Agenda Document Pack - Employee Issues Forum - 15/08/2023

South Lanarkshire Council · 15 August 2023
Back to Employee Issues Forum — 15 August 2023 and its agenda

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Page 1

Council Offices, Almada Street        
Hamilton, ML3 0AA 
Monday, 07 August 2023 
Dear Councillor 
Employee Issues Forum 
The Members listed below are requested to attend a meeting of the above Forum to be held
as follows:- 
Date:  Tuesday, 15 August 2023
Time:  14:00
Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton,
ML3 0AA 
The business to be considered at the meeting is listed overleaf. 
Yours sincerely 
Cleland Sneddon
Chief Executive 
Members 
Margaret Cowie (Chair), Celine Handibode (Depute Chair), John Anderson, Walter Brogan, Archie
Buchanan, Gerry Convery, Geri Gray, Katy Loudon, Richard Nelson, Kirsten Robb 
Substitutes
Mathew Buchanan, Mary Donnelly, Catherine McClymont, Elaine McDougall,
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BUSINESS 
1 Declaration of Interests 
2 Minutes of Previous Meeting
Minutes of the Employee Issues Forum held on 16 May 2023 submitted for
approval as a correct record. (Copy attached) 
3 - 4 
Item(s) for Consideration 
3 Council-wide Workforce Monitoring - April to June 2023
Report dated 20 July 2023 by the Executive Director (Finance and Corporate
Resources).  (Copy attached) 
5 - 24 
4 Finance and Corporate Resources - Workforce Monitoring - April to June
2023
Report dated 20 July 2023 by the Executive Director (Finance and Corporate
Resources).  (Copy attached) 
25 - 30 
5 Dates for Future Meetings
Report dated 1 August 2023 by the Executive Director (Finance and Corporate
Resources). (Copy attached) 
31 - 32 
Urgent Business 
6 Urgent Business
Any other items of business which the Chair decides are urgent. 
For further information, please contact:-
Clerk Name: Helen Calley
Clerk Telephone: 07385370069
Clerk Email: helen.calley@southlanarkshire.gov.uk 
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EMPLOYEE ISSUES FORUM 
Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street,
Hamilton on 16 May 2023 
Chair:
Councillor Margaret Cowie 
Councillors Present:
Councillor John Anderson, Councillor Archie Buchanan, Councillor Gerry Convery, Councillor Celine
Handibode (Depute), Councillor Katy Loudon, Councillor Kirsten Robb 
Councillors’ Apologies:
Councillor Walter Brogan, Councillor Geri Gray, Councillor Richard Nelson 
Attending:
Finance and Corporate Resources
H Calley, Administration Officer; K McVeigh, Head of Personnel Services; L Wyllie, Administration
Assistant
Education Resources
S Nicolson, Head of Education (Senior Phase) 
Also Attending:
J Gaffney, EIS
H Scott, GMB
K Wallace, Unite the Union 
1 Declaration of Interests
No interests were declared. 
2 Minutes of Previous Meeting
The minutes of the meeting of the Employee Issues Forum held on 7 March 2023 were
submitted for approval as a correct record. 
The Forum decided: that the minutes be approved as a correct record. 
3 Council-wide Workforce Monitoring – January to March 2023
A report dated 14 April 2023 by the Executive Director (Finance and Corporate Resources) was
submitted on the following Council-wide employee information for the period January to March
2023:- 
 attendance statistics
 occupational health statistics
 accident/incident statistics
 disciplinary hearings, grievances and Dignity at Work cases
 analysis of leavers and exit interviews
 recruitment monitoring
 Staffing Watch as at 10 December 2022 
Officers responded to members’ questions regarding the Active Travel Plan and confirmed that
the number of staff eligible for an exit interview was in relation to labour turnover.
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The Forum decided: that the report be noted. 
4 Education Resources – Workforce Monitoring – January to March 2023
A joint report dated 14 April 2023 by the Executive Directors (Finance and Corporate
Resources) and (Education Resources) was submitted on the following employee information
for Education Resources for the period January to March 2023:- 
 attendance statistics
 occupational health statistics
 accident/incident statistics
 disciplinary hearings, grievances and Dignity at Work cases
 analysis of leavers and exit interviews
 Staffing Watch as at 10 December 2022 
The Forum decided: that the report be noted. 
5 Collaborative Improvement: Challenge and Support in the Senior Phase
S Nicolson, Head of Education (Senior Phase), Education Resources, gave a presentation on
collaborative improvement: challenge and support in the senior phase. 
The presentation highlighted:- 
 the approach to collaborative improvement
 the central mechanisms used to engage and challenge schools, support improvement and
secure provision and outcomes for all
 the process which included an initial online meeting, 2 days of face-to-face meetings,
reflection and reporting
 the outcomes and practical steps
 the next steps of the ‘what’ and the ‘how’ 
Having responded to members’ questions, S Nicolson was thanked for his informative
presentation. 
The Forum decided: that the presentation be noted. 
6 Urgent Business
There were no items of urgent business. 
Chair’s Remarks
The Chair advised that this was the last Forum meeting that Kay McVeigh, Head of Personnel
Services, would be attending as she was retiring.  The Chair, on behalf of the Forum, thanked Ms
McVeigh for her many years of public service and wished her well for the future.
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Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 15 August 2023
Report by: Executive Director (Finance and Corporate Resources)  
Subject: Council-wide Workforce Monitoring – April to June
2023 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 provide employment information relating to the Council for the period April to
June 2023
[1purpose] 
2. Recommendation(s)
2.1. The Employee Issue Forum is asked to approve the following recommendation(s):-
[recs]
(1) that the following employment information for the period April to June 2023
relating to the Council be noted:- 
 attendance statistics
 occupational health
 accident/incident statistics
 discipline, grievance and Dignity at Work cases
 analysis of leavers and exit interviews
 recruitment monitoring
[1recs]
3. Background
3.1. As part of the Council’s performance management arrangements, regular workforce
monitoring reports are submitted to the Employee Issue Forum.  This report for the
Council provides information on the position for the period April to June 2023. 
4. Attendance Statistics
4.1. Information on absence statistics for the Council and each Resource, as analysed for
June 2023, is provided in Appendices 1 to 8.  Points to note are:- 
The Council’s absence rate for June 2023, shown in appendix 1, is 4.7%, which
represents a decrease of 0.4% when compared with last month and the figure has
decreased by 0.6% when compared to June 2022. 
When compared to June 2022, the APT&C absence rate has decreased by 0.1%,
the teachers’ figure has increased by 0.4% and the manual workers’ figure has
decreased by 1.6%. 
Based on annual trends and the absence rate to June 2023, the projected annual
average absence rate for the Council for the financial year 2023/2024 is 5.6%. 
In comparison to June 2022 (Appendix 8):-
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 psychological and musculoskeletal conditions are the main reasons for absence
 total days lost due to psychological conditions have increased by 436 days
 total days lost due to musculoskeletal conditions have increased by 703 days
 total days lost due to respiratory conditions have decreased by 2281 days
 total days lost due to stomach, bowel, blood and metabolic disorders have
decreased by 265 days 
5. Occupational Health
5.1. Information on Occupational Health for the period April to June 2023 is provided in
Appendix 9. 
 during the period there were 327 employees referred for a medical examination,
a decrease of 56 when compared to the same period last year.  Both
musculoskeletal and psychological conditions continue to be the main reason
for medical referrals
 a total of 440 employees attended physiotherapy treatment, showing a
decrease of 48 when compared to the same period last year.  Of the 440
employees referred, 63% remained at work whilst undertaking treatment
 during this period 415 employees were referred to the Employee Support
Officer, showing an increase of 17 when compared with the same period last
year.  Of the referrals made this period, 88% related to personal reasons
 158 employees were referred to the PAM Assist counselling service this period,
this has increased by 32 when compared with the same period last year.  All the
