implications 14.1. There are no implications for risk in terms of the information contained within this report. 15. Equality Impact Assessment and Consultation Arrangements 15.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 15.2. There was no requirement to undertake any consultation in terms of the information contained in this report. Paul Manning Executive Director (Finance and Corporate Resources) 10
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14 October 2022 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Fair, open and sustainable Ambitious, self-aware and improving Excellent employer Focused on people and their needs Working with and respecting others Previous References Employee Issue Forum – 30 August 2022 List of Background Papers Monitoring information provided by Resources Contact for Further Information If you would like to inspect the background papers or want further information, please contact: - Elaine Maxwell, HR Business Manager Ext: 4647 (Tel: 01698 454647) E-mail: Elaine.Maxwell@southlanarkshire.gov.uk 11
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2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 % % % % % % % % % % % % April 4.2 4.1 5.2 April 2.9 2.5 2.7 April 6.0 6.2 8.8 April 4.4 4.3 5.6 May 2.9 4.7 5.0 May 1.4 3.2 3.6 May 4.9 6.7 7.6 May 3.1 4.9 5.4 June 2.5 4.4 5.0 June 0.9 2.6 2.6 June 4.5 7.0 8.1 June 2.7 4.7 5.3 July 2.2 4.1 4.5 July 0.5 1.1 1.4 July 4.0 6.3 7.4 July 2.3 4.0 4.6 August 2.9 4.6 4.3 August 1.2 2.0 1.4 August 5.1 7.3 7.4 August 3.1 4.7 4.4 September 4.1 6.1 September 2.7 4.4 September 5.8 8.5 September 4.2 6.4 October 4.7 6.0 October 3.2 4.1 October 6.4 8.7 October 4.8 6.3 November 5.6 6.5 November 4.6 5.6 November 7.3 8.7 November 5.8 6.9 December 5.3 6.2 December 4.7 6.1 December 6.9 8.8 December 5.6 6.9 January 4.5 6.7 January 2.7 3.9 January 7.2 10.1 January 4.8 7.0 February 4.3 6.5 February 2.5 3.7 February 7.4 9.5 February 4.8 6.6 March 4.6 8.0 March 2.9 4.3 March 7.2 11.3 March 4.9 7.9 Annual Average 4.0 5.7 5.8 Annual Average 2.5 3.6 3.7 Annual Average 6.1 8.3 8.7 Annual Average 4.2 5.9 6.1 Average Apr-Aug 2.9 4.4 4.8 Average Apr-Aug 1.4 2.3 2.3 Average Apr-Aug 4.9 6.7 7.9 Average Apr-Aug 3.1 4.5 5.1 7669 4229 4568 16466 Manual Workers Council Wide No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 Appendix 1 Absence Trends - 2020/2021, 2021/2022 & 2022/2023 Council Wide APT&C Teachers No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 12
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2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 % % % % % % % % % % % % April 3.1 2.3 4.4 April 5.3 5.7 7.3 April 5.0 5.2 6.9 April 4.4 4.3 5.6 May 2.4 2.7 3.9 May 4.3 6.4 6.8 May 4.0 5.9 6.3 May 3.1 4.9 5.4 June 1.6 2.8 3.5 June 4.0 6.6 7.2 June 3.6 6.0 6.7 June 2.7 4.7 5.3 July 1.8 2.9 3.9 July 3.6 5.3 5.9 July 3.4 4.9 5.6 July 2.3 4.0 4.6 August 1.7 2.9 3.4 August 4.9 6.4 6.6 August 4.4 5.9 6.1 August 3.1 4.7 4.4 September 1.6 3.4 September 5.8 8.2 September 5.1 7.5 September 4.2 6.4 October 3.1 3.8 October 6.3 7.9 October 5.8 7.3 October 4.8 6.3 November 3.6 3.5 November 7.1 8.0 November 6.6 7.3 November 5.8 6.9 December 3.1 4.2 December 6.4 8.0 December 5.9 7.4 December 5.6 6.9 January 3.4 3.6 January 6.0 9.6 January 5.6 8.6 January 4.8 7.0 February 2.8 4.4 February 6.5 9.5 February 5.9 8.7 February 4.8 6.6 March 2.6 6.0 March 6.8 11.0 March 6.2 10.2 March 4.9 7.9 Annual Average 2.6 3.5 4.0 Annual Average 5.6 7.7 8.0 Annual Average 5.1 7.1 7.4 Annual Average 4.2 5.9 6.1 Average Apr-Aug 2.1 2.7 3.8 Average Apr-Aug 4.4 6.1 6.8 Average Apr-Aug 4.1 5.6 6.3 Average Apr-Aug 3.1 4.5 5.1 553 2942 3495 16466 For the financial year 2022/23, the annual average days lost per employee equates to 3.2 days. Resource Total No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 Appendix 2 Absence Trends - 2020/2021, 2021/2022 & 2022/2023 Community and Enterprise Resources APT&C Council WideManual Workers 13
