Agenda Document Pack - Employee Issues Forum - 21/05/2024
South Lanarkshire Council · 21 May 2024
Back to Employee Issues Forum — 21 May 2024 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 13 May 2024 Dear Councillor Employee Issues Forum The Members listed below are requested to attend a meeting of the above Forum to be held as follows:- Date: Tuesday, 21 May 2024 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Margaret Cowie (Chair), Celine Handibode (Depute Chair), John Anderson, Walter Brogan, Archie Buchanan, Gerry Convery, Geri Gray, Katy Loudon, Richard Nelson, Kirsten Robb Substitutes Mathew Buchanan, Mary Donnelly, Catherine McClymont, Elaine McDougall 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the Employee Issues Forum held on 5 March 2024 submitted for approval as a correct record. (Copy attached) 3 - 4 Item(s) for Consideration 3 Council-wide Workforce Monitoring - January to March 2024 Report dated 19 April 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 5 - 26 4 Community and Enterprise Resources – Workforce Monitoring – January to March 2024 Report dated 19 April 2024 by the Executive Directors (Finance and Corporate Resources) and (Community and Enterprise Resources). (Copy attached) 27 - 34 5 Fusion Training Strategy - Community and Enterprise Resources Presentation by S Hall, Personnel Adviser, Finance and Corporate Resources Urgent Business 6 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Lynne Hamilton Clerk Telephone: 07385370044 Clerk Email: lynn.hamilton2@southlanarkshire.gov.uk 2
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EMPLOYEE ISSUES FORUM Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 5 March 2024 Chair: Councillor Margaret Cowie Councillors Present: Councillor John Anderson, Councillor Walter Brogan, Councillor Archie Buchanan, Councillor Gerry Convery, Councillor Katy Loudon, Councillor Kirsten Robb Councillors’ Apologies: Councillor Geri Gray, Councillor Celine Handibode (Depute), Councillor Richard Nelson Attending: Finance and Corporate Resources E Maxwell, HR Business Manager; E-A McGonigle, Administration Officer; E McPake, HR Business Manager; L Wyllie, Administration Assistant Also Attending: J Gaffney, EIS G Higgins, Unite the Union 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Employee Issues Forum held on 14 November 2023 were submitted for approval as a correct record. The Forum decided: that the minutes be approved as a correct record. 3 Council-wide Workforce Monitoring – October to December 2023 A report dated 9 February 2024 by the Chief Executive was submitted on the following Council- wide employee information for the period October to December 2023:- attendance statistics occupational health statistics accident/incident statistics disciplinary hearings, grievances and Dignity at Work cases analysis of leavers and exit interviews recruitment monitoring staffing watch as at 9 December 2023 Officers responded to a member’s questions in relation to Active Travel Plans and Paths for All. The Forum decided: that the report be noted. [Reference: Minutes of 14 November 2023 (Paragraph 3)] 2 3
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4 Social Work Resources – Workforce Monitoring – October to December 2023 A joint report dated 9 February 2024 by the Chief Executive and Director, Health and Social Care was submitted on the following employee information for Social Work Resources for the period October to December 2023:- attendance statistics occupational health statistics accident/incident statistics disciplinary hearings, grievances and Dignity at Work cases analysis of leavers and exit interviews staffing watch as at 9 December 2023 The Forum decided: that the report be noted. [Reference: Minutes of 8 November 2022 (Paragraph 4)] 5 Employee Support – PAM Assist Resource E Maxwell and E McPake, HR Business Partners gave a joint presentation on the PAM Wellbeing, Employee Assistance Programme (EAP). The presentation:- provided an introduction to the EAP including:- the services available, methods of access and the types of issues supported how to utilise the resources how to be an advocate for the EAP detailed the various resources available highlighted the range of options that ensured services were as accessible and inclusive as possible provided detailed information of the user journey provided details about the PAM Assist Wellbeing App outlined ways to access PAM Wellbeing support Having responded to members’ questions, E Maxwell and E McPake were thanked for the informative presentation. The Forum decided: that the presentation be noted. Councillor Buchanan left the meeting during this item of business 6 Urgent Business There were no items of urgent business. 4
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Report Agenda Item Report to: Employee Issues Forum Date of Meeting: 21 May 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Council-wide Workforce Monitoring – January to March 2024 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide employment information relating to the Council for the period January to March 2024 [1purpose] 2. Recommendation(s) 2.1. The Employee Issues Forum is asked to approve the following recommendation(s):- (1) that the following employment information for the period January to March 2024 relating to the Council be noted:- attendance statistics occupational health accident/incident statistics discipline, grievance and Dignity at Work cases analysis of leavers and exit interviews recruitment monitoring staffing watch as at 9 March 2024 3. Background 3.1. As part of the Council’s performance management arrangements, regular workforce monitoring reports are submitted to the Employee Issues Forum. This report for the Council provides information on the position for the period January to March 2024. 4. Attendance Statistics 4.1. Information on absence statistics for the Council and each Resource, as analysed for March 2024, is provided in appendices 1 to 8. Points to note are:- The Council’s absence rate for March 2024, shown in Appendix 1, is 6.3%, which represents a decrease of 0.1% when compared with last month and the figure has decreased by 0.1% when compared to March 2023. When compared to March 2023, the APT&C absence rate has increased by 0.1%, the teachers’ figure has decreased by 0.5% and the manual workers’ figure has decreased by 0.2%. Based on annual trends and the absence rate to March 2024, the average absence rate for the Council for the financial year 2023/2024 is 5.4%. 3 5
