Agenda Document Pack - Employee Issues Forum - 05/03/2024

South Lanarkshire Council · 5 March 2024
Back to Employee Issues Forum — 5 March 2024 and its agenda

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Page 1

Council Offices, Almada Street        
Hamilton, ML3 0AA 
Monday, 26 February 2024 
Dear Councillor 
Employee Issues Forum 
The Members listed below are requested to attend a meeting of the above Forum to be held
as follows:- 
Date:  Tuesday, 05 March 2024
Time:  14:00
Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton,
ML3 0AA 
The business to be considered at the meeting is listed overleaf. 
Yours sincerely 
Paul Manning
Chief Executive 
Members 
Margaret Cowie (Chair), Celine Handibode (Depute Chair), John Anderson, Walter Brogan,
Archie Buchanan, Gerry Convery, Geri Gray, Katy Loudon, Richard Nelson, Kirsten Robb 
Substitutes
Mathew Buchanan, Mary Donnelly, Catherine McClymont, Elaine McDougall
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BUSINESS 
1 Declaration of Interests 
2 Minutes of Previous Meeting
Minutes of the Employee Issues Forum held on 14 November 2023 submitted
for approval as a correct record. (Copy attached) 
3 - 4 
Item(s) for Consideration 
3 Council-wide Workforce Monitoring - October to December 2023
Report dated 9 February 2024 by the Chief Executive.  (Copy attached) 
5 - 26 
4 Social Work Resources Workforce Monitoring - October to December 2023
Report dated 9 February 2024 by the Chief Executive and the Director, Health
and Social Care.  (Copy attached) 
27 - 34 
5 Employee Support - PAM Assist Resource
Presentation by E Maxwell and E McPake, HR Business Partners, Finance and
Corporate Resources 
Urgent Business 
6 Urgent Business
Any other items of business which the Chair decides are urgent. 
For further information, please contact:-
Clerk Name: Elizabeth-Anne McGonigle
Clerk Telephone: 07385403101
Clerk Email: elizabeth-anne.mcgonigle@southlanarkshire.gov.uk 
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EMPLOYEE ISSUES FORUM 
Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street,
Hamilton on 14 November 2023 
Chair:
Councillor Margaret Cowie 
Councillors Present:
Councillor John Anderson, Councillor Walter Brogan, Councillor Gerry Convery, Councillor Celine
Handibode (Depute), Councillor Katy Loudon, Councillor Kirsten Robb 
Councillors’ Apologies:
Councillor Archie Buchanan, Councillor Geri Gray, Councillor Richard Nelson 
Attending:
Finance and Corporate Resources
H Calley, Administration Officer; E Maxwell, HR Business Manager; L Wyllie, Administration
Assistant
Housing and Technical Resources
L Hayes, Performance and Support Advisor; J Neville, Housing Services Manager 
Also Attending:
J Gaffney, EIS 
1 Declaration of Interests
No interests were declared. 
2 Minutes of Previous Meeting
The minutes of the meeting of the Employee Issues Forum held on 15 August 2023 were
submitted for approval as a correct record. 
The Forum decided: that the minutes be approved as a correct record. 
3 Council-wide Workforce Monitoring – July to September 2023
A report dated 12 October 2023 by the Executive Director (Finance and Corporate Resources)
was submitted on the following Council-wide employee information for the period July to
September 2023:- 
 attendance statistics
 occupational health statistics
 accident/incident statistics
 disciplinary hearings, grievances and Dignity at Work cases
 analysis of leavers and exit interviews
 recruitment monitoring
 staffing watch as at 10 June 2023 
Officers responded to members’ questions on various aspects of the report. 
The Forum decided: that the report be noted.
2
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4 Housing and Technical Resources – Workforce Monitoring – July to September
2023
A joint report dated 12 October 2023 by the Executive Directors (Finance and Corporate
Resources) and (Housing and Technical Resources) was submitted on the following employee
information for Housing and Technical Resources for the period July to September 2023:-
 attendance statistics
 occupational health statistics
 accident/incident statistics
 disciplinary hearings, grievances and Dignity at Work cases
 analysis of leavers and exit interviews
 staffing watch as at 10 June 2023
The Forum decided: that the report be noted.
5 Health and Wellbeing Group - Housing Services
A report dated 1 November 2023 by the Executive Director (Housing and Technical Resources)
was submitted providing an update on the work undertaken by Housing Services in relation to
the Health and Wellbeing Group.
As part of the commitment to ensuring staff health and wellbeing, Housing Services introduced a
Health and Wellbeing Working Group in 2019, following feedback from employees. The Group
evolved to assist with managing change through the Covid-19 pandemic to ensure staff had the
required support. Due to its success, it was agreed to continue with the Group after Covid-19
when working methods began to revert to pre-Covid-19 practices.
The Group was jointly chaired by the Housing Services Manager and the Performance and
Support Advisor and consisted of representatives from all teams within Housing Services. The
Group met on an 8-weekly basis to discuss available opportunities and take forward any actions.
The role of Group representatives was to cascade information to other employees within their
location of work. The Group’s main objective was to encourage good health and wellbeing
across the Service by promoting healthy working practices, relationships and environments.
The Group worked to encourage wellbeing and resilience, including minimising work-related
issues via positive activities aimed at maintaining good health and wellbeing.
As part of the Group’s discussions, a Health and Wellbeing Plan had been developed which
initially focused on the employee survey and Resource stress risk assessment results,
combined with employee feedback. The Plan’s actions were progressed until completion and
were mainly related to managing change and ensuring good communication during Covid-19.
Post Covid-19, the Plan was revisited and updated to align with the introduction of the 4
wellbeing pillars and wider corporate plans. The ongoing development of the Plan considered
feedback from the Group to ensure that any issues, areas of concern or new initiatives were
continually monitored. The Plan also included an appendix which signposted staff to advice and
support that was available Council-wide.
Officers responded to members’ questions on various aspects of the report.
The Forum decided: that the report be noted.
6 Urgent Business
There were no items of urgent business.
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Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 5 March 2024
Report by: Chief Executive  
Subject: Council-wide Workforce Monitoring – October to
December 2023 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 provide employment information relating to the Council for the period October to
December 2023
[1purpose] 
2. Recommendation(s)
2.1. The Employee Issue Forum is asked to approve the following recommendation(s):-
[recs]
(1) that the following employment information for the period October to December
2023 relating to the Council be noted:- 
 attendance statistics
 occupational health
 accident/incident statistics
 discipline, grievance and Dignity at Work cases
 analysis of leavers and exit interviews
 recruitment monitoring
 staffing watch as at 9 December 2023
[1recs]
3. Background
3.1. As part of the Council’s performance management arrangements, regular workforce
monitoring reports are submitted to the Employee Issue Forum.  This report for the
Council provides information on the position for the period October to December
2023. 
4. Attendance Statistics
4.1. Information on absence statistics for the Council and each Resource, as analysed for
December 2023, is provided in Appendices 1 to 8.  Points to note are:- 
The Council’s absence rate for December 2023, shown in Appendix 1, is 6.6%,
which represents an increase of 0.4% when compared with last month and the figure
has decreased by 0.4% when compared to December 2022. 
When compared to December 2022, the APT&C absence rate remains unchanged
at 6.7%, the teachers’ figure has decreased by 0.5% and the manual workers’ figure
has decreased by 1.1%. 