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2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 % % % % % % % % % % % % April 3.9 4.8 5.5 April 2.9 2.5 2.7 April 3.3 3.5 4.0 April 4.4 4.3 5.6 May 2.2 5.7 5.5 May 1.4 3.2 3.6 May 1.8 4.4 4.5 May 3.1 4.9 5.4 June 1.8 4.7 5.1 June 0.9 2.6 2.6 June 1.3 3.5 3.7 June 2.7 4.7 5.3 July 1.3 3.4 3.8 July 0.5 1.1 1.4 July 0.9 2.1 2.5 July 2.3 4.0 4.6 August 2.7 3.8 3.6 August 1.2 2.0 1.4 August 1.8 2.8 2.4 August 3.1 4.7 4.4 September 4.8 6.4 September 2.7 4.4 September 3.6 5.3 September 4.2 6.4 October 5.4 6.6 October 3.2 4.1 October 4.1 5.2 October 4.8 6.3 November 6.6 8.0 November 4.6 5.6 November 5.5 6.7 November 5.8 6.9 December 6.5 8.0 December 4.7 6.1 December 5.5 7.0 December 5.6 6.9 January 4.8 8.1 January 2.7 3.9 January 3.6 5.8 January 4.8 7.0 February 4.7 7.2 February 2.5 3.7 February 3.5 5.3 February 4.8 6.6 March 5.6 9.5 March 2.9 4.3 March 4.1 6.7 March 4.9 7.9 Annual Average 4.2 6.4 6.4 Annual Average 2.5 3.6 3.7 Annual Average 3.3 4.9 4.9 Annual Average 4.2 5.9 6.1 Average Apr-Aug 2.4 4.5 4.7 Average Apr-Aug 1.4 2.3 2.3 Average Apr-Aug 1.8 3.3 3.4 Average Apr-Aug 3.1 4.5 5.1 3461 4229 7690 16466 For the financial year 2022/23, the annual average days lost per employee equates to 1.7 days. Teachers Resource Total No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 Appendix 3 Absence Trends - 2020/2021, 2021/2022 & 2022/2023 Education Resources Council WideAPT&C 14
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2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 % % % % % % % % % % % % April 3.5 2.6 2.8 April 8.5 0.0 0.0 April 3.6 2.6 2.8 April 4.4 4.3 5.6 May 2.3 3.3 3.2 May 16.0 0.0 0.0 May 2.4 3.3 3.2 May 3.1 4.9 5.4 June 1.9 3.5 4.0 June 7.4 0.0 0.0 June 1.9 3.5 4.0 June 2.7 4.7 5.3 July 2.0 3.3 3.9 July 3.5 0.0 0.0 July 2.0 3.3 3.9 July 2.3 4.0 4.6 August 1.8 3.6 4.1 August 12.1 0.0 0.0 August 2.0 3.6 4.1 August 3.1 4.7 4.4 September 2.3 4.0 September 13.4 0.0 September 2.4 4.0 September 4.2 6.4 October 3.2 3.6 October 10.2 0.0 October 3.3 3.6 October 4.8 6.3 November 3.1 4.3 November 11.4 0.0 November 3.2 4.3 November 5.8 6.9 December 2.7 3.8 December 11.4 0.0 December 2.8 3.8 December 5.6 6.9 January 2.8 3.8 January 7.0 0.0 January 2.8 3.8 January 4.8 7.0 February 3.5 3.4 February 0.0 0.0 February 3.5 3.4 February 4.8 6.6 March 3.5 3.4 March 0.0 0.0 March 3.5 3.4 March 4.9 7.9 Annual Average 2.7 3.6 3.7 Annual Average 8.4 0.0 0.0 Annual Average 2.8 3.6 3.7 Annual Average 4.2 5.9 6.1 Average Apr-Aug 2.3 3.3 3.6 Average Apr-Aug 9.5 0.0 0.0 Average Apr-Aug 2.4 3.3 3.6 Average Apr-Aug 3.1 4.5 5.1 979 0 979 16466 For the financial year 2022/23, the annual average days lost per employee equates to 1.7 days. Manual Workers No of Employees at 31 Aug 2022 Resource Total No of Employees at 31 Aug 2022 Appendix 4 Absence Trends - 2020/2021, 2021/2022 & 2022/2023 Finance and Corporate Resources No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 APT&C Council Wide 15
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2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 % % % % % % % % % % % % April 4.1 3.2 5.5 April 3.5 3.6 10.6 April 3.8 3.3 7.6 April 4.4 4.3 5.6 May 2.8 2.9 4.5 May 2.0 4.2 8.1 May 2.5 3.4 6.0 May 3.1 4.9 5.4 June 3.2 3.5 4.9 June 2.0 6.2 8.5 June 2.7 4.6 6.4 June 2.7 4.7 5.3 July 2.7 4.0 5.5 July 2.7 5.7 8.9 July 2.7 4.7 6.9 July 2.3 4.0 4.6 August 2.5 4.9 4.7 August 3.4 7.9 7.1 August 2.8 6.2 5.7 August 3.1 4.7 4.4 September 2.1 5.8 September 3.3 8.1 September 2.6 6.8 September 4.2 6.4 October 2.9 5.2 October 3.9 9.0 October 3.3 6.8 October 4.8 6.3 November 3.7 5.7 November 5.6 9.2 November 4.5 7.2 November 5.8 6.9 December 3.3 4.6 December 4.8 9.5 December 3.9 6.7 December 5.6 6.9 January 3.5 5.2 January 4.4 8.8 January 3.9 6.7 January 4.8 7.0 February 3.2 6.4 February 4.7 8.5 February 3.8 7.3 February 4.8 6.6 March 3.1 7.8 March 4.5 10.7 March 3.6 9.0 March 4.9 7.9 Annual Average 3.1 4.9 5.5 Annual Average 3.7 7.6 8.9 Annual Average 3.3 6.1 6.9 Annual Average 4.2 5.9 6.1 Average Apr-Aug 3.1 3.7 5.0 Average Apr-Aug 2.7 5.5 8.6 Average Apr-Aug 2.9 4.4 6.5 Average Apr-Aug 3.1 4.5 5.1 865 581 1446 16466 For the financial year 2022/23, the annual average days lost per employee equates to 3.2 days. Manual Workers Council Wide No of Employees at 31 Aug 2022No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 Appendix 5 Housing & Technical Resources Resource Total Absence Trends - 2020/2021, 2021/2022 & 2022/2023 APT&C 16