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In comparison to March 2023 (Appendix 8):- psychological and musculoskeletal conditions are the main reasons for absence total days lost due to psychological conditions have decreased by 186 days total days lost due to musculoskeletal conditions have decreased by 57 days total days lost due to respiratory conditions have decreased by 662 days total days lost due to stomach, bowel, blood and metabolic disorders have increased by 392 days Managers follow the procedures outlined in the Maximising Attendance Policy to support employees to remain at work, or to return to work after a sickness absence. There are comprehensive employee supports in place and additionally, Personnel Services work in close partnership with line managers and Resource Management Teams on a case management basis to ensure that appropriate actions are taken. 5. Occupational Health 5.1. Information on Occupational Health for the period January to March 2024 is provided in Appendix 9. during the period there were 512 employees referred for a medical examination, an increase of 143 when compared to the same period last year. Both musculoskeletal and psychological conditions continue to be the main reason for medical referrals a total of 568 employees attended physiotherapy treatment, showing an increase of 14 when compared to the same period last year. Of the 568 employees referred, 72% remained at work whilst undertaking treatment during this period 551 employees were referred to the Employee Support Officer, showing an increase of 60 when compared with the same period last year. Of the referrals made this period, 86% related to personal reasons 233 employees were referred to the PAM Assist counselling service this period, showing an increase of 52 when compared with the same period last year. All the referrals made this period were from management and none were made directly by employees. Personal reasons accounted for 24% of the referrals made, 28% were for work related reasons and 48% was for other reasons 11 employees were referred for Cognitive Behavioural Therapy this period, an increase of 2 when compared to the same period last year 6. Accidents/Incidents 6.1. The accident/incident report for January to March 2024 is contained in Appendix 10. the number of accidents/incidents recorded was 645, this figure has increased by 88 from the same period last year there was 1 specified injury recorded, this figure has decreased by 1 from the same period last year there were 633 minor accidents/incidents, this figure has increased by 89 from the same period last year there were 2 accidents resulting in an absence lasting over 3 days during the period, this figure remains unchanged from the same period last year there were 9 accidents resulting in an absence lasting over 7 days during the period, this figure remains unchanged from the same period last year 6
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7. Discipline, Grievance, Dignity at Work Hearings and Mediation Referrals 7.1. Information on Disciplinary, Grievance Hearings, Dignity at Work and Mediation Referrals for January to March 2024 is contained in appendices 11, 12a and 12b. in total, 46 disciplinary hearings were held across Resources within the Council, this figure has decreased by 20 when compared to the same period last year action was taken in 40 of these cases. No appeals were raised against the outcomes our target is to convene disciplinary hearings within 6 weeks, 87% of hearings met this target during the period, 6 appeals were heard by the Appeals Panel, of which 1 was upheld in part and 5 were not upheld. One appeals panel was withdrawn at the end of March, 3 Appeals Panels were pending during the period, 3 grievance cases were raised during the period, no Dignity at Work cases were raised during the period, 1 referral for mediation was submitted 8. Analysis of Leavers and Exit Interviews 8.1. Information on the number of leavers and exit interviews for the period January to March 2024 is contained in Appendix 13. Exit interviews are conducted with employees who leave voluntarily. Labour Turnover Using information compiled from Resources and Staffing Watch information as at 9 March 2024, the Council’s turnover figure for January to March 2024 is as follows:- 172 leavers eligible for exit interviews/14,969 employees in post = Labour Turnover of 1.1%. Based on the figure at March 2024, the annual labour turnover figure for the financial year 2023/2024 for the Council is 4.7%. 8.2. Analysis of Leavers and Exit Interviews there were a total of 172 employees leaving the Council that were eligible for an exit interview, a decrease of 3 when compared with the same period last year there were a total of 54 exit interviews conducted which is a decrease of 9 when compared with same period last year 8.3. When processing an employee termination, managers are asked to identify whether they intend to replace the employee who had left the Council. If they indicate that they do not intend to replace the employee, they are asked to select from four options:- plan to hold for savings fill on a fixed term basis pending savings transfer budget to another post end of fixed term contract 8.4. Appendix 13a provides information relating to vacant posts and whether these are being replaced or held for savings. From January to March 2024, 435 employees (327.29 FTE) left employment. Managers indicated that 354 posts (256.95 FTE) would be replaced, 4 posts (3.36 FTE) were being filled on a temporary basis, 59 7
