Agenda Document Pack - East Kilbride Area Committee - 13/06/2023
South Lanarkshire Council · 13 June 2023
Back to East Kilbride Area Committee — 13 June 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 05 June 2023 Dear Councillor East Kilbride Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 13 June 2023 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Archie Buchanan (Chair), Geri Gray (Depute Chair), John Anderson, Mathew Buchanan, Gerry Convery, Margaret Cooper, Joe Fagan, Grant Ferguson, Gladys Ferguson-Miller, Elise Frame, Susan Kerr, Hugh Macdonald, Monique McAdams, Elaine McDougall, Kirsten Robb, Graham Scott, David Watson 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the East Kilbride Area Committee held on 28 March 2023 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Scottish Fire and Rescue Service Presentation by Watch Commander Gary Tudhope, Scottish Fire and Rescue Service 4 Participatory Budgeting - Education Resources - Pupil Equity Funding Report dated May 2023 by the Executive Director (Education Resources). (Copy attached) 7 - 10 Item(s) for Decision 5 Playscheme Grant Applications 2023/2024 Report dated 25 May 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 11 - 12 6 Community Grant Applications Report dated 29 May 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 13 - 20 Urgent Business 7 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Helen Calley Clerk Telephone: 07385 370069 Clerk Email: helen.calley@southlanarkshire.gov.uk 2
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EAST KILBRIDE AREA COMMITTEE Minutes of meeting held via Confero and in the Council Chamber, Council Offices, Almada Street, Hamilton on 28 March 2023 Chair: Councillor Archie Buchanan Councillors Present: Councillor John Anderson, Councillor Mathew Buchanan, Councillor Gerry Convery, Councillor Margaret Cooper, Councillor Joe Fagan, Councillor Grant Ferguson, Councillor Gladys Ferguson- Miller, Councillor Geri Gray (Depute), Councillor Susan Kerr, Councillor Hugh Macdonald, Councillor Kirsten Robb, Councillor Graham Scott, Councillor David Watson Councillors’ Apologies: Councillor Elise Frame, Councillor Monique McAdams, Councillor Elaine McDougall, Councillor Dr Ali Salamati Attending: Finance and Corporate Resources S McLeod, Administration Officer; L Wyllie, Administration Assistant 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the East Kilbride Area Committee held on 31 January 2023 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Community Grant Applications/Warm Welcome Initiative A report dated 13 March 2023 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grants. In view of the fact that this was the last meeting of the Committee in the current financial year and to allow best use to be made of the remaining 2022/2023 community grant budget, it was proposed that the Executive Director (Finance and Corporate Resources), in consultation with the Chair, be authorised to approve any further community grant applications meeting the relevant criteria in the period to 31 March 2023. Those grants awarded would be reported to a future meeting for noting. In relation to the Warm Welcome Initiative, which was approved in terms of Standing Order No 37(c) and noted by the Executive Committee at its meeting on 30 November 2022, it was noted that no applications had been received for the East Kilbride Area Committee area since the previous meeting of this Committee. 2 3
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The Committee decided: (1) that community grants be awarded as follows:- (a) Applicant: Stonehouse Bowling Club (EK/1/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £300 (b) Applicant: Stonehouse Old Folks’ Welfare Committee (EK/2/22) Purpose of Grant: Outing Amount Awarded: £300 (c) Applicant: East Kilbride and District Talking Newspaper Association (EK/37/22) Purpose of Grant: Equipment Amount Awarded: £106 (d) Applicant: Round Strathaven 50 (EK/38/22) Purpose of Grant: Equipment and materials Amount Awarded: £300 (e) Applicant: The Strathaven John Hastie Museum Trust (EK/39/22) Purpose of Grant: Administration and publicity costs Amount Awarded: £300 (f) Applicant: Trust Jack Foundation, Stonehouse (EK/40/22) Purpose of Grant: Equipment, administration and publicity costs Amount Awarded: £600 (g) Applicant: Greenhills Parish Church Women’s Guild, East Kilbride (EK/41/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (h) Applicant: St Leonards Rambling Club, East Kilbride (EK/44/22) Purpose of Grant: Outing, entrance fees, administration and publicity costs Amount Awarded: £300 (i) Applicant: British Legion – East Kilbride Branch (EK/45/22) Purpose of Grant: Outing Amount Awarded: £350 (j) Applicant: South Parish Rambling Club, East Kilbride (EK/46/22) Purpose of Grant: Outing Amount Awarded: £300 (k) Applicant: Jackton Women’s Rural Institute, East Kilbride (EK/47/22) Purpose of Grant: Outing Amount Awarded: £350 (l) Applicant: Drum EK, East Kilbride (EK/4/22) Purpose of Grant: Start-up costs - Equipment Amount Awarded: £300 4