Based on annual trends and the absence rate to December 2023, the projected
average absence rate for the Council for the financial year 2023/2024 is 5.3%. 
3
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In comparison to December 2022 (Appendix 8):- 
 psychological and musculoskeletal conditions are the main reasons for absence
 total days lost due to psychological conditions have increased by 123 days
 total days lost due to musculoskeletal conditions have increased by 67 days
 total days lost due to respiratory conditions have decreased by 1,782 days
 total days lost due to stomach, bowel, blood and metabolic disorders have
increased by 119 days 
Managers follow the procedures outlined in the Maximising Attendance Policy to
support employees to remain at work or to return to work after a sickness absence. 
There are comprehensive employee supports in place and additionally, Personnel
Services works in close partnership with line managers and Resource Management
Teams on a case management basis to ensure that appropriate actions are taken.  
5. Occupational Health
5.1. Information on Occupational Health for the period October to December 2023 is
provided in Appendix 9. 
 during the period there were 323 employees referred for a medical examination,
a decrease of 84 when compared to the same period last year.  Both
musculoskeletal and psychological conditions continue to be the main reason
for medical referrals
 a total of 476 employees attended physiotherapy treatment, showing an
increase of 30 when compared to the same period last year.  Of the 476
employees referred, 72% remained at work whilst undertaking treatment  
 during this period 540 employees were referred to the Employee Support
Officer, showing an increase of 26 when compared with the same period last
year.  Of the referrals made this period, 88% related to personal reasons
 169 employees were referred to the PAM Assist counselling service this period,
showing an increase of 2 when compared with the same period last year. All the
referrals made this period were from management and none were made directly
by employees. Personal reasons accounted for 29% of the referrals made, 16%
were for work related reasons and 55% was for other reasons
 10 employees were referred for Cognitive Behavioural Therapy this period, an
increase of 7 when compared to the same period last year 
6. Accidents/Incidents
6.1. The accident/incident report for October to December 2023 is contained in Appendix
10. 
 the number of accidents/incidents recorded was 551, this figure has increased
by 72 from the same period last year 
 there were no specified injuries recorded, this figure remains unchanged from
the same period last year
 there were 536 minor accidents/incidents, this figure has increased by 64 from
the same period last year  
 there were 3 accidents resulting in an absence lasting over 3 days during the
period, this figure has increased by 3 from the same period last year 
 there were 12 accidents resulting in an absence lasting over 7 days during the
period, this figure has increased by 5 from the same period last year 
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7. Discipline, Grievance, Dignity at Work Hearings and Mediation Referrals
7.1. Information on Disciplinary, Grievance Hearings, Dignity at Work and Mediation
Referrals for October to December 2023 is contained in Appendices 11, 12a and
12b. 
 in total, 29 disciplinary hearings were held across Resources within the Council,
this figure has decreased by 18 when compared to the same period last year
 action was taken in 26 of these cases.  No appeals were raised against the
outcomes
 our target is to convene disciplinary hearings within 6 weeks, 86% of hearings
met this target
 during the period, 3 appeals were heard by the Appeals Panel of which all 3
were not upheld.  Two appeals panels were withdrawn
 at the end of December, 5 Appeals Panels were pending
 during the period, 1 grievance case was raised
 during the period, 1 Dignity at Work case was raised
 during the period, no referrals for mediation was submitted 
8. Analysis of Leavers and Exit Interviews
8.1. Information on the number of leavers and exit interviews for the period October to
December 2023 is contained in Appendix 13.  Exit interviews are conducted with
employees who leave voluntarily. 
Labour Turnover 
Using information compiled from Resources and Staffing Watch information as at 9
December 2023, the Council’s turnover figure for October to December 2023 is as
follows:- 
159 leavers eligible for exit interviews/15,242 employees in post = Labour Turnover
of 1.0%. 
Based on the figure at December 2023, the projected annual labour turnover figure
for the financial year 2023/2024 for the Council is 4.2%. 
8.2. Analysis of Leavers and Exit Interviews 
 there was a total of 159 employees leaving the Council that were eligible for an
exit interview, a decrease of 3 when compared with the same period last year
 there was a total of 53 exit interviews conducted which is a decrease of 2 when
compared with same period last year 
8.3. When processing an employee termination, managers are asked to identify whether
they intend to replace the employee who had left the Council.  If they indicate that
they do not intend to replace the employee, they are asked to select from 4 options:- 
 plan to hold for savings
 fill on a fixed term basis pending savings
 transfer budget to another post
 end of fixed term contract 
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8.4. Appendix 13a provides information relating to vacant posts and whether these are
being replaced or held for savings. From October to December 2023, 325 employees
(221.03 FTE) left employment. Managers indicated that 306 posts (205.51 FTE)
would be replaced, 3 posts (2.27 FTE) were being filled on a temporary basis, 8
posts (5.71 FTE) were due to the end of fixed term contracts, 6 posts (5.54 FTE)
were being left vacant pending savings or service reviews and 2 posts (2.00 FTE)
are planning to be removed for savings. 
9. Recruitment Monitoring
9.1. Information on Recruitment Monitoring for October to December 2023 is contained
within Appendix 14. 
From an analysis of Equal Opportunities Monitoring Forms, the main points to note
are:- 
 overall, 3,669 applications and 3,579 completed Equal Opportunities Monitoring
Forms were received
 of those applicants who declared themselves as disabled (119), 64 were
shortleeted for interview and 6 were appointed  
 of those applicants of a black/ethnic minority background (451), 96 were
shortleeted for interview and 5 were appointed
 Of those applicants who are veterans (44), 25 were shortleeted for interview
and no one was appointed 
10. Staffing Watch
10.1. There has been a decrease of 69 in the number of employees in post from 9
September 2023 to 9 December 2023.  Details of the staffing watch are contained in
Appendix 15. 
11. Employee Implications
11.1. There are no implications for employees arising from the information presented in
this report. 
12. Financial Implications
12.1. All financial implications are accommodated within existing budgets. 
13. Climate Change, Sustainability and Environmental Implications
13.1. There are no climate change, sustainability or environmental implications arising
from the information presented in this report. 
14. Other Implications
14.1. There are no implications for risk in terms of the information contained within this
report. 
15. Equality Impact Assessment and Consultation Arrangements
15.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore, no impact
assessment is required. 
15.2. There was no requirement to undertake any consultation in terms of the information
contained in this report. 
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Paul Manning
Chief Executive 
9 February 2024 
Link(s) to Council Values/Priorities/Outcomes
 Accountable, effective, efficient and transparent
 Fair, open and sustainable
 Ambitious, self-aware and improving
 Excellent employer
 Focused on people and their needs
 Working with and respecting others 
Previous References
 Employee Issue Forum – 14 November 2023  
List of Background Papers
 Monitoring information provided by Resources 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact: -
Elaine Maxwell, HR Business Manager
Ext: 4647 (Tel: 01698 454647)
E-mail:  Elaine.Maxwell@southlanarkshire.gov.uk
9