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posts (54.11 FTE) were due to the end of fixed term contracts, 16 posts (11.27 FTE) were being left vacant pending savings or service reviews and 2 posts (1.60 FTE) are planning to be removed for savings. 9. Recruitment Monitoring 9.1. Information on Recruitment Monitoring for January to March 2024 is contained within Appendix 14. From an analysis of Equal Opportunities Monitoring Forms, the main points to note are:- overall, 2653 applications and 2591 completed Equal Opportunities Monitoring Forms were received of those applicants who declared themselves as disabled (89), 51 were shortleeted for interview and 10 were appointed of those applicants of a black/ethnic minority background (385), 77 were shortleeted for interview and 11 were appointed of those applicants who are veterans (33), 15 were shortleeted for interview and no one was appointed 10. Staffing Watch 10.1 There has been a decrease of 204 in the number of employees in post from 9 December 2023 to 9 March 2024. Details of the staffing watch are contained in Appendix 15. 11. Employee Implications 11.1. There are no implications for employees arising from the information presented in this report. 12. Financial Implications 12.1. All financial implications are accommodated within existing budgets. 13. Climate Change, Sustainability and Environmental Implications 13.1. There are no climate change, sustainability or environmental implications arising from the information presented in this report. 14. Other Implications 14.1. There are no implications for risk in terms of the information contained within this report. 15. Equality Impact Assessment and Consultation Arrangements 15.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 15.2. There was no requirement to undertake any consultation in terms of the information contained in this report. Jackie Taylor Executive Director (Finance and Corporate Resources) 19 April 2024 8
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Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Fair, open and sustainable Ambitious, self-aware and improving Excellent employer Focused on people and their needs Working with and respecting others Previous References Employee Issues Forum – 5 March 2024 List of Background Papers Monitoring information provided by Resources Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Elaine Maxwell, HR Business Manager Ext: 4647 (Tel: 01698 454647) E-mail: Elaine.Maxwell@southlanarkshire.gov.uk 9
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2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 % % % % % % % % % % % % April 4.1 5.2 5.2 April 2.5 2.7 2.8 April 6.2 8.8 7.0 April 4.3 5.6 5.1 May 4.7 5.0 5.1 May 3.2 3.6 3.2 May 6.7 7.6 6.2 May 4.9 5.4 5.1 June 4.4 5.0 4.9 June 2.6 2.6 2.2 June 7.0 8.1 6.5 June 4.7 5.3 4.7 July 4.1 4.5 4.0 July 1.1 1.4 1.1 July 6.3 7.4 5.8 July 4.0 4.6 3.8 August 4.6 4.3 4.2 August 2.0 1.4 1.3 August 7.3 7.4 6.2 August 4.7 4.4 4.1 September 6.1 5.2 5.2 September 4.4 2.8 2.9 September 8.5 8.0 7.6 September 6.4 5.4 5.3 October 6.0 5.7 5.2 October 4.1 3.4 2.7 October 8.7 8.1 7.1 October 6.3 5.8 5.1 November 6.5 6.3 6.1 November 5.6 4.7 4.3 November 8.7 8.6 8.1 November 6.9 6.5 6.2 December 6.2 6.7 6.7 December 6.1 5.3 4.8 December 8.8 8.9 7.8 December 6.9 7.0 6.6 January 6.7 5.2 5.8 January 3.9 4.3 4.8 January 10.1 8.0 7.8 January 7.0 5.8 6.1 February 6.5 5.7 6.3 February 3.7 4.1 4.9 February 9.5 7.9 8.0 February 6.6 5.9 6.4 March 8.0 6.2 6.3 March 4.3 4.6 4.1 March 11.3 8.3 8.1 March 7.9 6.4 6.3 Annual Average 5.7 5.4 5.4 Annual Average 3.6 3.4 3.3 Annual Average 8.3 8.1 7.2 Annual Average 5.9 5.7 5.4 7673 3983 4409 16065No of Employees at 31 March 2024 Appendix 1 Absence Trends - 2021/2022, 2022/2023 & 2023/2024 Council Wide APT&C Teachers No of Employees at 31 March 2024 No of Employees at 31 March 2024 Manual Workers Council Wide No of Employees at 31 March 2024 10
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2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 % % % % % % % % % % % % April 2.3 4.4 3.6 April 5.7 7.3 6.3 April 5.2 6.9 6.0 April 4.3 5.6 5.1 May 2.7 3.9 3.7 May 6.4 6.8 6.3 May 5.9 6.3 5.9 May 4.9 5.4 5.1 June 2.8 3.5 4.3 June 6.6 7.2 5.9 June 6.0 6.7 5.7 June 4.7 5.3 4.7 July 2.9 3.9 2.3 July 5.3 5.9 4.6 July 4.9 5.6 4.3 July 4.0 4.6 3.8 August 2.9 3.4 3.0 August 6.4 6.6 5.2 August 5.9 6.1 4.9 August 4.7 4.4 4.1 September 3.4 3.1 2.5 September 8.2 7.9 7.1 September 7.5 7.1 6.4 September 6.4 5.4 5.3 October 3.8 5.1 2.0 October 7.9 7.5 7.0 October 7.3 7.1 6.3 October 6.3 5.8 5.1 November 3.5 4.2 2.6 November 8.0 8.3 8.1 November 7.3 7.7 7.3 November 6.9 6.5 6.2 December 4.2 3.7 3.0 December 8.0 8.8 7.5 December 7.4 8.0 6.8 December 6.9 7.0 6.6 January 3.6 2.6 3.6 January 9.6 7.4 7.4 January 8.6 6.7 6.9 January 7.0 5.8 6.1 February 4.4 3.6 4.0 February 9.5 7.4 7.8 February 8.7 6.9 7.2 February 6.6 5.9 6.4 March 6.0 3.9 3.2 March 11.0 7.9 7.9 March 10.2 7.3 7.2 March 7.9 6.4 6.3 Annual Average 3.5 3.8 3.2 Annual Average 7.7 7.4 6.8 Annual Average 7.1 6.9 6.2 Annual Average 5.9 5.7 5.4 527 2805 3332 16065 Appendix 2 Absence Trends - 2021/2022, 2022/2023 & 2023/2024 Community and Enterprise Resources APT&C Council WideManual Workers Resource Total No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 11
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2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 % % % % % % % % % % % % April 4.8 5.5 5.0 April 2.5 2.7 2.8 April 3.5 4.0 3.8 April 4.3 5.6 5.1 May 5.7 5.5 5.4 May 3.2 3.6 3.2 May 4.4 4.5 4.2 May 4.9 5.4 5.1 June 4.7 5.1 4.8 June 2.6 2.6 2.2 June 3.5 3.7 3.4 June 4.7 5.3 4.7 July 3.4 3.8 3.4 July 1.1 1.4 1.1 July 2.1 2.5 2.2 July 4.0 4.6 3.8 August 3.8 3.6 4.0 August 2.0 1.4 1.3 August 2.8 2.4 2.5 August 4.7 4.4 4.1 September 6.4 5.8 5.9 September 4.4 2.8 2.9 September 5.3 4.1 4.3 September 6.4 5.4 5.3 October 6.6 6.5 5.5 October 4.1 3.4 2.7 October 5.2 4.8 4.0 October 6.3 5.8 5.1 November 8.0 7.9 7.1 November 5.6 4.7 4.3 November 6.7 6.2 5.6 November 6.9 6.5 6.2 December 8.0 8.5 8.1 December 6.1 5.3 4.8 December 7.0 6.8 6.3 December 6.9 7.0 6.6 January 8.1 6.1 6.6 January 3.9 4.3 4.8 January 5.8 5.1 5.6 January 7.0 5.8 6.1 February 7.2 6.8 7.2 February 3.7 4.1 4.9 February 5.3 5.4 6.0 February 6.6 5.9 6.4 March 9.5 7.0 7.5 March 4.3 4.6 4.1 March 6.7 5.7 5.7 March 7.9 6.4 6.3 Annual Average 6.4 6.0 5.9 Annual Average 3.6 3.4 3.3 Annual Average 4.9 4.6 4.5 Annual Average 5.9 5.7 5.4 3542 3983 7525 16065No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 Appendix 3 Absence Trends - 2021/2022, 2022/2023 & 2023/2024 Education Resources Council WideAPT&C Teachers Resource Total 12
