Agenda Document Pack - East Kilbride Area Committee - 12/09/2023
South Lanarkshire Council · 12 September 2023
Back to East Kilbride Area Committee — 12 September 2023 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 04 September 2023 Dear Councillor East Kilbride Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 12 September 2023 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Archie Buchanan (Chair), Geri Gray (Depute Chair), John Anderson, Mathew Buchanan, Gerry Convery, Margaret Cooper, Joe Fagan, Grant Ferguson, Gladys Ferguson-Miller, Elise Frame, Susan Kerr, Hugh Macdonald, Monique McAdams, Elaine McDougall, Kirsten Robb, Graham Scott, David Watson, Kirsty Williams 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the East Kilbride Area Committee held on 13 June 2023 submitted for approval as a correct record. (Copy attached) 3 - 8 Item(s) for Noting 3 East Kilbride Citizens Advice Bureau Presentation by Michelle Campbell, Manager, East Kilbride Citizens Advice Bureau 4 Local Policing Annual Update Presentation by Chief Inspector Stephen McGovern and Inspector David Doherty, Police Scotland 5 Community Partnership Board Update Report dated 23 August 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 9 - 12 Item(s) for Decision 6 Community Grant Applications A report dated 28 August 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 13 - 16 Urgent Business 7 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Helen Calley Clerk Telephone: 07385 370069 Clerk Email: helen.calley@southlanarkshire.gov.uk 2
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EAST KILBRIDE AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 13 June 2023 Chair: Councillor Archie Buchanan Councillors Present: Councillor Mathew Buchanan, Councillor Joe Fagan, Councillor Grant Ferguson, Councillor Gladys Ferguson-Miller, Councillor Elise Frame, Councillor Hugh Macdonald, Councillor Elaine McDougall, Councillor Kirsten Robb, Councillor Graham Scott, Councillor David Watson Councillors’ Apologies: Councillor John Anderson, Councillor Gerry Convery, Councillor Margaret Cooper, Councillor Geri Gray (Depute), Councillor Susan Kerr, Councillor Monique McAdams Attending: Education Resources J Graham, Depute Headteacher, Sanderson High School; L Mitchell, Lead Officer Finance and Corporate Resources H Calley, Administration Officer; L Wyllie, Administration Assistant Also Attending: Scottish Fire and Rescue Service G Tudhope, Watch Commander 1 Declaration of Interests The following interest was declared:- Councillor(s) Item(s) Nature of Interest(s) Robb Community Grant Applications:- ♦ Allers Allotments’ Association, East Kilbride (EK/1/23) Leases an allotment 2 Minutes of Previous Meeting The minutes of the meeting of the East Kilbride Area Committee held on 28 March 2023 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Scottish Fire and Rescue Service G Tudhope, Watch Commander, Scottish Fire and Rescue Service (SFRS), gave a presentation on the 2022/2023 Annual Performance and Activity Report for the East Kilbride area. The presentation provided performance information covering the period 1 April 2022 to 31 March 2023, with a comparison against the same period from the previous year. Information was provided on:- ♦ deliberate primary fires ♦ deliberate secondary fires 2 3
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♦ accidental dwelling fires ♦ accidental ‘other’ building fires ♦ fatal fire casualties ♦ non-fatal fire casualties (excluding precautionary check-up) ♦ special service (road traffic collisions) ♦ special service (fatal and non-fatal casualties) ♦ false alarms (malicious false alarms and unwanted fire alarm signals (non-domestic)) G Tudhope, having responded to members’ questions, was thanked for his informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 12 May 2021 (Paragraph 4)] 4 Education Resources – Participatory Budgeting - Pupil Equity Funding A report dated May 2023 by the Executive Director (Education Resources) was submitted providing a case study on Participatory Budgeting (PB) in relation to Pupil Equity Funding (PEF) within Sanderson High School, East Kilbride. Following a consultation and voting process, schools had progressed with their spend, to ensure the minimum 5% had been fully spent by the end of March 2023. Sanderson High School’s PB work, outlined in Appendix 1 to the report, was an example of good practice within the East Kilbride area and a particularly good example of PB within the Additional Support Needs sector. The school had made the PB process accessible to all its learners, demonstrating the value and commitment to PB and pupil voice. As part of the consultation, stakeholders clearly identified that the school’s most complex pupils were often excluded from engaging with many wider community learning experiences due to the complexities of their needs, often leading to increased isolation. Therefore, stakeholders had voted for pupils to have access to the Council’s Outdoor Resource Base (ORB) to help them overcome those barriers. The ORB had provided pupils with complex needs, much needed opportunities to engage safely in a bespoke outdoor curriculum beyond the school environment. Further outreach work in the school had built on the skills and experiences gained at the ORB. Six targeted learners had achieved Curriculum for Excellence attainment outcomes at an accelerated rate as a result of the ORB experience. There had also been an increase in learning engagement levels, a reduction of violent incidents and an increase in skills developed. A further section showing this impact would be added to the case study at the end of the academic year once final evidence had been gathered. PB was now fully embedded in all South Lanarkshire Council schools through the PEF. Schools continued to allocate a minimum of 5% of their PEF to be the subject of PB year-on-year. Schools had received updated guidance on this at the PEF Head Teacher and Equity Lead Information Session in May 2023. Optional PB training was planned for August for schools who had new PB Leads or needed a refresh. South Lanarkshire Council schools’ PB work continued to be recognised nationally as an example of good practice. Several local authorities had approached the Council for guidance and support in this area, as South Lanarkshire was the only local authority in Scotland who had dedicated as much as 5% of PEF from all schools for PB purposes. A COSLA award application had been submitted to showcase the work of schools in this area. 4