referrals made this period were from management and none were made directly
by employees.  Personal reasons accounted for 58% of the referrals made,
19% were for work related reasons and 23% was for other reasons
 7 employees were referred for Cognitive Behavioural Therapy this period, an
increase of 7 when compared to the same period last year 
6. Accidents/Incidents
6.1. The accident/incident report for April to June 2023 is contained in Appendix 10. 
 the number of accidents/incidents recorded was 368, this figure has increased
by 41 from the same period last year
 there was 1 specified injury recorded, this figure has decreased by 1 from the
same period last year
 there were 358 minor accidents/incidents, this figure has increased by 49 from
the same period last year
 there was 1 accident resulting in an absence lasting over 3 days during the
period, this figure has decreased by 1 from the same period last year
 there were 8 accidents resulting in an absence lasting over 7 days during the
period, this figure has decreased by 6 from the same period last year 
7. Discipline, Grievance, Dignity at Work Hearings and Mediation Referrals
7.1. Information on Disciplinary, Grievance Hearings, Dignity at Work and Mediation
Referrals for April to June 2023 is contained in Appendices 11, 12a and 12b. 
 in total, 43 disciplinary hearings were held across Resources within the Council,
this figure has increased by 13 when compared to the same period last year
 action was taken in 41 of these cases.  No appeals were raised against the
outcomes
 our target is to convene disciplinary hearings within 6 weeks, 88% of hearings
met this target
 during the period, no appeals were heard by the Appeals Panel
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 at the end of June 2023, 1 Appeals Panel is pending
 during the period, no grievance cases were raised
 during the period, no Dignity at Work cases were raised
 during the period, 3 referrals for mediation were submitted 
8. Analysis of Leavers and Exit Interviews
8.1. Information on the number of leavers and exit interviews for the period April to June
2023 is contained in Appendix 13.  Exit interviews are conducted with employees
who leave voluntarily. 
Labour Turnover 
Using information compiled from Resources and Staffing Watch information as at 
11 March 2023, the Council’s turnover figure for April to June 2023 is as follows:- 
170 leavers eligible for exit interviews/14,983 employees in post = Labour Turnover
of 1.1%. 
Based on the figure at March 2023, the projected annual labour turnover figure for
the financial year 2023/2024 for the Council is 4.5%. 
8.2. Analysis of Leavers and Exit Interviews:- 
 there was a total of 170 employees leaving the Council that were eligible for an
exit interview, an increase of 6 when compared with the same period last year
 there was a total of 44 exit interviews conducted, a decreased of 23 when
compared with the same period last year 
8.3. When processing an employee termination, managers are asked to identify whether
they intend to replace the employee who had left the Council.  If they indicate that
they do not intend to replace the employee, they are asked to select from 4 options:- 
 plan to hold for savings
 fill on a fixed term basis pending savings
 transfer budget to another post
 end of fixed term contract 
8.4. Appendix 13a provides information relating to vacant posts and whether these are
being replaced or held for savings. From April to June 2023, 379 employees (270.44
FTE) left employment. Managers indicated that 359 posts (257.80 FTE) would be
replaced, 4 posts (1.44 FTE) were being filled on a temporary basis, 8 posts (4.80
FTE) were due to the end of fixed term contracts and 8 posts (6.40 FTE) were being
left vacant pending savings or service reviews. 
9. Recruitment Monitoring
9.1. Information on Recruitment Monitoring for April to June 2023 is contained within
Appendix 14. 
From an analysis of Equal Opportunities Monitoring Forms, the main points to note
are:- 
 overall, 4,576 applications and 4,445 completed Equal Opportunities Monitoring
Forms were received
 of those applicants who declared themselves as disabled (136), 83 were
shortleeted for interview and 9 were appointed  
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 of those applicants of a black/ethnic minority background (492), 107 were
shortleeted for interview and 31 were appointed
 of those applicants who are veterans (59), 27 were shortleeted for interview and
3 were appointed 
10. Employee Implications
10.1. There are no implications for employees arising from the information presented in
this report. 
11. Financial Implications
11.1. All financial implications are accommodated within existing budgets. 
12. Climate Change, Sustainability and Environmental Implications
12.1. There are no climate change, sustainability or environmental implications arising
from the information presented in this report. 
13. Other Implications
13.1. There are no implications for risk in terms of the information contained within this
report. 
14. Equality Impact Assessment and Consultation Arrangements 
14.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore no impact
assessment is required. 
14.2. There was no requirement to undertake any consultation in terms of the information
contained in this report. 
Paul Manning
Executive Director (Finance and Corporate Resources) 
20 July 2023 
Link(s) to Council Values/Ambitions/Objectives
 Accountable, effective, efficient and transparent
 Fair, open and sustainable
 Ambitious, self-aware and improving
 Excellent employer
 Focused on people and their needs
 Working with and respecting others 
Previous References
 Employee Issue Forum – 16 May 2023 
List of Background Papers
 Monitoring information provided by Resources 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact: -
Elaine Maxwell, HR Business Manager
Ext: 4647 (Tel: 01698 454647)
E-mail:  Elaine.Maxwell@southlanarkshire.gov.uk
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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 4.1 5.2 5.2 April 2.5 2.7 2.8 April 6.2 8.8 7.0 April 4.3 5.6 5.1
May 4.7 5.0 5.1 May 3.2 3.6 3.2 May 6.7 7.6 6.2 May 4.9 5.4 5.1
June 4.4 5.0 4.9 June 2.6 2.6 2.2 June 7.0 8.1 6.5 June 4.7 5.3 4.7
July 4.1 4.5 July 1.1 1.4 July 6.3 7.4 July 4.0 4.6
August 4.6 4.3 August 2.0 1.4 August 7.3 7.4 August 4.7 4.4
September 6.1 5.2 September 4.4 2.8 September 8.5 8.0 September 6.4 5.4
October 6.0 5.7 October 4.1 3.4 October 8.7 8.1 October 6.3 5.8
November 6.5 6.3 November 5.6 4.7 November 8.7 8.6 November 6.9 6.5
December 6.2 6.7 December 6.1 5.3 December 8.8 8.9 December 6.9 7.0
January 6.7 5.2 January 3.9 4.3 January 10.1 8.0 January 7.0 5.8
February 6.5 5.7 February 3.7 4.1 February 9.5 7.9 February 6.6 5.9
March 8.0 6.2 March 4.3 4.6 March 11.3 8.3 March 7.9 6.4
Annual Average 5.7 5.4 5.4 Annual Average 3.6 3.4 3.4 Annual Average 8.3 8.1 7.7 Annual Average 5.9 5.7 5.6
Average Apr-Jun 4.4 5.1 5.1 Average Apr-Jun 2.8 3.0 2.7 Average Apr-Jun 6.6 8.2 6.6 Average Apr-Jun 4.6 5.4 5.0
7695 3944 4569 16208
Appendix 1
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Council Wide
APT&C Teachers
No of Employees at 30 June 2023 No of Employees at 30 June 2023
Manual Workers Council Wide
No of Employees at 30 June 2023 No of Employees at 30 June 2023
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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 2.3 4.4 3.6 April 5.7 7.3 6.3 April 5.2 6.9 6.0 April 4.3 5.6 5.1
May 2.7 3.9 3.7 May 6.4 6.8 6.3 May 5.9 6.3 5.9 May 4.9 5.4 5.1
June 2.8 3.5 4.3 June 6.6 7.2 5.9 June 6.0 6.7 5.7 June 4.7 5.3 4.7
July 2.9 3.9 July 5.3 5.9 July 4.9 5.6 July 4.0 4.6
August 2.9 3.4 August 6.4 6.6 August 5.9 6.1 August 4.7 4.4
September 3.4 3.1 September 8.2 7.9 September 7.5 7.1 September 6.4 5.4
October 3.8 5.1 October 7.9 7.5 October 7.3 7.1 October 6.3 5.8
November 3.5 4.2 November 8.0 8.3 November 7.3 7.7 November 6.9 6.5
December 4.2 3.7 December 8.0 8.8 December 7.4 8.0 December 6.9 7.0
January 3.6 2.6 January 9.6 7.4 January 8.6 6.7 January 7.0 5.8
February 4.4 3.6 February 9.5 7.4 February 8.7 6.9 February 6.6 5.9
March 6.0 3.9 March 11.0 7.9 March 10.2 7.3 March 7.9 6.4
Annual Average 3.5 3.8 3.8 Annual Average 7.7 7.4 7.2 Annual Average 7.1 6.9 6.7 Annual Average 5.9 5.7 5.6
Average Apr-Jun 2.6 3.9 3.9 Average Apr-Jun 6.2 7.1 6.2 Average Apr-Jun 5.7 6.6 5.9 Average Apr-Jun 4.6 5.4 5.0
509 2955 3464 16208
Manual Workers Resource Total
No of Employees at 30 June 2023 No of Employees at 30 June 2023 No of Employees at 30 June 2023 No of Employees at 30 June 2023
Appendix 2
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Community and Enterprise Resources
APT&C Council Wide
10