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2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 % % % % % % % % % % % % April 2.6 2.8 3.6 April 0.0 0.0 0.0 April 2.6 2.8 3.6 April 4.3 5.6 5.1 May 3.3 3.2 3.9 May 0.0 0.0 0.0 May 3.3 3.2 3.9 May 4.9 5.4 5.1 June 3.5 4.0 4.2 June 0.0 0.0 0.0 June 3.5 4.0 4.2 June 4.7 5.3 4.7 July 3.3 3.9 3.5 July 0.0 0.0 0.0 July 3.3 3.9 3.5 July 4.0 4.6 3.8 August 3.6 4.1 3.8 August 0.0 0.0 0.0 August 3.6 4.1 3.8 August 4.7 4.4 4.1 September 4.0 3.6 3.9 September 0.0 0.0 0.0 September 4.0 3.6 3.9 September 6.4 5.4 5.3 October 3.6 3.8 3.2 October 0.0 0.0 0.0 October 3.6 3.8 3.2 October 6.3 5.8 5.1 November 4.3 3.4 3.5 November 0.0 0.0 0.0 November 4.3 3.4 3.5 November 6.9 6.5 6.2 December 3.8 4.3 3.3 December 0.0 0.0 0.0 December 3.8 4.3 3.3 December 6.9 7.0 6.6 January 3.8 4.3 2.8 January 0.0 0.0 0.0 January 3.8 4.3 2.8 January 7.0 5.8 6.1 February 3.4 3.8 3.5 February 0.0 0.0 0.0 February 3.4 3.8 3.5 February 6.6 5.9 6.4 March 3.4 3.8 2.6 March 0.0 0.0 0.0 March 3.4 3.8 2.6 March 7.9 6.4 6.3 Annual Average 3.6 3.8 3.5 Annual Average 0.0 0.0 0.0 Annual Average 3.6 3.8 3.5 Annual Average 5.9 5.7 5.4 879 0 879 16065 Manual Workers No of Employees at 31 March 2024 Resource Total No of Employees at 31 March 2024 Appendix 4 Absence Trends - 2021/2022, 2022/2023 & 2023/2024 Finance and Corporate Resources No of Employees at 31 March 2024 No of Employees at 31 March 2024 APT&C Council Wide 13
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2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 % % % % % % % % % % % % April 3.2 5.5 5.7 April 3.6 10.6 6.9 April 3.3 7.6 6.2 April 4.3 5.6 5.1 May 2.9 4.5 4.9 May 4.2 8.1 6.1 May 3.4 6.0 5.4 May 4.9 5.4 5.1 June 3.5 4.9 5.4 June 6.2 8.5 6.8 June 4.6 6.4 6.0 June 4.7 5.3 4.7 July 4.0 5.5 5.0 July 5.7 8.9 8.1 July 4.7 6.9 6.2 July 4.0 4.6 3.8 August 4.9 4.7 5.1 August 7.9 7.1 8.5 August 6.2 5.7 6.4 August 4.7 4.4 4.1 September 5.8 4.5 4.7 September 8.1 6.3 7.8 September 6.8 5.2 6.0 September 6.4 5.4 5.3 October 5.2 4.3 4.9 October 9.0 7.8 5.2 October 6.8 5.8 5.0 October 6.3 5.8 5.1 November 5.7 4.6 4.8 November 9.2 7.8 6.7 November 7.2 5.9 5.6 November 6.9 6.5 6.2 December 4.6 4.4 5.1 December 9.5 7.2 7.4 December 6.7 5.6 6.0 December 6.9 7.0 6.6 January 5.2 4.5 4.4 January 8.8 5.5 6.0 January 6.7 4.9 5.0 January 7.0 5.8 6.1 February 6.4 4.4 5.2 February 8.5 6.2 6.3 February 7.3 5.1 5.6 February 6.6 5.9 6.4 March 7.8 5.3 5.3 March 10.7 6.8 7.2 March 9.0 5.9 6.1 March 7.9 6.4 6.3 Annual Average 4.9 4.8 5.0 Annual Average 7.6 7.6 6.9 Annual Average 6.1 5.9 5.8 Annual Average 5.9 5.7 5.4 875 565 1440 16065No of Employees at 31 March 2024No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 Appendix 5 Housing & Technical Resources Resource Total Absence Trends - 2021/2022, 2022/2023 & 2023/2024 APT&C Manual Workers Council Wide 14
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2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 % % % % % % % % % % % % April 4.5 6.2 6.5 April 9.6 12.6 9.4 April 6.2 8.3 7.4 April 4.3 5.6 5.1 May 5.0 5.7 5.8 May 9.3 10.1 8.4 May 6.5 7.1 6.6 May 4.9 5.4 5.1 June 3.9 5.9 5.5 June 7.6 11.3 8.6 June 5.2 7.6 6.5 June 4.7 5.3 4.7 July 6.1 6.0 5.4 July 10.3 11.8 8.8 July 7.5 7.9 6.5 July 4.0 4.6 3.8 August 7.3 6.0 4.8 August 10.2 10.8 8.6 August 8.2 7.5 6.0 August 4.7 4.4 4.1 September 7.6 5.9 5.6 September 10.3 9.6 9.3 September 8.5 7.1 6.8 September 6.4 5.4 5.3 October 6.9 5.8 6.5 October 11.3 10.4 8.5 October 8.4 7.3 7.1 October 6.3 5.8 5.1 November 6.2 6.0 7.3 November 10.8 10.4 9.0 November 7.7 7.4 7.8 November 6.9 6.5 6.2 December 5.5 6.4 7.4 December 11.1 10.6 9.5 December 7.3 7.7 8.1 December 6.9 7.0 6.6 January 7.4 5.2 7.0 January 13.0 12.0 10.3 January 9.2 7.4 8.1 January 7.0 5.8 6.1 February 7.5 5.8 7.0 February 10.1 11.0 9.9 February 8.3 7.5 7.9 February 6.6 5.9 6.4 March 8.0 7.0 7.1 March 12.8 10.9 9.4 March 9.5 8.2 7.9 March 7.9 6.4 6.3 Annual Average 6.3 6.0 6.3 Annual Average 10.5 11.0 9.1 Annual Average 7.7 7.6 7.2 Annual Average 5.9 5.7 5.4 1850 1039 2889 16065No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 Appendix 6 Absence Trends - 2021/2022, 2022/2023 & 2023/2024 Social Work Resources APT&C Council WideResource TotalManual Workers 15
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Appendix 7 Absence by long and short term From: 1 January 2024 to 31 March 2024 Community and Enterprise 3332 2.6 4.3 6.9 2.5 4.7 7.2 2.6 4.6 7.2 Education 7525 2.2 3.4 5.6 2.3 3.7 6.0 2.0 3.7 5.7 Finance and Corporate 879 1.3 1.5 2.8 1.9 1.6 3.5 1.0 1.6 2.6 Housing & Technical 1440 1.4 3.6 5.0 2.2 3.4 5.6 2.1 4.0 6.1 Social Work 2889 2.4 5.7 8.1 2.6 5.3 7.9 2.7 5.2 7.9 Council Overall for January 2024 to March 2024 16065 2.2 3.9 6.1 2.3 4.1 6.4 2.2 4.1 6.3 Resource No of employees January 2024 Total Short Term % Total Long Term % Resource Total Absence % Resource Total Absence % February 2024 Total Short Term % Total Long Term % March 2024 Total Short Term % Total Long Term % Resource Total Absence % 16