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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 4.1 5.2 5.2 April 2.5 2.7 2.8 April 6.2 8.8 7.0 April 4.3 5.6 5.1
May 4.7 5.0 5.1 May 3.2 3.6 3.2 May 6.7 7.6 6.2 May 4.9 5.4 5.1
June 4.4 5.0 4.9 June 2.6 2.6 2.2 June 7.0 8.1 6.5 June 4.7 5.3 4.7
July 4.1 4.5 4.0 July 1.1 1.4 1.1 July 6.3 7.4 5.8 July 4.0 4.6 3.8
August 4.6 4.3 4.2 August 2.0 1.4 1.3 August 7.3 7.4 6.2 August 4.7 4.4 4.1
September 6.1 5.2 5.2 September 4.4 2.8 2.9 September 8.5 8.0 7.6 September 6.4 5.4 5.3
October 6.0 5.7 5.2 October 4.1 3.4 2.7 October 8.7 8.1 7.1 October 6.3 5.8 5.1
November 6.5 6.3 6.1 November 5.6 4.7 4.3 November 8.7 8.6 8.1 November 6.9 6.5 6.2
December 6.2 6.7 6.7 December 6.1 5.3 4.8 December 8.8 8.9 7.8 December 6.9 7.0 6.6
January 6.7 5.2 January 3.9 4.3 January 10.1 8.0 January 7.0 5.8
February 6.5 5.7 February 3.7 4.1 February 9.5 7.9 February 6.6 5.9
March 8.0 6.2 March 4.3 4.6 March 11.3 8.3 March 7.9 6.4
Annual Average 5.7 5.4 5.3 Annual Average 3.6 3.4 3.2 Annual Average 8.3 8.1 7.2 Annual Average 5.9 5.7 5.3
Average Apr-Dec 5.2 5.3 5.2 Average Apr-Dec 3.5 3.1 2.8 Average Apr-Dec 7.6 8.1 6.9 Average Apr-Dec 5.5 5.6 5.1
7660 4012 4513 16185
Appendix 1
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Council Wide
APT&C Teachers
No of Employees at 31 December 2023 No of Employees at 31 December 2023
Manual Workers Council Wide
No of Employees at 31 December 2023 No of Employees at 31 December 2023
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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 2.3 4.4 3.6 April 5.7 7.3 6.3 April 5.2 6.9 6.0 April 4.3 5.6 5.1
May 2.7 3.9 3.7 May 6.4 6.8 6.3 May 5.9 6.3 5.9 May 4.9 5.4 5.1
June 2.8 3.5 4.3 June 6.6 7.2 5.9 June 6.0 6.7 5.7 June 4.7 5.3 4.7
July 2.9 3.9 2.3 July 5.3 5.9 4.6 July 4.9 5.6 4.3 July 4.0 4.6 3.8
August 2.9 3.4 3.0 August 6.4 6.6 5.2 August 5.9 6.1 4.9 August 4.7 4.4 4.1
September 3.4 3.1 2.5 September 8.2 7.9 7.1 September 7.5 7.1 6.4 September 6.4 5.4 5.3
October 3.8 5.1 2.0 October 7.9 7.5 7.0 October 7.3 7.1 6.3 October 6.3 5.8 5.1
November 3.5 4.2 2.6 November 8.0 8.3 8.1 November 7.3 7.7 7.3 November 6.9 6.5 6.2
December 4.2 3.7 3.0 December 8.0 8.8 7.5 December 7.4 8.0 6.8 December 6.9 7.0 6.6
January 3.6 2.6 January 9.6 7.4 January 8.6 6.7 January 7.0 5.8
February 4.4 3.6 February 9.5 7.4 February 8.7 6.9 February 6.6 5.9
March 6.0 3.9 March 11.0 7.9 March 10.2 7.3 March 7.9 6.4
Annual Average 3.5 3.8 3.1 Annual Average 7.7 7.4 6.7 Annual Average 7.1 6.9 6.2 Annual Average 5.9 5.7 5.3
Average Apr-Dec 3.2 3.9 3.0 Average Apr-Dec 6.9 7.4 6.4 Average Apr-Dec 6.4 6.8 6.0 Average Apr-Dec 5.5 5.6 5.1
530 2906 3436 16185No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023
Appendix 2
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Community and Enterprise Resources
APT&C Council WideManual Workers Resource Total
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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 4.8 5.5 5.0 April 2.5 2.7 2.8 April 3.5 4.0 3.8 April 4.3 5.6 5.1
May 5.7 5.5 5.4 May 3.2 3.6 3.2 May 4.4 4.5 4.2 May 4.9 5.4 5.1
June 4.7 5.1 4.8 June 2.6 2.6 2.2 June 3.5 3.7 3.4 June 4.7 5.3 4.7
July 3.4 3.8 3.4 July 1.1 1.4 1.1 July 2.1 2.5 2.2 July 4.0 4.6 3.8
August 3.8 3.6 4.0 August 2.0 1.4 1.3 August 2.8 2.4 2.5 August 4.7 4.4 4.1
September 6.4 5.8 5.9 September 4.4 2.8 2.9 September 5.3 4.1 4.3 September 6.4 5.4 5.3
October 6.6 6.5 5.5 October 4.1 3.4 2.7 October 5.2 4.8 4.0 October 6.3 5.8 5.1
November 8.0 7.9 7.1 November 5.6 4.7 4.3 November 6.7 6.2 5.6 November 6.9 6.5 6.2
December 8.0 8.5 8.1 December 6.1 5.3 4.8 December 7.0 6.8 6.3 December 6.9 7.0 6.6
January 8.1 6.1 January 3.9 4.3 January 5.8 5.1 January 7.0 5.8
February 7.2 6.8 February 3.7 4.1 February 5.3 5.4 February 6.6 5.9
March 9.5 7.0 March 4.3 4.6 March 6.7 5.7 March 7.9 6.4
Annual Average 6.4 6.0 5.8 Annual Average 3.6 3.4 3.2 Annual Average 4.9 4.6 4.4 Annual Average 5.9 5.7 5.3
Average Apr-Dec 5.7 5.8 5.5 Average Apr-Dec 3.5 3.1 2.8 Average Apr-Dec 4.5 4.3 4.0 Average Apr-Dec 5.5 5.6 5.1
3491 4012 7503 16185
Resource Total
No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023
Appendix 3
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Education Resources
Council WideAPT&C Teachers
12