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(2) that, to ensure that the remaining 2022/2023 community grant budget was utilised as fully as possible, the Executive Director (Finance and Corporate Resources), in consultation with the Chair, be authorised to approve community grant applications in the period to 31 March 2023, subject to the applications meeting the Council’s criteria for the receipt of funding; and (3) that details of those applications approved be reported to the next meeting of the Area Committee for noting. [Reference: Minutes of South Lanarkshire Council of 28 September 2022 (Paragraph 7), Minutes of the Executive Committee of 30 November 2022 (Paragraph 11)] and Minutes of 31 January 2023 (Paragraph 8)] 4 Urgent Business There were no items of urgent business. 5
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Agenda Item Participatory Budgeting Update for East Kilbride Area Committee May 2023 Service Area Education Lead Officer Laura Mitchell Stage 1 : Pre Consultation : • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking, • How are we doing this ? • When are we doing this ? • When will we report back ? Progress update since last Area Committee Case Study: Following the consultation and voting process as reported at the last area committee, schools have progressed with their spend, to ensure the minimum 5% is spent in full by the end of March 2023. We are pleased to share Sanderson High School’s participatory budgeting work as an example of good practice (Appendix 1 and attached as a PDF) within the East Kilbride area. This case study illustrates the school’s PB journey this session. Sanderson High School is a particularly good example of PB within the Additional Support Needs sector. They have made the PB process accessible to all their learners, demonstrating the value and commitment Sanderson High School have with regards to PB and pupil voice. As part of the consultation, stakeholders clearly identified that Sanderson's most complex pupils are often excluded from engaging with many wider community learning experiences due to the complexities of their needs, often leading to increased isolation. Stakeholders therefore voted for pupils to have access to SLC’s Outdoor Resource Base (ORB) to help pupils overcome these barriers. ORB has provided pupils at Sanderson High School with complex needs, much needed opportunities to engage safely in a bespoke outdoor curriculum beyond the school environment. Further outreach work back in school has built on the skills and experiences gained at the ORB. 6 targeted learners have achieved Curriculum for Excellence attainment outcomes at an accelerated rate as a result of the ORB experience. There has also been an increase in learning engagement levels, a reduction of violent incidents and an increase in skills developed. A further impact section showing this impact, will be added to this case study at the end of the academic year once final evidence has been gathered. Next Steps: PB is now fully embedded in SLC schools through the Pupil Equity Funding. Schools continue to allocate a minimum of 5% of their Pupil Equity Funding to be subject to PB year on year. Schools will receive updated guidance on this at the next PEF Head Teacher and Equity Lead Information Session on 19th May 2023. Optional PB training is planned for August for schools who have new PB Leads or need a refresh. Celebrating Success: SLC schools’ PB work continues to be recognised nationally, as an example of good practice. Several local authorities have approached us for guidance and support in this area, as SLC are the only Local Authority in Scotland who have dedicated as much as 5% of PEF from all schools. 4 7
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It has been agreed by the Chief Executive that a CoSLA award application be submitted at the end of May to showcase the work of our schools in this area. Stage 2 : Post Consultation • The outcome of the PB activity • What happens next ? • Further reporting requirements (eg required Committee approval) Following the voting, Education Resources will provide Area Committees with the following: - Summary Report of each school’s PB outcome (available late October/early November) and Local Authority and Area analysis report of this - Case studies of school activity, which has had particular impact/success (ongoing throughout the year) - Detailed Local Authority Financial Report of how PEF money allocated for PB has been spent (May/June 2023) Education Resources will support schools with implementation of this and monitor and track the impact of this activity. Findings will inform any future PB activity within Education Resources. Regular PB Updates and the highlighting of good practice will be communicated to schools via the Equity Hub and through our @SLCEquity Twitter handle. 8
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Appendix 1: 9
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 13 June 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Playscheme Grant Applications 2023/2024 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of playscheme grants in the East Kilbride area for 2023/2024 [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that playscheme grants be awarded as follows:- (a) Applicant: East Kilbride Universal Connections (PS/EK/1/23) Amount Awarded: £660 (b) Applicant: Mossneuk Out of School Service, East Kilbride (PS/EK/2/23) Amount Awarded: £440 (c) Applicant: Playcare Out of School Care, East Kilbride (PS/EK/3/23) Amount Awarded: £660 (d) Applicant: Special Needs Adventure Playground (SNAP) Playscheme, East Kilbride (PS/EK/4/23) Amount Awarded: £440 (e) Applicant: Strathaven After School Club (PS/EK/5/23) Amount Awarded: £660 [1recs] 3. Background 3.1. The Council’s community grants scheme includes provision for funding playschemes operating over the Summer, October and Easter school holiday periods. Applications have been invited from individual playschemes for 2023/2024. 3.2. The recommendations reflect the Council’s decision to allocate grant funding on the following basis:- £660 to playschemes that operate over the Summer, October and Easter periods £440 for the summer period only £110 for each of the October and Easter periods 5 11