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From : 1 March 2024 - 31 March 2024 Total WDL % Total WDL % Total WDL % Total WDL % Total WDL % Musculoskeletal 1278 26 1046 12 66 15 364 21 696 17 3450 18 Psychological 1374 28 3213 38 168 39 642 37 1560 39 6957 35 Stomach, Bowel, Blood, Metabolic Disorders 594 12 969 11 31 7 168 10 437 11 2199 11 Respiratory 578 12 1388 16 68 16 219 13 529 13 2782 14 Other Classification 1065 22 1923 23 99 23 329 19 816 20 4232 22 Total Days Lost By Resource 4889 100 8539 100 432 100 1722 100 4038 100 19620 100 Total Work Days Available From : 1 March 2023 - 31 March 2023 Total WDL % Total WDL % Total WDL % Total WDL % Total WDL % Musculoskeletal 1445 26 1116 12 132 18 551 30 783 18 4027 19 Psychological 1320 24 3405 37 312 43 489 27 1617 36 7143 33 Stomach, Bowel, Blood, Metabolic Disorders 410 8 891 10 40 5 208 11 258 6 1807 8 Respiratory 914 17 1512 17 92 13 235 13 691 16 3444 16 Other Classification 1375 25 2207 24 158 22 330 18 1099 25 5169 24 Total Days Lost By Resource 5464 100 9131 100 734 100 1813 100 4448 100 21590 100 Total Work Days Available *WDL = Work Days Lost 67903 148948 16594 Percentage Housing and Technical Resources Education Resources Finance and Corporate 28239 51296 Appendix 8 Attendance Monitoring Absence Classification Reasons Community and Enterprise Resources Social Work Resources Total WDL By Reason REASONS Community and Enterprise Resources Education Resources Finance and Corporate Housing and Technical Resources Social Work Resources 54099308001934916050174511 PercentageTotal WDL By Reason 17
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Appendix 9 Teachers Others 149 72 81 11 63 136 100 35 51 22 49 112 Jan - Mar 2023 Jan - Mar 2024 Jan - Mar 2023 Jan - Mar 2024 Jan - Mar 2023 Jan - Mar 2024 129 142 87 121 0 0 91 79 234 238 4 4 114 118 21 24 0 0 34 27 28 41 0 0 54 72 121 127 Social Work 1 2 132 130 491 551 Not Disclosed 4 5 554 568 Total 9 11 M S M S M S M S M S M S Total (Jan - Mar 2024) 66 0 0 0 55 0 38 0 74 0 233 0 Total (Jan - Mar 2023) 29 0 0 0 128 0 10 0 14 0 181 0 Total 233 181 M = MANAGEMENT REFERRAL S = SELF REFERRAL Occupational Health Reports Total Social Work Resource Community and Enterprise Education (Teachers) Education (Others) Total Resource Community and Enterprise Education Finance and Corporate Education Social Work Housing and Technical Resource Community and Enterprise Total Finance and Corporate Housing and Technical 369 No of Employees Referred To Employee Support Officer Total (Jan - Mar 2024) 512 Total (Jan - Mar 2023) Finance and Corporate Housing and Technical Total Referrals (Jan - Mar 2024) From: 1 January - 31 March 2024 comparison with 1 January - 31 March 2023 Medical Referrals Community and Enterprise Education Finance and Corporate Housing & Technical Social Work Totals Total Referrals (Jan - Mar 2023) No of Employees Referred For Cognitive Behavioural Therapy Analysis of Counselling Referrals by Cause Reason Work Stress Addiction Personal Anxiety/ Depression Bereavement No of Employees Referred For Physiotherapy 18
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2023 2024 2023 2024 2023 2024 2023 2024 2023 2024 2023 2024 Specified Injury 1 1 0 0 0 0 0 0 1 0 2 1 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Total Specified Injury* 1 1 0 0 0 0 0 0 1 0 2 1 Over 7-day 7 7 1 2 0 0 0 0 1 0 8 9 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Violent Incident: Verbal 0 0 0 0 0 0 0 0 0 0 0 0 Total Over 7-day** 7 7 1 2 0 0 0 0 1 0 9 9 Over 3-day 0 1 1 0 0 0 0 0 1 1 2 2 Violent Incident: Physical 0 0 0 0 0 0 0 0 0 0 0 0 Violent Incident: Verbal 0 0 0 0 0 0 0 0 0 0 0 0 Total Over 3-day** 0 1 1 0 0 0 0 0 1 1 2 2 Minor 25 18 32 39 1 1 8 4 25 22 91 84 Near Miss 7 7 3 5 0 0 2 0 0 1 12 13 Violent Incident: Physical 4 14 376 437 0 0 0 0 23 24 403 475 Violent Incident: Verbal 1 3 25 52 0 0 1 0 11 6 38 61 Total Minor*** 37 42 436 533 1 1 11 4 59 53 544 633 Total Accidents/Incidents 45 51 438 535 1 1 11 4 62 54 557 645 *A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury, a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE. **Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. *** A minor injury is an injury not covered by " Over 7-day", "Over 3-day" or "Specified". Finance and Corporate Housing & Tech Analysis of Accidents/ Incidents Comparison Cause of Accidents/ Incidents to employees Appendix 10 Social Work TOTALCommunity and Enterprise Education From: 1 January - 31 March 2024 comparison with 1 January - 31 March 2023 19
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APT&C Manual / Craft Teachers Total APT&C Manual / Craft Teachers Total Community and Enterprise 0 23 N/A 23 0 1 N/A 1 0 22 N/A 22 14 5 4 83% 23 Education 5 6 2 13 2 2 1 5 3 4 1 8 9 3 1 92% 13 Housing and Technical 1 1 N/A 2 0 0 N/A 0 1 1 N/A 2 1 1 0 100% 2 Social Work 0 8 N/A 8 0 0 N/A 0 0 8 N/A 8 5 2 1 88% 8 Total (Jan - Mar 2024) 6 38 2 46 2 3 1 6 4 35 1 40 29 11 6 87% 46 Total (Jan - Mar 2023) 9 54 3 66 1 5 1 7 8 49 2 59 21 32 13 80% 66 APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total Total (Jan - Mar 2024) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total (Jan - Mar 2023) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 *Resources nil responses are not included in figures Appeal's Panel From: 1 January - 31 March 2024 Appeal's Panel Total 1 Not Upheld Total Appeals Pending Withdrawn 5 Resource Resource Action Taken Upheld Upheld in Part Manual/ Craft Outcome of Disciplinary Hearings Manual/ Craft 1 Upheld APT&C Upheld in Part Teachers % Held within 6 Weeks No of Appeals No Action APT&C 4-6 6+3Teachers Total No of Disciplinary Hearings 360 Appendix 11 Outcome of Appeals Not Upheld From: 1 January - 31 March 2024 comparison with 1 January - 31 March 2023 Appeals pending to date Record of Disciplinary Hearings No of weeks to convene Disciplinary Hearing Total 20
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Appendix 12a Record of Grievances From: 1 January - 31 March 2024 comparison with 1 January - 31 March 2023 Grievances No of Grievances No Resolved at Stage 1 No Resolved at Stage 2 No Resolved at Stage 3 Still in Process Total (Jan - Mar 2024) 3 1 0 0 2 Total (Jan - Mar 2023) 0 0 0 0 0 Dignity at Work Dignity at Work No of Incidents No Resolved at Informal Stage No Resolved at Formal Stage No of Appeals Appeals in Process Still in Process Total (Jan - Mar 2024) 0 0 0 0 0 0 Total (Jan - Mar 2023) 4 2 2 0 0 0 From: 1 January - 31 March 2024 comparison with 1 January - 31 March 2023 21
