Agenda Document Pack - Employee Issues Forum - 16/05/2023

South Lanarkshire Council · 16 May 2023
Back to Employee Issues Forum — 16 May 2023 and its agenda

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Page 1

Council Offices, Almada Street        
Hamilton, ML3 0AA 
Friday, 05 May 2023 
Dear Councillor 
Employee Issues Forum 
The Members listed below are requested to attend a meeting of the above Forum to be held
as follows:- 
Date:  Tuesday, 16 May 2023
Time:  14:00
Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton,
ML3 0AA 
The business to be considered at the meeting is listed overleaf. 
Yours sincerely 
Cleland Sneddon
Chief Executive 
Members 
Margaret Cowie (Chair), Celine Handibode (Depute Chair), John Anderson, Walter Brogan, Archie
Buchanan, Gerry Convery, Geri Gray, Katy Loudon, Richard Nelson, Kirsten Robb 
Substitutes
Mathew Buchanan, Mary Donnelly, Catherine McClymont, Elaine McDougall,
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BUSINESS 
1 Declaration of Interests 
2 Minutes of Previous Meeting
Minutes of the Employee Issues Forum held on 7 March 2023 submitted for
approval as a correct record. (Copy attached) 
3 - 4 
Item(s) for Consideration 
3 Council-wide Workforce Monitoring - January to March 2023
Report dated 14 April 2023 by the Executive Director (Finance and Corporate
Resources). (Copy attached) 
5 - 26 
4 Education Resources - Workforce Monitoring - January to March 2023
Joint report dated 14 April 2023 by the Executive Director (Finance and
Corporate Resources) and Executive Director (Education Resources). (Copy
attached) 
27 - 34 
5 Collaborative Improvement: Challenge and Support in the Senior Phase
Presentation by S Nicolson, Head of Education (Senior Phase), Education
Resources 
Any Other Competent Business 
6 Urgent Business
Any other items of business which the Chair decides are urgent. 
For further information, please contact:-
Clerk Name: Helen Calley
Clerk Telephone: 07385370069
Clerk Email: helen.calley@southlanarkshire.gov.uk 
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EMPLOYEE ISSUES FORUM 
Minutes of meeting held via Confero and in the Council Chamber, Council Offices, Almada Street,
Hamilton on 7 March 2023 
Chair:
Councillor Margaret Cowie 
Councillors Present:
Councillor John Anderson, Councillor Walter Brogan, Councillor Gerry Convery, Councillor Celine
Handibode (Depute), Councillor Katy Loudon 
Councillors’ Apologies:
Councillor Archie Buchanan, Councillor Geri Gray, Councillor Richard Nelson, Councillor Kirsten
Robb 
Attending:
Finance and Corporate Resources
H Calley, Administration Officer; E Maxwell, HR Business Manager; K McVeigh, Head of Personnel
Services; L Wyllie, Administration Assistant
Community and Enterprise Resources
K Allan, Sustainable Development Officer 
Also Attending:
K Wallace, Unite the Union 
1 Declaration of Interests
No interests were declared. 
2 Minutes of Previous Meeting
The minutes of the meeting of the Employee Issues Forum held on 8 November 2022 were
submitted for approval as a correct record. 
The Forum decided: that the minutes be approved as a correct record. 
3 Council-wide Workforce Monitoring – October to December 2022
A report dated 2 February 2023 by the Executive Director (Finance and Corporate Resources)
was submitted on the following Council-wide employee information for the period October to
December 2022:- 
 attendance statistics
 occupational health statistics
 accident/incident statistics
 disciplinary hearings, grievances and Dignity at Work cases
 analysis of leavers and exit interviews
 recruitment monitoring
 Staffing Watch as at 10 December 2022 
Officers responded to members’ questions regarding self-referral to the Employee Assistance
Programme, the challenges with recruitment, given the number of applications received for
posts, and the cost of staff absences to the Council.
2
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The Forum decided: that the report be noted. 
4 Community and Enterprise Resources – Workforce Monitoring – October to
December 2022
A joint report dated 2 February 2023 by the Executive Directors (Finance and Corporate
Resources) and (Community and Enterprise Resources) was submitted on the following
employee information for Community and Enterprise Resources for the period October to
December 2022:- 
 attendance statistics
 occupational health statistics
 accident/incident statistics
 disciplinary hearings, grievances and Dignity at Work cases
 analysis of leavers and exit interviews
 Staffing Watch as at 10 December 2022 
Officers responded to a member’s question regarding the background to the number of
disciplinary hearings within the Resource. 
The Forum decided: that the report be noted. 
5 Sustainability and Climate Change
K Allan, Sustainable Development Officer, Community and Enterprise Resources, gave a
presentation on sustainable development and climate change. 
The Council’s sustainable development and climate change agenda was governed through the
Climate Change and Sustainability Committee.  The governance structure also included a
Sustainability and Climate Change Steering Group which was attended by Heads of Service and
senior managers.   
The presentation highlighted the following:- 
 the environmental, economic and social pillars of sustainable development and climate
change
 national targets and Scotland’s ambitious climate change legislation
 local implementation required to achieve national goals
 the context in South Lanarkshire
 climate change and employee issues
 future considerations 
Having responded to members’ questions, K Allan was thanked for her informative presentation. 
The Forum decided: that the presentation be noted. 
6 Urgent Business
There were no items of urgent business.
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Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 16 May 2023
Report by: Executive Director (Finance and Corporate Resources)  
Subject: Council-wide Workforce Monitoring – January to March
2023 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 provide employment information relating to the Council for the period January to
March 2023
[1purpose] 
2. Recommendation(s)
2.1. The Employee Issue Forum is asked to approve the following recommendation(s):-
[recs]
(1) that the following employment information for the period January to March 2023
relating to the Council be noted:- 
 attendance statistics
 occupational health
 accident/incident statistics
 discipline, grievance and Dignity at Work cases
 analysis of leavers and exit interviews
 recruitment monitoring
 staffing watch as at 10 December 2022
[1recs]
3. Background
3.1. As part of the Council’s performance management arrangements, regular workforce
monitoring reports are submitted to the Employee Issue Forum.  This report for the
Council provides information on the position for the period January to March 2023. 
4. Attendance Statistics
4.1. Information on absence statistics for the Council and each Resource, as analysed for
March 2023, is provided in Appendices 1 to 8.  Points to note are:- 
The Council’s absence rate for March 2023, shown in Appendix 1, is 6.4%, which
represents an increase of 0.5% when compared with last month and the figure has
decreased by 1.5% when compared to March 2022. 
When compared to March 2022, the APT&C absence rate has decreased by 1.8%,
the teachers’ figure has increased by 0.3% and the manual workers’ figure has
decreased by 3.0%. 
Based on annual trends and the absence rate to March 2023, the average absence
rate for the Council for the financial year 2022/2023 is 5.7%. 
3