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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 2.6 2.8 3.6 April 0.0 0.0 0.0 April 2.6 2.8 3.6 April 4.3 5.6 5.1
May 3.3 3.2 3.9 May 0.0 0.0 0.0 May 3.3 3.2 3.9 May 4.9 5.4 5.1
June 3.5 4.0 4.2 June 0.0 0.0 0.0 June 3.5 4.0 4.2 June 4.7 5.3 4.7
July 3.3 3.9 3.5 July 0.0 0.0 0.0 July 3.3 3.9 3.5 July 4.0 4.6 3.8
August 3.6 4.1 3.8 August 0.0 0.0 0.0 August 3.6 4.1 3.8 August 4.7 4.4 4.1
September 4.0 3.6 3.9 September 0.0 0.0 0.0 September 4.0 3.6 3.9 September 6.4 5.4 5.3
October 3.6 3.8 3.2 October 0.0 0.0 0.0 October 3.6 3.8 3.2 October 6.3 5.8 5.1
November 4.3 3.4 3.5 November 0.0 0.0 0.0 November 4.3 3.4 3.5 November 6.9 6.5 6.2
December 3.8 4.3 3.3 December 0.0 0.0 0.0 December 3.8 4.3 3.3 December 6.9 7.0 6.6
January 3.8 4.3 January 0.0 0.0 January 3.8 4.3 January 7.0 5.8
February 3.4 3.8 February 0.0 0.0 February 3.4 3.8 February 6.6 5.9
March 3.4 3.8 March 0.0 0.0 March 3.4 3.8 March 7.9 6.4
Annual Average 3.6 3.8 3.7 Annual Average 0.0 0.0 0.0 Annual Average 3.6 3.8 3.7 Annual Average 5.9 5.7 5.3
Average Apr-Dec 3.6 3.7 3.7 Average Apr-Dec 0.0 0.0 0.0 Average Apr-Dec 3.6 3.7 3.7 Average Apr-Dec 5.5 5.6 5.1
888 0 888 16185
APT&C Council WideManual Workers
No of Employees at 31 December 2023
Resource Total
No of Employees at 31 December 2023
Appendix 4
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Finance and Corporate Resources
No of Employees at 31 December 2023 No of Employees at 31 December 2023
13

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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 3.2 5.5 5.7 April 3.6 10.6 6.9 April 3.3 7.6 6.2 April 4.3 5.6 5.1
May 2.9 4.5 4.9 May 4.2 8.1 6.1 May 3.4 6.0 5.4 May 4.9 5.4 5.1
June 3.5 4.9 5.4 June 6.2 8.5 6.8 June 4.6 6.4 6.0 June 4.7 5.3 4.7
July 4.0 5.5 5.0 July 5.7 8.9 8.1 July 4.7 6.9 6.2 July 4.0 4.6 3.8
August 4.9 4.7 5.1 August 7.9 7.1 8.5 August 6.2 5.7 6.4 August 4.7 4.4 4.1
September 5.8 4.5 4.7 September 8.1 6.3 7.8 September 6.8 5.2 6.0 September 6.4 5.4 5.3
October 5.2 4.3 4.9 October 9.0 7.8 5.2 October 6.8 5.8 5.0 October 6.3 5.8 5.1
November 5.7 4.6 4.8 November 9.2 7.8 6.7 November 7.2 5.9 5.6 November 6.9 6.5 6.2
December 4.6 4.4 5.1 December 9.5 7.2 7.4 December 6.7 5.6 6.0 December 6.9 7.0 6.6
January 5.2 4.5 January 8.8 5.5 January 6.7 4.9 January 7.0 5.8
February 6.4 4.4 February 8.5 6.2 February 7.3 5.1 February 6.6 5.9
March 7.8 5.3 March 10.7 6.8 March 9.0 5.9 March 7.9 6.4
Annual Average 4.9 4.8 5.0 Annual Average 7.6 7.6 6.8 Annual Average 6.1 5.9 5.7 Annual Average 5.9 5.7 5.3
Average Apr-Dec 4.4 4.8 5.1 Average Apr-Dec 7.0 8.0 7.1 Average Apr-Dec 5.5 6.1 5.9 Average Apr-Dec 5.5 5.6 5.1
883 558 1441 16185
Council Wide
No of Employees at 31 December 2023No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023
Appendix 5
Housing & Technical Resources
Resource Total
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
APT&C Manual Workers
14

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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 4.5 6.2 6.5 April 9.6 12.6 9.4 April 6.2 8.3 7.4 April 4.3 5.6 5.1
May 5.0 5.7 5.8 May 9.3 10.1 8.4 May 6.5 7.1 6.6 May 4.9 5.4 5.1
June 3.9 5.9 5.5 June 7.6 11.3 8.6 June 5.2 7.6 6.5 June 4.7 5.3 4.7
July 6.1 6.0 5.4 July 10.3 11.8 8.8 July 7.5 7.9 6.5 July 4.0 4.6 3.8
August 7.3 6.0 4.8 August 10.2 10.8 8.6 August 8.2 7.5 6.0 August 4.7 4.4 4.1
September 7.6 5.9 5.6 September 10.3 9.6 9.3 September 8.5 7.1 6.8 September 6.4 5.4 5.3
October 6.9 5.8 6.5 October 11.3 10.4 8.5 October 8.4 7.3 7.1 October 6.3 5.8 5.1
November 6.2 6.0 7.3 November 10.8 10.4 9.0 November 7.7 7.4 7.8 November 6.9 6.5 6.2
December 5.5 6.4 7.4 December 11.1 10.6 9.5 December 7.3 7.7 8.1 December 6.9 7.0 6.6
January 7.4 5.2 January 13.0 12.0 January 9.2 7.4 January 7.0 5.8
February 7.5 5.8 February 10.1 11.0 February 8.3 7.5 February 6.6 5.9
March 8.0 7.0 March 12.8 10.9 March 9.5 8.2 March 7.9 6.4
Annual Average 6.3 6.0 6.1 Annual Average 10.5 11.0 9.5 Annual Average 7.7 7.6 7.2 Annual Average 5.9 5.7 5.3
Average Apr-Dec 5.9 6.0 6.1 Average Apr-Dec 10.1 10.8 8.9 Average Apr-Dec 7.3 7.5 7.0 Average Apr-Dec 5.5 5.6 5.1
1868 1049 2917 16185
Manual Workers
No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023
Appendix 6
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Social Work Resources
APT&C Council WideResource Total
15

