Agenda Document Pack - Employee Issues Forum - 20/08/2024
South Lanarkshire Council · 20 August 2024
Back to Employee Issues Forum — 20 August 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
Council Offices, Almada Street Hamilton, ML3 0AA Monday, 12 August 2024 Dear Councillor Employee Issues Forum The Members listed below are requested to attend a meeting of the above Forum to be held as follows:- Date: Tuesday, 20 August 2024 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Margaret Cowie (Chair), Celine Handibode (Depute Chair), John Anderson, Walter Brogan, Archie Buchanan, Gerry Convery, Geri Gray, Katy Loudon, Richard Nelson, Kirsten Robb Substitutes Mathew Buchanan, Mary Donnelly, Catherine McClymont, Elaine McDougall 1
Page 2
BUSINESS 1 Declaration of Interests 2 Minutes of the Previous Meeting Minutes of the Employee Issues Forum held on 21 May 2024 submitted for approval as an accurate record. (Copy attached) 3 - 4 Item(s) for Consideration 3 Council-wide Workforce Monitoring April to June 2024 Report dated 29 July 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached 5 - 28 4 Education Resources Workforce Monitoring - April to June 2024 Joint report dated 29 July 2024 by the Executive Directors (Finance and Corporate Resources) and Education Resources. (Copy attached) 29 - 36 Urgent Business 5 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Lynne Hamilton Clerk Telephone: 07385370044 Clerk Email: lynn.hamilton2@southlanarkshire.gov.uk 2
Page 3
EMPLOYEE ISSUES FORUM Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 21 May 2024 Chair: Councillor Margaret Cowie Councillors Present: Councillor John Anderson, Councillor Walter Brogan, Councillor Gerry Convery, Councillor Celine Handibode (Depute) Councillors' Apologies: Councillor Archie Buchanan, Councillor Geri Gray, Councillor Katy Loudon, Councillor Richard Nelson, Councillor Kirsten Robb Attending: Finance and Corporate Resources S Hall, Personnel Adviser; L Hamilton, Administration Officer; E-A McGonigle, Administration Officer; M Milne, Head of Personnel Services; L Wyllie, Administration Assistant Also Attending: G Buchanan, GMB; J Gaffney and J Lennon, EIS; H Scott, Unite; T Slaven, UNISON 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Employee Issues Forum held on 5 March 2024 were submitted for approval as a correct record. The Forum decided: that the minutes be approved as a correct record. 3 Council-wide Workforce Monitoring – January to March 2024 A report dated 19 April 2024 by the Executive Director (Finance and Corporate Resources) was submitted on the following Council-wide employee information for the period January to March 2024: - attendance statistics occupational health statistics accident/incident statistics disciplinary hearings, grievances, and Dignity at Work cases analysis of leavers and exit interviews recruitment monitoring staffing watch as at 9 March 2024. The Forum decided: that the report be noted. [Reference: Minutes of 5 March 2024 (Paragraph 3)] 2 3
Page 4
4 Community and Enterprise Resources – Workforce Monitoring – January to March 2024 A joint report dated 19 April 2024 by the Executive Directors (Finance and Corporate Resources) and (Community and Enterprise Resources) was submitted on the following employee information for Community and Enterprise Resources for the period January to March 2024: - attendance statistics occupational health statistics accident/incident statistics disciplinary hearings, grievances, and Dignity at Work cases analysis of leavers and exit interviews staffing watch as at 9 March 2024 The Forum decided: that the report be noted. [Reference: Minutes of 7 March 2023 (Paragraph 4)] 5 Fusion Training Strategy – Community and Enterprise Resources S Hall, Personnel Adviser, Finance and Corporate Resources, gave a presentation on the Fusion Training Strategy being undertaken within Community and Enterprise Resources. The presentation:- provided details of the process used to scope training requirements. Work was carried out with Business Leads to identify:- training user groups: key users, professional users and end users the processes each of the 3 user groups would need trained in and to what level the training format that would best meet each user requirement provided details on end user training options which included:- quick reference guides e-learning video ‘walkthroughs’ Fusion training environment facilitated ‘drop-in’ sessions use of Service Process Champions outlined training plans for go-live and beyond The Chair, on behalf of the Forum, thanked S Hall for the informative presentation. The Forum decided: that the presentation be noted. 6 Urgent Business There were no items of urgent business. 4
Page 5
Report Agenda Item Report to: Employee Issues Forum Date of Meeting: 20 August 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Council-wide Workforce Monitoring – April to June 2024 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide employment information relating to the Council for the period April to June 2024 [1purpose] 2. Recommendation(s) 2.1. The Employee Issues Forum is asked to approve the following recommendation(s):- [recs] (1) that the following employment information for the period April to June 2024 relating to the Council be noted: - attendance statistics occupational health accident/incident statistics discipline, grievance and Dignity at Work cases analysis of leavers and exit interviews recruitment monitoring staffing watch as at 11 June 2024 [1recs] 3. Background 3.1. As part of the Council’s performance management arrangements, regular workforce monitoring reports are submitted to the Employee Issues Forum. This report for the Council provides information on the position for the period April to June 2024. 4. Attendance Statistics 4.1. Information on absence statistics for the Council and each Resource, as analysed for June 2024, is provided in Appendices 1 to 8. Points to note are:- The Council’s absence rate for June 2024, shown in Appendix 1, is 5.2%, which represents a decrease of 0.1% when compared with last month and the figure has increased by 0.5% when compared to June 2023. When compared to June 2023, the APT&C absence rate has increased by 0.4%, the teachers’ figure has increased by 0.6% and the manual workers’ figure has increased by 0.7%. Based on annual trends and the absence rate to June 2024, the average absence rate for the Council for the financial year 2024/2025 is 5.5%. 3 5