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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 4.8 5.5 5.0 April 2.5 2.7 2.8 April 3.5 4.0 3.8 April 4.3 5.6 5.1
May 5.7 5.5 5.4 May 3.2 3.6 3.2 May 4.4 4.5 4.2 May 4.9 5.4 5.1
June 4.7 5.1 4.8 June 2.6 2.6 2.2 June 3.5 3.7 3.4 June 4.7 5.3 4.7
July 3.4 3.8 July 1.1 1.4 July 2.1 2.5 July 4.0 4.6
August 3.8 3.6 August 2.0 1.4 August 2.8 2.4 August 4.7 4.4
September 6.4 5.8 September 4.4 2.8 September 5.3 4.1 September 6.4 5.4
October 6.6 6.5 October 4.1 3.4 October 5.2 4.8 October 6.3 5.8
November 8.0 7.9 November 5.6 4.7 November 6.7 6.2 November 6.9 6.5
December 8.0 8.5 December 6.1 5.3 December 7.0 6.8 December 6.9 7.0
January 8.1 6.1 January 3.9 4.3 January 5.8 5.1 January 7.0 5.8
February 7.2 6.8 February 3.7 4.1 February 5.3 5.4 February 6.6 5.9
March 9.5 7.0 March 4.3 4.6 March 6.7 5.7 March 7.9 6.4
Annual Average 6.4 6.0 5.9 Annual Average 3.6 3.4 3.4 Annual Average 4.9 4.6 4.5 Annual Average 5.9 5.7 5.6
Average Apr-Jun 5.1 5.4 5.1 Average Apr-Jun 2.8 3.0 2.7 Average Apr-Jun 3.8 4.1 3.8 Average Apr-Jun 4.6 5.4 5.0
3516 3944 7460 16208
Appendix 3
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Education Resources
Council WideAPT&C Teachers Resource Total
No of Employees at 30 June 2023 No of Employees at 30 June 2023 No of Employees at 30 June 2023 No of Employees at 30 June 2023
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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 2.6 2.8 3.6 April 0.0 0.0 0.0 April 2.6 2.8 3.6 April 4.3 5.6 5.1
May 3.3 3.2 3.9 May 0.0 0.0 0.0 May 3.3 3.2 3.9 May 4.9 5.4 5.1
June 3.5 4.0 4.2 June 0.0 0.0 0.0 June 3.5 4.0 4.2 June 4.7 5.3 4.7
July 3.3 3.9 July 0.0 0.0 July 3.3 3.9 July 4.0 4.6
August 3.6 4.1 August 0.0 0.0 August 3.6 4.1 August 4.7 4.4
September 4.0 3.6 September 0.0 0.0 September 4.0 3.6 September 6.4 5.4
October 3.6 3.8 October 0.0 0.0 October 3.6 3.8 October 6.3 5.8
November 4.3 3.4 November 0.0 0.0 November 4.3 3.4 November 6.9 6.5
December 3.8 4.3 December 0.0 0.0 December 3.8 4.3 December 6.9 7.0
January 3.8 4.3 January 0.0 0.0 January 3.8 4.3 January 7.0 5.8
February 3.4 3.8 February 0.0 0.0 February 3.4 3.8 February 6.6 5.9
March 3.4 3.8 March 0.0 0.0 March 3.4 3.8 March 7.9 6.4
Annual Average 3.6 3.8 3.9 Annual Average 0.0 0.0 0.0 Annual Average 3.6 3.8 3.9 Annual Average 5.9 5.7 5.6
Average Apr-Jun 3.1 3.3 3.9 Average Apr-Jun 0.0 0.0 0.0 Average Apr-Jun 3.1 3.3 3.9 Average Apr-Jun 4.6 5.4 5.0
929 0 929 16208
Appendix 4
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Finance and Corporate Resources
No of Employees at 30 June 2023 No of Employees at 30 June 2023
APT&C Council WideManual Workers
No of Employees at 30 June 2023
Resource Total
No of Employees at 30 June 2023
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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 3.2 5.5 5.7 April 3.6 10.6 6.9 April 3.3 7.6 6.2 April 4.3 5.6 5.1
May 2.9 4.5 4.9 May 4.2 8.1 6.1 May 3.4 6.0 5.4 May 4.9 5.4 5.1
June 3.5 4.9 5.4 June 6.2 8.5 6.8 June 4.6 6.4 6.0 June 4.7 5.3 4.7
July 4.0 5.5 July 5.7 8.9 July 4.7 6.9 July 4.0 4.6
August 4.9 4.7 August 7.9 7.1 August 6.2 5.7 August 4.7 4.4
September 5.8 4.5 September 8.1 6.3 September 6.8 5.2 September 6.4 5.4
October 5.2 4.3 October 9.0 7.8 October 6.8 5.8 October 6.3 5.8
November 5.7 4.6 November 9.2 7.8 November 7.2 5.9 November 6.9 6.5
December 4.6 4.4 December 9.5 7.2 December 6.7 5.6 December 6.9 7.0
January 5.2 4.5 January 8.8 5.5 January 6.7 4.9 January 7.0 5.8
February 6.4 4.4 February 8.5 6.2 February 7.3 5.1 February 6.6 5.9
March 7.8 5.3 March 10.7 6.8 March 9.0 5.9 March 7.9 6.4
Annual Average 4.9 4.8 4.9 Annual Average 7.6 7.6 7.0 Annual Average 6.1 5.9 5.7 Annual Average 5.9 5.7 5.6
Average Apr-Jun 3.2 5.0 5.3 Average Apr-Jun 4.7 9.1 6.6 Average Apr-Jun 3.8 6.7 5.9 Average Apr-Jun 4.6 5.4 5.0
875 560 1435 16208
Appendix 5
Housing & Technical Resources
Resource Total
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
APT&C Manual Workers Council Wide
No of Employees at 30 June 2023No of Employees at 30 June 2023 No of Employees at 30 June 2023 No of Employees at 30 June 2023
13