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Appendix 7
Absence by long and short term
From: 1 October 2023 to 31 December 2023
Community and Enterprise 3436 2.1 4.2 6.3 2.7 4.6 7.3 2.3 4.5 6.8
Education 7503 1.5 2.5 4.0 2.5 3.1 5.6 2.3 4.0 6.3
Finance and Corporate 888 1.1 2.1 3.2 1.4 2.1 3.5 1.3 2.0 3.3
Housing & Technical 1441 2.1 2.9 5.0 2.3 3.3 5.6 2.0 4.0 6.0
Social Work 2917 2.3 4.8 7.1 3.0 4.8 7.8 4.2 3.9 8.1
Council Overall for October 2023
to December 2023 16185 1.8 3.3 5.1 2.5 3.7 6.2 2.5 4.1 6.6
Resource
Total
Absence %
November 2023
Total Short
Term %
Total
Long
Term %
December 2023
Total Short
Term %
Total Long
Term %
Resource
Total
Absence %
Resource No of
employees
October 2023
Total Short
Term %
Total Long
Term %
Resource Total
Absence %
16

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From : 1 December 2023 - 31 December 2023
Total
WDL % Total
WDL % Total
WDL % Total
WDL % Total
WDL %
Musculoskeletal 1344 28 1300 14 77 14 424 25 815 19 3960 19
Psychological 1407 29 3387 36 188 34 547 32 1660 40 7189 35
Stomach, Bowel, Blood, Metabolic Disorders 405 8 1047 11 61 11 162 10 455 11 2130 10
Respiratory 761 16 1750 19 121 22 274 16 437 10 3343 16
Other Classification 856 18 1941 21 111 20 292 17 834 20 4034 20
Total Days Lost By Resource 4773 100 9425 100 558 100 1699 100 4201 100 20656 100
Total Work Days Available
From : 1 December 2022 - 31 December 2022
Total
WDL % Total
WDL % Total
WDL % Total
WDL % Total
WDL %
Musculoskeletal 1416 24 1027 10 90 11 498 30 862 21 3893 17
Psychological 1659 29 3486 33 384 46 328 20 1209 30 7066 31
Stomach, Bowel, Blood, Metabolic Disorders 405 7 1041 10 55 7 115 7 395 10 2011 9
Respiratory 1198 21 2696 26 113 14 380 23 738 18 5125 23
Other Classification 1141 20 2181 21 190 23 315 19 816 20 4643 20
Total Days Lost By Resource 5819 100 10431 100 832 100 1636 100 4020 100 22738 100
Total Work Days Available
*WDL = Work Days Lost
52210293481923615338672489
PercentageTotal WDL
By ReasonREASONS
Community and
Enterprise
Resources
Education
Resources
Finance and
Corporate
Housing and
Technical
Resources
Social Work
Resources
Appendix 8
Attendance Monitoring
Absence Classification
Reasons
Community and
Enterprise
Resources
Social Work
Resources Total WDL
By Reason
69981 148432 16807
Percentage
Housing and
Technical
Resources
Education
Resources
Finance and
Corporate
28302 51755
17

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Appendix 9
Teachers Others
92 27 50 13 52 89
104 42 61 21 60 119
Oct - Dec 2022 Oct - Dec 2023 Oct - Dec 2022 Oct - Dec 2023 Oct - Dec 2022 Oct - Dec 2023
106 128 108 100 0 0
70 76 243 256 1 2
102 83 33 18 0 0
18 21 32 34 0 2
49 61 98 132 Social Work 0 2
101 107 514 540 Not Disclosed 2 4
446 476 Total 3 10
M S M S M S M S M S M S
Total (Oct - Dec 2023) 27 0 0 0 49 0 62 0 31 0 169 0
Total (Oct - Dec 2022) 38 0 0 0 108 0 0 0 21 0 167 0
Total 169
167
M = MANAGEMENT REFERRAL      S = SELF REFERRAL
Total Referrals (Oct - Dec 2022)     
No of Employees Referred For Cognitive Behavioural Therapy
Analysis of Counselling Referrals by Cause
Reason
Work Stress Addiction Personal Anxiety/ Depression Bereavement
No of Employees Referred For Physiotherapy
Total Referrals (Oct - Dec 2023)     
From: 1 October - 31 December 2023 comparison with 1 October - 31 December 2022
Medical Referrals
Community and
Enterprise
Education Finance and
Corporate
Housing &
Technical Social Work Totals
Total (Oct - Dec 2023) 323
Total (Oct - Dec 2022)
Finance and Corporate
Housing and TechnicalFinance and Corporate
Housing and Technical
407
No of Employees Referred To Employee Support Officer
Education
Finance and Corporate
Education
Social Work
Housing and Technical
Resource
Community and Enterprise
Total
Occupational Health Reports
Total
Social Work
Resource
Community and Enterprise
Education (Teachers)
Education (Others)
Total
Resource
Community and Enterprise
18

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2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023
Specified Injury 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Total Specified Injury* 0 0 0 0 0 0 0 0 0 0 0 0
Over 7-day 4 7 1 2 0 0 0 1 2 2 7 12
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Verbal 0 0 0 0 0 0 0 0 0 0 0 0
Total Over 7-day** 4 7 1 2 0 0 0 1 2 2 7 12
Over 3-day 0 0 0 2 0 0 0 0 0 1 0 3
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Verbal 0 0 0 0 0 0 0 0 0 0 0 0
Total Over 3-day** 0 0 0 2 0 0 0 0 0 1 0 3
Minor 14 26 10 14 0 1 5 5 14 17 43 63
Near Miss 4 11 1 7 0 0 2 0 0 2 7 20
Violent Incident:  Physical 3 4 391 368 0 0 1 0 8 29 403 401
Violent Incident:  Verbal 7 3 9 45 0 0 1 0 2 4 19 52
Total Minor*** 28 44 411 434 0 1 9 5 24 52 472 536
Total Accidents/Incidents 32 51 412 438 0 1 9 6 26 55 479 551
*A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury,
a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE.
**Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. 
*** A minor injury is an injury not covered by " Over 7-day", "Over 3-day" or "Specified".
Comparison
Cause of Accidents/ Incidents to employees
Appendix 10
Social Work TOTALCommunity and Enterprise Education
From: 1 October - 31 December 2023 comparison with 1 October - 31 December 2022
Finance and Corporate Housing & Tech
Analysis of Accidents/ Incidents
19