Page 6
In comparison to June 2023 (Appendix 8):- Psychological and musculoskeletal conditions are the main reasons for absence. Total days lost due to psychological conditions have decreased by 308 days. Total days lost due to musculoskeletal conditions have decreased by 503 days. Total days lost due to respiratory conditions have increased by 559 days. Total days lost due to stomach, bowel, blood and metabolic disorders have increased by 381 days. Managers follow the procedures outlined in the Maximising Attendance Policy to support employees to remain at work, or to return to work after a sickness absence. There are comprehensive employee supports in place and additionally, Personnel Services work in close partnership with line managers and Resource Management Teams on a case management basis to ensure that appropriate actions are taken. 5. Occupational Health 5.1. Information on Occupational Health for the period April to June 2024 is provided in Appendix 9. during the period there were 470 employees referred for a medical examination, an increase of 143 when compared to the same period last year. Both musculoskeletal and psychological conditions continue to be the main reason for medical referrals. a total of 552 employees attended physiotherapy treatment, showing an increase of 112 when compared to the same period last year. Of the 552 employees referred, 76% remained at work whilst undertaking treatment. during this period 445 employees were referred to the Employee Support Officer, showing an increase of 30 when compared with the same period last year. Of the referrals made this period, 89% related to personal reasons. 166 employees were referred to the PAM Assist counselling service this period, showing an increase of 8 when compared with the same period last year. All the referrals made this period were from management and none were made directly by employees. Personal reasons accounted for 84% of the referrals made, 8% were for work related reasons and 8% was for other reasons. 4 employees were referred for Cognitive Behavioural Therapy this period, a decrease of 3 when compared to the same period last year. 6. Accidents/Incidents 6.1. The accident/incident report for April to June 2024 is contained in Appendix 10. the number of accidents/incidents recorded was 365, this figure has decreased by 3 from the same period last year. there was 1 specified injury recorded, this figure has remained the same from the same period last year. there were 355 minor accidents/incidents, this figure has decreased by 3 from the same period last year. there were 4 accidents resulting in an absence lasting over 3 days during the period, this figure has increased by 3 from the same period last year. there were 5 accidents resulting in an absence lasting over 7 days during the period, this figure has decreased by 3 from the same period last year. 6
Page 7
7. Discipline, Grievance, Dignity at Work Hearings and Mediation Referrals 7.1. Information on Disciplinary, Grievance Hearings, Dignity at Work and Mediation Referrals for April to June 2024 is contained in Appendices 11, 12a and 12b. in total, 39 disciplinary hearings were held across Resources within the Council, this figure has decreased by 2 when compared to the same period last year. action was taken in 31 of these cases. No appeals were raised against the outcomes. our target is to convene disciplinary hearings within 6 weeks, 87% of hearings met this target. during the period, 3 appeals were heard by the Appeals Panel, of which 2 were upheld and 1 was not upheld. at the end of June, 0 Appeals Panels were pending. during the period, 0 grievance cases were raised. during the period, 0 Dignity at Work cases were raised. during the period, 3 referrals for mediation was submitted. 8. Analysis of Leavers and Exit Interviews 8.1. Information on the number of leavers and exit interviews for the period April to June 2024 is contained in Appendix 13. Exit interviews are conducted with employees who leave voluntarily. Labour Turnover Using information compiled from Resources and Staffing Watch information as at 11 June 2024, the Council’s turnover figure for April to June 2024 is as follows: - 140 leavers eligible for exit interviews/15,033 employees in post = Labour Turnover of 0.9%. Based on the figure at June 2024, the annual labour turnover figure for the financial year 2024/2025 for the Council is 3.7%. 8.2. Analysis of Leavers and Exit Interviews there were a total of 140 employees leaving the Council that were eligible for an exit interview, a decrease of 30 when compared with the same period last year. there were a total of 43 exit interviews conducted which is a decrease of 1 when compared with same period last year. 8.3. When processing an employee termination, managers are asked to identify whether they intend to replace the employee who had left the Council. If they indicate that they do not intend to replace the employee, they are asked to select from four options:- plan to hold for savings fill on a fixed term basis pending savings transfer budget to another post end of fixed term contract 8.4. Appendix 13a provides information relating to vacant posts and whether these are being replaced or held for savings. From April to June 2024, 353 employees (235.70 FTE) left employment. Managers indicated that 308 posts (215.47 FTE) would be replaced, 3 posts (2 FTE) were being filled on a temporary basis, 20 posts (3.87 FTE) were due to the end of fixed term contracts, 13 posts (7.35 FTE) were being left 7