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Appendix 12b Referrals for Workplace Mediation Workplace Mediation Jan-24 Feb-24 Mar-24 No of Referrals 1 0 0 *No of Successful Cases 0 0 0 *No of Unsuccessful Cases 0 0 0 No of cases unsuitable for mediation 0 1 0 Workplace Mediation Jan-23 Feb-23 Mar-23 No of Referrals 0 0 0 *No of Successful Cases 0 0 0 *No of Unsuccessful Cases 0 0 0 No of cases unsuitable for mediation 0 0 0 As at March 2024 *successful/unsuccessful case outcomes may be shown outwith the month they were referred. 22
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Appendix 13 From 1 January - 31 March 2024 Reason for leaving Community and Enterprise Education Finance and Corporate Housing & Technical Social Work Total % Career Advancement 0 11 2 7 4 24 44% Personal Reasons 1 3 1 0 2 7 13% Disatisfaction with terms and conditions 3 1 0 1 0 5 9% Moving outwith area 0 1 1 2 1 5 9% Poor relationship with managers / colleagues 2 1 1 1 0 5 9% Child Caring / Caring Responsibilities 0 0 1 0 1 2 4% Further Education 0 0 0 0 1 1 2% Travelling difficulties 0 1 0 0 0 1 2% Other 2 1 0 0 1 4 7% Number of exit interviews conducted 8 19 6 11 10 54 Total no. of leavers per Resource eligible for an exit interview 50 60 8 15 39 172 % of leavers interviewed 16% 32% 75% 73% 26% 31% From 1 January - 31 March 2023 Number of exit interviews conducted 10 28 5 6 14 63 Total no. of leavers per Resource eligible for an exit interview 37 71 17 13 37 175 % of leavers interviewed 27% 39% 29% 46% 38% 36% * Note these totals include temporary employees Analysis of leavers and exit interviews 23
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Resource Total FTE* Total H/C** FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C Community & Enterprise 138.41 193.00 83.43 134.00 1.36 2.00 0.00 0.00 51.16 53.00 2.46 4.00 0.00 0.00 Education 98.93 123.00 89.83 112.00 2.00 2.00 0.00 0.00 2.00 2.00 5.10 7.00 0.00 0.00 Finance & Corporate 14.24 22.00 14.24 22.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Housing & Technical 23.66 28.00 23.06 27.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.60 1.00 Social Work 52.05 69.00 46.39 59.00 0.00 0.00 0.00 0.00 0.95 4.00 3.71 5.00 1.00 1.00 Total 327.29 435 256.95 354 3.36 4 0.00 0 54.11 59 11.27 16 1.60 2 Cumulative Grand Total 1270.47 1754 1157.24 1587 10.92 44 0.95 1 67.12 78 29.11 37 5.13 7 Appendix 13a January to March 2024 Number of leavers Replace Employee Filling on a temp basis Plan to transfer this budget to another post End of fixed term post Leave vacant pending savings or service review Plan to remove for savings 24
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Appendix 14 Applied Interviewed Appointed % of Applicants interviewed % of Applicants appointed % of Interviewees appointed 2591 890 281 34% 11% 32% 797 254 71 32% 9% 28% 1791 612 196 34% 11% 32% 89 51 10 57% 11% 20% 1879 622 194 33% 10% 31% 693 238 72 34% 10% 30% 2162 782 254 36% 12% 32% 385 77 11 20% 3% 14% 33 15 0 45% 0% 0% Applied Interviewed Appointed % of Applicants interviewed % of Applicants appointed % of Interviewees appointed 1285 566 173 44% 13% 31% 470 192 44 41% 9% 23% 779 352 96 45% 12% 27% 43 27 4 63% 9% 15% 927 380 107 41% 12% 28% 323 150 35 46% 11% 23% 1109 498 135 45% 12% 27% 133 31 2 23% 2% 6% 36 17 1 47% 3% 6% Total Number of appointments: 325 Total No of Veteran applicants Total No of applicants aged over 50 Total No of Female Applicants Gender / Disability / Age Total EO Forms Received Gender / Disability / Age *Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds. Total No of White applicants Total No of Black/Ethnic minority applicants* Recruitment Monitoring Analysis of Gender, Disability, Ethnicity and Age From : 1 January - 31 March 2024 From : 1 January - 31 March 2023 384 Total Number of applications received: Total EO Forms Received Total No of White applicants Total No of Black/Ethnic minority applicants* Total No of Male Applicants Total No of Female Applicants Total No of Disabled Applicants Total No of applicants aged under 50 2653 Total Number of Equal Opportunities Monitoring forms received: 2591 Total Number of posts recruited for: *Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds. Total Number of Equal Opportunities Monitoring forms received: 1285 Total No of applicants aged over 50 Total Number of posts recruited for: Total No of Veteran applicants Total Number of appointments: 183 Total Number of applications received: 1366 Total No of Male Applicants Total No of Disabled Applicants Total No of applicants aged under 50 346 25
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Resource Total F/T P/T F/T P/T Total Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher Community & Enterprise Resources 2993 1112 273 198 1410 2074.37 5.00 1412.35 348.58 244.59 43.55 15.30 0.00 5.00 0.00 Education - Others 3311 128 101 661 2421 2416.53 4.96 1179.23 962.79 146.09 46.00 10.60 0.00 62.06 4.80 Education - Teachers 3880 696 80 2181 923 3492.85 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3485.25 Finance & Corporate Resources 816 192 15 387 222 743.11 6.00 97.71 353.48 210.14 52.78 23.00 0.00 0.00 0.00 Housing & Technical 1273 787 24 330 132 1213.09 3.00 188.11 630.82 352.56 29.60 9.00 0.00 0.00 0.00 Social Work Resources 2696 202 203 994 1297 2359.33 3.00 327.92 1441.30 496.46 56.30 34.35 0.00 0.00 0.00 8806.43 (excluding Teachers) Total All Staff 14969 3117 696 4751 6405 12299.28 21.96 3205.32 3736.97 1449.84 228.23 93.25 0.00 73.66 3490.05 Resource F/T P/T F/T P/T Total Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher Community & Enterprise Resources 3114 1222 269 202 1421 2188.21 5.00 1514.30 359.98 244.18 44.05 15.70 0.00 5.00 0.00 Education - Others 3309 125 96 668 2420 2415.94 4.00 1184.67 959.54 143.27 46.00 11.00 0.00 62.66 4.80 Education - Teachers 3915 698 81 2217 919 3528.45 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3520.85 Finance & Corporate Resources 830 192 14 399 225 753.56 8.00 104.29 350.02 216.67 53.28 21.30 0.00 0.00 0.00 Housing & Technical 1278 791 24 330 133 1217.72 3.00 200.18 619.36 355.58 29.60 10.00 0.00 0.00 0.00 Social Work Resources 2727 200 210 1001 1316 2386.18 3.00 333.37 1458.96 525.30 31.80 33.75 0.00 0.00 0.00 8961.61 (excluding Teachers) Total All Staff 15173 3228 694 4817 6434 12490.06 23.00 3336.81 3747.86 1485.00 204.73 92.75 0.00 74.26 3525.65 Analysis by Resource Total Number of Employees Full-Time Equivalent Male Female Salary BandTotal QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 9 MARCH 2024 Analysis by Resource QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 9 DECEMBER 2023 Appendix 15 Total Number of Employees Full-Time Equivalent Male Female Salary Band 26