Page 20

APT&C Manual / Craft Teachers Total APT&C Manual / Craft Teachers Total
Community and Enterprise 0 17 N/A 17 0 2 N/A 2 0 15 N/A 15 13 2 2 88% 17
Education 1 1 2 4 0 0 0 0 1 1 2 4 3 0 1 75% 4
Finance and Corporate 1 0 N/A 1 0 0 N/A 0 1 0 N/A 1 0 1 0 100% 1
Housing and Technical 1 0 N/A 1 0 0 N/A 0 1 0 N/A 1 0 1 0 100% 1
Social Work 2 4 N/A 6 0 1 N/A 1 2 3 N/A 5 4 1 1 83% 6
Total  (Oct - Dec 2023) 5 22 2 29 0 3 0 3 5 19 2 26 20 5 4 86% 29
Total  (Oct - Dec 2022) 9 37 1 47 1 2 0 3 8 35 1 44 25 10 12 74% 47
APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total
Total  (Oct - Dec 2023) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Total  (Oct - Dec 2022) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
*Resources nil responses are not included in figures
Appeal's Panel
From: 1 October - 31 December 2023
Appeal's Panel
Total 30
Appendix 11
Outcome of Appeals
Not Upheld
From: 1 October - 31 December 2023 comparison with 1 October - 31 December 2022
Appeals pending to date
Record of Disciplinary Hearings
No of weeks to convene Disciplinary Hearing
Total
5
% Held within
6 Weeks
No of Appeals
No Action
APT&C 4-6 6+3Teachers Total
No of Disciplinary Hearings
Upheld
APT&C
Upheld in Part
Teachers
3
Resource
Resource
Action Taken
Upheld Upheld in Part
Manual/ Craft
Outcome of Disciplinary Hearings
Manual/ Craft
2
Withdrawn
0
Not Upheld Total
Appeals
Pending
20

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Appendix 12a
Record of Grievances
From: 1 October - 31 December 2023 comparison with 1 October - 31 December 2022
Grievances No of Grievances No Resolved at
Stage 1
No Resolved at
Stage 2
No Resolved at
Stage 3
Still in
Process
Total (Oct - Dec 2023) 1 0 1 0 0
Total (Oct - Dec 2022) 7 1 6 0 0
Dignity at Work
Dignity at Work No of Incidents No Resolved at
Informal Stage
No Resolved at
Formal Stage No of Appeals Appeals in
Process
Still in
Process
Total (Oct - Dec 2023) 1 0 0 0 0 1
Total (Oct - Dec 2022) 0 0 0 0 0 0
From: 1 October - 31 December 2023 comparison with 1 October - 31 December 2022
21

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Appendix 12b
Referrals for Workplace Mediation
Workplace Mediation Oct-23 Nov-23 Dec-23
No of Referrals 0 0 0
*No of Successful Cases 1 0 0
*No of Unsuccessful Cases 0 0 0
No of cases unsuitable for mediation 0 0 0
Workplace Mediation Oct-22 Nov-22 Dec-22
No of Referrals 0 0 0
*No of Successful Cases 1 0 0
*No of Unsuccessful Cases 0 0 0
No of cases unsuitable for mediation 0 1 0
As at December 2023
*successful/unsuccessful case outcomes may be shown outwith the month they were referred.
22

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Appendix 13
From 1 October - 31 December 2023
Reason for leaving Community and
Enterprise Education Finance and
Corporate
Housing &
Technical Social Work Total %
Career Advancement 7 9 3 1 7 27 51%
Personal Reasons 0 5 0 1 3 9 17%
Moving outwith area 2 3 0 0 2 7 13%
Poor relationship with managers /
colleagues 2 0 0 1 0 3 6%
Disatisfaction with terms and
conditions 1 1 0 0 0 2 4%
Travelling difficulties 0 0 0 0 1 1 2%
Further Education 0 0 0 0 0 0 0%
Child Caring / Caring
Responsibilities 0 0 0 0 0 0 0%
Other 3 0 0 0 1 4 8%
Number of exit interviews
conducted 15 18 3 3 14 53
Total no. of leavers per
Resource eligible for an exit
interview
41 47 13 21 37 159
% of leavers interviewed 37% 38% 23% 14% 38% 33%
From 1 October - 31 December 2022
Number of exit interviews
conducted 9 18 1 4 23 55
Total no. of leavers per
Resource eligible for an exit
interview
46 37 10 9 60 162
% of leavers interviewed 20% 49% 10% 44% 38% 34%
* Note these totals include temporary employees
Analysis of leavers and exit interviews
23

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Resource Total FTE* Total H/C** FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C
Community & Enterprise 60.99 106.00 54.72 99.00 2.27 3.00 0.00 0.00 4.00 4.00 0.00 0.00 0.00 0.00
Education 56.18 79.00 54.64 77.00 0.00 0.00 0.00 0.00 0.00 0.00 1.54 2.00 0.00 0.00
Finance & Corporate 16.28 21.00 14.28 19.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00
Housing & Technical 31.30 40.00 27.59 36.00 0.00 0.00 0.00 0.00 1.71 2.00 2.00 2.00 0.00 0.00
Social Work 56.28 79.00 54.28 75.00 0.00 0.00 0.00 0.00 0.00 2.00 1.00 1.00 1.00 1.00
Total 221.03 325 205.51 306 2.27 3 0.00 0 5.71 8 5.54 6 2.00 2
Cumulative Grand Total 943.18 1319 900.29 1233 7.56 40 0.95 1 13.01 19 17.84 21 3.53 5
Appendix 13a
October to December
2023 Number of leavers Replace Employee Filling on a temp basis Plan to transfer this budget
to another post End of fixed term post
Leave vacant pending
savings or service
review
Plan to remove for
savings
24

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Appendix 14
Applied Interviewed Appointed % of Applicants
interviewed
% of Applicants
appointed
% of
Interviewees
appointed
3579 1085 223 30% 6% 21%
1160 358 68 31% 6% 19%
2406 721 145 30% 6% 20%
119 64 6 54% 5% 9%
2836 841 173 30% 6% 21%
710 237 40 33% 6% 17%
3083 974 207 32% 7% 21%
451 96 5 21% 1% 5%
44 25 0 57% 0% 0%
Applied Interviewed Appointed % of Applicants
interviewed
% of Applicants
appointed
% of
Interviewees
appointed
2533 1094 435 43% 17% 40%
683 304 101 45% 15% 33%
1840 788 322 43% 18% 41%
62 31 5 50% 8% 16%
2026 835 327 41% 16% 39%
472 245 90 52% 19% 37%
2338 1046 409 45% 17% 39%
162 38 12 23% 7% 32%
32 24 0 75% 0% 0%
Total Number of appointments: 465
Total Number of applications received: 2579
Total No of Male Applicants
Total No of Disabled Applicants
Total No of applicants aged under 50
678
3669
Total Number of Equal Opportunities Monitoring forms received: 3579
Total Number of posts recruited for:
*Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds.
Total Number of Equal Opportunities Monitoring forms received: 2533
Total No of applicants aged over 50
Total Number of posts recruited for:
Total No of Veteran applicants
Total EO Forms Received
Total No of White applicants
Total No of Black/Ethnic minority applicants*
Total No of Male Applicants
Total No of Female Applicants
Total No of Disabled Applicants
Total No of applicants aged under 50
Gender / Disability / Age
*Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds.
Total No of White applicants
Total No of Black/Ethnic minority applicants*
Recruitment Monitoring
Analysis of Gender, Disability, Ethnicity and Age
From : 1 October - 31 December 2023
From : 1 July - 30 September 2022
332
Total Number of applications received:
Total Number of appointments: 252
Total No of Veteran applicants
Total No of applicants aged over 50
Total No of Female Applicants
Gender / Disability / Age
Total EO Forms Received
25