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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 4.5 6.2 6.5 April 9.6 12.6 9.4 April 6.2 8.3 7.4 April 4.3 5.6 5.1
May 5.0 5.7 5.8 May 9.3 10.1 8.4 May 6.5 7.1 6.6 May 4.9 5.4 5.1
June 3.9 5.9 5.5 June 7.6 11.3 8.6 June 5.2 7.6 6.5 June 4.7 5.3 4.7
July 6.1 6.0 July 10.3 11.8 July 7.5 7.9 July 4.0 4.6
August 7.3 6.0 August 10.2 10.8 August 8.2 7.5 August 4.7 4.4
September 7.6 5.9 September 10.3 9.6 September 8.5 7.1 September 6.4 5.4
October 6.9 5.8 October 11.3 10.4 October 8.4 7.3 October 6.3 5.8
November 6.2 6.0 November 10.8 10.4 November 7.7 7.4 November 6.9 6.5
December 5.5 6.4 December 11.1 10.6 December 7.3 7.7 December 6.9 7.0
January 7.4 5.2 January 13.0 12.0 January 9.2 7.4 January 7.0 5.8
February 7.5 5.8 February 10.1 11.0 February 8.3 7.5 February 6.6 5.9
March 8.0 7.0 March 12.8 10.9 March 9.5 8.2 March 7.9 6.4
Annual Average 6.3 6.0 6.0 Annual Average 10.5 11.0 10.3 Annual Average 7.7 7.6 7.4 Annual Average 5.9 5.7 5.6
Average Apr-Jun 4.5 5.9 5.9 Average Apr-Jun 8.8 11.3 8.8 Average Apr-Jun 6.0 7.7 6.8 Average Apr-Jun 4.6 5.4 5.0
1866 1054 2920 16208
Appendix 6
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Social Work Resources
APT&C Council WideResource TotalManual Workers
No of Employees at 30 June 2023 No of Employees at 30 June 2023 No of Employees at 30 June 2023 No of Employees at 30 June 2023
14