Page 8
vacant pending savings or service reviews ,8 posts (6.06 FTE) are planning to be removed for savings and 1 post (0.95 FTE) is planned to transfer budget to another post. 9. Recruitment Monitoring 9.1. Information on Recruitment Monitoring for April to June 2024 is contained within Appendix 14. From an analysis of Equal Opportunities Monitoring Forms, the main points to note are:- overall, 2882 applications and 2854 completed Equal Opportunities Monitoring Forms were received of those applicants who declared themselves as disabled (115), 47 were shortleeted for interview and 5 were appointed. of those applicants of a black/ethnic minority background (369), 65 were shortleeted for interview and 12 were appointed. Of those applicants who are veterans (12), 5 were shortleeted for interview and no one was appointed. 10 Staffing Watch 10.1 There has been an increase of 64 in the number of employees in post from 9 March 2024 to 11 June 2024. Details of the staffing watch are contained in Appendix 15. 11. Employee Implications 11.1. There are no implications for employees arising from the information presented in this report. 12. Financial Implications 12.1. All financial implications are accommodated within existing budgets. 13. Climate Change, Sustainability and Environmental Implications 12.1. There are no climate change, sustainability or environmental implications arising from the information presented in this report. 14. Other Implications 13.1. There are no implications for risk in terms of the information contained within this report. 15. Equality Impact Assessment and Consultation Arrangements 15.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 15.2. There was no requirement to undertake any consultation in terms of the information contained in this report. Jackie Taylor Executive Director 29 July 2024 8
Page 9
Link(s) to Council Values/Ambitions/Objectives Accountable, effective, efficient and transparent Fair, open and sustainable Ambitious, self-aware and improving Excellent employer Focused on people and their needs Working with and respecting others Previous References Employee Issues Forum – 21 May 2024 List of Background Papers Monitoring information provided by Resources Contact for Further Information If you would like to inspect the background papers or want further information, please contact: - Elaine Maxwell, HR Business Manager Ext: 4647 (Tel: 01698 454647) E-mail: Elaine.Maxwell@southlanarkshire.gov.uk 9
Page 10
2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 % % % % % % % % % % % % April 5.2 5.2 5.2 April 2.7 2.8 2.9 April 8.8 7.0 7.3 April 5.6 5.1 5.2 May 5.0 5.1 5.4 May 3.6 3.2 3.0 May 7.6 6.2 7.1 May 5.4 5.1 5.3 June 5.0 4.9 5.3 June 2.6 2.2 2.8 June 8.1 6.5 7.2 June 5.3 4.7 5.2 July 4.5 4.0 July 1.4 1.1 July 7.4 5.8 July 4.6 3.8 August 4.3 4.2 August 1.4 1.3 August 7.4 6.2 August 4.4 4.1 September 5.2 5.2 September 2.8 2.9 September 8.0 7.6 September 5.4 5.3 October 5.7 5.2 October 3.4 2.7 October 8.1 7.1 October 5.8 5.1 November 6.3 6.1 November 4.7 4.3 November 8.6 8.1 November 6.5 6.2 December 6.7 6.7 December 5.3 4.8 December 8.9 7.8 December 7.0 6.6 January 5.2 5.8 January 4.3 4.8 January 8.0 7.8 January 5.8 6.1 February 5.7 6.3 February 4.1 4.9 February 7.9 8.0 February 5.9 6.4 March 6.2 6.3 March 4.6 4.1 March 8.3 8.1 March 6.4 6.3 Annual Average 5.4 5.4 5.5 Annual Average 3.4 3.3 3.3 Annual Average 8.1 7.2 7.3 Annual Average 5.7 5.4 5.5 Average Apr-Jun 5.1 5.2 5.3 Average Apr-Jun 3.2 3.0 2.9 Average Apr-Jun 8.2 6.6 7.2 Average Apr-Jun 5.5 5.1 5.2 7635 3977 4511 16123 Council Wide No of Employees at 30 June 2024 No of Employees at 30 June 2024 Appendix 1 Absence Trends - 2022/2023, 2023/2024 & 2024/2025 Council Wide APT&C Teachers No of Employees at 30 June 2024 No of Employees at 30 June 2024 Manual Workers 10
Page 11
2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 % % % % % % % % % % % % April 4.4 3.6 3.2 April 7.3 6.3 6.8 April 6.9 6.0 6.3 April 5.6 5.1 5.2 May 3.9 3.7 3.1 May 6.8 6.3 6.3 May 6.3 5.9 5.9 May 5.4 5.1 5.3 June 3.5 4.3 4.1 June 7.2 5.9 6.4 June 6.7 5.7 6.0 June 5.3 4.7 5.2 July 3.9 2.3 July 5.9 4.6 July 5.6 4.3 July 4.6 3.8 August 3.4 3.0 August 6.6 5.2 August 6.1 4.9 August 4.4 4.1 September 3.1 2.5 September 7.9 7.1 September 7.1 6.4 September 5.4 5.3 October 5.1 2.0 October 7.5 7.0 October 7.1 6.3 October 5.8 5.1 November 4.2 2.6 November 8.3 8.1 November 7.7 7.3 November 6.5 6.2 December 3.7 3.0 December 8.8 7.5 December 8.0 6.8 December 7.0 6.6 January 2.6 3.6 January 7.4 7.4 January 6.7 6.9 January 5.8 6.1 February 3.6 4.0 February 7.4 7.8 February 6.9 7.2 February 5.9 6.4 March 3.9 3.2 March 7.9 7.9 March 7.3 7.2 March 6.4 6.3 Annual Average 3.8 3.2 3.1 Annual Average 7.4 6.8 6.8 Annual Average 6.9 6.2 6.3 Annual Average 5.7 5.4 5.5 Average Apr-Jun 4.2 3.7 3.5 Average Apr-Jun 7.1 6.3 6.5 Average Apr-Jun 6.6 6.0 6.1 Average Apr-Jun 5.5 5.1 5.2 594 2917 3511 16123No of Employees at 30 June 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 Appendix 2 Absence Trends - 2022/2023, 2023/2024 & 2024/2025 Community and Enterprise Resources APT&C Council WideManual Workers Resource Total 11
Page 12