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2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 % % % % % % % % % % % % April 5.5 4.5 6.2 April 10.2 9.6 12.6 April 7.1 6.2 8.3 April 4.4 4.3 5.6 May 4.4 5.0 5.7 May 8.1 9.3 10.1 May 5.7 6.5 7.1 May 3.1 4.9 5.4 June 3.9 3.9 5.9 June 7.6 7.6 11.3 June 5.2 5.2 7.6 June 2.7 4.7 5.3 July 3.7 6.1 6.0 July 6.3 10.3 11.8 July 4.6 7.5 7.9 July 2.3 4.0 4.6 August 4.4 7.3 6.0 August 6.7 10.2 10.8 August 5.2 8.2 7.5 August 3.1 4.7 4.4 September 5.4 7.6 September 7.5 10.3 September 6.1 8.5 September 4.2 6.4 October 5.9 6.9 October 8.2 11.3 October 6.7 8.4 October 4.8 6.3 November 6.6 6.2 November 8.9 10.8 November 7.4 7.7 November 5.8 6.9 December 6.5 5.5 December 10.3 11.1 December 7.7 7.3 December 5.6 6.9 January 5.8 7.4 January 13.1 13.0 January 8.3 9.2 January 4.8 7.0 February 5.1 7.5 February 12.6 10.1 February 7.6 8.3 February 4.8 6.6 March 4.6 8.0 March 10.6 12.8 March 6.6 9.5 March 4.9 7.9 Annual Average 5.2 6.3 6.6 Annual Average 9.2 10.5 11.3 Annual Average 6.5 7.7 8.1 Annual Average 4.2 5.9 6.1 Average Apr-Aug 4.4 5.4 6.0 Average Apr-Aug 7.8 9.4 11.3 Average Apr-Aug 5.6 6.7 7.7 Average Apr-Aug 3.1 4.5 5.1 1811 1045 2856 16466 Resource TotalManual Workers No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 Appendix 6 Absence Trends - 2020/2021, 2021/2022 & 2022/2023 Social Work Resources APT&C Council Wide 17
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Appendix 7 Absence by long and short term From: 1 June 2022 to 31 Aug 2022 Community and Enterprise 3495 2.6 4.1 6.7 1.9 3.7 5.6 2.1 4.0 6.1 Education 7690 1.6 2.1 3.7 0.3 2.2 2.5 1.0 1.4 2.4 Finance and Corporate 979 1.9 2.1 4.0 1.9 2.1 4.0 1.8 2.3 4.1 Housing & Technical 1446 2.5 3.9 6.4 2.9 4.0 6.9 2.2 3.5 5.7 Social Work 2856 2.6 5.0 7.6 2.8 5.1 7.9 1.5 6.0 7.5 Council Overall for June 2022 to August 2022 16466 3.2 2.1 5.3 1.4 3.2 4.6 1.4 3.0 4.4 Resource Total Absence % July 2022 Total Short Term % Total Long Term % August 2022 Total Short Term % Total Long Term % Resource Total Absence % Resource No of employees June 2022 Total Short Term % Total Long Term % Resource Total Absence % 18
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From : 1 Aug 2022 - 31 Aug 2022 Total WDL % Total WDL % Total WDL % Total WDL % Total WDL % Musculoskeletal 1691 36 510 13 95 11 466 26 777 20 3539 23 Psychological 1024 22 1357 35 293 35 540 31 1469 37 4683 31 Stomach, Bowel, Blood, Metabolic Disorders 504 11 439 11 107 13 163 9 370 9 1583 10 Respiratory 680 14 643 17 146 18 197 11 518 13 2184 14 Other Classification 826 17 915 24 187 23 397 23 793 20 3118 21 Total Days Lost By Resource 4725 100 3864 100 828 100 1763 100 3927 100 15107 100 Total Work Days Available From : 1 Aug 2021 to 31 Aug 2021 Total WDL % Total WDL % Total WDL % Total WDL % Total WDL % Musculoskeletal 1189 27 707 17 73 11 509 28 1106 25 3584 23 Psychological 1226 28 1085 26 279 42 489 26 1562 35 4641 30 Stomach, Bowel, Blood, Metabolic Disorders 312 7 452 11 56 9 106 6 408 9 1334 9 Respiratory 888 20 827 20 115 17 342 18 503 11 2675 17 Other Classification 817 18 1044 25 135 21 404 22 823 19 3223 21 Total Days Lost By Resource 4432 100 4115 100 658 100 1850 100 4402 100 15457 100 Total Work Days Available *WDL = Work Days Lost PercentageTotal WDL By Reason 75642 148616 18475 29993 53635 REASONS Community and Enterprise Resources Education Resources Finance and Corporate Housing and Technical Resources Social Work Resources Appendix 8 Attendance Monitoring Absence Classification Reasons Community and Enterprise Resources Social Work Resources Total WDL By Reason 77463 158662 20096 Percentage Housing and Technical Resources Education Resources Finance and Corporate 30968 52542 19
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Appendix 9 Teachers Others 89 14 24 10 46 65 80 13 19 12 34 107 Jul - Aug 2021 Jul - Aug 2022 Jul - Aug 2021 Jul - Aug 2022 Jul - Aug 2021 Jul - Aug 2022 49 68 61 50 0 0 30 23 60 63 4 1 34 54 17 13 0 0 10 17 28 22 0 0 42 30 82 94 Social Work 0 0 74 70 248 242 Not Disclosed 2 2 239 262 Total 6 3 M S M S M S M S M S M S Total (Jul - Aug 2022) 27 0 0 0 52 0 0 0 4 0 83 0 Total (Jul - Aug 2021) 15 0 0 0 47 0 4 0 8 0 74 0 Total 83 74 M = MANAGEMENT REFERRAL S = SELF REFERRAL Housing and Technical Community and Enterprise Total Social Work Resource Community and Enterprise Education (Teachers) Education (Others) Finance and Corporate Housing and Technical Social Work No of Employees Referred To Employee