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Appendix 7
Absence by long and short term
From: 1 April 2023 to 30 June 2023
Community and Enterprise 3464 1.8 4.2 6.0 4.0 1.9 5.9 1.8 3.9 5.7
Education 7460 0.7 3.1 3.8 1.4 2.8 4.2 1.1 2.3 3.4
Finance and Corporate 929 1.1 2.5 3.6 1.0 2.9 3.9 1.5 2.7 4.2
Housing & Technical 1435 2.4 3.8 6.2 1.3 4.1 5.4 2.2 3.8 6.0
Social Work 2920 1.9 5.5 7.4 1.9 4.7 6.6 1.7 4.8 6.5
Council Overall for April 2023 to
June 2023 16208 1.3 3.8 5.1 1.6 3.5 5.1 1.5 3.2 4.7
Resource
Total
Absence %
May 2023
Total Short
Term %
Total
Long
Term %
June 2023
Total Short
Term %
Total Long
Term %
Resource
Total
Absence %
Resource No of
employees
April 2023
Total Short
Term %
Total Long
Term %
Resource Total
Absence %
15

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From : 1 June 2023 - 30 June 2023
Total
WDL % Total
WDL % Total
WDL % Total
WDL % Total
WDL %
Musculoskeletal 1411 34 929 18 90 12 562 32 919 27 3911 26
Psychological 1271 31 2139 41 379 50 600 34 1150 34 5539 36
Stomach, Bowel, Blood, Metabolic Disorders 311 7 598 11 35 5 170 10 317 9 1431 9
Respiratory 280 7 418 8 60 8 141 8 344 10 1243 8
Other Classification 882 21 1182 22 194 26 279 16 664 20 3201 21
Total Days Lost By Resource 4155 100 5266 100 758 100 1752 100 3394 100 15325 100
Total Work Days Available
From : 1 June 2022 - 30 June 2022
Total
WDL % Total
WDL % Total
WDL % Total
WDL % Total
WDL %
Musculoskeletal 1260 25 714 13 44 6 482 26 708 18 3208 19
Psychological 1039 21 1780 31 247 34 735 39 1302 33 5103 30
Stomach, Bowel, Blood, Metabolic Disorders 608 12 560 10 64 9 129 7 335 8 1696 10
Respiratory 1109 22 1311 23 176 24 270 14 658 17 3524 20
Other Classification 951 19 1315 23 206 28 272 14 969 24 3713 22
Total Days Lost By Resource 4967 100 5680 100 737 100 1888 100 3972 100 17244 100
Total Work Days Available
*WDL = Work Days Lost
52361295501843515262574307
PercentageTotal WDL
By ReasonREASONS
Community and
Enterprise
Resources
Education
Resources
Finance and
Corporate
Housing and
Technical
Resources
Social Work
Resources
Appendix 8
Attendance Monitoring
Absence Classification
Reasons
Community and
Enterprise
Resources
Social Work
Resources Total WDL
By Reason
72831 153277 18124
Percentage
Housing and
Technical
Resources
Education
Resources
Finance and
Corporate
29440 52268
16

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Appendix 9
Teachers Others
85 47 51 12 46 86
100 32 53 26 66 106
Apr - Jun 2022 Apr - Jun 2023 Apr - Jun 2022 Apr - Jun 2023 Apr - Jun 2022 Apr - Jun 2023
125 109 90 97 0 0
81 63 154 160 0 2
69 89 23 26 0 0
15 20 38 44 0 1
58 51 93 88 Social Work 0 2
140 108 398 415 Not Disclosed 0 2
488 440 Total 0 7
M S M S M S M S M S M S
Total (Apr - Jun 2023) 30 0 0 0 91 0 13 0 24 0 158 0
Total (Apr - Jun 2022) 30 0 0 0 82 0 0 0 14 0 126 0
Total 158
126
M = MANAGEMENT REFERRAL      S = SELF REFERRAL
Total Referrals (Apr - Jun 2022)     
No of Employees Referred For Cognitive Behavioural Therapy
Analysis of Counselling Referrals by Cause
Reason
Work Stress Addiction Personal Anxiety/ Depression Bereavement
No of Employees Referred For Physiotherapy
Total Referrals (Apr - Jun 2023)     
From: 1 April - 30 June 2023 comparison with 1 June - 30 April 2022
Medical Referrals
Community and
Enterprise
Education Finance and
Corporate
Housing &
Technical Social Work Totals
Total (Apr - Jun 2023) 327
Total (Apr - Jun 2022)
Finance and Corporate
Housing and TechnicalFinance and Corporate
Housing and Technical
383
No of Employees Referred To Employee Support Officer
Education
Finance and Corporate
Education
Social Work
Housing and Technical
Resource
Community and Enterprise
Total
Occupational Health Reports
Total
Social Work
Resource
Community and Enterprise
Education (Teachers)
Education (Others)
Total
Resource
Community and Enterprise
17

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2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023
Specified Injury 0 1 0 0 0 0 0 0 2 0 2 1
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Total Specified Injury* 0 1 0 0 0 0 0 0 2 0 2 1
Over 7-day 4 3 3 1 0 0 4 1 3 3 14 8
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Verbal 0 0 0 0 0 0 0 0 0 0 0 0
Total Over 7-day** 4 3 3 1 0 0 4 1 3 3 14 8
Over 3-day 0 0 1 0 0 0 0 0 1 1 2 1
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Verbal 0 0 0 0 0 0 0 0 0 0 0 0
Total Over 3-day** 0 0 1 0 0 0 0 0 1 1 2 1
Minor 18 24 11 13 1 1 1 4 14 5 45 47
Near Miss 1 5 1 2 0 0 0 0 3 0 5 7
Violent Incident:  Physical 1 2 207 279 0 0 0 0 4 0 212 281
Violent Incident:  Verbal 5 2 35 17 0 1 3 2 4 1 47 23
Total Minor*** 25 33 254 311 1 2 4 6 25 6 309 358
Total Accidents/Incidents 29 37 258 312 1 2 8 7 31 10 327 368
*A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury,
a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE.
**Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. 
*** A minor injury is an injury not covered by " Over 7-day", "Over 3-day" or "Specified".
Analysis of Accidents/ Incidents
Comparison
Cause of Accidents/ Incidents to employees
Appendix 10
Social Work TOTALCommunity and Enterprise Education
From: 1 April - 30 June 2023 comparison with 1 June - 30 April 2022
Finance and Corporate Housing & Tech
18

