Agenda Document Pack - East Kilbride Area Committee - 21/11/2023
South Lanarkshire Council · 21 November 2023
Back to East Kilbride Area Committee — 21 November 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 13 November 2023 Dear Councillor East Kilbride Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 21 November 2023 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Archie Buchanan (Chair), Geri Gray (Depute Chair), John Anderson, Mathew Buchanan, Gerry Convery, Margaret Cooper, Joe Fagan, Grant Ferguson, Gladys Ferguson-Miller, Elise Frame, Susan Kerr, Hugh Macdonald, Monique McAdams, Elaine McDougall, Kirsten Robb, Graham Scott, David Watson, Kirsty Williams 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the East Kilbride Area Committee held on 12 September 2023 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Education Resources - Participatory Budgeting - Pupil Equity Funding A report dated 8 November 2023 by the Executive Director (Education Resources). (Copy attached) 7 - 18 Item(s) for Decision 4 Community Grant Applications A report dated 6 November 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 19 - 22 Urgent Business 5 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Helen Calley Clerk Telephone: 07385 370069 Clerk Email: helen.calley@southlanarkshire.gov.uk 2
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EAST KILBRIDE AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 12 September 2023 Chair: Councillor Archie Buchanan Councillors Present: Councillor John Anderson, Councillor Mathew Buchanan, Councillor Joe Fagan (ex officio), Councillor Grant Ferguson, Councillor Elise Frame, Councillor Susan Kerr, Councillor Hugh Macdonald, Councillor Elaine McDougall, Councillor Kirsten Robb, Councillor Graham Scott, Councillor David Watson, Councillor Kirsty Williams Councillors’ Apologies: Councillor Gerry Convery, Councillor Margaret Cooper, Councillor Gladys Ferguson-Miller, Councillor Geri Gray (Depute), Councillor Monique McAdams Attending: Finance and Corporate Resources H Calley, Administration Officer; J Crumless, Community Development Officer; J Kerr, Community Engagement Manager; L Wyllie, Administration Assistant Also Attending: Police Scotland Inspector D Doherty; Chief Inspector S McGovern 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the East Kilbride Area Committee held on 13 June 2023 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 East Kilbride Citizens Advice Bureau The Chair advised that the presentation by the East Kilbride Citizens Advice Bureau would be postponed to a future meeting of the Committee. The Committee decided: that the position be noted. 4 Local Policing Annual Update Chief Inspector S McGovern and Inspector D Doherty, Police Scotland, gave a presentation on the following key priorities of the new 3-year Local Policing Plan:- protecting our communities safeguarding our citizens enhancing our service 2 3
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Details were provided on initiatives undertaken to support each of those priorities under the following headings:- ♦ youth disorder intervention initiatives the purchase of quad bikes through the support of the Community Safety Partnership partnership working with schools and community officers targeting known drug users and those concerned in the supply of drugs by Community Policing Teams and Proactive Units a multi-agency Day of Action preventative and proactive policing measures to reduce acquisitive crime road safety initiatives and events Chief Inspector McGovern and Inspector Doherty, having responded to members’ questions, were thanked for their informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 23 August 2022 (Paragraph 4)] 5 Community Partnership Board Update A report dated 23 August 2023 by the Executive Director (Finance and Corporate Resources) was submitted providing background and an update on the work of the East Kilbride and Strathaven Community Partnership. Following work to consider how the Community Planning Partnership (CPP) Board should be structured at a thematic/local level, proposals had been approved by the CPP Board in December 2019 which included the formation of Neighbourhood Partnerships at a locality level. As a result, the community planning areas were structured into 4 collaborative, locality level, Community Partnership Boards for Rutherglen and Cambuslang, Clydesdale, East Kilbride and Hamilton, which was still in development. Boards included representatives from development trusts, community councils, neighbourhood planning action groups and other local community anchor organisations and were chaired by community leaders who had a place on the CPP Board. Those Partnerships provided a link for the Community Planning Partnership to take forward the Community Plan and Neighbourhood Plans alongside its community partners. Details were given on the current progress of the Community Partnership Board including:- development work to increase its membership the use of the £2,000 Lived Experience Funding allocated by the CPP Board a mapping exercise to review how representative each of the current groups were of their local area linking with existing community-led plans and neighbourhood plans development work on new neighbourhood planning arrangements the East Kilbride Stakeholders Group The East Kilbride and Strathaven Community Partnership Board met on 15 June 2023 and it was agreed to hold a development session to which all stakeholders would be invited as well as representatives from the 2 established community partnership boards, Clydesdale and Cambuslang and Rutherglen. 4
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The Can Do Community Fund was a 1-year investment fund from the Council for neighbourhoods in Community Partnership areas without Participatory Budgeting funding. The funding aimed to address specific needs and targeted projects identified through consultation with local communities. Monies were not available in areas where a Neighbourhood Plan was in place. Community organisations, including community councils, had the opportunity to apply for grants of up to £10,000 to tackle identified issues within their areas, whether they required revenue, capital funding or a combination of both. The fund had a £200,000 limit for the whole of South Lanarkshire and could benefit a minimum of 20 projects. Area Committees would be requested to make the final decisions on those applications that had met the funding criteria and had evidenced community support. Officers responded to members’ questions on various aspects of the report. The Committee decided: that the progress being made in respect of the East Kilbride and Strathaven Community Partnership Board be noted. 6 Community Grant Applications A report dated 28 August 2023 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grant. The Committee decided: that community grants be awarded as follows:- (a) Applicant: Happy Corner Club, East Kilbride (EK/18/23) Purpose of Grant: Specialist transport Amount Awarded: £300 (b) Applicant: Stonehouse Senior Citizens’ Pavilion (EK/19/23) Purpose of Grant: Outing Amount Awarded: £300 (c) Applicant: Midweek Walking Group, East Kilbride (EK/20/23) Purpose of Grant: Outing, administration and publicity costs Amount Awarded: £300 (d) Applicant: Society of St Vincent de Paul, East Kilbride (EK/23/23) Purpose of Grant: Outing Amount Awarded: £300 (e) Applicant: Lammermoor Allotments Association, East Kilbride (EK/24/23) Purpose of Grant: Equipment Amount Awarded: £588 (f) Applicant: East Kilbride Twins and Triplets Club (EK/26/23) Purpose of Grant: Entrance fees Amount Awarded: £350 [Reference: Minutes of 13 June 2023 (Paragraph 6)] 7 Urgent Business There were no items of urgent business. 5