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3.3. The Council also makes financial provision for individual playschemes to receive, as appropriate, travel passes from Strathclyde Partnership for Transport (SPT). 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The overall total approved to support Playschemes and Community Grants in the East Kilbride Area Committee area in 2023/2024 was £25,750. The proposed grants amounting to £2,860 recommended for playscheme grants in this report for approval will be met from the Area Committee’s community grant and playscheme budget, leaving £22,670 remaining to administer community grants for the remainder of 2023/2024. 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk associated with grant support is that the resources provided are not utilised for the purposes for which they were intended. This is mitigated by information received from the application form, the sign off of a Conditions of Grant form and by the implementation of an audit process. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with each group has taken place. Appropriate consultation has also taken place with other Council Resources. Paul Manning Executive Director (Finance and Corporate Resources) 25 May 2023 Link(s) to Council Values/Priorities/Outcomes Focused on people and their needs We will work to put people first and reduce inequality Caring, connected, sustainable communities Previous References East Kilbride Area Committee – 14 June 2022 List of Background Papers Individual playscheme grant application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:-Nicola Docherty, Administration Assistant Ext: 4149 (Tel: 01698 454149) E-mail: nicola.docherty@southlanarkshire.gov.uk 12
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 13 June 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 16 community grants from the East Kilbride Area Committee 2023/2024 community grant budget advise on community grants applications meeting the relevant criteria approved by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, in the period from the last Area Committee on 28 March 2023 to the end of the financial year on 31 March 2023 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Friends of Dunedin Park, East Kilbride (EK/52/22) Purpose of Grant: Equipment Identified Community Benefits: Inspiring learners, transforming learning, Strengthening partnerships Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £600 (Equipment 60% of £1,000) Amount Awarded: To be determined by the Committee (b) Applicant: Allers Allotments Association, East Kilbride (EK/1/23) Purpose of Grant: Equipment and materials Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £400 Total Eligible Grant Applied for: £400 Recommendation: £240 (Equipment and materials 60% of £400) Amount Awarded: To be determined by the Committee 6 13
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(c) Applicant: St Ninian’s Parish Church Guild, Stonehouse (EK/2/23) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,000 Total Eligible Grant Applied for: £575 Recommendation: £350 (Outing and entrance fees) Amount Awarded: To be determined by the Committee (d) Applicant: Claremont Church – Good Companions Club, East Kilbride (EK/3/23) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £275 Total Eligible Grant Applied for: £275 Recommendation: £275 (Outing and entrance fees) Amount Awarded: To be determined by the Committee (e) Applicant: Strathaven Agricultural Exposition (EK/4/23) Purpose of Grant: Administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £700 Total Eligible Grant Applied for: £700 Recommendation: £420 (Administration and publicity costs 60% of £700) Amount Awarded: To be determined by the Committee (f) Applicant: Hunter Ladies’ Bowling Club, East Kilbride (EK/5/23) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £410 Total Eligible Grant Applied for: £300 Recommendation: £300 (Bowling club) Amount Awarded: To be determined by the Committee (g) Applicant: XRR Mountaineering Club, East Kilbride (EK/6/23) Purpose of Grant: Outing Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £725 Total Eligible Grant Applied for: £725 Recommendation: £300 (Sporting group) Amount Awarded: To be determined by the Committee 14