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In comparison to March 2022 (Appendix 8):- 
 Psychological and musculoskeletal conditions are the main reasons for 
absence
 Total days lost due to psychological conditions have increased by 506 days
 Total days lost due to musculoskeletal conditions have decreased by 
113 days
 Total days lost due to respiratory conditions have decreased by 6,345 days
 Total days lost due to stomach, bowel, blood and metabolic disorders have 
decreased by 280 days 
5. Occupational Health
5.1. Information on Occupational Health for the period January to March 2023 is provided
in Appendix 9:- 
 during the period there were 369 employees referred for a medical examination,
a decrease of 22 when compared to the same period last year.  Both
musculoskeletal and psychological conditions continue to be the main reason
for medical referrals
 a total of 554 employees attended physiotherapy treatment, showing an
increase of 139 when compared to the same period last year.  Of the 554
employees referred, 76% remained at work whilst undertaking treatment
 during this period 491 employees were referred to the Employee Support
Officer, showing an increase of 25 when compared with the same period last
year.  Of the referrals made this period, 86% related to personal reasons
 181 employees were referred to the PAM Assist counselling service this period,
this figure remains unchanged when compared with the same period last year.
All the referrals made this period were from management and none were made
directly by employees. Personal reasons accounted for 71% of the referrals
made, 16% were for work related reasons and 13% was for other reasons
 9 employees were referred for Cognitive Behavioural Therapy this period, an
increase of 6 when compared to the same period last year 
6. Accidents/Incidents
6.1. The accident/incident report for January to March 2023 is contained in Appendix 10. 
 the number of accidents/incidents recorded was 485, this figure has increased
by 66 from the same period last year
 there were 2 specified injuries recorded, this figure has decreased by 3 from the
same period last year
 there were 468 minor accidents/incidents, this figure has increased by 76 from
the same period last year
 there were 3 accidents resulting in an absence lasting over 3 days during the
period, this figure has decreased by 5 from the same period last year
 there were 12 accidents resulting in an absence lasting over 7 days during the
period, this figure has decreased by 2 from the same period last year 
7. Discipline, Grievance, Dignity at Work Hearings and Mediation Referrals
7.1. Information on Disciplinary, Grievance Hearings, Dignity at Work and Mediation
Referrals for January to March 2023 is contained in Appendices 11, 12a and 12b. 
 in total, 58 disciplinary hearings were held across Resources within the Council,
this figure has increased by 36 when compared to the same period last year
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 action was taken in 50 of these cases.  No appeals were raised against the
outcomes
 our target is to convene disciplinary hearings within 6 weeks, 79% of hearings
met this target
 during the period, 2 appeals were heard by the Appeals Panel, of which 2 were
not upheld
 at the end of March 2023, no Appeals Panels were pending
 during the period, no grievance cases were raised
 during the period, no Dignity at Work cases were raised
 during the period, no referrals for mediation were submitted 
8. Analysis of Leavers and Exit Interviews
8.1. Information on the number of leavers and exit interviews for the period January to
March 2023 is contained in Appendix 13.  Exit interviews are conducted with
employees who leave voluntarily. 
Labour Turnover 
Using information compiled from Resources and Staff Watch information as at 10
December 2022, the Council’s turnover figure for January to March 2023 is as
follows:- 
175 leavers eligible for exit interviews/15,047 employees in post = Labour Turnover
of 1.2%. 
Based on the figure at March 2023, the annual labour turnover figure for the financial
year 2022/2023 for the Council is 5.0%. 
8.2. Analysis of Leavers and Exit Interviews:- 
 there were a total of 175 employees leaving the Council that were eligible for an
exit interview, a decrease of 3 when compared with the same period last year
 there was a total of 63 exit interviews conducted, a decreased of 2 when
compared with the same period last year 
8.3. When processing an employee termination, managers are asked to identify whether
they intend to replace the employee who had left the Council.  If they indicate that
they do not intend to replace the employee, they are asked to select from 4 options:- 
 plan to hold for savings
 fill on a fixed term basis pending savings
 transfer budget to another post
 end of fixed term contract 
8.4. Appendix 13a provides information relating to vacant posts and whether these are
being replaced or held for savings.  From January to March 2023, 449 (282.15 FTE)
employees left employment.  Managers indicated that 365 posts (245.74 FTE) would
be replaced, 72 posts (25.86 FTE) were due to the end of fixed term contracts and
12 posts (10.55 FTE) were being left vacant pending savings or service reviews. 
9. Recruitment Monitoring
9.1. Information on Recruitment Monitoring for January to March 2023 is contained within
Appendix 14. 
From an analysis of Equal Opportunities Monitoring Forms, the main points to note
are:-
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 overall, 1,366 applications and 1,285 completed Equal Opportunities Monitoring
Forms were received
 of those applicants who declared themselves as disabled (43), 27 were
shortleeted for interview and 4 were appointed
 of those applicants of a black/ethnic minority background (133), 31 were
shortleeted for interview and 2 were appointed
 Of those applicants who are veterans (36), 17 were shortleeted for interview
and 1 was appointed
10. Staffing Watch
10.1. There has been a decrease of 18 employees in post from 10 December 2022 to 10
September 2022. Details of staffing watch are contained in Appendix 15.
11. Employee Implications
11.1. There are no implications for employees arising from the information presented in
this report.
12. Financial Implications
12.1. All financial implications are accommodated within existing budgets.
13. Climate Change, Sustainability and Environmental Implications
13.1. There are no climate change, sustainability or environmental implications arising
from the information presented in this report.
14. Other Implications
14.1. There are no implications for risk in terms of the information contained within this
report.
15. Equality Impact Assessment and Consultation Arrangements
15.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore no impact
assessment is required.
15.2. There was no requirement to undertake any consultation in terms of the information
contained in this report.
Paul Manning
Executive Director (Finance and Corporate Resources)
14 April 2023
Link(s) to Council Values/Ambitions/Objectives
 Accountable, effective, efficient and transparent
 Fair, open and sustainable
 Ambitious, self-aware and improving
 Excellent employer
 Focused on people and their needs
 Working with and respecting others
Previous References
 Employee Issue Forum – 7 March 2023
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List of Background Papers
 Monitoring information provided by Resources 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact: -
Elaine Maxwell, HR Business Manager
Ext: 4647 (Tel: 01698 454647)
E-mail:  Elaine.Maxwell@southlanarkshire.gov.uk
9