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Report Agenda Item Report to: Employee Issues Forum Date of Meeting: 21 May 2024 Report by: Executive Director (Finance and Corporate Resources) and Executive Director (Community and Enterprise Resources) Subject: Community and Enterprise Resources – Workforce Monitoring – January to March 2024 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide employment information for January to March 2024 relating to Community and Enterprise Resources [1purpose] 2. Recommendation(s) 2.1. The Employee Issues Forum is asked to approve the following recommendation(s):- [recs] (1) that the following employment information for January to March 2024 relating to Community and Enterprise Resources be noted:- attendance statistics. occupational health. accident/incident statistics. discipline, grievance and Dignity at Work cases. analysis of leavers and exit interviews. staffing watch as of 9 March 2024 [1recs] 3. Background 3.1. As part of the Council’s performance management arrangements, regular workforce monitoring reports are submitted to the Employee Issues Forum. This report for Community and Enterprise Resources provides information on the position for January to March 2024. 4. Monitoring Statistics 4.1. Attendance Statistics (Appendix 1) Information on absence statistics is analysed for the month of March 2024 for Community and Enterprise Resources. The Resource absence figure for March 2024 was 7.2%, this figure remains unchanged when compared to last month and is 0.9% higher than the Council-wide figure. Compared to March 2023, the Resource absence figure has decreased by 0.1%. 4 27
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Based on the absence figures at March 2024 and annual trends, the annual average absence for the Resource for 2023/2024 is 6.2%, compared to a Council-wide average figure of 5.4%. Managers follow the procedures outlined in the Maximising Attendance Policy to support employees to remain at work, or to return to work after a sickness absence. There are comprehensive employee supports in place and additionally, Personnel Services work in close partnership with line managers and Resource Management Teams on a case management basis to ensure that appropriate actions are taken. 4.2. Occupational Health (Appendix 2) In terms of referrals to occupational health, which include medical examinations and physiotherapy, overall, 412 referrals were made this period. This represents an increase of 80 when compared with the same period last year. 4.3. Accident/Incident Statistics There were 51 accidents/incidents recorded within the Resource this period, an increase of 6 when compared to the same period last year. 4.4. Discipline, Grievance and Dignity at Work (Appendix 2) During the period, 23 disciplinary hearings were held within the Resource, this figure has decreased by 24 when compared to the same period last year. Two appeals were heard by the Appeals Panel, this figure has increased by 2 when compared to the same period last year. Three appeals were pending, this figure has increased by 3 when compared to the same period last year. Two grievance hearings were raised within the Resource, this figure has increased by 2 when compared to the same period last year. No Dignity at Work complaints were raised within the Resource, this figure remains unchanged when compared to the same period last year. 4.5. Analysis of Leavers (Appendix 2) There was a total of 50 leavers in the Resource this period eligible for an exit interview. This figure has increased by 13 when compared with the same period last year. Eight exit interviews were conducted in this period, a decrease of 2 when compared to the same period last year. 4.6. When processing an employee termination, managers were asked to identify whether they intended to replace the employee who had left the Council. If they indicated that they did not intend to replace the employee, they were asked to select from the following options:- plan to hold for savings fill on a fixed term basis pending savings transfer budget to another post end of fixed term post 4.7. Appendix 2a provides a breakdown of vacant posts and whether these are being replaced or held for savings. In the period January to March 2024, 193 employees in total (138.41 FTE) left employment, managers indicated that 134 posts (83.43 FTE) were being replaced, 2 posts (1.36 FTE) are filling on a temporary basis, 53 posts (51.16 FTE) were due to end of fixed term contracts and 4 posts (2.46 FTE) are being held pending service reviews. 28