Support Officer Total Resource Community and Enterprise Education Finance and Corporate Education Finance and Corporate Housing and Technical Resource Total (Jul - Aug 2022) 248 Total (Jul - Aug 2021) 265 Social Work Totals Total Referrals (Jul - Aug 2022) Occupational Health Reports From: 1 July 2022 - 31 August 2022 comparison with 1 July 2021 - 31 August 2021 Medical Referrals Community and Enterprise Education Finance and Corporate Housing & Technical Total Total Referrals (Jul - Aug 2021) No of Employees Referred For Cognitive Behavioural Therapy Analysis of Counselling Referrals by Cause Reason Work Stress Addiction Personal Anxiety/ Depression Bereavement No of Employees Referred For Physiotherapy 20
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2022 2021 2022 2021 2022 2021 2022 2021 2022 2021 2022 2021 Specified Injury 0 0 1 0 0 0 0 0 0 0 1 0 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Total Specified Injury* 0 0 1 0 0 0 0 0 0 0 1 0 Over 7-day 7 2 0 0 0 0 4 0 2 1 13 3 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Violent Incident: Verbal 0 0 0 0 0 0 0 0 0 0 0 0 Total Over 7-day** 7 2 0 0 0 0 4 0 2 1 13 3 Over 3-day 0 1 1 0 0 0 0 0 0 0 1 1 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Violent Incident: Verbal 0 0 0 0 0 0 0 0 0 0 0 0 Total Over 3-day** 0 1 1 0 0 0 0 0 0 0 1 1 Minor 16 9 4 1 0 0 2 1 12 4 34 15 Near Miss 3 4 1 0 0 0 0 0 0 0 4 4 Violent Incident: Physical 3 1 36 43 0 0 0 0 8 1 47 45 Violent Incident: Verbal 2 1 9 3 1 0 0 0 4 2 16 6 Total Minor*** 24 15 50 47 1 0 2 1 24 7 101 70 Total Accidents/Incidents 31 18 52 47 1 0 6 1 26 8 116 74 *A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury, a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE. **Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. *** A minor injury is an injury not covered by " Over 7-day", "Over 3-day" or "Specified". Comparison Cause of Accidents/ Incidents to employees Appendix 10 Social Work TOTALCommunity and Enterprise Education From: 1 July 2022 - 31 August 2022 comparison with 1 July 2021 - 31 August 2021 Finance and Corporate Housing & Tech Analysis of Accidents/ Incidents 21
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] APT&C Manual / Craft Teachers Total APT&C Manual / Craft Teachers Total Community and Enterprise 0 18 N/A 18 0 4 N/A 4 0 14 N/A 14 9 3 6 67 Education 0 0 1 1 0 0 0 0 0 0 1 1 1 0 0 100 Social Work 1 3 N/A 4 0 0 N/A 0 1 3 N/A 4 2 2 100 Total (Jul - Aug 2022) 1 21 1 23 0 4 0 4 1 17 1 19 12 5 6 74 Total (Jul - Aug 2021) 10 8 0 18 0 0 0 0 0 18 0 18 5 7 6 67 APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total Total (Jul - Aug 2022) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total (Jul - Aug 2021) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 *Resources nil responses are not included in figures Appeal's Panel From: 1 July 2022 - 31 August 2022 Appeal's Panel Total Appendix 11 Outcome of Appeals Not Upheld From: 1 July 2022 - 31 August 2022 comparison with 1 July 2021 - 31 August 2021 Appeals pending to date Record of Disciplinary Hearings No of weeks to convene Disciplinary Hearing Total % Held within 6 Weeks No of Appeals No Action APT&C 4-6 6+3Teachers Total Upheld APT&C Upheld in Part Teachers 1 600 Resource Resource Action Taken Upheld Upheld in Part Manual/ Craft Outcome of Disciplinary Hearings Manual/ Craft No of Disciplinary Hearings 2 Total 1 Not Upheld Withdrawn Appeals Pending 22
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Appendix 12a Record of Grievances From: 1 July 2022 - 31 August 2022 comparison with 1 July 2021 - 31 August 2021 Grievances No of Grievances No Resolved at Stage 1 No Resolved at Stage 2 No Resolved at Stage 3 Still in Process Total (Jul - Aug 2022) 3 0 0 0 3 Total (Jul - Aug 2021) 2 0 2 0 0 Dignity at Work Dignity at Work No of Incidents No Resolved at Informal Stage No Resolved at Formal Stage No of Appeals Appeals in Process Still in Process Total (Jul - Aug 2022) 1 0 0 0 0 1 Total (Jul - Aug 2021) 1 0 1 0 0 0 From: 1 July 2022 - 31 August 2022 comparison with 1 July 2021 - 31 August 2021 23
