Agenda Document Pack - East Kilbride Area Committee - 01/11/2022
South Lanarkshire Council · 1 November 2022
Back to East Kilbride Area Committee — 1 November 2022 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 24 October 2022 Dear Councillor East Kilbride Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 01 November 2022 Time: 14:00 Venue: Hybrid - Council Chamber, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Archie Buchanan (Chair), Geri Gray (Depute), John Anderson, Mathew Buchanan, Gerry Convery, Margaret Cooper, Joe Fagan, Grant Ferguson, Gladys Ferguson-Miller, Elise Frame, Susan Kerr, Hugh Macdonald, Monique McAdams, Elaine McDougall, Kirsten Robb, Dr Ali Salamati, Graham Scott, David Watson 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the East Kilbride Area Committee held on 23 August 2022 submitted for approval as a correct record. (Copy attached) 3 - 8 Item(s) for Noting 3 Education Resources - Participatory Budgeting - Pupil Equity Funding Report dated October 2022 by the Executive Director (Education Resources). (Copy attached) 9 - 16 Item(s) for Decision 4 Community Grant Applications Report dated 17 October 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 17 - 20 Urgent Business 5 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Helen Calley Clerk Telephone: 07385 370069 Clerk Email: helen.calley@southlanarkshire.gov.uk 2
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EAST KILBRIDE AREA COMMITTEE Minutes of meeting held via Confero and in the Council Chamber, Council Offices, Almada Street, Hamilton on 23 August 2022 Chair: Councillor Archie Buchanan Councillors Present: Councillor John Anderson, Councillor Mathew Buchanan, Councillor Gerry Convery, Councillor Margaret Cooper, Councillor Joe Fagan, Councillor Grant Ferguson, Councillor Gladys Ferguson- Miller, Councillor Elise Frame, Councillor Susan Kerr, Councillor Hugh Macdonald, Councillor Elaine McDougall, Councillor Kirsten Robb, Councillor Dr Ali Salamati, Councillor Graham Scott, Councillor David Watson Councillors’ Apologies: Councillor Geri Gray (Depute), Councillor Monique McAdams Attending: Community and Enterprise Resources M Muir, Roads Area Manager Finance and Corporate Resources R Leith, Community, Participation and Development Manager; C Lyon, Administration Officer; G McCann, Head of Administration and Legal Services; S Somerville, Administration Manager; L Wyllie, Administration Assistant Also Attending: East Kilbride Women’s Safety Committee L Howie, Chair Police Scotland Sergeant S Anderson; Chief Inspector S McGovern 1 Declaration of Interests The following interests were declared:- Councillor(s) Item(s) Nature of Interest(s) Buchanan East Kilbride’s 75th Anniversary as a New Town (EK@75):- ♦ East Kilbride and District Dementia Carers’ Group Chair Robb Community Grant Application:- ♦ Allers Allotments Association, East Kilbride (EK/15/22) Member 2 Minutes of Previous Meeting The minutes of the meeting of the East Kilbride Area Committee held on 14 June 2022 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 2 3
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3 East Kilbride Women’s Safety Committee L Howie, Chair of the East Kilbride Women’s Safety Committee, provided an overview of the new East Kilbride Women’s Safety Committee, including how it was formed and named. The aims included:- ♦ promoting to both males and females what was acceptable to society in terms of how to treat and respect each other and the impact of not doing so ♦ educating people on their actions and supporting those affected by the issues ♦ raising awareness to promote safety and equality within East Kilbride through advertising with support services ♦ educating individuals at an early age through promotion at schools The East Kilbride Women’s Safety Committee had support from Police Scotland and an information leaflet on reporting incidents and criminality would include a statement from them. Leaflets would be distributed in areas where women felt most at risk. Awareness would also be raised by a lettering campaign and through local newspapers, charitable sporting events and social media. L Howie, having responded to members’ questions, was thanked for her informative presentation. The Committee decided: that the presentation be noted. 4 Police Scotland Chief Inspector McGovern and Sergeant Anderson provided details on the following key priorities:- ♦ reducing violence and disorder ♦ public protection and protecting people at risk of harm ♦ tackling housebreaking and acquisitive harm ♦ reducing the harm caused by substance misuse Chief Inspector McGovern and Sergeant Anderson, having responded to members’ questions, were thanked for their informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 2 December 2020 (Paragraph 3)] In terms of Standing Order No 14, the Chair adjourned the meeting after this item of business at 3.11pm and reconvened at 3.22pm. Councillor Watson was not present when the meeting reconvened 5 Participatory Budgeting – Community and Enterprise Resources - Footways A report dated 21 July 2022 by the Executive Director (Community and Enterprise Resources) was submitted advising on the outcome and level of engagement for the Participatory Budgeting (PB) consultation exercise to identify £2.5 million of footway projects. Following the PB investment in carriageway and footways which had completed in 2021/2022, a second phase of investment had been agreed which would focus on the improvement of footways, making towns and villages safer for pedestrians, supporting healthy lifestyles through physical activity and improving the look and feel of the local environment. 4