2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 % % % % % % % % % % % % April 5.5 5.0 5.4 April 2.7 2.8 2.9 April 4.0 3.8 4.0 April 5.6 5.1 5.2 May 5.5 5.4 6.0 May 3.6 3.2 3.0 May 4.5 4.2 4.4 May 5.4 5.1 5.3 June 5.1 4.8 5.5 June 2.6 2.2 2.8 June 3.7 3.4 4.1 June 5.3 4.7 5.2 July 3.8 3.4 July 1.4 1.1 July 2.5 2.2 July 4.6 3.8 August 3.6 4.0 August 1.4 1.3 August 2.4 2.5 August 4.4 4.1 September 5.8 5.9 September 2.8 2.9 September 4.1 4.3 September 5.4 5.3 October 6.5 5.5 October 3.4 2.7 October 4.8 4.0 October 5.8 5.1 November 7.9 7.1 November 4.7 4.3 November 6.2 5.6 November 6.5 6.2 December 8.5 8.1 December 5.3 4.8 December 6.8 6.3 December 7.0 6.6 January 6.1 6.6 January 4.3 4.8 January 5.1 5.6 January 5.8 6.1 February 6.8 7.2 February 4.1 4.9 February 5.4 6.0 February 5.9 6.4 March 7.0 7.5 March 4.6 4.1 March 5.7 5.7 March 6.4 6.3 Annual Average 6.0 5.9 6.0 Annual Average 3.4 3.3 3.3 Annual Average 4.6 4.5 4.6 Annual Average 5.7 5.4 5.5 Average Apr-Jun 5.5 5.2 5.6 Average Apr-Jun 3.2 3.0 2.9 Average Apr-Jun 4.3 4.0 4.2 Average Apr-Jun 5.5 5.1 5.2 3487 3977 7464 16123 Resource Total No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 Appendix 3 Absence Trends - 2022/2023, 2023/2024 & 2024/2025 Education Resources Council WideAPT&C Teachers 12
Page 13
2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 % % % % % % % % % % % % April 2.8 3.6 2.8 April 0.0 0.0 0.0 April 2.8 3.6 2.8 April 5.6 5.1 5.2 May 3.2 3.9 3.2 May 0.0 0.0 0.0 May 3.2 3.9 3.2 May 5.4 5.1 5.3 June 4.0 4.2 3.2 June 0.0 0.0 0.0 June 4.0 4.2 3.2 June 5.3 4.7 5.2 July 3.9 3.5 July 0.0 0.0 July 3.9 3.5 July 4.6 3.8 August 4.1 3.8 August 0.0 0.0 August 4.1 3.8 August 4.4 4.1 September 3.6 3.9 September 0.0 0.0 September 3.6 3.9 September 5.4 5.3 October 3.8 3.2 October 0.0 0.0 October 3.8 3.2 October 5.8 5.1 November 3.4 3.5 November 0.0 0.0 November 3.4 3.5 November 6.5 6.2 December 4.3 3.3 December 0.0 0.0 December 4.3 3.3 December 7.0 6.6 January 4.3 2.8 January 0.0 0.0 January 4.3 2.8 January 5.8 6.1 February 3.8 3.5 February 0.0 0.0 February 3.8 3.5 February 5.9 6.4 March 3.8 2.6 March 0.0 0.0 March 3.8 2.6 March 6.4 6.3 Annual Average 3.8 3.5 3.3 Annual Average 0.0 0.0 0.0 Annual Average 3.8 3.5 3.3 Annual Average 5.7 5.4 5.5 Average Apr-Jun 3.0 3.8 3.1 Average Apr-Jun 0.0 0.0 0.0 Average Apr-Jun 3.0 3.8 3.1 Average Apr-Jun 5.5 5.1 5.2 830 0 830 16123No of Employees at 30 Jun 2024 Appendix 4 Absence Trends - 2022/2023, 2023/2024 & 2024/2025 Finance and Corporate Resources No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 APT&C Council WideManual Workers No of Employees at 30 Jun 2024 Resource Total 13
Page 14
2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 % % % % % % % % % % % % April 5.5 5.7 5.3 April 10.6 6.9 7.2 April 7.6 6.2 6.1 April 5.6 5.1 5.2 May 4.5 4.9 5.2 May 8.1 6.1 8.1 May 6.0 5.4 6.4 May 5.4 5.1 5.3 June 4.9 5.4 5.7 June 8.5 6.8 8.4 June 6.4 6.0 6.8 June 5.3 4.7 5.2 July 5.5 5.0 July 8.9 8.1 July 6.9 6.2 July 4.6 3.8 August 4.7 5.1 August 7.1 8.5 August 5.7 6.4 August 4.4 4.1 September 4.5 4.7 September 6.3 7.8 September 5.2 6.0 September 5.4 5.3 October 4.3 4.9 October 7.8 5.2 October 5.8 5.0 October 5.8 5.1 November 4.6 4.8 November 7.8 6.7 November 5.9 5.6 November 6.5 6.2 December 4.4 5.1 December 7.2 7.4 December 5.6 6.0 December 7.0 6.6 January 4.5 4.4 January 5.5 6.0 January 4.9 5.0 January 5.8 6.1 February 4.4 5.2 February 6.2 6.3 February 5.1 5.6 February 5.9 6.4 March 5.3 5.3 March 6.8 7.2 March 5.9 6.1 March 6.4 6.3 Annual Average 4.8 5.0 5.1 Annual Average 7.6 6.9 7.2 Annual Average 5.9 5.8 5.9 Annual Average 5.7 5.4 5.5 Average Apr-Jun 5.0 5.3 5.4 Average Apr-Jun 9.4 6.5 7.9 Average Apr-Jun 6.8 5.8 6.4 Average Apr-Jun 5.5 5.1 5.2 879 562 1441 16123 Council Wide No of Employees at 30 Jun 2024No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 Appendix 5 Housing & Technical Resources Resource Total Absence Trends - 2022/2023, 2023/2024 & 2024/2025 APT&C Manual Workers 14
Page 15
2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 % % % % % % % % % % % % April 6.2 6.5 6.5 April 12.6 9.4 8.8 April 8.3 7.4 7.3 April 5.6 5.1 5.2 May 5.7 5.8 5.8 May 10.1 8.4 9.5 May 7.1 6.6 7.0 May 5.4 5.1 5.3 June 5.9 5.5 6.0 June 11.3 8.6 9.2 June 7.6 6.5 7.0 June 5.3 4.7 5.2 July 6.0 5.4 July 11.8 8.8 July 7.9 6.5 July 4.6 3.8 August 6.0 4.8 August 10.8 8.6 August 7.5 6.0 August 4.4 4.1 September 5.9 5.6 September 9.6 9.3 September 7.1 6.8 September 5.4 5.3 October 5.8 6.5 October 10.4 8.5 October 7.3 7.1 October 5.8 5.1 November 6.0 7.3 November 10.4 9.0 November 7.4 7.8 November 6.5 6.2 December 6.4 7.4 December 10.6 9.5 December 7.7 8.1 December 7.0 6.6 January 5.2 7.0 January 12.0 10.3 January 7.4 8.1 January 5.8 6.1 February 5.8 7.0 February 11.0 9.9 February 7.5 7.9 February 5.9 6.4 March 7.0 7.1 March 10.9 9.4 March 8.2 7.9 March 6.4 6.3 Annual Average 6.0 6.3 6.4 Annual Average 11.0 9.1 9.2 Annual Average 7.6 7.2 7.3 Annual Average 5.7 5.4 5.5 Average Apr-Jun 6.0 6.2 6.1 Average Apr-Jun 11.4 8.9 9.2 Average Apr-Jun 7.7 7.0 7.1 Average Apr-Jun 5.5 5.1 5.2 1845 1032 2877 16123 Manual Workers No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 Appendix 6 Absence Trends - 2022/2023, 2023/2024 & 2024/2025 Social Work Resources APT&C Council WideResource Total 15
Page 16
Appendix 7 Absence by long and short term From: 1 Apr 2024 to 30 June 2024 Community and Enterprise 3511 1.7 4.6 6.3 1.6 4.3 5.9 4.0 2.0 6.0 Education 7464 0.9 3.1 4.0 1.4 3.0 4.4 1.4 2.7 4.1 Finance and Corporate 830 1.0 1.8 2.8 1.6 1.6 3.2 1.6 1.6 3.2 Housing & Technical 1441 1.7 4.4 6.1 1.5 4.8 6.3 2.3 4.5 6.8 Social Work 2877 2.3 5.0 7.3 2.1 4.9 7.0 2.4 4.6 7.0 Council Overall for April 2024 to June 2024 16123 1.4 3.8 5.2 1.6 3.7 5.3 1.8 3.4 5.2 Resource Total Absence % May 2024 Total Short Term % Total Long Term % June 2024 Total Short Term % Total Long Term % Resource Total Absence % Resource No of employees April 2024 Total Short Term % Total Long Term % Resource Total Absence % 16
Page 17