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Appendix 12b Referrals for Workplace Mediation Workplace Mediation Jul-22 Aug-22 No of Referrals 1 3 *No of Successful Cases 0 1 *No of Unsuccessful Cases 0 0 No of cases unsuitable for mediation 0 1 Workplace Mediation Jul-22 Aug-22 No of Referrals 0 0 *No of Successful Cases 0 0 *No of Unsuccessful Cases 0 0 No of cases unsuitable for mediation 0 0 *successful/unsuccessful case outcomes may be shown outwith the month they were referred. As at August 2022 24
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Appendix 13 From 1 July 2022 - 31 August 2022 Reason for leaving Community and Enterprise Education Finance and Corporate Housing & Technical Social Work Total % Career Advancement 2 19 2 2 6 31 46 Further Education 1 10 0 0 3 14 21 Personal Reasons 2 5 1 2 1 11 16 Moving outwith area 1 2 0 0 1 4 6 Disatisfaction with terms and conditions 0 0 0 0 1 1 1 Poor relationship with managers / colleagues 0 0 0 1 0 1 1 Travelling difficulties 0 1 0 0 0 1 1 Other 0 0 1 0 3 4 6 Number of exit interviews conducted 6 37 4 5 15 67 Total no. of leavers per Resource eligible for an exit interview 36 89 11 13 27 176 % of leavers interviewed 17 42 36 38 56 38 From 1 July 2021 - 31 August 2021 Number of exit interviews conducted 7 18 2 3 14 44 Total no. of leavers per Resource eligible for an exit interview 35 78 6 10 30 159 % of leavers interviewed 20 23 33 30 47 28 Analysis of leavers and exit interviews 25
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Resource Total FTE* Total H/C** FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C Community & Enterprise 45.81 77 45.68 76 0 0 0 0 0.12 1 0 0 0 0 Education 401.34 449 397.19 443 1.5 2 0.66 1 2 3 0 0 0 0 Finance & Corporate 12.48 15 10.05 12 0 0 1 1 1.429 2 0 0 0 0 Housing & Technical 19.15 24 19.15 24 0 0 0 0 0 0 0 0 0 0 Social Work 38.11 46 37.11 45 0 0 0 0 0 0 0 0 1 1 Total 516.88 611 509.18 600 1.50 2 1.66 2 3.55 6 0.00 0 1.00 1 Appendix 13a July to August 2022 Number of leavers Replace Employee Filling on a temp basis Plan to transfer this budget to another post End of fixed term post Leave vacant pending savings or service review Plan to remove for savings 26
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Appendix 14 Applied Interviewed Appointed % of Applicants interviewed % of Applicants appointed % of Interviewees appointed 3481 2541 588 73% 17% 23% 1095 826 85 75% 8% 10% 2358 1700 494 72% 21% 29% 80 56 13 70% 16% 23% 2952 2189 473 74% 16% 22% 469 312 101 67% 22% 32% 3297 2416 569 73% 17% 24% 135 91 8 67% 6% 9% 36 23 0 64% 0% 0% Applied Interviewed Appointed % of Applicants interviewed % of Applicants appointed % of Interviewees appointed 2253 883 296 39% 13% 34% 1154 475 121 41% 10% 25% 1098 408 175 37% 16% 43% 97 51 11 53% 11% 22% 1925 718 236 37% 12% 33% 301 118 61 39% 20% 52% 2158 861 293 40% 14% 34% 71 19 3 27% 4% 16% 23 9 0 39% 0% 0% Total Number of appointments: 590 Total No of Veteran applicants Total No of applicants aged over 50 Total No of Female Applicants Gender / Disability / Age Total EO Forms Received Gender / Disability / Age *Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds. Total No of White applicants Total No of Black/Ethnic minority applicants* Recruitment Monitoring Analysis of Gender, Disability, Ethnicity and Age From : 1 July 2022 - 31 August 2022 From : 1 July 2021 - 31 August 2021 497 Total Number of applications received: Total EO Forms Received Total No of White applicants Total No of Black/Ethnic minority applicants* Total No of Male Applicants Total No of Female Applicants Total No of Disabled Applicants Total No of applicants aged under 50 3519 Total Number of Equal Opportunities Monitoring forms received: 3433 Total Number of posts recruited for: *Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds. Total Number of Equal Opportunities Monitoring forms received: 2253 Total No of applicants aged over 50 Total Number of posts recruited for: Total No of Veteran applicants Total Number of appointments: 299 Total Number of applications received: 2276 Total No of Male Applicants Total No of Disabled Applicants Total No of applicants aged under 50 188 27