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£2.5 million ring-fenced investment in the Roads Capital Programme would support footway improvements which were part of the adopted footway network. This investment would continue the Council’s commitment to prioritise investment in roads and related infrastructure by directing additional funds to help improve the condition of footways. Details of the split between geographical and operational areas on the footway network length was provided in the report. The public was asked to vote on the following themes they wished to see delivered through the fund:- minor and residential footways main and distributor footways footways in business areas The consultation process was held from 22 April to 5 June 2022 and promoted via the Council’s website, social media channels and third sector networks. As in previous financial years, rather than having only a single winning theme, the available funding was allocated across all themes. 60% of funding in an area was allocated to the top scoring theme, 25% to the second top theme and 15% to the third-place theme. Voting details were provided in Appendix 1 to the report. Appendices 3 to 6 set out the specific schemes and indicative sums allocated to each scheme. Those schemes had been identified using the scheme assessment criteria. This enabled a scoring system for potential footway schemes based on several factors, which collectively contributed towards an overall score to enable the Council’s resources to be prioritised. This ensured that funds were targeted at those footways that were in greatest need of repair based on engineering judgement. Details of the schemes in the East Kilbride area were provided in Appendix 5 to the report. The Roads Area Manager responded to members’ questions. The Committee decided: that the outcome and level of engagement for the PB consultation exercise to identify £2.5 million of footway projects, as set out in the report, be noted. [Reference: Minutes of 11 August 2021 (Paragraph 3)] 6 East Kilbride’s 75th Anniversary as a New Town (EK@75) A report dated 4 August 2022 by the Executive Director (Finance and Corporate Resources) was submitted advising of the allocation of grants from the 2021/2022 community grants budget for projects to celebrate EK@75, approved under delegated authority by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, with the exception of the application by East Kilbride and District Dementia Carers’ Group due to the Chair declaring an interest, and all other East Kilbride Area Committee members. In response to Councillor Robb’s request for a copy of the survey results, the Head of Administration and Legal Services advised that those had been published on the Council’s website and social media, however, undertook to circulate to members. Councillor Robb asked that consideration be given to an update being provided at a future meeting on the regeneration of East Kilbride. This was noted. 5
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The Committee decided: that the allocation of grants from the 2021/2022 community grants budget for projects to celebrate EK@75, approved under delegated authority, be noted as follows:- (a) Applicant: Special Needs Adventure Playground Purpose of Grant: EK@75 themed 4 week summer playscheme Amount Awarded: £1,500 (b) Applicant: East Kilbride and District Dementia Carers’ Group Purpose of Grant: High tea for service users and staff to celebrate EK@75 and the Queen’s Jubilee Amount Awarded: £1,800 (c) Applicant: Friends of Langlands Moss Purpose of Grant: Planting of 100 to 150 trees Amount Awarded: £1,000 (d) Applicant: Share Alike Purpose of Grant: Wall and shop front mural by local children working with an artist Amount Awarded: £2,000 (e) Applicant: Sea Cadet Corps East Kilbride Unit 550 Purpose of Grant: Joint “birthday bash” party for EK@75 and the Cadets’ 50th anniversary Amount Awarded: £500 (f) Applicant: Encore Stars Academy Purpose of Grant: Livestreamed performance in EK@75 uniform, photoshoot and short video Amount Awarded: £2,000 (g) Applicant: Trust Jack Foundation Purpose of Grant: Trips and activities for the group Amount Awarded: £400 (h) Applicant: 3rd East Kilbride Scout Group Purpose of Grant: 75th birthday themed group camp Amount Awarded: £400 (i) Applicant: East Kilbride Cricket Club Purpose of Grant: Summer coaching camps and celebration dinner for EK@75 and the club’s 60th anniversary Amount Awarded: £400 Councillor Buchanan, having declared an interest in the above item of business, withdrew from the meeting during its consideration. Councillor Anderson took the Chair for this item only 7 Community Grant Applications A report dated 8 August 2022 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grant to be met from the 2022/2023 budget. 6