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Resource Total F/T P/T F/T P/T Total Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher
Community & Enterprise Resources 3114 1222 269 202 1421 2188.21 5.00 1514.30 359.98 244.18 44.05 15.70 0.00 5.00 0.00
Education - Others 3309 125 96 668 2420 2415.94 4.00 1184.67 959.54 143.27 46.00 11.00 0.00 62.66 4.80
Education - Teachers 3915 698 81 2217 919 3528.45 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3520.85
Finance & Corporate Resources 830 192 14 399 225 753.56 8.00 104.29 350.02 216.67 53.28 21.30 0.00 0.00 0.00
Housing & Technical 1278 791 24 330 133 1217.72 3.00 200.18 619.36 355.58 29.60 10.00 0.00 0.00 0.00
Social Work Resources 2727 200 210 1001 1316 2386.18 3.00 333.37 1458.96 525.30 31.80 33.75 0.00 0.00 0.00
8961.61 (excluding Teachers)
Total All Staff 15173 3228 694 4817 6434 12490.06 23.00 3336.81 3747.86 1485.00 204.73 92.75 0.00 74.26 3525.65
Resource Total F/T P/T F/T P/T Total Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher
Community & Enterprise Resources 3140 1248 260 204 1428 2213.56 5.00 1535.63 371.38 236.50 44.05 16.00 0.00 5.00 0.00
Education - Others 3296 130 94 672 2400 2414.69 4.00 1185.77 951.66 144.40 49.60 10.00 0.00 62.46 6.80
Education - Teachers 3923 700 81 2235 907 3539.95 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3532.35
Finance & Corporate Resources 841 196 15 400 230 761.82 8.00 111.26 357.34 213.64 50.28 21.30 0.00 0.00 0.00
Housing & Technical 1286 802 25 332 127 1228.24 3.00 205.10 623.16 357.38 29.60 10.00 0.00 0.00 0.00
Social Work Resources 2756 199 207 1004 1346 2411.06 3.00 350.14 1461.14 529.23 36.80 30.75 0.00 0.00 0.00
9029.37 (excluding Teachers)
Total All Staff 15242 3275 682 4847 6438 12569.32 23.00 3387.90 3764.68 1481.15 210.33 89.05 0.00 74.06 3539.15
QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 9 DECEMBER 2023
Analysis by Resource
Analysis by Resource
Appendix 15
Total Number of Employees Full-Time Equivalent
Male Female Salary Band
Total Number of Employees Full-Time Equivalent
Male Female Salary Band
QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 9 SEPTEMBER 2023
26

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Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 5 March 2024
Report by: Chief Executive and Director, Health and Social Care  
Subject: Social Work Resources Workforce Monitoring –
October to December 2023 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 provide employment information for October to December 2023 relating to Social
Work Resources
[1purpose]
2. Recommendation(s)
2.1. The Employee Issue Forum is asked to approve the following recommendation(s):-
[recs]
(1) that the following employment information for October to December 2023
relating to Social Work Resources be noted:- 
 attendance statistics
 occupational health
 accident/incident statistics
 discipline, grievance and Dignity at Work cases
 analysis of leavers and exit interviews
 staffing watch as of 9 December 2023 
[1recs]
3. Background
3.1. As part of the Council’s performance management arrangements, regular workforce
monitoring reports are submitted to the Employee Issue Forum. This report for Social
Work Resources provides information on the position for October to December 2023. 
4. Monitoring Statistics
4.1. Attendance Statistics (Appendix 1) 
Information on absence statistics is analysed for the month of December 2023 for
Social Work Resources. 
The Resource absence figure for December 2023 was 8.1%  This figure has
increased by 0.3% when compared to last month and is 1.5% higher than the
Council-wide figure. Compared to December 2022, the Resource absence figure has
increased by 0.4%. 
Based on the absence figures at December 2023 and annual trends, the projected
annual average absence for the Resource for 2023/2024 is 7.2%, compared to a
Council-wide average figure of 5.3%. 
4
27

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Managers follow the procedures outlined in the Maximising Attendance Policy to
support employees to remain at work or to return to work after a sickness absence.
There are comprehensive employee supports in place and additionally, Personnel
Services works in close partnership with line managers and Resource Management
Teams on a case management basis to ensure that appropriate actions are taken. 
4.2. Occupational Health (Appendix 2) 
In terms of referrals to occupational health, which include medical examinations and
physiotherapy, overall, 344 referrals were made this period. This represents a
decrease of 14 when compared with the same period last year. 
4.3. Accident/Incident Statistics 
There were 55 accidents/incidents recorded within the Resource this period, an
increase of 29 when compared to the same period last year. 
4.4. Discipline, Grievance and Dignity at Work (Appendix 2) 
During the period, 6 disciplinary hearings were held within the Resource, this figure
has increased by 2 when compared to the same period last year. One appeal was
heard by the Appeals Panel.  No appeals were pending.  No grievance hearings
were raised within the Resource, this figure has decreased by 1 when compared to
the same period last year.  No Dignity at Work complaints were raised within the
Resource, this figure remains unchanged when compared to the same period last
year. 
4.5. Analysis of Leavers (Appendix 2) 
There was a total of 37 leavers in the Resource this period eligible for an exit
interview. This figure has decreased by 23 when compared with the same period last
year. Fourteen exit interviews were conducted in this period, a decrease of 9 when
compared to the same period last year. 
4.6. When processing an employee termination, managers were asked to identify
whether they intended to replace the employee who had left the Council. If they
indicated that they did not intend to replace the employee, they were asked to select
from the following options:- 
 plan to hold for savings
 fill on a fixed term basis pending savings
 transfer budget to another post
 end of fixed term post 
4.7. Appendix 2a provides a breakdown of vacant posts and whether these are being
replaced or held for savings. In the period October to December 2023, 79 employees
in total (56.28 FTE) left employment, managers indicated that 75 posts (54.28 FTE)
were being replaced, 2 posts (0.00 FTE) due to end of casual fixed term contracts, 1
post (1.00 FTE) is being held pending a service review and 1 post (1.00 FTE) is
planning on being removed for savings. 
5. Staffing Watch 
5.1. There has been a decrease of 29 in the number of employees in post from 9
September 2023 to 9 December 2023. 
6. Employee Implications
6.1. There are no implications for employees arising from the information presented in
this report. 
28