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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 4.2 4.1 5.2 April 2.9 2.5 2.7 April 6.0 6.2 8.8 April 4.4 4.3 5.6
May 2.9 4.7 5.0 May 1.4 3.2 3.6 May 4.9 6.7 7.6 May 3.1 4.9 5.4
June 2.5 4.4 5.0 June 0.9 2.6 2.6 June 4.5 7.0 8.1 June 2.7 4.7 5.3
July 2.2 4.1 4.5 July 0.5 1.1 1.4 July 4.0 6.3 7.4 July 2.3 4.0 4.6
August 2.9 4.6 4.3 August 1.2 2.0 1.4 August 5.1 7.3 7.4 August 3.1 4.7 4.4
September 4.1 6.1 5.2 September 2.7 4.4 2.8 September 5.8 8.5 8.0 September 4.2 6.4 5.4
October 4.7 6.0 5.7 October 3.2 4.1 3.4 October 6.4 8.7 8.1 October 4.8 6.3 5.8
November 5.6 6.5 6.3 November 4.6 5.6 4.7 November 7.3 8.7 8.6 November 5.8 6.9 6.5
December 5.3 6.2 6.7 December 4.7 6.1 5.3 December 6.9 8.8 8.9 December 5.6 6.9 7.0
January 4.5 6.7 5.2 January 2.7 3.9 4.3 January 7.2 10.1 8.0 January 4.8 7.0 5.8
February 4.3 6.5 5.7 February 2.5 3.7 4.1 February 7.4 9.5 7.9 February 4.8 6.6 5.9
March 4.6 8.0 6.2 March 2.9 4.3 4.6 March 7.2 11.3 8.3 March 4.9 7.9 6.4
Annual Average 4.0 5.7 5.4 Annual Average 2.5 3.6 3.4 Annual Average 6.1 8.3 8.1 Annual Average 4.2 5.9 5.7
7709 3949 4432 16090No of Employees at 31 March 2023
Appendix 1
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Council Wide
APT&C Teachers
No of Employees at 31 March 2023 No of Employees at 31 March 2023
Manual Workers Council Wide
No of Employees at 31 March 2023
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 3.1 2.3 4.4 April 5.3 5.7 7.3 April 5.0 5.2 6.9 April 4.4 4.3 5.6
May 2.4 2.7 3.9 May 4.3 6.4 6.8 May 4.0 5.9 6.3 May 3.1 4.9 5.4
June 1.6 2.8 3.5 June 4.0 6.6 7.2 June 3.6 6.0 6.7 June 2.7 4.7 5.3
July 1.8 2.9 3.9 July 3.6 5.3 5.9 July 3.4 4.9 5.6 July 2.3 4.0 4.6
August 1.7 2.9 3.4 August 4.9 6.4 6.6 August 4.4 5.9 6.1 August 3.1 4.7 4.4
September 1.6 3.4 3.1 September 5.8 8.2 7.9 September 5.1 7.5 7.1 September 4.2 6.4 5.4
October 3.1 3.8 5.1 October 6.3 7.9 7.5 October 5.8 7.3 7.1 October 4.8 6.3 5.8
November 3.6 3.5 4.2 November 7.1 8.0 8.3 November 6.6 7.3 7.7 November 5.8 6.9 6.5
December 3.1 4.2 3.7 December 6.4 8.0 8.8 December 5.9 7.4 8.0 December 5.6 6.9 7.0
January 3.4 3.6 2.6 January 6.0 9.6 7.4 January 5.6 8.6 6.7 January 4.8 7.0 5.8
February 2.8 4.4 3.6 February 6.5 9.5 7.4 February 5.9 8.7 6.9 February 4.8 6.6 5.9
March 2.6 6.0 3.9 March 6.8 11.0 7.9 March 6.2 10.2 7.3 March 4.9 7.9 6.4
Annual Average 2.6 3.5 3.8 Annual Average 5.6 7.7 7.4 Annual Average 5.1 7.1 6.9 Annual Average 4.2 5.9 5.7
519 2843 3362 16090
Appendix 2
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Community and Enterprise Resources
APT&C Council WideManual Workers Resource Total
No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 3.9 4.8 5.5 April 2.9 2.5 2.7 April 3.3 3.5 4.0 April 4.4 4.3 5.6
May 2.2 5.7 5.5 May 1.4 3.2 3.6 May 1.8 4.4 4.5 May 3.1 4.9 5.4
June 1.8 4.7 5.1 June 0.9 2.6 2.6 June 1.3 3.5 3.7 June 2.7 4.7 5.3
July 1.3 3.4 3.8 July 0.5 1.1 1.4 July 0.9 2.1 2.5 July 2.3 4.0 4.6
August 2.7 3.8 3.6 August 1.2 2.0 1.4 August 1.8 2.8 2.4 August 3.1 4.7 4.4
September 4.8 6.4 5.8 September 2.7 4.4 2.8 September 3.6 5.3 4.1 September 4.2 6.4 5.4
October 5.4 6.6 6.5 October 3.2 4.1 3.4 October 4.1 5.2 4.8 October 4.8 6.3 5.8
November 6.6 8.0 7.9 November 4.6 5.6 4.7 November 5.5 6.7 6.2 November 5.8 6.9 6.5
December 6.5 8.0 8.5 December 4.7 6.1 5.3 December 5.5 7.0 6.8 December 5.6 6.9 7.0
January 4.8 8.1 6.1 January 2.7 3.9 4.3 January 3.6 5.8 5.1 January 4.8 7.0 5.8
February 4.7 7.2 6.8 February 2.5 3.7 4.1 February 3.5 5.3 5.4 February 4.8 6.6 5.9
March 5.6 9.5 7.0 March 2.9 4.3 4.6 March 4.1 6.7 5.7 March 4.9 7.9 6.4
Annual Average 4.2 6.4 6.0 Annual Average 2.5 3.6 3.4 Annual Average 3.3 4.9 4.6 Annual Average 4.2 5.9 5.7
3525 3949 7474 16090No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023
Appendix 3
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Education Resources
Council WideAPT&C Teachers Resource Total
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 3.5 2.6 2.8 April 8.5 0.0 0.0 April 3.6 2.6 2.8 April 4.4 4.3 5.6
May 2.3 3.3 3.2 May 16.0 0.0 0.0 May 2.4 3.3 3.2 May 3.1 4.9 5.4
June 1.9 3.5 4.0 June 7.4 0.0 0.0 June 1.9 3.5 4.0 June 2.7 4.7 5.3
July 2.0 3.3 3.9 July 3.5 0.0 0.0 July 2.0 3.3 3.9 July 2.3 4.0 4.6
August 1.8 3.6 4.1 August 12.1 0.0 0.0 August 2.0 3.6 4.1 August 3.1 4.7 4.4
September 2.3 4.0 3.6 September 13.4 0.0 0.0 September 2.4 4.0 3.6 September 4.2 6.4 5.4
October 3.2 3.6 3.8 October 10.2 0.0 0.0 October 3.3 3.6 3.8 October 4.8 6.3 5.8
November 3.1 4.3 3.4 November 11.4 0.0 0.0 November 3.2 4.3 3.4 November 5.8 6.9 6.5
December 2.7 3.8 4.3 December 11.4 0.0 0.0 December 2.8 3.8 4.3 December 5.6 6.9 7.0
January 2.8 3.8 4.3 January 7.0 0.0 0.0 January 2.8 3.8 4.3 January 4.8 7.0 5.8
February 3.5 3.4 3.8 February 0.0 0.0 0.0 February 3.5 3.4 3.8 February 4.8 6.6 5.9
March 3.5 3.4 3.8 March 0.0 0.0 0.0 March 3.5 3.4 3.8 March 4.9 7.9 6.4
Annual Average 2.7 3.6 3.8 Annual Average 8.4 0.0 0.0 Annual Average 2.8 3.6 3.8 Annual Average 4.2 5.9 5.7
946 0 946 16090
Council WideManual Workers
No of Employees at 31 March 2023
Resource Total
No of Employees at 31 March 2023
Appendix 4
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Finance and Corporate Resources
No of Employees at 31 March 2023 No of Employees at 31 March 2023
APT&C
13