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The Committee decided: that community grants be awarded as follows:- (a) Applicant: Midweek Walking Group, East Kilbride (EK/13/22) Purpose of Grant: Outing, administration and publicity costs Amount Awarded: £360 (b) Applicant: Stonehouse Men’s Shed (EK/14/22) Purpose of Grant: Equipment and materials Amount Awarded: £300 (c) Applicant: Allers Allotments’ Association, East Kilbride (EK/15/22) Purpose of Grant: Materials Amount Awarded: £240 Councillor Robb, having declared an interest in the above application, withdrew from the meeting during its consideration (d) Applicant: Stonehouse Senior Citizens’ Pavilion (EK/16/22) Purpose of Grant: Outing Amount Awarded: £300 (e) Applicant: Strathaven Agricultural Exposition (EK/17/22) Purpose of Grant: Administration and publicity costs Amount Awarded: £420 (f) Applicant: East Kilbride Visually Impaired Group (EK/18/22) Purpose of Grant: Outing and equipment Amount Awarded: £357.40 (g) Applicant: Strathaven Choral Society (EK/19/22) Purpose of Grant: Outing, entrance fees, administration and publicity costs Amount Awarded: £400 (h) Applicant: Lammermoor Allotment Association, East Kilbride (EK/20/22) Purpose of Grant: Start-up costs – equipment and materials Amount Awarded: £300 (i) Applicant: East Kilbride Twins and Triplets Club (EK/22/22) Purpose of Grant: Entrance fees Amount Awarded: £350 (j) Applicant: St Ninian’s Parish Church Guild, Stonehouse (EK/23/22) Purpose of Grant: Entrance fees Amount Awarded: £300 (k) Applicant: Stonehouse Heritage Group (EK/24/22) Purpose of Grant: Equipment Amount Awarded: £264 (l) Applicant: Strathaven Balloon Festival (EK/25/22) Purpose of Grant: Equipment Amount Awarded: £360 8 Urgent Business There were no items of urgent business. 7
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Participatory Budgeting – Update for East Kilbride Area Committee October 2022 Service Area Education Lead Officer Laura Mitchell Stage 1 : Pre Consultation : • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking, • How are we doing this ? • When are we doing this ? • When will we report back ? Progress update since last Area Committee 2021/2022 Participatory Budgeting (PB) Activity within Education Resources: A video has been developed, which highlights the work of PB within Education Resources in 2021/2022 - Participatory Budgeting 2021/22 Round-Up. This has been shared locally and nationally. Learning from PB activity in 2021/2022 has informed this year’s process. PB training was updated for 2022/2023 to build on the successes and challenges from year one of implementation. PB Scotland requested a press release of South Lanarkshire Council’s (SLC’s) PB journey – this can be found on the PB Scotland website and their Twitter feed. Lead Officers presented SLC’s PB journey at PB Scotland’s National Conference on 28 September 2022. An article was also published in The View early in the new academic year – Children and young people get more say on how school budget is used - South Lanarkshire View Education Resources submitted an award application to the International Observatory on Participatory Democracy for the Best Practice Award for Citizen Participation. The application highlighted the success of PB work in schools in 2021/2022. The evaluation phase is currently under way. A PB section has been developed within a new Equity Hub (an online site, which will provide schools with support and resources to help them tackle the poverty-related attainment gap). The PB section provides information on PB, as well as resources and examples of good practice both locally and nationally. This PB section was launched to schools as part of 2022/2023 refreshed PB training with a formal launch of the whole Equity Hub planned for November 2022 at the CQIS conference. 2022/2023 PB Activity within Education Resources: Before the summer holidays, Head Teachers were informed PB will continue into session 2022/2023. They were asked to allocate a minimum of 5% of their 2022/2023 Pupil Equity Funding (PEF) allocation and identify a staff member to lead/facilitate this activity in their school. Schools were informed the principles and practices of PB are applicable across their full PEF allocation as per PEF National Operational Guidance. Schools were therefore encouraged to put aside more than the recommended 5% where possible. Refreshed PB training was developed and delivered to Head Teachers and PB Leads on 18 August 2022. Head Teachers and PB Leads were briefed on the PB process and taken through a Power Point Presentation, which outlined expectations and timescales and the 3 9