From : 1 Jun 2024 - 30 Jun 2024 Total WDL % Total WDL % Total WDL % Total WDL % Total WDL % Musculoskeletal 1336 33 904 16 48 10 348 19 772 20 3408 21 Psychological 1038 25 1926 34 192 40 737 40 1338 36 5231 33 Stomach, Bowel, Blood, Metabolic Disorders 480 12 628 11 41 9 224 12 439 12 1812 11 Respiratory 348 8 857 15 74 16 172 9 351 9 1802 11 Other Classification 902 22 1392 24 121 25 364 20 864 23 3643 24 Total Days Lost By Resource 4104 100 5707 100 476 100 1845 100 3764 100 15896 100 Total Work Days Available From : 1 Jun 2023 - 30 Jun 2023 Total WDL % Total WDL % Total WDL % Total WDL % Total WDL % Musculoskeletal 1411 34 929 18 90 12 562 32 919 27 3911 26 Psychological 1271 31 2139 41 379 50 600 34 1150 34 5539 36 Stomach, Bowel, Blood, Metabolic Disorders 311 7 598 11 35 5 170 10 317 9 1431 9 Respiratory 280 7 418 8 60 8 141 8 344 10 1243 8 Other Classification 882 21 1182 22 194 26 279 16 664 20 3201 21 Total Days Lost By Resource 4155 100 5266 100 758 100 1752 100 3394 100 15325 100 Total Work Days Available *WDL = Work Days Lost 52268294401812415327772831 PercentageTotal WDL By ReasonREASONS Community and Enterprise Resources Education Resources Finance and Corporate Housing and Technical Resources Social Work Resources Appendix 8 Attendance Monitoring Absence Classification Reasons Community and Enterprise Resources Social Work Resources Total WDL By Reason 68500 140767 14958 Percentage Housing and Technical Resources Education Resources Finance and Corporate 27098 53458 17
Page 18
Appendix 9 Teachers Others 102 57 101 13 64 133 85 47 51 12 46 86 Apr - Jun 23 Apr - Jun 24 No Physiotherapy referral information 3+ absence with no ASM Totals Apr - Jun 2023 Apr - June 2024 Employees Absent 109 130 14 14 35 97 91 84 63 109 24 194 240 160 173 144 89 100 2 6 10 26 29 24 20 25 1 11 13 44 34 35 51 63 37 64 111 88 118 107 108 125 78 289 409 415 445 394 440 552 *ASM refers to Attendance Support Meeting Apr - Jun 2023 Apr - Jun 2024 M S M S M S M S M S M S 0 1 Total (Apr -Jun 2024) 12 0 0 0 141 0 0 0 13 0 166 0 2 1 Total (Apr - Jun 2023) 30 0 0 0 91 0 13 0 24 0 158 0 0 0 Total 166 1 0 158 2 0 M = MANAGEMENT REFERRAL S = SELF REFERRAL 2 2 7 4 Occupational Health Reports From: 1 April 2023 - 30 June 2023 comparison with 1 Apr 2024 - 30 June 2024 Medical Referrals Community and Enterprise Education Finance and Corporate Housing & Technical Social Work Totals Total (Apr -Jun 2024) 470 Total (Apr - Jun 2023) 327 No of Employees Referred For Physiotherapy No of Maximising Attendance Action Not Conducted No of Employees Referred To Employee Support Officer Resource Resource 3+ absence with no ASM or Physiotherapy referral information Resource Community and Enterprise Community and Enterprise 7 Community and Enterprise Education (Teachers) Education 22 Education Education (Others) Finance and Corporate 2 Finance and Corporate Finance and Corporate Housing and Technical 1 Housing and Technical Housing and Technical Social Work 10 Social Work Social Workk Total 42 Total Total Analysis of Counselling Referrals by Cause No of Employees Referred For Cognitive Behavioural Therapy Reason Work Stress Addiction Personal Anxiety/ Depression Bereavement Total Resource Not Disclosed Total Community and Enterprise Education Finance and Corporate Total Referrals (Apr - Jun 2024) Housing and Technical Total Referrals (Apr - Jun 2023) Social Work 18
Page 19
2023 2024 2023 2024 2023 2024 2023 2024 2023 2024 2023 2024 Specified Injury 1 0 0 0 0 0 0 0 0 1 1 1 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Total Specified Injury* 1 0 0 0 0 0 0 0 0 1 1 1 Over 7-day 3 5 1 0 0 0 1 0 3 0 8 5 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Violent Incident: Verbal 0 0 0 0 0 0 0 0 0 0 0 0 Total Over 7-day** 3 5 1 0 0 0 1 0 3 0 8 5 Over 3-day 0 1 0 2 0 0 0 0 1 1 1 4 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Violent Incident: Verbal 0 0 0 0 0 0 0 0 0 0 0 0 Total Over 3-day** 0 1 0 2 0 0 0 0 1 1 1 4 Minor 24 28 13 11 1 0 4 5 5 13 47 57 Near Miss 5 6 2 1 0 0 0 0 0 0 7 7 Violent Incident: Physical 2 6 279 239 0 0 0 0 0 9 281 254 Violent Incident: Verbal 2 2 17 19 1 0 2 0 1 16 23 37 Total Minor*** 33 42 311 270 2 0 6 5 6 38 358 355 Total Accidents/Incidents 37 48 312 272 2 0 7 5 10 40 368 365 Finance and Corporate Housing & Tech Social Work TOTALCommunity and Enterprise Education From: 1 Apr 2024 - 30 June 2024 comparison with 1 Apr 2023 - 30 June 2023 19
Page 20
APT&C Manual / Craft Teachers Total APT&C Manual / Craft Teachers Total Community and Enterprise 0 24 n/a 24 0 3 n/a 3 0 21 n/a 21 18 4 2 91% 24.91 Education 2 2 3 7 1 2 0 3 0 0 3 3 3 2 2 71% 7 Finance and Corporate 1 0 n/a 1 0 0 n/a 0 1 0 0 1 0 1 0 100% 1 Housing and Technical 1 2 n/a 3 0 0 n/a 0 1 2 n/a 3 2 1 0 100% 3 Social Work 3 2 n/a 4 1 0 0 1 3 0 0 3 1 2 1 75% 4 Total (Apr Jun 2024) 7 29 3 39 2 5 0 7 5 23 3 31 24 10 5 87% 39 Total (Apr Jun 2023) 5 34 2 41 0 1 1 2 4 17 17 39 26 9 6 85% 41 APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total Total (Apr - Jun 2024) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total (Apr -Jun 2023) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 *Resources nil responses are not included in figures Appeal's Panel From: 1 Apr - 30 June 2024 Appeal's Panel Total 0 Not Upheld Total Appeals Pending 0 Withdrawn 1 Resource Resource Action Taken Upheld Upheld in Part Manual/ Craft Outcome of Disciplinary Hearings Manual/ Craft Upheld APT&C Upheld in Part Teachers % Held within 6 Weeks No of Appeals No Action APT&C 4-6 6+3Teachers Total No of Disciplinary Hearings 632 Appendix 11 Outcome of Appeals Not Upheld From: 1 Apr 2024 - 30 June 2024 comparison with 1 Apr 2023 - 30 June 2023 Appeals pending to date Record of Disciplinary Hearings No of weeks to convene Disciplinary Hearing Total 20
Page 21
Appendix 12a Record of Grievances From: 1 Apr 2024 - 30 June 2024 comparison with 1 Apr 2023 - 30 Jun 2023 Grievances No of Grievances No Resolved at Stage 1 No Resolved at Stage 2 No Resolved at Stage 3 Still in Process Total (Apr Jun 2024) 0 0 0 0 0 Total (Apr - Jun 2023) 0 0 0 0 0 Dignity at Work From: 1 April 2024 - 30 June 2024 comparison with 1 April 2023 - 30 June 2023 Dignity at Work No of Incidents No Resolved at Informal Stage No Resolved at Formal Stage No of Appeals Appeals in Process Still in Process Total (Apr -Jun 2024) 0 0 0 0 0 0 Total (Apr - Jun 2023) 0 0 0 0 0 0 21