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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 4.1 3.2 5.5 April 3.5 3.6 10.6 April 3.8 3.3 7.6 April 4.4 4.3 5.6
May 2.8 2.9 4.5 May 2.0 4.2 8.1 May 2.5 3.4 6.0 May 3.1 4.9 5.4
June 3.2 3.5 4.9 June 2.0 6.2 8.5 June 2.7 4.6 6.4 June 2.7 4.7 5.3
July 2.7 4.0 5.5 July 2.7 5.7 8.9 July 2.7 4.7 6.9 July 2.3 4.0 4.6
August 2.5 4.9 4.7 August 3.4 7.9 7.1 August 2.8 6.2 5.7 August 3.1 4.7 4.4
September 2.1 5.8 4.5 September 3.3 8.1 6.3 September 2.6 6.8 5.2 September 4.2 6.4 5.4
October 2.9 5.2 4.3 October 3.9 9.0 7.8 October 3.3 6.8 5.8 October 4.8 6.3 5.8
November 3.7 5.7 4.6 November 5.6 9.2 7.8 November 4.5 7.2 5.9 November 5.8 6.9 6.5
December 3.3 4.6 4.4 December 4.8 9.5 7.2 December 3.9 6.7 5.6 December 5.6 6.9 7.0
January 3.5 5.2 4.5 January 4.4 8.8 5.5 January 3.9 6.7 4.9 January 4.8 7.0 5.8
February 3.2 6.4 4.4 February 4.7 8.5 6.2 February 3.8 7.3 5.1 February 4.8 6.6 5.9
March 3.1 7.8 5.3 March 4.5 10.7 6.8 March 3.6 9.0 5.9 March 4.9 7.9 6.4
Annual Average 3.1 4.9 4.8 Annual Average 3.7 7.6 7.6 Annual Average 3.3 6.1 5.9 Annual Average 4.2 5.9 5.7
873 570 1443 16090No of Employees at 31 March 2023No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023
Appendix 5
Housing & Technical Resources
Resource Total
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
APT&C Manual Workers Council Wide
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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 5.5 4.5 6.2 April 10.2 9.6 12.6 April 7.1 6.2 8.3 April 4.4 4.3 5.6
May 4.4 5.0 5.7 May 8.1 9.3 10.1 May 5.7 6.5 7.1 May 3.1 4.9 5.4
June 3.9 3.9 5.9 June 7.6 7.6 11.3 June 5.2 5.2 7.6 June 2.7 4.7 5.3
July 3.7 6.1 6.0 July 6.3 10.3 11.8 July 4.6 7.5 7.9 July 2.3 4.0 4.6
August 4.4 7.3 6.0 August 6.7 10.2 10.8 August 5.2 8.2 7.5 August 3.1 4.7 4.4
September 5.4 7.6 5.9 September 7.5 10.3 9.6 September 6.1 8.5 7.1 September 4.2 6.4 5.4
October 5.9 6.9 5.8 October 8.2 11.3 10.4 October 6.7 8.4 7.3 October 4.8 6.3 5.8
November 6.6 6.2 6.0 November 8.9 10.8 10.4 November 7.4 7.7 7.4 November 5.8 6.9 6.5
December 6.5 5.5 6.4 December 10.3 11.1 10.6 December 7.7 7.3 7.7 December 5.6 6.9 7.0
January 5.8 7.4 5.2 January 13.1 13.0 12.0 January 8.3 9.2 7.4 January 4.8 7.0 5.8
February 5.1 7.5 5.8 February 12.6 10.1 11.0 February 7.6 8.3 7.5 February 4.8 6.6 5.9
March 4.6 8.0 7.0 March 10.6 12.8 10.9 March 6.6 9.5 8.2 March 4.9 7.9 6.4
Annual Average 5.2 6.3 6.0 Annual Average 9.2 10.5 11.0 Annual Average 6.5 7.7 7.6 Annual Average 4.2 5.9 5.7
1846 1019 2865 16090No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023
Appendix 6
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Social Work Resources
APT&C Council WideResource TotalManual Workers
15