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support available to them. It also drew on the learning from last session signposting resources and good practice examples from schools in 2021/2022. The Power Point presentation and training recording was shared with all schools thereafter. Following this, Head Teachers identified the percentage of their 2022/2023 PEF allocation they wanted to allocate to PB for 2022/2023. They submitted this information to Education Resources in their 2022/2023 PEF Profile of Spend on 31 August. The PB Teams Page continues to facilitate the sharing of good practice across schools as well as providing live, ongoing support to PB leads. 2022/2023 PB Activity within East Kilbride Area: Schools within the East Kilbride Area Committee area have collectively allocated £139,957.05 (approximately 7%) of their £2,037,860 PEF Allocation for participatory budgeting (PB). Appendix 1 shows a breakdown of this for each of the learning communities. Appendix 2 summarises the percentage of PEF allocation that schools have allocated for participatory budgeting – 43% of schools have allocated the minimum 5% of their PEF budget, whilst 57% of schools have allocated more than this. This session 13 schools have allocated a larger % of their PEF allocation to PB than in 2021/2022. Only 7 schools in the area allocated less percentage than in 2021/2022. Last year schools received an additional 15% uplift to their PEF allocation from the Scottish Government to support recovery post-covid. This session PEF allocations are more in-line with pre-uplift levels, and this along-with increasing staff costs have been contributory factors for the schools who have allocated less than in 2021/2022. A further school-by-school breakdown is outlined in Appendix 3. PB Stakeholder groups (comprising of pupils, parents and staff) are currently leading the PB process in their schools. The outcome for each school will be reported to Education Resources via a Google form by 7 October 2022. Information on the outcome of the process will be shared at future Area Committee meetings. Stage 2 : Post Consultation • The outcome of the PB activity • What happens next? • Further reporting requirements (eg required Committee approval) Following the voting, Education Resources will provide Area Committees with the following:- - summary Report of each school’s PB outcome (available late October/early November) and local authority and area analysis report of this - case studies of school activity, which has had particular impact/success (ongoing throughout the year) - detailed local authority financial report of how PEF money allocated for PB has been spent (May/June 2023) Education Resources will support schools with implementation of this and monitor and track the impact of this activity. Findings will inform any future PB activity within Education Resources. Regular PB Updates and the highlighting of good practice will be communicated to schools via the Equity Hub and through our @SLCEquity Twitter handle. 10
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Appendix 1: 11
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Appendix 2: 12
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Appendix 3: 13
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 1 November 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of community grants to 5 community groups in the East Kilbride Area Committee area from the 2022/2023 community grant budget 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: East Kilbride Art Collective, East Kilbride (EK/26/22) Purpose of Grant: Start-up Costs – Materials, outing and administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communitites Estimated Cost: £800 Total Eligible Grant Applied for: £800 Recommendation: £300 Amount Awarded: To be determined by the Committee (b) Applicant: East Kilbride Flower Club, East Kilbride (EK/27/22) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £300 Total Eligible Grant Applied for: £300 Recommendation: £300 Amount Awarded: To be determined by the Committee 4 17
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(c) Applicant: Climate Action Strathaven, Strathaven (EK/28/22) Purpose of Grant: Materials Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £600 Amount Awarded: To be determined by the Committee (d) Applicant: 20th East Kilbride Guides (EK/29/22) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,180 Total Eligible Grant Applied for: £1,000 Recommendation: £300 Amount Awarded: To be determined by the Committee (e) Applicant: Duncanrig Rambling Club, East Kilbride (EK/31/22) Purpose of Grant: Outing, administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £550 Total Eligible Grant Applied for: £400 Recommendation: £360 Amount Awarded: To be determined by the Committee ] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 18
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4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community for the East Kilbride Area Committtee area in 2022/2023 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £9,916.40 Community grants allocated in this report £1,860 Remaining balance £13,973.60 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 17 October 2022 Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient and transparent ♦ We will work towards a sustainable future in sustainable places ♦ Caring, connected, sustainable communities Previous References ♦ East Kilbride Area Committee – 23 August 2022 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 19
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