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Education Resources would provide Area Committees with:- a summary report of each school’s PB outcome case studies of school activity, which had particular impact/success a detailed financial report of how PEF money allocated for PB had been spent Education Resources would support schools and monitor and track the impact of this activity. Findings would inform any future PB activity within the Resource. J Graham, Depute Headteacher and the Lead Officer responded to members’ questions. The Committee decided: that the report be noted. [Reference: Minutes of 31 January 2023 (Paragraph 5)] J Graham and L Mitchell left the meeting after this item of business 5 Playscheme Grant Applications 2023/2024 A report dated 25 May 2023 by the Executive Director (Finance and Corporate Resources) was submitted on playscheme grant funding for 2023/2024. Playscheme funding allowed an allocation of £660 to be made to playschemes that operated over the summer, October and Easter holiday periods with £440 for the summer period only and £110 for each of the October and Easter periods. Financial provision was available for individual playschemes to receive, as appropriate, travel passes from Strathclyde Partnership for Transport. The Committee decided: that playscheme grants be awarded as follows:- (a) Applicant: East Kilbride Universal Connections (PS/EK/1/23) Amount Awarded: £660 (b) Applicant: Mossneuk Out of School Service, East Kilbride (PS/EK/2/23) Amount Awarded: £440 (c) Applicant: Playcare Out of School Care, East Kilbride (PS/EK/3/23) Amount Awarded: £660 (d) Applicant: Special Needs Adventure Playground (SNAP) Playscheme, East Kilbride (PS/EK/4/23) Amount Awarded: £440 (e) Applicant: Strathaven After School Club (PS/EK/5/23) Amount Awarded: £660 [Reference: Minutes of 14 June 2022 (Paragraph 2)] 6 Community Grant Applications A report dated 29 May 2023 by the Executive Director (Finance and Corporate Resources) was submitted on:- applications for community grants to be met from the 2023/2024 budget 5
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5 community grant applications which had been dealt with by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, during the period from 28 March to 31 March 2023 to ensure that the 2022/2023 budget was utilised as fully as possible The Committee decided: (1) that community grants be awarded as follows:- (a) Applicant: Friends of Dunedin Park, East Kilbride (EK/52/22) Purpose of Grant: Equipment Amount Awarded: £600 (b) Applicant: Allers Allotments’ Association, East Kilbride (EK/1/23) Purpose of Grant: Equipment and materials Amount Awarded: £240 Councillor Robb, having declared an interest in the above application, withdrew from the meeting during its consideration (c) Applicant: St Ninian’s Parish Church Guild, Stonehouse (EK/2/23) Purpose of Grant: Outing Amount Awarded: £350 (d) Applicant: Claremont Church – Good Companions Club, East Kilbride (EK/3/23) Purpose of Grant: Outing Amount Awarded: £275 (e) Applicant: Strathaven Agricultural Exposition (EK/4/23) Purpose of Grant: Administration and publicity costs Amount Awarded: £420 (f) Applicant: Hunter Ladies’ Bowling Club, East Kilbride (EK/5/23) Purpose of Grant: Outing Amount Awarded: £300 (g) Applicant: XRR Mountaineering Club, East Kilbride (EK/6/23) Purpose of Grant: Outing Amount Awarded: £300 (h) Applicant: East Kilbride Seniors’ Forum (EK/7/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (i) Applicant: Kilbride Ladies’ Club, East Kilbride (EK/8/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (j) Applicant: 17th East Kilbride Brownies (EK/9/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (k) Applicant: Strathaven and District Probus Club (EK/10/23) Purpose of Grant: Annual outing Amount Awarded: £300 6
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(l) Applicant: Stonehouse Men’s Shed (EK/11/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (m) Applicant: East Kilbride Visually Impaired Group (EK/12/23) Purpose of Grant: Outing and materials Amount Awarded: £360 (n) Applicant: East Kilbride Rugby Football Club (EK/13/23) Purpose of Grant: Outing and materials Amount Awarded: £300 (o) Applicant: Chapelton Silver Circle, Strathaven (EK/14/23) Purpose of Grant: Outing Amount Awarded: £300 (p) Applicant: University of the Third Age (U3A) in East Kilbride (EK/17/23) Purpose of Grant: Outing Amount Awarded: £300 (2) that the action taken during the period 28 March to 31 March 2023 by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve the award of the following community grants from the 2022/2023 budget be noted:- (a) Applicant: St Andrew’s Court Tenants’ Social Club, East Kilbride (EK/42/22) Purpose of Grant: Outing Amount Awarded: £350 (b) Applicant: Strathaven and District Gardening Club (EK/43/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £280 (c) Applicant: East Kilbride Open Cattle Show Society (EK/49/22) Purpose of Grant: Administration and publicity costs Amount Awarded: £600 (d) Applicant: Cresta Club, Strathaven (EK/50/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (e) Applicant: Willow Club, East Kilbride (EK/51/22) Purpose of Grant: Outing Amount Awarded: £300 [Reference: Minutes of 28 March 2023 (Paragraph 3)] 7 Urgent Business There were no items of urgent business. 7