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7. Financial Implications
7.1. All financial implications are accommodated within existing budgets. 
8. Climate Change, Sustainability and Environmental Implications
8.1. There are no climate change, sustainability and environmental implications in terms
of the information contained within this report. 
9. Other Implications
9.1. There are no implications for sustainability or risk in terms of the information
contained within this report. 
10. Equality Impact Assessment and Consultation Arrangements
10.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore, no impact
assessment is required. 
10.2. There was no requirement to undertake any consultation in terms of the information
contained in this report. 
Paul Manning
Chief Executive 
Soumen Sengupta
Director, Health and Social Care 
9 February 2024 
Link(s) to Council Values/ Priorities/Outcomes
       Accountable, effective, efficient and transparent
       Fair, open and sustainable
       Ambitious, self aware and improving
       Excellent employer
       Focused on people and their needs
       Working with and respecting others 
Previous References
 Employee Issue Forum – 14 November 2023 
List of Background Papers
 Monitoring information provided by Finance and Corporate Resources 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact: -
Eileen McPake, HR Business Manager
Ext: (Tel: 01698 454647)
E-mail:  Eileen.McPake@southlanarkshire.gov.uk 
29

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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 4.5 6.2 6.5 April 9.6 12.6 9.4 April 6.2 8.3 7.4 April 4.3 5.6 5.1
May 5.0 5.7 5.8 May 9.3 10.1 8.4 May 6.5 7.1 6.6 May 4.9 5.4 5.1
June 3.9 5.9 5.5 June 7.6 11.3 8.6 June 5.2 7.6 6.5 June 4.7 5.3 4.7
July 6.1 6.0 5.4 July 10.3 11.8 8.8 July 7.5 7.9 6.5 July 4.0 4.6 3.8
August 7.3 6.0 4.8 August 10.2 10.8 8.6 August 8.2 7.5 6.0 August 4.7 4.4 4.1
September 7.6 5.9 5.6 September 10.3 9.6 9.3 September 8.5 7.1 6.8 September 6.4 5.4 5.3
October 6.9 5.8 6.5 October 11.3 10.4 8.5 October 8.4 7.3 7.1 October 6.3 5.8 5.1
November 6.2 6.0 7.3 November 10.8 10.4 9.0 November 7.7 7.4 7.8 November 6.9 6.5 6.2
December 5.5 6.4 7.4 December 11.1 10.6 9.5 December 7.3 7.7 8.1 December 6.9 7.0 6.6
January 7.4 5.2 January 13.0 12.0 January 9.2 7.4 January 7.0 5.8
February 7.5 5.8 February 10.1 11.0 February 8.3 7.5 February 6.6 5.9
March 8.0 7.0 March 12.8 10.9 March 9.5 8.2 March 7.9 6.4
Annual Average 6.3 6.0 6.1 Annual Average 10.5 11.0 9.5 Annual Average 7.7 7.6 7.2 Annual Average 5.9 5.7 5.3
Average Apr-Dec 5.9 6.0 6.1 Average Apr-Dec 10.1 10.8 8.9 Average Apr-Dec 7.3 7.5 7.0 Average Apr-Dec 5.5 5.6 5.1
1868 1049 2917 16185
Manual Workers
No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023 No of Employees at 31 December 2023
Appendix 1
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Social Work Resources
APT&C Council WideResource Total
30

Page 31

Oct - Dec Oct - Dec
2022 2023
MEDICAL EXAMINATIONS
Number of Employees Attending
EMPLOYEE COUNSELLING SERVICE
Total Number of Referrals
PHYSIOTHERAPY SERVICE
Total Number of Referrals
REFERRALS TO EMPLOYEE SUPPORT OFFICER 98 132
REFERRALS TO COGNITIVE BEHAVIOUR THERAPY 0 2
TOTAL 358 344
Oct - Dec Oct - Dec
2022 2023
Over 7 day absences 2 2
Over 3 day absences** 0 1
Minor 14 17
Near Miss 0 2
Violent Incident:  Physical**** 8 29
Violent Incident:  Verbal***** 2 4
Total Accidents/Incidents 26 55
Oct - Dec Oct - Dec
2022 2023
Total Number of Hearings 4 6
Total Number of Appeals 0 1
Time Taken to Convene Hearing October - December 2023
0-3 Weeks 4-6 Weeks Over 6 Weeks
4 1 1
Oct - Dec Oct - Dec
2022 2023
Number of Grievances 1 0
Number Resolved at Stage 2 1 0
Oct - Dec Oct - Dec
2022 2023
Number of Incidents 0 0
Oct - Dec Oct - Dec
2022 2023
Career Advancement 13 7
Moving outwith area 3 2
Personal Reasons 2 3
Poor relationship with managers / colleagues 1 0
Travelling difficulties 2 1
Other 2 1
Number of Exit Interviews conducted 23 14
Total Number of Leavers Eligible for Exit Interview 60 37
Percentage of interviews conducted 38% 38%
Appendix 2
119 89
40 14
SOCIAL WORK RESOURCES
101 107
CAUSE OF ACCIDENTS/INCIDENTS
*A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious
burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury, a chemical or hot
metal burn to the eye or penetrating injury as defined by the HSE.
**Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period
of absence of absence as defined by the HSE. 
***Near Miss - Any unexpected, unplanned occurrence (except Dangerous Occurrences) that does not lead to
injury of persons, damage to property, plant or equipment but may have done so in different circumstance.
ANALYSIS OF REASONS FOR LEAVING
****Physical violent incidents are included in the "Specified" figures, where applicable, to provide the "Total
Specified" figures.
****Physical violent incidents and ***** Verbal Violent Incidents are included in the "Over 3-day or Over 7-day"
figures, where applicable, to provide the "Total Over 3-day or Over 7-day" figures.
****Physical Violent Incidents and ***** Verbal Violent Incidents are included in the "Minor" figures, where
applicable, to provide the "Total Minor" figures.
RECORD OF DISCIPLINARY HEARINGS
RECORD OF GRIEVANCE HEARINGS
RECORD OF DIGNITY AT WORK
31

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FTE H/C FTE H/C
Terminations/Leavers 56.28 79 173.18 258
Being replaced 54.28 75 158.83 207
Filling on a temporary basis 0.00 0 1.81 33
Plan to transfer this budget to another post 0.00 0 0.95 1
End of fixed term contract 0.00 2 2.29 5
Held pending service Review 1.00 1 8.30 10
Plan to remove for savings 1.00 1 1.00 2
October - December 2023
Appendix 2a
Reason Cumulative total
32

Page 33

As at 9 December 2023
Total Number of Employees
F/T P/T F/T P/T
200 210 1001 1316
Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL
3.00 333.37 1458.96 525.30 31.80 33.75 0.00 0.00 0.00 2386.18
As at 9 September 2023
Total Number of Employees
F/T P/T F/T P/T
199 207 1004 1346
Chief Officer Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL
3.00 350.14 1461.14 529.23 36.80 30.75 0.00 0.00 0.00 2411.06
Salary Bands
MALE FEMALE TOTAL
2756
*Full - Time Equivalent No of Employees
Appendix 3
JOINT STAFFING WATCH RETURN
SOCIAL WORK RESOURCES
*Full - Time Equivalent No of Employees
Salary Bands
2727
MALE FEMALE TOTAL
33