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Appendix 7
Absence by long and short term
From: 1 January 2023 to March 2023
Community and Enterprise 3362 2.1 4.6 6.7 2.5 4.4 6.9 2.9 4.4 7.3
Education 7474 1.8 3.3 5.1 1.9 3.5 5.4 2.4 3.3 5.7
Finance and Corporate 946 1.7 2.6 4.3 1.7 2.1 3.8 1.4 2.4 3.8
Housing & Technical 1443 2.0 2.9 4.9 1.9 3.2 5.1 3.3 2.6 5.9
Social Work 2865 2.5 4.9 7.4 2.8 4.7 7.5 2.8 5.4 8.2
Council Overall for January 2023
to March 2023 16090 2.0 3.8 5.8 2.2 3.7 5.9 2.6 3.8 6.4
Resource No of
employees
January 2023
Total Short
Term %
Total Long
Term %
Resource Total
Absence %
Resource
Total
Absence %
February 2023
Total Short
Term %
Total
Long
Term %
March 2023
Total Short
Term %
Total Long
Term %
Resource
Total
Absence %
16

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From : 1 March 2023 - 31 March 2023
Total
WDL % Total
WDL % Total
WDL % Total
WDL % Total
WDL %
Musculoskeletal 1445 26 1116 12 132 18 551 30 783 18 4027 19
Psychological 1320 24 3405 37 312 43 489 27 1617 36 7143 33
Stomach, Bowel, Blood, Metabolic Disorders 410 8 891 10 40 5 208 11 258 6 1807 8
Respiratory 914 17 1512 17 92 13 235 13 691 16 3444 16
Other Classification 1375 25 2207 24 158 22 330 18 1099 25 5169 24
Total Days Lost By Resource 5464 100 9131 100 734 100 1813 100 4448 100 21590 100
Total Work Days Available
From : 1 March 2022 to 31 March 2022
Total
WDL % Total
WDL % Total
WDL % Total
WDL % Total
WDL %
Musculoskeletal 1857 24 945 9 97 15 648 23 613 12 4160 15
Psychological 1417 18 2852 27 178 27 791 29 1399 27 6637 24
Stomach, Bowel, Blood, Metabolic Disorders 644 8 848 8 33 5 154 6 408 8 2087 8
Respiratory 2712 34 4249 40 197 29 777 28 1854 36 9789 36
Other Classification 1262 16 1813 17 163 24 401 14 909 18 4548 17
Total Days Lost By Resource 7892 100 10707 100 668 100 2771 100 5183 100 27221 100
Total Work Days Available
*WDL = Work Days Lost
74511 160501 19349
Percentage
Housing and
Technical
Resources
Education
Resources
Finance and
Corporate
30800 54099
Appendix 8
Attendance Monitoring
Absence Classification
Reasons
Community and
Enterprise
Resources
Social Work
Resources Total WDL
By Reason
REASONS
Community and
Enterprise
Resources
Education
Resources
Finance and
Corporate
Housing and
Technical
Resources
Social Work
Resources PercentageTotal WDL
By Reason
77204 160719 19487 30833 54462
17

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Appendix 9
Teachers Others
100 35 51 22 49 112
101 32 44 12 75 127
Jan - Mar 2022 Jan - Mar 2023 Jan - Mar 2022 Jan - Mar 2023 Jan - Mar 2022 Jan - Mar 2023
124 129 119 87 0 0
69 91 186 234 3 4
76 114 9 21 0 0
12 34 53 28 0 0
41 54 99 121 Social Work 0 1
93 132 466 491 Not Disclosed 0 4
415 554 Total 3 9
M S M S M S M S M S M S
Total (Jan - Mar 2023) 29 0 0 0 128 0 10 0 14 0 181 0
Total (Jan - Mar 2022) 35 0 0 0 112 0 0 0 34 0 181 0
Total 181
181
M = MANAGEMENT REFERRAL      S = SELF REFERRAL
Occupational Health Reports
Total
Social Work
Resource
Community and Enterprise
Education (Teachers)
Education (Others)
Total
Resource
Community and Enterprise
Education
Finance and Corporate
Education
Social Work
Housing and Technical
Resource
Community and Enterprise
Total
Finance and Corporate
Housing and Technical
391
No of Employees Referred To Employee Support Officer
Total (Jan - Mar 2023) 369
Total (Jan - Mar 2022)
Finance and Corporate
Housing and Technical
Total Referrals (Jan - Mar 2023)     
From: 1 January - 31 March 2023 comparison with 1 January - 31 March 2022
Medical Referrals
Community and
Enterprise
Education Finance and
Corporate
Housing &
Technical Social Work Totals
Total Referrals (Jan - Mar 2022)     
No of Employees Referred For Cognitive Behavioural Therapy
Analysis of Counselling Referrals by Cause
Reason
Work Stress Addiction Personal Anxiety/ Depression Bereavement
No of Employees Referred For Physiotherapy
18

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2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023
Specified Injury 2 1 1 0 0 0 1 0 1 1 5 2
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Total Specified Injury* 2 1 1 0 0 0 1 0 1 1 5 2
Over 7-day 5 7 2 1 0 0 4 2 2 2 13 11
Violent Incident:  Physical 0 0 1 0 0 0 0 0 0 0 1 0
Violent Incident:  Verbal 0 0 0 0 0 0 0 0 0 0 0 0
Total Over 7-day** 5 7 3 1 0 0 4 2 2 2 14 12
Over 3-day 3 1 2 1 0 0 1 0 2 1 8 3
Violent Incident:  Physical 0 0 0 0 0 0 0 0 0 0 0 0
Violent Incident:  Verbal 0 0 0 0 0 0 0 0 0 0 0 0
Total Over 3-day** 3 1 2 1 0 0 1 0 2 1 8 3
Minor 32 21 11 9 0 1 6 10 17 26 66 67
Near Miss 2 7 0 0 0 0 0 0 3 0 5 7
Violent Incident:  Physical 3 6 285 323 0 0 0 0 11 23 299 352
Violent Incident:  Verbal 4 2 12 27 0 0 2 1 4 12 22 42
Total Minor*** 41 36 308 359 0 1 8 11 35 61 392 468
Total Accidents/Incidents 51 45 314 361 0 1 14 13 40 65 419 485
*A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury,
a chemical or hot metal burn to the eye or penetrating injury as defined by the HSE.
**Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period of absence of absence as defined by the HSE. 
*** A minor injury is an injury not covered by " Over 7-day", "Over 3-day" or "Specified".
Finance and Corporate Housing & Tech
Analysis of Accidents/ Incidents
Comparison
Cause of Accidents/ Incidents to employees
Appendix 10
Social Work TOTALCommunity and Enterprise Education
From: 1 January - 31 March 2023 comparison with 1 January - 31 March 2022
19

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APT&C Manual / Craft Teachers Total APT&C Manual / Craft Teachers Total
Community and Enterprise 1 43 N/A 44 0 6 N/A 6 1 37 N/A 38 23 15 6 86% 44
Education 3 6 3 12 0 1 1 2 3 5 2 10 4 2 6 50% 12
Finance and Corporate 1 0 N/A 1 0 0 N/A 0 1 0 N/A 1 0 1 0 100% 1
Housing and Technical 0 1 N/A 1 0 0 N/A 0 0 1 N/A 1 0 1 0 100% 1
Total  (Jan - Mar 2023) 5 50 3 58 0 7 1 8 5 43 2 50 27 19 12 79% 58
Total  (Jan - Mar 2022) 3 19 0 22 0 1 0 1 3 18 0 21 11 3 8 64% 22
APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total APT&C Manual/ Craft Teachers Total
Total  (Jan - Mar 2023) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Total  (Jan - Mar 2022) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
*Resources nil responses are not included in figures
Appeal's Panel
From: 1 January - 31 March 2023
Appeal's Panel
Total 20
Appendix 11
Outcome of Appeals
Not Upheld
From: 1 January - 31 March 2023 comparison with 1 January - 31 March 2022
Appeals pending to date
Record of Disciplinary Hearings
No of weeks to convene Disciplinary Hearing
Total
0
% Held within
6 Weeks
No of Appeals
No Action
APT&C 4-6 6+3Teachers Total
No of Disciplinary Hearings
Upheld
APT&C
Upheld in Part
Teachers
2
Resource
Resource
Action Taken
Upheld Upheld in Part
Manual/ Craft
Outcome of Disciplinary Hearings
Manual/ Craft
0
Withdrawn
0
Not Upheld Total
Appeals
Pending
20