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5. Staffing Watch (Appendix 3) 5.1. There has been a decrease of 121 in the number of employees in post from 9 December 2023 to 9 March 2024. 6. Employee Implications 6.1. There are no implications for employees arising from the information presented in this report. 7. Financial Implications 7.1. All financial implications are accommodated within existing budgets. 8. Climate Change, Sustainability and Environmental Implications 8.1. There are no Climate Change, Sustainability and Environmental Implications in terms of the information contained within this report. 9. Other Implications 9.1. There are no implications for sustainability or risk in terms of the information contained within this report. 10. Equality Impact Assessment and Consultation Arrangements 10.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 10.2. There was no requirement to undertake any consultation in terms of the information contained in this report. Jackie Taylor Executive Director (Finance and Corporate Resources) David Booth Executive Director (Community and Enterprise Resources) 19 April 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Fair, open and sustainable Ambitious, self aware and improving Excellent employer Focused on people and their needs Working with and respecting others Previous References Employee Issue Forum – 5 March 2024 29
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List of Background Papers Monitoring information provided by Finance and Corporate Resources Contact for Further Information If you would like to inspect the background papers or want further information, please contact: - Elaine Maxwell, HR Business Manager Ext: (Tel: 01698 454647) E-mail: Elaine.Maxwell@southlanarkshire.gov.uk 30
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2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 2021 / 2022 2022 / 2023 2023 / 2024 % % % % % % % % % % % % April 2.3 4.4 3.6 April 5.7 7.3 6.3 April 5.2 6.9 6.0 April 4.3 5.6 5.1 May 2.7 3.9 3.7 May 6.4 6.8 6.3 May 5.9 6.3 5.9 May 4.9 5.4 5.1 June 2.8 3.5 4.3 June 6.6 7.2 5.9 June 6.0 6.7 5.7 June 4.7 5.3 4.7 July 2.9 3.9 2.3 July 5.3 5.9 4.6 July 4.9 5.6 4.3 July 4.0 4.6 3.8 August 2.9 3.4 3.0 August 6.4 6.6 5.2 August 5.9 6.1 4.9 August 4.7 4.4 4.1 September 3.4 3.1 2.5 September 8.2 7.9 7.1 September 7.5 7.1 6.4 September 6.4 5.4 5.3 October 3.8 5.1 2.0 October 7.9 7.5 7.0 October 7.3 7.1 6.3 October 6.3 5.8 5.1 November 3.5 4.2 2.6 November 8.0 8.3 8.1 November 7.3 7.7 7.3 November 6.9 6.5 6.2 December 4.2 3.7 3.0 December 8.0 8.8 7.5 December 7.4 8.0 6.8 December 6.9 7.0 6.6 January 3.6 2.6 3.6 January 9.6 7.4 7.4 January 8.6 6.7 6.9 January 7.0 5.8 6.1 February 4.4 3.6 4.0 February 9.5 7.4 7.8 February 8.7 6.9 7.2 February 6.6 5.9 6.4 March 6.0 3.9 3.2 March 11.0 7.9 7.9 March 10.2 7.3 7.2 March 7.9 6.4 6.3 Annual Average 3.5 3.8 3.2 Annual Average 7.7 7.4 6.8 Annual Average 7.1 6.9 6.2 Annual Average 5.9 5.7 5.4 527 2805 3332 16065 Appendix 1 Absence Trends - 2021/2022, 2022/2023 & 2023/2024 Community and Enterprise Resources APT&C Council WideManual Workers Resource Total No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 No of Employees at 31 March 2024 31
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COMMUNITY AND ENTERPRISE RESOURCES Jan - Mar Jan - Mar 2023 2024 MEDICAL EXAMINATIONS Number of Employees Attending EMPLOYEE COUNSELLING SERVICE Total Number of Referrals PHYSIOTHERAPY SERVICE Total Number of Referrals REFERRALS TO EMPLOYEE SUPPORT OFFICER 87 121 REFERRALS TO COGNITIVE BEHAVIOUR THERAPY 0 0 TOTAL 332 412 Jan - Mar Jan - Mar 2023 2024 Specified Injuries* 1 1 Over 7 day absences 7 7 Over 3 day absences** 0 1 Minor 25 18 Near Miss 7 7 Violent Incident: Physical**** 4 14 Violent Incident: Verbal***** 1 3 Total Accidents/Incidents 45 51 Jan - Mar Jan - Mar 2023 2024 Total Number of Hearings 47 23 Total Number of Appeals 0 2 Appeals Pending 0 3 Time Taken to Convene Hearing January to March 2024 0-3 Weeks 4-6 Weeks Over 6 Weeks 14 5 4 Jan - Mar Jan - Mar 2023 2024 Number of Grievances 0 2 Number Resolved at Stage 1 0 1 Still in Progress 0 1 Jan - Mar Jan - Mar 2023 2024 Number of Incidents 0 0 Jan - Mar Jan - Mar 2023 2024 Career Advancement 5 0 Poor Relationship with Manager/Colleagues 2 2 Personal Reasons 1 1 Travelling Difficulties 1 0 Dissatisfaction With Terms and Conditions 0 3 Other 1 2 Number of Exit Interviews conducted 10 8 Total Number of Leavers Eligible for Exit Interview 37 50 Percentage of interviews conducted 27% 16% APPENDIX 2 129 142 16 0 CAUSE OF ACCIDENTS/INCIDENTS 100 *A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury, a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE. **Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. ***Near Miss - Any unexpected, unplanned occurrence (except Dangerous Occurrences) that does not lead to injury of persons, damage to property, plant or equipment but may have done so in different circumstance. ****Physical violent incidents are included in the "Specified" figures, where applicable, to provide the "Total Specified" figures. 149 ****Physical violent incidents and ***** Verbal Violent Incidents are included in the "Over 3-day or Over 7-day" figures, where applicable, to provide the "Total Over 3-day or Over 7-day" figures. ****Physical Violent Incidents and ***** Verbal Violent Incidents are included in the "Minor" figures, where applicable, to provide the "Total Minor" figures. ANALYSIS OF REASONS FOR LEAVING RECORD OF DISCIPLINARY HEARINGS RECORD OF GRIEVANCE HEARINGS RECORD OF DIGNITY AT WORK 32
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FTE H/C FTE H/C Terminations/Leavers 138.41 193 337.79 541 Being replaced 83.43 134 271.96 469 Filling on a temporary basis 1.36 2 3.63 5 Plan to transfer this budget to another post 0.00 0 0.00 0 End of fixed term contract 51.16 53 57.74 61 Held pending service Review 2.46 4 4.46 6 Plan to remove for savings 0.00 0 0.00 0 Appendix 2a Reason January to March 2024 Cumulative total 33
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As at 9 March 2024 Total Number of Employees F/T P/T F/T P/T 1112 273 198 1410 Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL 5.00 1412.35 348.58 244.59 43.55 15.30 0.00 5.00 0.00 2074.37 As at 9 December 2023 Total Number of Employees F/T P/T F/T P/T 1222 269 202 1421 Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL 5.00 1514.30 359.98 244.18 44.05 15.70 0.00 5.00 0.00 2188.21 *Full - Time Equivalent No of Employees Salary Bands MALE FEMALE TOTAL 3114 Appendix 3 JOINT STAFFING WATCH RETURN COMMUNITY AND ENTERPRISE RESOURCES *Full - Time Equivalent No of Employees Salary Bands 2993 MALE FEMALE TOTAL 34