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APT&C Manual / Craft Teachers Total APT&C Manual / Craft Teachers Total
Community and Enterprise 1 26 N/A 27 0 0 N/A 0 1 26 N/A 27 17 7 3 89% 27
Education 1 3 3 7 1 0 1 2 0 3 2 5 4 1 2 71% 7
Finance and Corporate 2 0 N/A 2 0 0 N/A 0 2 0 N/A 2 2 0 0 100% 2
Housing and Technical 1 2 N/A 3 0 0 N/A 0 1 2 N/A 3 2 1 0 100% 3
Social Work 0 4 N/A 4 0 0 N/A 0 0 4 N/A 4 4 0 0 100% 4
Total  (Apr - Jun 2023) 5 35 3 43 1 0 1 2 4 35 2 41 29 9 5 88% 43
Total  (Apr - Jun 2022) 4 26 0 30 0 3 0 3 4 23 0 27 17 1 12 60% 30
APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total
Total  (Apr - Jun 2023) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Total  (Apr - Jun 2022) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
*Resources nil responses are not included in figures
Appeal's Panel
From: 1 April - 30 June 2023
Appeal's Panel
Total 00
Appendix 11
Outcome of Appeals
Not Upheld
From: 1 April - 30 June 2023 comparison with 1 June - 30 April 2022
Appeals pending to date
Record of Disciplinary Hearings
No of weeks to convene Disciplinary Hearing
Total
1
% Held within
6 Weeks
No of Appeals
No Action
APT&C 4-6 6+3Teachers Total
No of Disciplinary Hearings
Upheld
APT&C
Upheld in Part
Teachers
0
Resource
Resource
Action Taken
Upheld Upheld in Part
Manual/ Craft
Outcome of Disciplinary Hearings
Manual/ Craft
0
Withdrawn
0
Not Upheld Total
Appeals
Pending
19

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Appendix 12a
Record of Grievances
From: 1 April - 30 June 2023 comparison with 1 June - 30 April 2022
Grievances No of Grievances No Resolved at
Stage 1
No Resolved at
Stage 2
No Resolved at
Stage 3
Still in
Process
Total (Apr - Jun 2023) 0 0 0 0 0
Total (Apr - Jun 2022) 2 1 1 0 0
Dignity at Work
Dignity at Work No of Incidents No Resolved at
Informal Stage
No Resolved at
Formal Stage No of Appeals Appeals in
Process
Still in
Process
Total (Apr - Jun 2023) 0 0 0 0 0 0
Total (Apr - Jun 2022) 2 0 2 0 0 0
From: 1 April - 30 June 2023 comparison with 1 June - 30 April 2022
20

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Appendix 12b
Referrals for Workplace Mediation
Workplace Mediation Apr-23 May-23 Jun-23
No of Referrals 0 2 1
*No of Successful Cases 0 0 0
*No of Unsuccessful Cases 0 0 0
No of cases unsuitable for mediation 0 1 0
Workplace Mediation Apr-22 May-22 Jun-22
No of Referrals 0 0 1
*No of Successful Cases 0 0 0
*No of Unsuccessful Cases 0 0 0
No of cases unsuitable for mediation 0 0 0
*successful/unsuccessful case outcomes may be shown outwith the month they were referred.
As at June 2023
21

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Appendix 13
From 1 April - 30 June 2023
Reason for leaving Community and
Enterprise Education Finance and
Corporate
Housing &
Technical Social Work Total %
Career Advancement 5 7 1 0 4 17 39%
Personal Reasons 0 5 1 1 1 8 18%
Travelling difficulties 1 0 0 1 3 5 11%
Disatisfaction with terms and
conditions 1 1 0 1 1 4 9%
Child Caring / Caring
Responsibilities 0 0 0 0 2 2 5%
Further Education 0 0 0 0 1 1 2%
Moving outwith area 0 0 1 0 0 1 2%
Poor relationship with managers /
colleagues 1 0 0 0 0 1 2%
Other 3 1 0 0 1 5 11%
Number of exit interviews
conducted 11 14 3 3 13 44
Total no. of leavers per
Resource eligible for an exit
interview
39 80 7 5 39 170
% of leavers interviewed 28% 18% 43% 60% 33% 26%
From 1 April - 30 June 2022
Number of exit interviews
conducted 5 29 3 4 26 67
Total no. of leavers per
Resource eligible for an exit
interview
37 56 13 9 49 164
% of leavers interviewed 14% 52% 23% 44% 53% 41%
* Note these totals include temporary employees
Analysis of leavers and exit interviews
22

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Resource Total FTE* Total H/C** FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C
Community & Enterprise 60.72 112 60.14 110 0.00 0 0.00 0 0.58 2 0.00 0 0.00 0
Education 107.56 136 104.80 132 0.63 1 0.00 0 1.53 2 0.60 1 0.00 0
Finance & Corporate 19.37 24 17.97 22 0.00 0 0.00 0 0.00 0 1.40 2 0.00 0
Housing & Technical 20.23 26 19.83 25 0.00 0 0.00 0 0.40 1 0.00 0 0.00 0
Social Work 62.56 81 55.06 70 0.81 3 0.00 0 2.29 3 4.40 5 0.00 0
Total 270.44 379 257.80 359 1.44 4 0.00 0 4.80 8 6.40 8 0.00 0
Appendix 13a
April to June 2023 Number of leavers Replace Employee Filling on a temp basis Plan to transfer this budget
to another post End of fixed term post
Leave vacant pending
savings or service
review
Plan to remove for
savings
23

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Appendix 14
Applied Interviewed Appointed % of Applicants
interviewed
% of Applicants
appointed
% of
Interviewees
appointed
4445 1631 418 37% 9% 26%
1678 510 125 30% 7% 25%
2756 954 301 35% 11% 32%
136 83 9 61% 7% 11%
3419 1028 290 30% 8% 28%
969 415 131 43% 14% 32%
3901 1346 405 35% 10% 30%
492 107 31 22% 6% 29%
59 27 3 46% 5% 11%
Applied Interviewed Appointed % of Applicants
interviewed
% of Applicants
appointed
% of
Interviewees
appointed
2949 1171 563 40% 19% 48%
730 297 127 41% 17% 43%
2201 797 360 36% 16% 45%
68 42 11 62% 16% 26%
2422 887 408 37% 17% 46%
496 206 84 42% 17% 41%
2760 1031 458 37% 17% 44%
137 41 17 30% 12% 41%
26 14 0 54% 0% 0%
Total Number of appointments: 580
Total Number of applications received: 3059
Total No of Male Applicants
Total No of Disabled Applicants
Total No of applicants aged under 50
542
4576
Total Number of Equal Opportunities Monitoring forms received: 4445
Total Number of posts recruited for:
*Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds.
Total Number of Equal Opportunities Monitoring forms received: 2949
Total No of applicants aged over 50
Total Number of posts recruited for:
Total No of Veteran applicants
Total EO Forms Received
Total No of White applicants
Total No of Black/Ethnic minority applicants*
Total No of Male Applicants
Total No of Female Applicants
Total No of Disabled Applicants
Total No of applicants aged under 50
Gender / Disability / Age
*Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds.
Total No of White applicants
Total No of Black/Ethnic minority applicants*
Recruitment Monitoring
Analysis of Gender, Disability, Ethnicity and Age
From : 1 April to 30 June 2023
From : 1 April to 30 June 2022
691
Total Number of applications received:
Total Number of appointments: 515
Total No of Veteran applicants
Total No of applicants aged over 50
Total No of Female Applicants
Gender / Disability / Age
Total EO Forms Received
24