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(h) Applicant: East Kilbride Seniors Forum (EK/7/23) Purpose of Grant: Outing and entrance fees Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £350 Total Eligible Grant Applied for: £350 Recommendation: £350 (Outing and entrance fees) Amount Awarded: To be determined by the Committee (i) Applicant: Kilbride Ladies’ Club, East Kilbride (EK/8/23) Purpose of Grant: Outing and entrance fees Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £650 Total Eligible Grant Applied for: £350 Recommendation: £350 (Outing and entrance fees) Amount Awarded: To be determined by the Committee (j) Applicant: 17th East Kilbride Brownies (EK/9/23) Purpose of Grant: Outing and entrance fees Identified Community Benefits: Our children and young people thrive Estimated Cost: £500 Total Eligible Grant Applied for: £500 Recommendation: £350 (Outing and entrance fees) Amount Awarded: To be determined by the Committee (k) Applicant: Strathaven and District Probus Club (EK/10/23) Purpose of Grant: Annual Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £450 Total Eligible Grant Applied for: £300 Recommendation: £300 (Annual outing) Amount Awarded: To be determined by the Committee (l) Applicant: Stonehouse Men’s Shed (EK/11/23) Purpose of Grant: Outing and entrance fees Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £680 Total Eligible Grant Applied for: £680 Recommendation: £350 (Outing and entrance fees) Amount Awarded: To be determined by the Committee (m) Applicant: East Kilbride Visually Impaired Group (EK/12/23) Purpose of Grant: Outing and materials Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £400 Total Eligible Grant Applied for: £400 Recommendation: £360 (Outing and 60% of £100 materials) Amount Awarded: To be determined by the Committee 15
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(n) Applicant: East Kilbride Rugby Football Club (EK/13/23) Purpose of Grant: Outing and materials Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £3,400 Total Eligible Grant Applied for: £1,000 Recommendation: £300 (Sporting group) Amount Awarded: To be determined by the Committee (o) Applicant: Chapelton Silver Circle, Strathaven (EK/14/23) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £400 Total Eligible Grant Applied for: £300 Recommendation: £300 (Outing) Amount Awarded: To be determined by the Committee (p) Applicant: University of the Third Age (U3A) in East Kilbride (EK/17/23) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £550 Total Eligible Grant Applied for: £300 Recommendation: £300 (Outing) Amount Awarded: To be determined by the Committee (2) that the action taken by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve the award of community grants in the period from the last Area Committee to the end of the financial year 2022/2023 to the groups detailed in Appendix 1, be noted. 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 16
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5. Applications Approved Under Delegated Authority 5.1. At its meeting held on 28 March 2023, the Area Committee authorised the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve any further community grant applications in the period from 29 March to 31 March 2023. This was subject to applications meeting the Council’s criteria for receipt of funding. It was also agreed that a report on any awards made would be submitted to the next meeting of the Area Committee for noting. 5.2. In line with the decision taken at the previous meeting of the Committee, 5 applications, as detailed in Appendix 1, for £1,880 were approved by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, during the period 29 March to 31 March 2023. 6. Financial Implications 6.1. The current position of the community for the East Kilbride Area Committee area in 2023/2024 is as follows:- Total allocation for Community Grants £25,750 Community grants allocated in this report £5,445 Remaining balance* £17,445 *see paragraph 6.2 below 6.2. On the basis that the playscheme grants detailed in a separate report on this agenda amounting to £2,860 are approved, the remaining balance throughout the year is £17,445. 7. Climate Change, Sustainability and Environmental Implications 7.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 8. Other Implications 8.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 9. Equality Impact Assessment and Consultation Arrangements 9.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 9.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 29 May 2023 Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient and transparent ♦ We will work towards a sustainable future in sustainable places ♦ Caring, connected, sustainable communities 17
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Previous References East Kilbride Area Committee – 28 March 2023 Executive Committee – 30 November 2022 South Lanarkshire Council – 28 September 2022 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 18
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Appendix 1 Community grants approved by the Executive Director (Finance and Corporate Resources) in consultation with the Chair, in the period from 29 March to 31 March 2023 (a) Applicant: St Andrew’s Court Tenants’ Social Club, East Kilbride (EK/42/22) Purpose of Grant: Outing Amount Awarded: £350 (b) Applicant: Strathaven and District Gardening Club (EK/43/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £280 (c) Applicant: East Kilbride Open Cattle Show Society(EK/49/22) Purpose of Grant: Administration and publicity costs Amount Awarded: £600 (d) Applicant: Cresta Club, Strathaven (EK/50/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (e) Applicant: Willow Club, East Kilbride (EK/51/22) Purpose of Grant: Outing Amount Awarded: £300 19
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