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 12 September 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Partnership Board Update 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide the Area Committee with background and an update on the progress of the development of the East Kilbride and Strathaven Community Partnership [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the progress being made in respect of the East Kilbride and Strathaven Community Partnership, be noted 3. Background 3.1. The Community Planning Partnership (CPP) Board undertook a self-assessment which was facilitated by the Improvement Service during January/February 2019. Following approval of the Best Value Assurance Report by the Council in June 2019, an extended CPP session took place on 11 September 2019 to consider the output of the facilitated self-assessment session along with the outcomes of the Council’s Best Value Assurance Report. 3.2. A session with representatives from the CPP Thematic Partnership Boards took place on 3 October 2019 and draft implementation plans were prepared on the CPP structure, joint problem solving and scrutiny of the work of the Thematic Boards. 3.3. A further session took place with the Board on 23 October 2019 to consider how the CPP Board should be structured at a Thematic/Locality level. Proposals drafted by the Improvement Service and the Community Planning Team included the formation of Neighbourhood Partnerships at a locality level. These were approved by the CPP Board in December 2019. 3.4. These recommendations brought together community planning areas into 4 collaborative, locality-level, Community Partnership Boards; Rutherglen and Cambuslang, Clydesdale, East Kilbride and Hamilton which is still in development. Boards include representatives from development trusts, community councils, neighbourhood planning action groups and other local community anchor organisations. They are chaired by community leaders who have a place on the CPP Board. 3.5. These Partnerships provide a link for the CPP to take forward the Community Plan and Neighbourhood Plans alongside its community partners. 5 9
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4. Current Progress 4.1. The third meeting of the Community Partnership Board was held in June 2023. Further development work is required to increase the current membership. Over the last few months, the team attended meetings of local groups to encourage participation. The intention would be for representatives from this newly formed network to be invited to the development sessions of the established Community Partnership. 4.2. At the meeting of the 22 March 2023, the CPP Board agreed to continue with the allocation of Lived Experience Funding to the Community Partnerships. £2,000 has been allocated to East Kilbride and Strathaven Community Partnership which will be supported to use this funding within its local area to gather the experiences of local people to inform a better understanding of inequalities. 4.3. East Kilbride and Strathaven Community Partnership continues to receive a monthly register of local and national information that is of interest relating to policy development and delivery. Local information is provided by some partners and is also acquired from a range of national sources. 4.4. The CPP Development Officer is currently undertaking a mapping exercise to review how representative each of the current groups are of their local area. Where gaps have been identified, the Officer has been attending meetings with Community Councils and Neighbourhood Planning Groups to promote the CPP and provide an update on partner activity. 4.5. Further mapping of the East Kilbride locality is to take place which will include face- to-face and online communication of CPP objectives and activities. 4.6. A Community-Led Plan was developed in Sandford and Upper Avondale and there was also a Neighbourhood Plan in 2020/2021 developed by the Westwood Community. This provides the opportunity for wider resources to support actions over localities with a view to improving outcomes and to work in partnership at a locality level across South Lanarkshire. East Kilbride and Strathaven Community Partnership will be at the forefront of this activity, linking the local community to the CPP. 4.7. The CPP Board agreed to develop new neighbourhood planning arrangements in East Kilbride in 2022. Initial development work has begun in the areas of Crosshouse, Greenhills and Whitehills in East Kilbride. Discussions have started with the Child Poverty Working Group about the potential for developing a thematic approach to the Neighbourhood Plan around child poverty. 4.8. A community mapping exercise has been completed and the first East Kilbride stakeholders’ meeting is to take place at the end of August and there has been a good response from stakeholders. The stakeholder group will include practitioners from the Child Poverty Working Group to support the child poverty element of the plan. After the stakeholder discussion, the intention is to have the consultation going live in October. The Community Engagement Team will work with stakeholders in the consultation, with support from the Child Poverty Working Group, to engage children, young people and their families through existing work and networks. 10