Page 22
Appendix 12b Referrals for Workplace Mediation Workplace Mediation Apr-24 May-24 Jun-24 No of Referrals 1 1 1 *No of Successful Cases 0 0 0 *No of Unsuccessful Cases 0 0 0 No of cases unsuitable for mediation 1 0 0 Workplace Mediation Apr-23 May-23 Jun-23 No of Referrals 0 2 1 *No of Successful Cases 0 0 0 *No of Unsuccessful Cases 0 0 0 No of cases unsuitable for mediation 0 1 0 *successful/unsuccessful case outcomes may be shown outwith the month they were referred. As at June 2024 22
Page 23
Appendix 13 From 1 Apr - 30 June 2024 Reason for leaving Community and Enterprise Education Finance and Corporate Housing & Technical Social Work Total % Career Advancement 4 11 1 2 7 25 58% Child Caring / Caring Responsibilities 1 2 1 0 0 4 9% Poor relationship with managers / colleagues 0 1 1 0 0 2 5% Personal Reasons 0 3 0 0 0 3 7% Moving outwith area 0 2 0 0 0 2 5% Further Education 0 1 0 0 0 1 2% Disatisfaction with terms and conditions 0 0 0 0 0 0 0% Travelling difficulties 0 1 0 0 0 1 2% Other 1 2 0 2 0 5 12% Number of exit interviews conducted 6 23 3 4 7 43 Total no. of leavers per Resource eligible for an exit interview 39 54 6 11 30 140 % of leavers interviewed 15 42 50 36 23 31% From 1 April - 30 June 2023 Number of exit interviews conducted 11 14 3 3 13 44 Total no. of leavers per Resource eligible for an exit interview 39 80 7 5 39 170 % of leavers interviewed 28% 17% 43% 60% 33% 26% * Note these totals include temporary employees Analysis of leavers and exit interviews 23
Page 24
Analysis of Vacant Post Proposals Resource Total FTE* Total H/C** FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C Community & Enterprise 61.05 108 60.83 107 0.22 1 Education 95.86 129 83.91 111 1 3.00 3 5.34 9 3.61 5 Finance & Corporate 15.64 20 14.39 18 0.65 1 0.60 1 Housing & Technical 22.36 26 21.36 25 1 Social Work 40.79 70 34.98 47 1 0.95 1 15 1.41 3 2.45 3 Total 235.70 353 215.47 308 2.00 3 0.95 1 3.87 20 7.35 13 6.06 8 Cummulative Grand Total 235.70 353 215.47 308 2.00 3 0.95 1 3.87 20 7.35 13 6.06 8 Appendix 13a Leave vacant pending savings or service review Plan to remove for savingsApril to June 2024 Number of leavers Replace Employee Filling on a temp basis Plan to transfer this budget to another post End of fixed term post 24
Page 25
Appendix 14 Applied Interviewed Appointed % of Applicants interviewed % of Applicants appointed % of Interviewees appointed 2854 899 281 31% 10% 31% 1043 333 102 32% 10% 31% 1797 560 177 31% 10% 32% 115 47 5 41% 4% 11% 2142 595 183 28% 8% 31% 674 285 93 42% 14% 33% 2312 809 266 35% 11% 33% 369 65 12 17% 3% 18% 12 5 0 42% 0% 0% Applied Interviewed Appointed % of Applicants interviewed % of Applicants appointed % of Interviewees appointed 4445 1631 418 37% 9% 26% 1678 510 125 30% 7% 24% 2756 954 301 35% 11% 31% 136 83 9 61% 7% 11% 3419 1028 290 30% 8% 28% 969 415 131 43% 13% 31% 3901 1346 405 34% 10% 30% 492 107 31 22% 6% 29% 59 27 3 46% 5% 11% Total No of applicants aged over 50 Total No of White applicants Total No of Black/Ethnic minority applicants* Total No of Veteran applicants *Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds. Gender / Disability / Age Total EO Forms Received Total No of Male Applicants Total No of Female Applicants Total No of Disabled Applicants Total No of applicants aged under 50 Total Number of Equal Opportunities Monitoring forms received: 4445 Total Number of posts recruited for: 691 Total Number of appointments: 515 Total No of Black/Ethnic minority applicants* Total No of Veteran applicants *Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds. From : 1 Apr - 30 June 2023 Total Number of applications received: 4576 Total No of Male Applicants Total No of Female Applicants Total No of Disabled Applicants Total No of applicants aged under 50 Total No of applicants aged over 50 Total No of White applicants Total Number of posts recruited for: 320 Total Number of appointments: 299 Gender / Disability / Age Total EO Forms Received Recruitment Monitoring Analysis of Gender, Disability, Ethnicity and Age From : 1 Apr - 30 June 2024 Total Number of applications received: 2882 Total Number of Equal Opportunities Monitoring forms received: 2854 25
Page 26
Appendix 15 Resource Total F/T P/T F/T P/T Total Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher Community & Enterprise Resources 3173 1237 275 233 1428 2245.16 5.00 1531.38 382.28 258.25 46.55 16.70 0.00 5.00 0.00 Education - Others 3246 117 103 613 2413 2352.33 5.00 1089.86 999.77 134.44 46.00 10.00 0.00 62.46 4.80 Education - Teachers 3885 691 80 2189 925 3498.55 0.00 0.00 0.00 0.00 0.00 1.00 0.00 4.60 3492.95 Finance & Corporate Resources 772 183 14 364 211 701.50 8.00 90.61 326.03 202.14 51.72 23.00 0.00 0.00 0.00 Housing & Technical 1268 779 25 332 132 1208.19 3.00 193.51 631.52 341.56 29.60 9.00 0.00 0.00 0.00 Social Work Resources 2689 195 207 988 1299 2354.75 3.00 323.31 1441.76 494.47 59.30 32.91 0.00 0.00 0.00 8861.93 (excluding Teachers) Total All Staff 15033 3202 704 4719 6408 12360.48 24.00 3228.67 3781.36 1430.86 233.17 92.61 0.00 72.06 3497.75 Resource Total F/T P/T F/T P/T Total Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher Community & Enterprise Resources 2993 1112 273 198 1410 2074.37 5.00 1412.35 348.58 244.59 43.55 15.30 0.00 5.00 0.00 Education - Others 3311 128 101 661 2421 2416.53 4.96 1179.23 962.79 146.09 46.00 10.60 0.00 62.06 4.80 Education - Teachers 3880 696 80 2181 923 3492.85 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3485.25 Finance & Corporate Resources 816 192 15 387 222 743.11 6.00 97.71 353.48 210.14 52.78 23.00 0.00 0.00 0.00 Housing & Technical 1273 787 24 330 132 1213.09 3.00 188.11 630.82 352.56 29.60 9.00 0.00 0.00 0.00 Social Work Resources 2696 202 203 994 1297 2359.33 3.00 327.92 1441.30 496.46 56.30 34.35 0.00 0.00 0.00 8806.43 (excluding Teachers) Total All Staff 14969 3117 696 4751 6405 12299.28 21.96 3205.32 3736.97 1449.84 228.23 93.25 0.00 73.66 3490.05 Quarterly Joint Staffing Watch Return : Number Employed On 11 June 2024 Analysis by Resource Total Number of Employees Full-Time Equivalent Male Female Salary Band Quarterly Joint Staffing Watch Return : Number Employed On 9 March 2024 Analysis by Resource Total Number of Employees Full-Time Equivalent Male Female Salary Band 26