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Agenda Item Participatory Budgeting (PB) Update for East Kilbride Area Committee November 2023 Service Area Education Lead Officer Maureen Farr Stage 1 : Pre Consultation : • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking • How are we doing this? • When are we doing this? • When will we report back? Progress Update since last Area Committee 2022/2023 PB Activity within Education Resources:- Before the summer holidays, Head Teachers were informed Participatory Budgeting (PB) will continue into session 2023/2024. They were asked to allocate a minimum of 5% of their 2023/2024 Pupil Equity Fund (PEF) allocation and identify a staff member to lead/facilitate this activity in their school. Schools were informed the principles and practices of PB are applicable across their full PEF allocation as per PEF National Operational Guidance. Therefore, schools were encouraged to put aside more than the recommended 5% where possible. On 21 August 2023 a PB training event was delivered to Head Teachers and PB Leads who felt they needed a refresh or were new to the position. Head Teachers and PB Leads were briefed on the PB process and taken through a PowerPoint presentation, which outlined expectations and timescales and the support available to them. It also drew on the learning from the last session signposting resources and good practice examples from previous years. The PowerPoint presentation was shared with all schools thereafter through the PB Teams page. Following this, Head Teachers identified the percentage of their 2023/2024 PEF allocation they wanted to allocate to PB for this period. They were asked to submit this information to Education Resources in their 2023/2024 PEF Profile of Spend on 31 August. The PB Teams page continues to facilitate the sharing of good practice across schools as well as providing live, ongoing support to PB leads. 2023/2024 PB Activity within the East Kilbride Area:- Schools within the East Kilbride area have collectively allocated £115,852.50 (approximately 6%) of their £2,037,860.00 PEF allocation for Participatory Budgeting (PB). 3 7
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Appendix 1 shows a breakdown of this for each of the learning communities. Appendix 2 summarises the percentage of PEF allocation that schools have allocated for participatory budgeting; 71% of schools have allocated the minimum 5% of their PEF budget, whilst 29% of schools have allocated more than this. Although Gilmourton Primary in the Strathaven Learning Community is not allocated PEF money, it has allocated a proportion of its core budget and match funding from its Parent Council to allocate £300 to the PB process. A further school-by-school breakdown is outlined in Appendix 3. PB stakeholder groups (comprising of pupils, parents and staff) are currently leading the PB process in their schools. The outcome for each school was due to be reported to Education Resources via a Google form by 9 October 2023. Outcomes of Consultation The majority of schools have now reported on what their stakeholders chose as their PB outcome and these can be found in Appendix 4. As can be seen, many schools will be using the money for school educational excursions, which reflects the high value schools and their stakeholders place on making these affordable to all. All information is correct as of the time of reporting. A number of schools still have final findings to be submitted and these will be reported on at a later date, as part of the final report to Committee. Stage 2 : Post Consultation • What happens next • Further reporting requirements (eg required Committee approval) Following the voting, Education Resources will provide Area Committees with the following:- case studies of school activity, which has had particular impact/success (ongoing throughout the year) detailed Local Authority Financial Report of how PEF money allocated for PB has been spent (May/June 2024) Education Resources will support schools with implementation of this and monitor and track the impact of this activity. Findings will inform any future PB activity within Education Resources. Regular PB updates and the highlighting of good practice will be communicated to schools via the Equity Hub and through our @SLCEquity Twitter handle. 8
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Appendix 1: 9
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Appendix 2: 10
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Appendix 3: 11
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Appendix 4 15
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 21 November 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 4 community grants from the East Kilbride Area Committee 2023/2024 community grant budget 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Strathaven Badminton Club (EK/28/23) Purpose of Grant: Equipment Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £408 Total Eligible Grant Applied for: £408 Recommendation: £300 Amount Awarded: To be determined by the Committee (b) Applicant: Stonehouse Heritage Group (EK/29/23) Purpose of Grant: Equipment Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £750 Total Eligible Grant Applied for: £750 Recommendation: £450 Amount Awarded: To be determined by the Committee (c) Applicant: East Kilbride Quirky Quilters (EK/31/23) Purpose of Grant: Equipment Identified Community Benefits: Caring, connected, sustainable Communities Estimated Cost: £300 Total Eligible Grant Applied for: £300 Recommendation: £180 Amount Awarded: To be determined by the Committee 4 19
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(d) Applicant: Duncanrig Rambling Club, East Kilbride (EK/32/23) Purpose of Grant: Outing, administration and publicity costs Identified Community Benefits: People live the healthiest lives possible communities Estimated Cost: £360 Total Eligible Grant Applied for: £360 Recommendation: £300 Amount Awarded: To be determined by the Committee 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community for the East Kilbride Area Committee area in 2023/2024 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £10,443 Community grants allocated in this report £1,230 Remaining balance* £14,077 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 20
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8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 6 November 2023 Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient and transparent ♦ We will work towards a sustainable future in sustainable places ♦ Caring, connected, sustainable communities Previous References East Kilbride Area Committee – 12 September 2023 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 21
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