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Appendix 15 Resource Total F/T P/T F/T P/T Total Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher Community & Enterprise Resources 3185 1300 231 196 1458 2244.04 1.00 1543.77 402.16 227.38 45.73 17.00 2.00 5.00 0.00 Education - Others 3207 138 89 651 2329 2347.67 1.00 1178.56 899.35 140.99 45.44 11.60 4.00 58.93 7.80 Education - Teachers 3941 704 71 2330 836 3587.40 0.00 0.00 0.00 0.00 0.00 1.00 0.00 4.60 3581.80 Finance & Corporate Resources 861 199 20 390 252 773.00 2.00 126.48 332.42 226.70 55.10 24.30 6.00 0.00 0.00 Housing & Technical 1299 829 24 320 126 1241.06 1.00 214.12 622.86 358.48 33.60 9.00 2.00 0.00 0.00 Social Work Resources 2680 231 168 1041 1240 2346.88 1.00 1149.08 589.20 542.04 34.80 28.76 2.00 0.00 0.00 0 8952.65 (excluding Teachers) Total All Staff 15173 3401 603 4928 6241 12540.05 6.00 4212.01 2845.99 1495.59 214.67 91.66 16.00 68.53 3589.60 Resource Total F/T P/T F/T P/T Total Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher Community & Enterprise Resources 3114 1218 227 196 1473 2168.47 1.00 1457.77 404.52 231.45 48.73 17.00 3.00 5.00 0.00 Education - Others 3227 140 92 664 2331 2364.07 1.00 1184.65 902.86 142.99 47.64 12.60 4.00 59.53 8.80 Education - Teachers 3935 704 71 2329 831 3583.60 0.00 0.00 0.00 0.00 0.00 1.00 0.00 4.60 3578.00 Finance & Corporate Resources 871 204 20 376 271 776.86 2.00 123.09 336.30 229.22 55.95 24.30 6.00 0.00 0.00 Housing & Technical 1296 831 23 314 128 1239.79 1.00 209.82 628.46 356.31 33.20 9.00 2.00 0.00 0.00 Social Work Resources 2694 226 172 1026 1270 2355.32 1.00 1182.65 568.72 542.39 31.80 26.76 2.00 0.00 0.00 0 8904.51 (excluding Teachers) Total All Staff 15137 3323 605 4905 6304 12488.11 6.00 4157.98 2840.86 1502.36 217.32 90.66 17.00 69.13 3586.80 QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 12 MARCH 2022 Analysis by Resource Total Number of Employees Full-Time Equivalent Male Female Salary Band QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 11 JUNE 2022 Analysis by Resource Total Number of Employees Full-Time Equivalent Male Female Salary Band 28
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Report Agenda Item Report to: Employee Issues Forum Date of Meeting: 8 November 2022 Report by: Executive Director (Finance and Corporate Resources) and Executive Director (Social Work Resources) Subject: Social Work Resources – Workforce Monitoring – July to August 2022 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide employment information for July to August 2022 relating to Social Work Resources [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the following employment information for July to August 2022 relating to Social Work Resources be noted:- attendance statistics. occupational health. accident/incident statistics. discipline, grievance and Dignity at Work cases. analysis of leavers and exit interviews. staffing watch as of 11 June 2022 [1recs] 3. Background 3.1. As part of the Council’s performance management arrangements, regular workforce monitoring reports are submitted to Committee. This report for Social Work Resources provides information on the position for July to August 2022. 4. Monitoring Statistics 4.1. Attendance Statistics (Appendix 1) Information on absence statistics is analysed for the month of August for Social Work Resources. The Resource absence figure for August 2022 was 7.5%. This figure has decreased by 0.4% when compared to last month and is 3.1% higher than the Council-wide figure. Compared to August 2021, the Resource absence figure has decreased by 0.7%. Based on the absence figures at August 2022 and annual trends, the projected annual average absence for the Resource for 2022/2023 is 8.1%, compared to a Council-wide average figure of 6.1%. 4 29
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Managers follow the procedures outlined in the Maximising Attendance Policy to support employees to remain at work or to return to work after a sickness absence. There are comprehensive employee supports in place and additionally, Personnel Services works in close partnership with line managers and Resource Management Teams on a case management basis to ensure that appropriate actions are taken. The attendance information contained in this report includes absences as a result of COVID-19 and employees are being supported through this difficult time to maintain attendance levels where they can. At the time of this report, the Council overall absence level was 4.96% with 0.48% of this relating to COVID-19 for sickness and special leave. 