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Appendix 12a
Record of Grievances
From: 1 January - 31 March 2023 comparison with 1 January - 31 March 2022
Grievances No of Grievances No Resolved at
Stage 1
No Resolved at
Stage 2
No Resolved at
Stage 3
Still in
Process
Total (Jan - Mar 2023) 0 0 0 0 0
Total (Jan - Mar 2022) 6 1 5 0 0
Dignity at Work
Dignity at Work No of Incidents No Resolved at
Informal Stage
No Resolved at
Formal Stage No of Appeals Appeals in
Process
Still in
Process
Total (Jan - Mar 2023) 0 0 0 0 0 0
Total (Jan - Mar 2022) 3 0 3 0 0 0
From: 1 January - 31 March 2023 comparison with 1 January - 31 March 2022
21

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Appendix 12b
Referrals for Workplace Mediation
Workplace Mediation Jan-23 Feb-23 Mar-23
No of Referrals 0 0 0
*No of Successful Cases 0 0 0
*No of Unsuccessful Cases 0 0 0
No of cases unsuitable for mediation 0 0 0
Workplace Mediation Jan-22 Feb-22 Mar-22
No of Referrals 0 0 0
*No of Successful Cases 0 0 0
*No of Unsuccessful Cases 0 0 0
No of cases unsuitable for mediation 0 0 0
*successful/unsuccessful case outcomes may be shown outwith the month they were referred.
As at March 2023
22

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Appendix 13
From 1 January - 31 March 2023
Reason for leaving Community and
Enterprise Education Finance and
Corporate
Housing &
Technical Social Work Total %
Career Advancement 5 12 3 3 7 30 48%
Personal Reasons 1 4 0 1 1 7 11%
Moving outwith area 0 3 0 0 2 5 8%
Poor relationship with managers /
colleagues 2 3 0 0 0 5 8%
Travelling difficulties 1 0 1 1 0 3 5%
Child Caring / Caring
Responsibilities 0 2 0 0 1 3 5%
Disatisfaction with terms and
conditions 0 1 0 1 1 3 5%
Further Education 0 0 0 0 1 1 2%
Other 1 3 1 0 1 6 10%
Number of exit interviews
conducted 10 28 5 6 14 63
Total no. of leavers per Resource
eligible for an exit interview 37 71 17 13 37 175
% of leavers interviewed 27% 39% 29% 46% 38% 36%
From 1 January - 31 March 2022
Number of exit interviews
conducted 10 24 6 4 21 65
Total no. of leavers per Resource
eligible for an exit interview 46 62 10 13 47 178
% of leavers interviewed 22% 39% 60% 31% 45% 37%
* Note these totals include temporary employees
Analysis of leavers and exit interviews
23

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Resource Total FTE* Total H/C** FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C FTE H/C
Community & Enterprise 92.60 140 67.60 115 0.00 0 0.00 0 24.00 24 1.00 1 0.00 0
Education 78.12 174 75.62 125 0.00 0 0.00 0 0.00 46 2.50 3 0.00 0
Finance & Corporate 32.25 38 27.79 33 0.00 0 0.00 0 0.86 1 3.60 4 0.00 0
Housing & Technical 23.90 29 23.90 29 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0
Social Work 55.27 68 50.83 63 0.00 0 0.00 0 1.00 1 3.45 4 0.00 0
Total 282.15 449 245.74 365 0.00 0 0.00 0 25.86 72 10.55 12 0.00 0
Appendix 13a
January to March 2023 Number of leavers Replace Employee Filling on a temp basis Plan to transfer this budget
to another post End of fixed term post
Leave vacant pending
savings or service
review
Plan to remove for
savings
24

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Appendix 14
Applied Interviewed Appointed % of Applicants
interviewed
% of Applicants
appointed
% of
Interviewees
appointed
1285 566 173 44% 13% 31%
470 192 44 41% 9% 23%
779 352 96 45% 12% 27%
43 27 4 63% 9% 15%
927 380 107 41% 12% 28%
323 150 35 46% 11% 23%
1109 498 135 45% 12% 27%
133 31 2 23% 2% 6%
36 17 1 47% 3% 6%
Applied Interviewed Appointed % of Applicants
interviewed
% of Applicants
appointed
% of
Interviewees
appointed
4002 1731 784 39% 13% 34%
1298 485 149 41% 10% 25%
2695 1241 616 37% 16% 43%
100 48 17 53% 11% 22%
3271 1396 643 37% 12% 33%
659 314 121 39% 20% 52%
3795 1662 751 40% 14% 34%
165 52 12 27% 4% 16%
43 30 0 39% 0% 0%
Total Number of appointments: 183
Total No of Veteran applicants
Total No of applicants aged over 50
Total No of Female Applicants
Gender / Disability / Age
Total EO Forms Received
Gender / Disability / Age
*Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds.
Total No of White applicants
Total No of Black/Ethnic minority applicants*
Recruitment Monitoring
Analysis of Gender, Disability, Ethnicity and Age
From : 1 January to 31 March 2023
From : 1 January to 31 March 2022
346
Total Number of applications received:
Total EO Forms Received
Total No of White applicants
Total No of Black/Ethnic minority applicants*
Total No of Male Applicants
Total No of Female Applicants
Total No of Disabled Applicants
Total No of applicants aged under 50
1366
Total Number of Equal Opportunities Monitoring forms received: 1285
Total Number of posts recruited for:
*Black/Ethnic Minority applicants includes Mixed, Asian, Black and other backgrounds.
Total Number of Equal Opportunities Monitoring forms received: 4002
Total No of applicants aged over 50
Total Number of posts recruited for:
Total No of Veteran applicants
Total Number of appointments: 801
Total Number of applications received: 4053
Total No of Male Applicants
Total No of Disabled Applicants
Total No of applicants aged under 50
1284
25