Page 27
27
Page 28
28
Page 29
Report Agenda Item Report to: Employee Issues Forum Date of Meeting: 20 August 2024 Report by: Executive Director (Finance and Corporate Resources) and Executive Director (Education Resources) Subject: Education Resources – Workforce Monitoring – April to June 2024 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide employment information for April to June 2024 relating to Education Resources [1purpose] 2. Recommendation(s) 2.1. The Employee Issues Forum is asked to approve the following recommendation(s):- [recs] (1) that the following employment information for April to June 2024 relating to Education Resources be noted:- attendance statistics; occupational health; accident/incident statistics; discipline, grievance and Dignity at Work cases; analysis of leavers and exit interviews; staffing watch as at 11 June 2024 [1recs] 3. Background 3.1. As part of the Council’s performance management arrangements, regular workforce monitoring reports are submitted to the Employee Issues Forum. This report for Education Resources provides information on the position for April to June 2024. 4. Monitoring Statistics 4.1. Attendance Statistics (Appendix 1) Information on absence statistics is analysed for the month of June 2024 for Education Resources. The Resource absence figure for June 2024 was 4.1%, this figure has decreased by 0.3% when compared to last month and is 1.1% lower than the Council-wide figure. Compared to June 2023, the Resource absence figure has increased by 0.7%. Based on the absence figures at June 2024 and annual trends, the projected annual average absence for the Resource for 2024/2025 is 4.6%, compared to a Council- wide average figure of 5.5%. 4 29
Page 30
Managers follow the procedures outlined in the Maximising Attendance Policy to support employees to remain at work, or to return to work after a sickness absence. There are comprehensive employee supports in place and additionally, Personnel Services work in close partnership with line managers and Resource Management Teams on a case management basis to ensure that appropriate actions are taken. 4.2. Occupational Health (Appendix 2) In terms of referrals to occupational health, which include medical examinations and physiotherapy, overall, 545 referrals were made this period. This represents a decrease of 117 when compared with the same period last year. 4.3. Accident/Incident Statistics There were 272 accidents/incidents recorded within the Resource this period, a decrease of 40 when compared to the same period last year. 4.4. Discipline, Grievance and Dignity at Work (Appendix 2) During the period, 7 disciplinary hearings were held within the Resource, an increase of 2 when compared to the same period last year. No appeals were heard by the Appeals Panel. No grievance hearings were raised within the Resource, this figure remains unchanged when compared to the same period last year. No Dignity at Work complaints were raised within the Resource, this figure remains unchanged when compared to the same period last year. 4.5. Analysis of Leavers (Appendix 2a) There were a total of 54 leavers in the Resource this period eligible for an exit interview. This figure has decreased by 26 when compared with the same period last year. 23 exit interviews were conducted in this period, an increase of 9 when compared to the same period last year. 4.6. When processing an employee termination, managers were asked to identify whether they intended to replace the employee who had left the Council. If they indicated that they did not intend to replace the employee, they were asked to select from the following options: plan to hold for savings fill on a fixed term basis pending savings transfer budget to another post end of fixed term post 4.7. Appendix 2b provides a breakdown of vacant posts and whether these are being replaced or held for savings. In the period April to June 2024, 129 (95.86 FTE) employees in total left employment. Managers indicated that 111 posts (83.91 FTE) were being replaced, 1 post (1.00 FTE) is being filled on a temporary basis, 3 posts (3.0 FTE) were due to the end of fixed term contracts, 9 posts (5.34 FTE) are being held pending service reviews and 5 posts (3.61 FTE) are planned to be removed for savings. 5. Staffing Watch 5.1. Appendix 3 provides the Staffing Watch and shows there has been a decrease of 60 in the number of employees in post from 9 March 2024 to 11 June 2024. 6. Employee Implications 6.1. There are no implications for employees arising from the information presented in this report. 30
Page 31
7. Financial Implications 7.1. All financial implications are accommodated within existing budgets. 8. Climate Change, Sustainability and Environmental Implications 8.1. There are no Climate Change, Sustainability and Environmental Implications in terms of the information contained within this report. 9. Other Implications 9.1. There are no implications for sustainability or risk in terms of the information contained within this report. 10. Equality Impact Assessment and Consultation Arrangements 10.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 10.2. There was no requirement to undertake any consultation in terms of the information contained in this report. Jackie Taylor Executive Director (Finance and Corporate Resources) Carol Mckenzie Executive Director (Education Resources) 29 July 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Fair, open and sustainable Ambitious, self aware and improving Excellent employer Focused on people and their needs Working with and respecting others Previous References Employee Issues Forum – 21 May 2024 List of Background Papers Monitoring information provided by Finance and Corporate Resources Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Elaine Maxwell, HR Business Manager Ext: (Tel: 01698 454647) E-mail: Elaine.Maxwell@southlanarkshire.gov.uk 31