4.2. Occupational Health (Appendix 2) In terms of referrals to occupational health, which include medical examinations and physiotherapy, overall, 256 referrals were made this period. This represents a decrease of 20 when compared with the same period last year. 4.3. Accident/Incident Statistics There were 26 accidents/incidents recorded within the Resource this period, an increase of 18 when compared to the same period last year. 4.4. Discipline, Grievance and Dignity at Work (Appendix 2) During the period, 4 disciplinary hearings were held within the Resource, a decrease of 3 when compared to the same period last year. No appeals were heard by the Appeals Panel. Two grievance hearings were raised within the Resource, an increase of 2 when compared to the same period last year. One Dignity at Work complaint was raised within the Resource, this figure has increased by 1 when compared to the same period last year. 4.5. Analysis of Leavers (Appendix 2) There were a total of 27 leavers in the Resource this period eligible for an exit interview. This figure has increased by 7 when compared with the same period last year. Fifteen interviews were conducted in this period, an increase of 1 when compared to the same period last year. 4.6. When processing an employee termination, managers were asked to identify whether they intended to replace the employee who had left the Council. If they indicated that they did not intend to replace the employee, they were asked to select from the following options:- plan to hold for savings fill on a fixed term basis pending savings transfer budget to another post end of fixed term post 4.7. Appendix 2a provides a breakdown of vacant posts and whether these are being replaced or held for savings. In the period July to August 2022, 46 employees (38.11 FTE) in total left employment, managers indicated that 45 posts (37.11 FTE) posts were being replaced and 1 (1.00 FTE) is being removed for savings. 5. Staffing Watch 5.1. There has been a decrease of 14 in the number of employees in post from 12 March 2022 to 11 June 2022. 30
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6. Employee Implications 6.1. There are no implications for employees arising from the information presented in this report. 7. Financial Implications 7.1. All financial implications are accommodated within existing budgets. 8. Climate Change, Sustainability and Environmental Implications 8.1. There are no Climate Change, Sustainability and Environmental Implications in terms of the information contained within this report. 9. Other Implications 9.1. There are no implications for risk in terms of the information contained within this report. 10. Equality Impact Assessment and Consultation Arrangements 10.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore, no impact assessment is required. 10.2. There was no requirement to undertake any consultation in terms of the information contained in this report. Paul Manning Executive Director (Finance and Corporate Resources) Soumen Sengupta Executive Director (Social Work Resources) 5 October 2022 Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient and transparent ♦ Fair, open and sustainable ♦ Ambitious, self aware and improving ♦ Excellent employer ♦ Focused on people and their needs ♦ Working with and respecting others Previous References Employee Issues Forum – 18 May 2021 List of Background Papers ♦ Monitoring information provided by Finance and Corporate Resources Contact for Further Information If you would like to inspect the background papers or want further information, please contact: - Eileen McPake, HR Business Manager Ext: (Tel: 01698 454647) E-mail: Eileen.McPake@southlanarkshire.gov.uk 31
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2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 2020 / 2021 2021 / 2022 2022 / 2023 % % % % % % % % % % % % April 5.5 4.5 6.2 April 10.2 9.6 12.6 April 7.1 6.2 8.3 April 4.4 4.3 5.6 May 4.4 5.0 5.7 May 8.1 9.3 10.1 May 5.7 6.5 7.1 May 3.1 4.9 5.4 June 3.9 3.9 5.9 June 7.6 7.6 11.3 June 5.2 5.2 7.6 June 2.7 4.7 5.3 July 3.7 6.1 6.0 July 6.3 10.3 11.8 July 4.6 7.5 7.9 July 2.3 4.0 4.6 August 4.4 7.3 6.0 August 6.7 10.2 10.8 August 5.2 8.2 7.5 August 3.1 4.7 4.4 September 5.4 7.6 September 7.5 10.3 September 6.1 8.5 September 4.2 6.4 October 5.9 6.9 October 8.2 11.3 October 6.7 8.4 October 4.8 6.3 