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Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 15 August 2023
Report by: Executive Director (Finance and Corporate Resources)  
Subject: Finance and Corporate Resources – Workforce
Monitoring – April to June 2023 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 provide employment information for April to June 2023 relating to Finance and
Corporate Resources
[1purpose]
2. Recommendation(s)
2.1. The Employee Issues Forum is asked to approve the following recommendation(s):-
[recs]
(1) that the following employment information for April to June 2023 relating to
Finance and Corporate Resources be noted:- 
 attendance statistics
 occupational health
 accident/incident statistics
 discipline, grievance and Dignity at Work cases
 analysis of leavers and exit interviews 
[1recs]
3. Background
3.1. As part of the Council’s performance management arrangements, regular workforce
monitoring reports are submitted to the Employee Issues Forum.  This report for
Finance and Corporate Resources provides information on the position for April to
June 2023. 
4. Monitoring Statistics
4.1. Attendance Statistics (Appendix 1) 
Information on absence statistics is analysed for the month of June 2023 for Finance
and Corporate Resources. 
The Resource absence figure for June 2023 was 4.2%, this figure has increased by
0.3% when compared to last month and is 0.5% lower than the Council-wide figure. 
Compared to June 2022, the Resource absence figure has increased by 0.2%. 
Based on the absence figures at June 2023 and annual trends, the projected annual
average absence for the Resource for 2023/2024 is 3.9%, compared to a Council-
wide average figure of 5.6%. 
Managers follow the procedures outlined in the Maximising Attendance Policy to
support employees to remain at work or to return to work after a sickness absence.  
4
25

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There are comprehensive employee supports in place and additionally, Personnel
Services works in close partnership with line managers and Resource Management
Teams on a case management basis to ensure that appropriate actions are taken. 
4.2. Occupational Health (Appendix 2) 
In terms of referrals to occupational health, which include medical examinations and
physiotherapy, overall, 59 referrals were made this period.  This represents a
decrease of 5 when compared with the same period last year.   
4.3. Accident/Incident Statistics 
There were 2 accidents/incidents recorded within the Resource this period, an
increase of 1 when compared to the same period last year. 
4.4. Discipline, Grievance and Dignity at Work (Appendix 2) 
During the period, 2 disciplinary hearings were held within the Resource, an increase
of 1 when compared to the same period last year.  No appeals were heard by the
Appeals Panel.  No grievance hearings were raised within the Resource, this figure
remains unchanged when compared to the same period last year.  No Dignity at
Work complaints were raised within the Resource, this figure remains unchanged
when compared to the same period last year. 
4.5. Analysis of Leavers (Appendix 2) 
There was a total of 7 leavers in the Resource this period eligible for an exit
interview.  This figure has decreased by 6 when compared with the same period last
year.  Three exit interviews were conducted in this period, this figure remains
unchanged when compared to the same period last year. 
4.6. When processing an employee termination, managers were asked to identify
whether they intended to replace the employee who had left the Council.  If they
indicated that they did not intend to replace the employee, they were asked to select
from the following options:- 
 plan to hold for savings
 fill on a fixed term basis pending savings
 transfer budget to another post
 end of fixed term post 
4.7. Appendix 2a provides a breakdown of vacant posts and whether these are being
replaced or held for savings.  In the period April to June 2023, 24 employees (19.37
FTE) in total left employment.  Managers indicated that 22 posts (17.97 FTE) were
being replaced and 2 posts (1.40 FTE) were being left vacant pending a savings or
service reviews. 
5. Employee Implications
5.1. There are no implications for employees arising from the information presented in
this report. 
6. Financial Implications
6.1. All financial implications are accommodated within existing budgets. 
7. Climate Change, Sustainability and Environmental Implications
7.1. There are no climate change, sustainability and environmental implications in terms
of the information contained within this report. 
26

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8. Other Implications
8.1. There are no implications for risk in terms of the information contained within this
report. 
9. Equality Impact Assessment and Consultation Arrangements
9.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore no impact
assessment is required. 
9.2. There was no requirement to undertake any consultation in terms of the information
contained in this report. 
Paul Manning
Executive Director (Finance and Corporate Resources) 
20 July 2023 
Link(s) to Council Values/Ambitions/Objectives
 Accountable, effective, efficient and transparent
 Fair, open and sustainable
 Ambitious, self aware and improving
 Excellent employer
 Focused on people and their needs
 Working with and respecting others 
Previous References
 Employee Issues Forum – 16 May 2023 
List of Background Papers
 Monitoring information provided by Finance and Corporate Resources 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact:-
Elaine Maxwell, HR Business Manager
Ext:   (Tel: 01698 454647)
E-mail:  Elaine.Maxwell@southlanarkshire.gov.uk 
27