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Resource Total F/T P/T F/T P/T Total Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher
Community & Enterprise Resources 3063 1235 233 203 1392 2160.40 1.00 1471.04 386.49 233.64 44.23 17.00 2.00 5.00 0.00
Education - Others 3265 144 90 670 2361 2392.62 1.00 1168.50 941.97 149.13 47.00 11.00 2.96 63.26 7.80
Education - Teachers 3859 676 76 2259 848 3499.40 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3491.80
Finance & Corporate Resources 900 213 24 431 232 815.53 2.00 136.99 367.61 219.47 59.16 24.30 6.00 0.00 0.00
Housing & Technical 1295 819 26 326 124 1237.17 1.00 206.94 633.91 352.72 29.60 11.00 2.00 0.00 0.00
Social Work Resources 2665 198 183 963 1321 2335.91 1.00 1111.64 617.78 536.93 35.80 30.76 2.00 0.00 0.00
8941.63 (excluding Teachers)
Total All Staff 15047 3285 632 4852 6278 12441.03 6.00 4095.11 2947.76 1491.89 215.79 95.06 14.96 74.86 3499.60
Resource Total F/T P/T F/T P/T Total Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher
Community & Enterprise Resources 3137 1287 236 206 1408 2230.86 1.00 1525.42 397.39 233.22 45.23 17.00 2.00 9.60 0.00
Education - Others 3212 143 88 656 2325 2352.27 1.00 1159.20 914.47 143.94 46.60 11.60 4.00 63.66 7.80
Education - Teachers 3876 688 70 2275 843 3515.30 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 3514.30
Finance & Corporate Resources 897 207 24 415 251 805.43 2.00 128.41 363.75 223.48 57.49 24.30 6.00 0.00 0.00
Housing & Technical 1291 823 26 320 122 1233.52 1.00 216.87 615.18 358.87 28.60 11.00 2.00 0.00 0.00
Social Work Resources 2652 223 166 1003 1260 2321.75 1.00 1131.10 572.73 548.36 36.80 29.76 2.00 0.00 0.00
8943.83 (excluding Teachers)
Total All Staff 15065 3371 610 4875 6209 12459.13 6.00 4161.00 2863.52 1507.87 214.72 94.66 16.00 73.26 3522.10
Male Female Salary Band
Total Number of Employees Full-Time Equivalent
Male Female Salary Band
QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 10 SEPTEMBER 2022
QUARTERLYJOINT STAFFING WATCH RETURN : NUMBER EMPLOYED ON 10 DECEMBER 2022
Analysis by Resource
Analysis by Resource
Appendix 15
Total Number of Employees Full-Time Equivalent
26

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Report
Agenda Item 
Report to: Employee Issues Forum
Date of Meeting: 16 May 2023
Report by: Executive Director (Finance and Corporate Resources)
and Executive Director (Education Resources)  
Subject: Education Resources – Workforce Monitoring –
January to March 2023 
1. Purpose of Report
1.1. The purpose of the report is to:-
[purpose]
 provide employment information for January to March 2023 relating to Education
Resources
[1purpose]
2. Recommendation(s)
2.1. The Employee Issues Forum is asked to approve the following recommendation(s):-
[recs]
(1) that the following employment information for January to March 2023 relating
to Education Resources be noted:- 
 attendance statistics
 occupational health
 accident/incident statistics
 discipline, grievance and Dignity at Work cases
 analysis of leavers and exit interviews
 staffing watch as at 10 December 2022 
[1recs]
3. Background
3.1. As part of the Council’s performance management arrangements, regular workforce
monitoring reports are submitted to the Employee Issues Forum.  This report for
Education Resources provides information on the position for January to March
2023. 
4. Monitoring Statistics
4.1. Attendance Statistics (Appendix 1) 
Information on absence statistics is analysed for the month of March 2023 for
Education Resources. 
The Resource absence figure for March 2023 was 5.7%, this figure has increased by
0.3% when compared to last month and is 0.7% lower than the Council-wide figure. 
Compared to March 2022, the Resource absence figure has decreased by 1.0%. 
Based on the absence figures at March 2023 and annual trends, the projected
annual average absence for the Resource for 2022/2023 is 4.6%, compared to a
Council-wide average figure of 5.7%. 
4
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Managers follow the procedures outlined in the Maximising Attendance Policy to
support employees to remain at work or to return to work after a sickness absence. 
There are comprehensive employee supports in place and additionally, Personnel
Services works in close partnership with line managers and Resource Management
Teams on a case management basis to ensure that appropriate actions are taken. 
4.2. Occupational Health (Appendix 2) 
In terms of referrals to occupational health, which include medical examinations and
physiotherapy, overall, 587 referrals were made this period.  This represents an
increase of 118 when compared with the same period last year.   
4.3. Accident/Incident Statistics 
There were 361 accidents/incidents recorded within the Resource this period, an
increase of 47 when compared to the same period last year. 
4.4. Discipline, Grievance and Dignity at Work (Appendix 2) 
During the period, 12 disciplinary hearings were held within the Resource, an
increase of 12 when compared to the same period last year.  No appeals were heard
by the Appeals Panel.  No grievance hearings were raised within the Resource, this
figure remains unchanged when compared to the same period last year.  No Dignity
at Work complaints were raised within the Resource, this figure remains unchanged
when compared to the same period last year. 
4.5. Analysis of Leavers (Appendix 2) 
There was a total of 71 leavers in the Resource this period eligible for an exit
interview.  This figure has increased by 9 when compared with the same period last
year.  Twenty-eight exit interviews were conducted in this period, an increase of 4
when compared to the same period last year. 
4.6. When processing an employee termination, managers were asked to identify
whether they intended to replace the employee who had left the Council.  If they
indicated that they did not intend to replace the employee, they were asked to select
from the following options:- 
 plan to hold for savings
 fill on a fixed term basis pending savings
 transfer budget to another post
 end of fixed term post 
4.7. Appendix 2a provides a breakdown of vacant posts and whether these are being
replaced or held for savings.  In the period January to March 2023, 174 (78.12 FTE)
employees in total left employment.  Managers indicated that 125 posts (75.62 FTE)
were being replaced, 46 posts (0.00 FTE) were due to the end of casual fixed term
contracts and 2 posts (1.50 FTE) are being left vacant pending a savings or service
reviews were held pending service review. 
5. Staffing Watch 
5.1. There has been an increase of 36 in the number of employees in post from 10
September 2022 to 10 December 2022. 
6. Employee Implications
6.1. There are no implications for employees arising from the information presented in
this report. 
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7. Financial Implications
7.1. All financial implications are accommodated within existing budgets. 
8. Climate Change, Sustainability and Environmental Implications
8.1. There are no Climate Change, Sustainability and Environmental Implications in
terms of the information contained within this report. 
9. Other Implications
9.1. There are no implications for sustainability or risk in terms of the information
contained within this report. 
10. Equality Impact Assessment and Consultation Arrangements
10.1. This report does not introduce a new policy, function or strategy or recommend a
change to an existing policy, function or strategy and therefore no impact
assessment is required. 
10.2. There was no requirement to undertake any consultation in terms of the information
contained in this report. 
Paul Manning
Executive Director (Finance and Corporate Resources) 
Tony McDaid
Executive Director (Education Resources) 
14 April 2023 
Link(s) to Council Values/Ambitions/Objectives
       Accountable, effective, efficient and transparent
       Fair, open and sustainable
       Ambitious, self aware and improving
       Excellent employer
       Focused on people and their needs
       Working with and respecting others 
Previous References
 Employee Issues Forum – 7 March 2023 
List of Background Papers
 Monitoring information provided by Finance and Corporate Resources 
Contact for Further Information
If you would like to inspect the background papers or want further information, please
contact:-
Elaine Maxwell, HR Business Manager
Ext:   (Tel: 01698 454647)
E-mail:  Elaine.Maxwell@southlanarkshire.gov.uk 
29