November 6.6 6.2 November 8.9 10.8 November 7.4 7.7 November 5.8 6.9 December 6.5 5.5 December 10.3 11.1 December 7.7 7.3 December 5.6 6.9 January 5.8 7.4 January 13.1 13.0 January 8.3 9.2 January 4.8 7.0 February 5.1 7.5 February 12.6 10.1 February 7.6 8.3 February 4.8 6.6 March 4.6 8.0 March 10.6 12.8 March 6.6 9.5 March 4.9 7.9 Annual Average 5.2 6.3 6.6 Annual Average 9.2 10.5 11.3 Annual Average 6.5 7.7 8.1 Annual Average 4.2 5.9 6.1 Average Apr-Aug 4.4 5.4 6.0 Average Apr-Aug 7.8 9.4 11.3 Average Apr-Aug 5.6 6.7 7.7 Average Apr-Aug 3.1 4.5 5.1 1811 1045 2856 16466No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 No of Employees at 31 Aug 2022 Appendix 1 Absence Trends - 2020/2021, 2021/2022 & 2022/2023 Social Work Resources APT&C Council WideResource TotalManual Workers 32
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Jul - Aug Jul - Aug 2021 2022 MEDICAL EXAMINATIONS Number of Employees Attending EMPLOYEE COUNSELLING SERVICE Total Number of Referrals PHYSIOTHERAPY SERVICE Total Number of Referrals REFERRALS TO EMPLOYEE SUPPORT OFFICER 82 98 REFERRALS TO COGNITIVE BEHAVIOUR THERAPY 0 0 TOTAL 276 256 Jul - Aug Jul - Aug 2021 2022 Specified Injuries* 0 0 Over 7 day absences 1 2 Over 3 day absences** 0 0 Minor 4 12 Near Miss 0 0 Violent Incident: Physical**** 1 8 Violent Incident: Verbal***** 2 4 Total Accidents/Incidents 8 26 Jul - Aug Jul - Aug 2021 2022 Total Number of Hearings 7 4 Total Number of Appeals 0 0 Appeals Pending 0 0 Time Taken to Convene Hearing April - June 2022 0-3 Weeks 4-6 Weeks Over 6 Weeks 2 2 0 Jul - Aug Jul - Aug 2021 2022 Number of Grievances 0 2 Number Resolved at Stage 1 0 0 Number Resolved at Stage 2 0 0 Number Resolved at Stage 3 0 0 Still in Progress 0 2 Jul - Aug Jul - Aug 2021 2022 Number of Incidents 0 1 Number Resolved at Informal Stage 0 0 Number Resolved at Formal Stage 0 0 Number of Appeals 0 0 Appeals in Process 0 0 Still in Process 0 1 Jul - Aug Jul - Aug 2021 2022 Number of Exit Interviews conducted 14 15 Total Number of Leavers Eligible for Exit Interview 20 27 Percentage of interviews conducted 70% 56% Appendix 2 107 65 13 23 SOCIAL WORK RESOURCES 74 70 CAUSE OF ACCIDENTS/INCIDENTS *A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury, a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE. **Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. ***Near Miss - Any unexpected, unplanned occurrence (except Dangerous Occurrences) that does not lead to injury of persons, damage to property, plant or equipment but may have done so in different circumstance. ANALYSIS OF REASONS FOR LEAVING ****Physical violent incidents are included in the "Specified" figures, where applicable, to provide the "Total Specified" figures. ****Physical violent incidents and ***** Verbal Violent Incidents are included in the "Over 3-day or Over 7- day" figures, where applicable, to provide the "Total Over 3-day or Over 7-day" figures. ****Physical Violent Incidents and ***** Verbal Violent Incidents are included in the "Minor" figures, where applicable, to provide the "Total Minor" figures. RECORD OF DISCIPLINARY HEARINGS RECORD OF GRIEVANCE HEARINGS RECORD OF DIGNITY AT WORK 33
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Appendix 2a Reason Jul - Aug 2022 Cumulative total FTE H/C FTE H/C Terminations/Leavers 38.11 46 107.76 136 Being replaced 37.11 45 104.11 132 Filling on a temporary basis 0.00 0 0.00 0 Plan to transfer this budget to another post 0.00 0 0.00 0 End of fixed term contract 0.00 0 1.65 2 Held pending service Review 0.00 0 1.00 1 Plan to remove for savings 1.00 1 1.00 1 34
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As at 11 June 2022 F/T P/T F/T P/T Social Work 231 168 1041 1240 2680 *Full-Time Equavalent No of Employees Salary Bands Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher Total Social Work 1.00 1149.08 589.20 542.04 34.80 28.76 2.00 0.00 0.00 2346.88 As at 12 March 2022 F/T P/T F/T P/T Social Work 226 172 1026 1270 2694 *Full-Time Equavalent No of Employees Salary Bands Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher Total Social Work 1.00 1182.65 568.72 542.39 31.80 26.76 2.00 0.00 0.00 2355.32 Male Female Total Appendix 3 Joing Staffing Watch Return Social Work Resources Male Female Total 35
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