Page 32
2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 2022 / 2023 2023 / 2024 2024 / 2025 % % % % % % % % % % % % April 5.5 5.0 5.4 April 2.7 2.8 2.9 April 4.0 3.8 4.0 April 5.6 5.1 5.2 May 5.5 5.4 6.0 May 3.6 3.2 3.0 May 4.5 4.2 4.4 May 5.4 5.1 5.3 June 5.1 4.8 5.5 June 2.6 2.2 2.8 June 3.7 3.4 4.1 June 5.3 4.7 5.2 July 3.8 3.4 July 1.4 1.1 July 2.5 2.2 July 4.6 3.8 August 3.6 4.0 August 1.4 1.3 August 2.4 2.5 August 4.4 4.1 September 5.8 5.9 September 2.8 2.9 September 4.1 4.3 September 5.4 5.3 October 6.5 5.5 October 3.4 2.7 October 4.8 4.0 October 5.8 5.1 November 7.9 7.1 November 4.7 4.3 November 6.2 5.6 November 6.5 6.2 December 8.5 8.1 December 5.3 4.8 December 6.8 6.3 December 7.0 6.6 January 6.1 6.6 January 4.3 4.8 January 5.1 5.6 January 5.8 6.1 February 6.8 7.2 February 4.1 4.9 February 5.4 6.0 February 5.9 6.4 March 7.0 7.5 March 4.6 4.1 March 5.7 5.7 March 6.4 6.3 Annual Average 6.0 5.9 6.0 Annual Average 3.4 3.3 3.3 Annual Average 4.6 4.5 4.6 Annual Average 5.7 5.4 5.5 Average Apr-Jun 5.5 5.2 5.6 Average Apr-Jun 3.2 3.0 2.9 Average Apr-Jun 4.3 4.0 4.2 Average Apr-Jun 5.5 5.1 5.2 3487 3977 7464 16123 Resource Total No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 No of Employees at 30 Jun 2024 Appendix 1 Absence Trends - 2022/2023, 2023/2024 & 2024/2025 Education Resources Council WideAPT&C Teachers 32
Page 33
Apr - Jun Apr - Jun 2023 2024 MEDICAL EXAMINATIONS Number of Employees Attending EMPLOYEE COUNSELLING SERVICE Total Number of Referrals PHYSIOTHERAPY SERVICE Total Number of Referrals REFERRALS TO EMPLOYEE SUPPORT OFFICER 160 173 REFERRALS TO COGNITIVE BEHAVIOUR THERAPY 2 1 TOTAL 428 545 Apr - Jun Apr - Jun 2023 2024 Specified Injuries* 0 0 Over 7 day absences** 1 0 Over 3 day absences** 0 2 Minor 13 11 Near Miss*** 2 1 Violent Incident: Physical**** 279 239 Violent Incident: Verbal***** 17 19 Total Accidents/Incidents 312 272 Apr - Jun Apr - Jun 2023 2024 Total Number of Hearings 5 7 Total Number of Appeals 0 0 Appeals Pending 1 0 Time Taken to Convene Hearing Apr - Jun 2024 0-3 Weeks 4-6 Weeks Over 6 Weeks 3 2 2 Apr- Jun Apr - Jun 2023 2024 Number of Grievances 0 0 Number Resolved at Stage 1 0 0 Number Resolved at Stage 2 0 0 Number Resolved at Stage 3 0 0 Still in Progress 0 0 Apr - Jun Apr - Jun 2023 2024 Number of Incidents 0 0 Number Resolved at Informal Stage 0 0 Number Resolved at Formal Stage 0 0 Number of Appeals 0 0 Appeals in Process 0 0 Still in Process 0 0 Appendix 2 152 209 16 4 EDUCATION RESOURCES 98 *A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury, a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE. **Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. ***Near Miss - Any unexpected, unplanned occurrence (except Dangerous Occurrences) that does not lead to injury of persons, damage to property, plant or equipment but may have done so in different circumstance. ****Physical violent incidents are included in the "Specified" figures, where applicable, to provide the "Total Specified" figures. 158 ****Physical violent incidents and ***** Verbal Violent Incidents are included in the "Over 3-day or Over 7-day" figures, where applicable, to provide the "Total Over 3-day or Over 7-day" figures. ****Physical Violent Incidents and ***** Verbal Violent Incidents are included in the "Minor" figures, where applicable, to provide the "Total Minor" figures. RECORD OF DISCIPLINARY HEARINGS RECORD OF GRIEVANCE HEARINGS RECORD OF DIGNITY AT WORK CAUSE OF ACCIDENTS/INCIDENTS 33
Page 34
Apr - Jun Apr - Jun 2023 2024 Career Advancement 7 11 Child Caring / Caring Responsibilities 0 2 Disatisfaction with terms and conditions 1 0 Further Education 0 1 Moving outwith area 0 2 Personal Reasons 5 3 Poor relationship with managers / colleagues 0 1 Travelling difficulties 0 1 Other 1 2 Number of Exit Interviews conducted 14 23 Total Number of Leavers Eligible for Exit Interview 80 54 Percentage of interviews conducted 18% 43% ANALYSIS OF REASONS FOR LEAVING Appendix 2a EDUCATION RESOURCES 34
Page 35
Analysis of Vacant Post Proposals FTE H/C FTE H/C Terminations/Leavers 95.86 129 95.86 129 Being replaced 83.91 111 83.91 111 Filling on a temporary basis 0.00 1 0.00 1 Plan to transfer this budget to another post 0.00 0 0.00 0 End of fixed term contract 3.00 3 3.00 3 Held pending service Review 5.34 9 5.34 9 Plan to remove for savings 3.61 5 3.61 5 Appendix 2b Reason April - June 2024 Financial Year 35
Page 36
As at 11 June 2024 F/T P/T F/T P/T Teachers 691 80 2189 925 3885 Other 117 103 613 2413 3246 Total Employees 808 183 2802 3338 7131 Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL Teachers 0.00 0.00 0.00 0.00 0.00 1.00 0.00 4.60 3492.95 3498.55 Other 5.00 1089.86 999.77 134.44 46.00 10.00 0.00 62.46 4.80 2352.33 As at 9 March 2024 F/T P/T F/T P/T Teachers 696 80 2181 923 3880 Other 128 101 661 2421 3311 Total Employees 824 181 2842 3344 7191 Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL Teachers 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3485.25 3492.85 Other 5.00 1179.23 962.79 146.09 46.00 10.60 0.00 62.06 4.80 2416.57 Salary Bands *Full - Time Equivalent No of Employees Salary Bands MALE FEMALE TOTAL EDUCATION RESOURCES *Full - Time Equivalent No of Employees MALE FEMALE TOTAL 36