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2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
2021 /
2022
2022 /
2023
2023 /
2024
% % % % % % % % % % % %
April 2.6 2.8 3.6 April 0.0 0.0 0.0 April 2.6 2.8 3.6 April 4.3 5.6 5.1
May 3.3 3.2 3.9 May 0.0 0.0 0.0 May 3.3 3.2 3.9 May 4.9 5.4 5.1
June 3.5 4.0 4.2 June 0.0 0.0 0.0 June 3.5 4.0 4.2 June 4.7 5.3 4.7
July 3.3 3.9 July 0.0 0.0 July 3.3 3.9 July 4.0 4.6
August 3.6 4.1 August 0.0 0.0 August 3.6 4.1 August 4.7 4.4
September 4.0 3.6 September 0.0 0.0 September 4.0 3.6 September 6.4 5.4
October 3.6 3.8 October 0.0 0.0 October 3.6 3.8 October 6.3 5.8
November 4.3 3.4 November 0.0 0.0 November 4.3 3.4 November 6.9 6.5
December 3.8 4.3 December 0.0 0.0 December 3.8 4.3 December 6.9 7.0
January 3.8 4.3 January 0.0 0.0 January 3.8 4.3 January 7.0 5.8
February 3.4 3.8 February 0.0 0.0 February 3.4 3.8 February 6.6 5.9
March 3.4 3.8 March 0.0 0.0 March 3.4 3.8 March 7.9 6.4
Annual Average 3.6 3.8 3.9 Annual Average 0.0 0.0 0.0 Annual Average 3.6 3.8 3.9 Annual Average 5.9 5.7 5.6
Average Apr-Jun 3.1 3.3 3.9 Average Apr-Jun 0.0 0.0 0.0 Average Apr-Jun 3.1 3.3 3.9 Average Apr-Jun 4.6 5.4 5.0
929 0 929 16208
Appendix 1
Absence Trends - 2021/2022, 2022/2023 & 2023/2024
Finance and Corporate Resources
No of Employees at 30 June 2023 No of Employees at 30 June 2023
APT&C Council WideManual Workers
No of Employees at 30 June 2023
Resource Total
No of Employees at 30 June 2023
28

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Apr - Jun Apr - Jun
2022 2023
MEDICAL EXAMINATIONS
Number of Employees Attending
EMPLOYEE COUNSELLING SERVICE
Total Number of Referrals
PHYSIOTHERAPY SERVICE
Total Number of Referrals
REFERRALS TO EMPLOYEE SUPPORT OFFICER 23 27
REFERRALS TO COGNITIVE BEHAVIOUR THERAPY 0 0
TOTAL 64 59
Apr - Jun Apr - Jun
2022 2023
Minor 1 1
Violent Incident:  Verbal***** 0 1
Total Accidents/Incidents 1 2
Apr - Jun Apr - Jun
2022 2023
Total Number of Hearings 1 2
Time Taken to Convene Hearing April - June 2023
0-3 Weeks 4-6 Weeks Over 6 Weeks
2 0 0
Apr - Jun Apr - Jun
2022 2023
Number of Grievances 0 0
Apr - Jun Apr - Jun
2022 2023
Number of Incidents 0 0
Apr - Jun Apr - Jun
2022 2023
Career Advancement 0 1
Further Education 2 0
Moving outwith area 0 1
Personal Reasons 0 1
Poor relationship with managers / colleagues 1 0
Number of Exit Interviews conducted 3 3
Total Number of Leavers Eligible for Exit Interview 13 7
Percentage of interviews conducted 23% 43%
ANALYSIS OF REASONS FOR LEAVING
****Physical violent incidents are included in the "Specified" figures, where applicable, to provide the "Total
Specified" figures.
****Physical violent incidents and ***** Verbal Violent Incidents are included in the "Over 3-day or Over 7-day"
figures, where applicable, to provide the "Total Over 3-day or Over 7-day" figures.
****Physical Violent Incidents and ***** Verbal Violent Incidents are included in the "Minor" figures, where
applicable, to provide the "Total Minor" figures.
RECORD OF DISCIPLINARY HEARINGS
RECORD OF GRIEVANCE HEARINGS
RECORD OF DIGNITY AT WORK
15 20
CAUSE OF ACCIDENTS/INCIDENTS
*A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious
burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury, a chemical or hot
metal burn to the eye or penetrating injury as defined by the HSE.
**Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period
of absence of absence as defined by the HSE. 
***Near Miss - Any unexpected, unplanned occurrence (except Dangerous Occurrences) that does not lead to
injury of persons, damage to property, plant or equipment but may have done so in different circumstance.
Appendix 2
26 12
0 0
FINANCE & CORPORATE RESOURCES
29

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FTE H/C FTE H/C
Terminations/Leavers 19.37 24 19.37 24
Being replaced 17.97 22 17.97 22
Filling on a temporary basis 0.00 0 0.00 0
Plan to transfer this budget to another post 0.00 0 0.00 0
End of fixed term contract 0.00 0 0.00 0
Held pending service Review 1.40 2 1.40 2
Plan to remove for savings 0.00 0 0.00 0
Appendix 2a
Reason Apr - Jun 2023 Cumulative total
30

Page 31

Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 15 August 2023
Report by: Executive Director (Finance and Corporate Resources)  
Subject: Dates for Future Meetings 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 advise on the arrangements for future meetings of the Employee Issues Forum
[1purpose]
2. Recommendation(s)
2.1. The Forum is asked to approve the following recommendation(s):-
[r
(1) that the arrangements made to hold future meetings of the Forum at 2.00 pm
on the following dates be agreed:- 
 Tuesday 14 November 2023
 Tuesday 5 March 2024
 Tuesday 21 May 2024
 Tuesday 20 August 2024
 Tuesday 29 October 2024
[1recs]
3. Background
3.1. In terms of the constitution, the Forum is required to meet 4 times per year. 
3.2. It is, therefore, proposed that arrangements be made to hold future meetings of the
Forum as follows:- 
 Tuesday 14 November 2023
 Tuesday 5 March 2024
 Tuesday 21 May 2024
 Tuesday 20 August 2024
 Tuesday 29 October 2024 
3.3. All meetings would be held at 2.00pm and be hybrid. 
4. Employee Implications
4.1. There are no employee implications. 
5. Financial Implications
5.1. There are no financial implications. 
6 Climate Change, Sustainability and Environmental Implications
6.1 There are no climate change, sustainability and environmental implications in terms
of the information contained in this report. 
5
31

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7. Other Implications
7.1. There are no implications in terms of the information contained within this report. 
8. Equality Impact Assessment and Consultation Arrangements
8.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore, no impact
assessment is required. 
8.2. Consultation was carried out with the Chair. 
Paul Manning
Executive Director (Finance and Corporate Resources) 
1 August 2023 
Link(s) to Council Values/Ambitions/Objectives
 Excellent employer
 Focused on people and their needs 
Previous References
 None 
List of Background Papers
 None 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact:-
Helen Calley, Administration Officer
Ext: 4185 (Tel: 01698 454185)
E-mail:  helen.calley@southlanarkshire.gov.uk
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