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2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
2020 /
2021
2021 /
2022
2022 /
2023
% % % % % % % % % % % %
April 3.9 4.8 5.5 April 2.9 2.5 2.7 April 3.3 3.5 4.0 April 4.4 4.3 5.6
May 2.2 5.7 5.5 May 1.4 3.2 3.6 May 1.8 4.4 4.5 May 3.1 4.9 5.4
June 1.8 4.7 5.1 June 0.9 2.6 2.6 June 1.3 3.5 3.7 June 2.7 4.7 5.3
July 1.3 3.4 3.8 July 0.5 1.1 1.4 July 0.9 2.1 2.5 July 2.3 4.0 4.6
August 2.7 3.8 3.6 August 1.2 2.0 1.4 August 1.8 2.8 2.4 August 3.1 4.7 4.4
September 4.8 6.4 5.8 September 2.7 4.4 2.8 September 3.6 5.3 4.1 September 4.2 6.4 5.4
October 5.4 6.6 6.5 October 3.2 4.1 3.4 October 4.1 5.2 4.8 October 4.8 6.3 5.8
November 6.6 8.0 7.9 November 4.6 5.6 4.7 November 5.5 6.7 6.2 November 5.8 6.9 6.5
December 6.5 8.0 8.5 December 4.7 6.1 5.3 December 5.5 7.0 6.8 December 5.6 6.9 7.0
January 4.8 8.1 6.1 January 2.7 3.9 4.3 January 3.6 5.8 5.1 January 4.8 7.0 5.8
February 4.7 7.2 6.8 February 2.5 3.7 4.1 February 3.5 5.3 5.4 February 4.8 6.6 5.9
March 5.6 9.5 7.0 March 2.9 4.3 4.6 March 4.1 6.7 5.7 March 4.9 7.9 6.4
Annual Average 4.2 6.4 6.0 Annual Average 2.5 3.6 3.4 Annual Average 3.3 4.9 4.6 Annual Average 4.2 5.9 5.7
3525 3949 7474 16090No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023 No of Employees at 31 March 2023
Appendix 1
Absence Trends - 2020/2021, 2021/2022 & 2022/2023
Education Resources
Council WideAPT&C Teachers Resource Total
30

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Jan - Mar Jan - Mar
2022 2023
MEDICAL EXAMINATIONS
Number of Employees Attending
EMPLOYEE COUNSELLING SERVICE
Total Number of Referrals
PHYSIOTHERAPY SERVICE
Total Number of Referrals
REFERRALS TO EMPLOYEE SUPPORT OFFICER 186 234
REFERRALS TO COGNITIVE BEHAVIOUR THERAPY 3 4
TOTAL 469 587
Jan - Mar Jan - Mar
2022 2023
Specified Injuries* 1 0
Over 7 day absences 3 1
Over 3 day absences** 2 1
Minor 11 9
Violent Incident:  Physical**** 285 323
Violent Incident:  Verbal***** 12 27
Total Accidents/Incidents 314 361
Jan - Mar Jan - Mar
2022 2023
Total Number of Hearings 0 12
Time Taken to Convene Hearing January - March 2023
0-3 Weeks 4-6 Weeks Over 6 Weeks
4 2 6
Jan - Mar Jan - Mar
2022 2023
Number of Grievances 0 0
Jan - Mar Jan - Mar
2022 2023
Number of Incidents 0 0
Jan - Mar Jan - Mar
2022 2023
Career Advancement 7 12
Child Caring / Caring Responsibilities 0 2
Disatisfaction with terms and conditions 0 1
Further Education 2 0
Moving outwith area 1 3
Personal Reasons 5 4
Poor relationship with managers / colleagues 2 3
Travelling difficulties 3 0
Other 4 3
Number of Exit Interviews conducted 24 28
Total Number of Leavers Eligible for Exit Interview 62 71
Percentage of interviews conducted 39% 39%
****Physical violent incidents and ***** Verbal Violent Incidents are included in the "Over 3-day or Over 7-day"
figures, where applicable, to provide the "Total Over 3-day or Over 7-day" figures.
****Physical Violent Incidents and ***** Verbal Violent Incidents are included in the "Minor" figures, where
applicable, to provide the "Total Minor" figures.
ANALYSIS OF REASONS FOR LEAVING
RECORD OF DISCIPLINARY HEARINGS
RECORD OF GRIEVANCE HEARINGS
RECORD OF DIGNITY AT WORK
CAUSE OF ACCIDENTS/INCIDENTS
76
*A Specified Injury is any fracture (other than to the fingers, thumbs or toes), amputation, loss of sight, serious
burns, crushing injury, scalping, loss of consciousness caused by asphyxiation/ head injury, a chemical or hot
metal burn to the eye or penetrating injury as defined by the HSE.
**Over 3 day / over 7day absence is an injury sustained outwith specified injury category that results in a period
of absence of absence as defined by the HSE. 
***Near Miss - Any unexpected, unplanned occurrence (except Dangerous Occurrences) that does not lead to
injury of persons, damage to property, plant or equipment but may have done so in different circumstance.
****Physical violent incidents are included in the "Specified" figures, where applicable, to provide the "Total
Specified" figures.
86
Appendix 2
145 205
59 58
EDUCATION RESOURCES
31

Page 32

FTE H/C FTE H/C
Terminations/Leavers 78.12 174 698.84 932
Being replaced 75.62 125 683.88 835
Filling on a temporary basis 0.00 0 2.90 4
Plan to transfer this budget to another post 0.00 0 0.66 1
End of fixed term contract 0.00 46 6.34 85
Held pending service Review 1.50 2 5.07 7
Plan to remove for savings 0.00 0 0.00 0
Appendix 2a
Reason Jan - Mar 2023 Cumulative total
32

Page 33

As at 10 December 2022
F/T P/T F/T P/T
Teachers 676 76 2259 848 3859
Other 144 90 670 2361 3265
Total Employees 820 166 2929 3209 7124
Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL
Teachers 0.00 0.00 0.00 0.00 0.00 1.00 0.00 6.60 3491.80 3499.4
Other 1.00 1168.50 941.97 149.13 47.00 11.00 2.96 63.26 7.80 2392.62
As at 10 September 2022
F/T P/T F/T P/T
Teachers 688 70 2275 843 3876
Other 143 88 656 2325 3212
Total Employees 831 158 2931 3168 7088
Director Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Fixed SCP Teacher TOTAL
Teachers 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 3514.30 3515.3
Other 1.00 1159.20 914.47 143.94 46.60 11.60 4.00 63.66 7.80 2352.27
JOINT STAFFING WATCH RETURN
EDUCATION RESOURCES
*Full - Time Equivalent No of Employees
MALE FEMALE TOTAL
Appendix 3
Salary Bands
*Full - Time Equivalent No of Employees
Salary Bands
MALE FEMALE TOTAL
33