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5. Next Steps 5.1. The East Kilbride and Strathaven Community Partnership had a meeting on 15 June 2023 and it was agreed to hold a future development session. All stakeholders would be invited to this and the initial plan was for the session to be held in September. The Community Partnership Board would also like to invite representatives from the 2 established Community Partnerships (Clydesdale and Cambuslang and Rutherglen) to the session with a venue still to be agreed. 6. Can Do Community Challenge Fund 6.1. The ‘Can Do Community Fund’ is a 1-year investment fund from South Lanarkshire Council for neighbourhoods in the Community Partnership area that do not have Participatory Budgeting funding. This funding aims to address specific needs and targets projects identified through consultation with local communities. Monies are not available in areas where a Neighbourhood Plan is in place. 6.2. Community organisations, including Community Councils, have the opportunity to apply for grants up £10,000 to tackle identified issues within their areas, whether they require revenue, capital funding or a combination of both. The fund has a £200,000 limit for the whole of South Lanarkshire and could benefit a minimum of 20 projects. 6.3. Area Committees will be requested to make the final decisions on those applications that have met the funding criteria and have evidenced community support. 7 Employee Implications 7.1. There are no employee implications associated with this report. 8. Financial Implications 8.1. Financial resources to support Community Partnership activity are outlined at 4.2. and Council funding available for community groups at 6.2. 9. Climate Change, Sustainability and Environmental Implications 9.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 10. Other Implications 10.1. There are no risk or sustainability issues associated with the content of this report. 11. Equality Impact Assessment and Consultation Arrangements 11.1. This report does not introduce a new policy, function or strategy or recommend a change to existing policy, function or strategy and therefore no impact assessment is required. Consultation on local community plans and neighbourhood plans is carried out on an ongoing basis with each community involved in the process. Consultation with Community Partnerships is ongoing. Paul Manning Executive Director (Finance and Corporate Resources) 23 August 2023 11
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Link(s) to Council Values/Priorities/Outcomes Focused on people and their needs Working with and respecting others Accountable, effective, efficient, and transparent Ambitious, self-aware, and improving Fair, open and sustainable We will work to put people first and reduce inequality We will work towards a sustainable future in sustainable places We will work to recover, progress, and improve Good quality, suitable and sustainable places to live Thriving business, fair jobs and vibrant town centres Caring, connected, sustainable communities People live the healthiest lives possible Previous References None List of Background Papers None Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jen Kerr, Community Engagement Manager Email: Jennifer.Kerr1@southlanarkshire.gov.uk 12
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 12 September 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 6 community grants from the East Kilbride Area Committee 2023/2024 community grant budget 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Happy Corner Club, East Kilbride (EK/18/23) Purpose of Grant: Specialist transport Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £465 Total Eligible Grant Applied for: £465 Recommendation: £300 Amount Awarded: To be determined by the Committee (b) Applicant: Stonehouse Senior Citizens’ Pavilion (EK/19/23) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £500 Total Eligible Grant Applied for: £500 Recommendation: £300 Amount Awarded: To be determined by the Committee (c) Applicant: Midweek Walking Group, East Kilbride (EK/20/23) Purpose of Grant: Outing, administration and publicity costs Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £400 Total Eligible Grant Applied for: £400 Recommendation: £300 (Sporting Group) Amount Awarded: To be determined by the Committee 6 13
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(d) Applicant: Society of St Vincent De Paul, East Kilbride (EK/23/23) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £950 Total Eligible Grant Applied for: £950 Recommendation: £300 Amount Awarded: To be determined by the Committee (e) Applicant: Lammermoor Allotments Association, East Kilbride (EK/24/23) Purpose of Grant: Equipment Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £980 Total Eligible Grant Applied for: £980 Recommendation: £588 (60% of £980) Amount Awarded: To be determined by the Committee (f) Applicant: East Kilbride Twins and Triplets Club (EK/26/23) Purpose of Grant: Entrance fees Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £350 Amount Awarded: To be determined by the Committee 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community for the East Kilbride Area Committee area in 2023/2024 is as follows:- 14
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Total allocation for Community Grants £25,750 Grants previously allocated £8,305 Community grants allocated in this report £2,138 Remaining balance* £15,307 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 28 August 2023 Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient and transparent ♦ We will work towards a sustainable future in sustainable places ♦ Caring, connected, sustainable communities Previous References East Kilbride Area Committee – 13 June 2023 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 15
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