Agenda Document Pack - East Kilbride Area Committee - 23/08/2022
South Lanarkshire Council · 23 August 2022
Back to East Kilbride Area Committee — 23 August 2022 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 15 August 2022 Dear Councillor East Kilbride Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 23 August 2022 Time: 14:00 Venue: Hybrid - Council Chamber, The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Archie Buchanan (Chair), John Anderson, Mathew Buchanan, Gerry Convery, Margaret Cooper, Joe Fagan, Grant Ferguson, Gladys Ferguson-Miller, Elise Frame, Geri Gray, Susan Kerr, Hugh Macdonald, Monique McAdams, Elaine McDougall, Kirsten Robb, Dr Ali Salamati, Graham Scott, David Watson 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the East Kilbride Area Committee held on 14 June 2022 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 East Kilbride Women's Safety Committee Presentation by Leah Howe, Chair and Taylor Fulton, Deputy Chair 4 Police Scotland Presentation by Chief Inspector Stephen McGovern and Inspector David Doherty 5 Participatory Budgeting - Footways Report dated 21 July 2022 by the Executive Director (Community and Enterprise Resources). (Copy attached) 7 - 18 6 East Kilbride’s 75th Anniversary as a New Town (EK@75) Report dated 4 August 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 19 - 22 Item(s) for Decision 7 Community Grant Applications Report dated 25 July 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 23 - 28 Urgent Business 8 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Helen Calley Clerk Telephone: 07385 370069 Clerk Email: helen.calley@southlanarkshire.gov.uk 2
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EAST KILBRIDE AREA COMMITTEE Minutes of meeting held via Microsoft Teams and in the Banqueting Hall, Council Offices, Almada Street, Hamilton on 14 June 2022 Chair: Councillor Archie Buchanan Councillors Present: Councillor John Anderson, Councillor Gerry Convery, Councillor Margaret Cooper, Councillor Joe Fagan, Councillor Grant Ferguson, Councillor Gladys Ferguson-Miller, Councillor Elise Frame, Councillor Geri Gray (Depute), Councillor Susan Kerr, Councillor Hugh Macdonald, Councillor Monique McAdams, Councillor Elaine McDougall, Councillor Kirsten Robb, Councillor Ali Salamati, Councillor David Watson Councillor’s Apology: Councillor Mathew Buchanan Attending: Finance and Corporate Resources H Calley, Administration Officer; L Wyllie, Administration Assistant 1 Declaration of Interests The following interest was declared:- Councillor(s) Item(s) Nature of Interest(s) Gray Community Grant Application (EK/5/22) Coffee, Chat and Company, East Kilbride Member 2 Playscheme Grant Applications 2022/2023 A report dated 25 May 2022 by the Executive Director (Finance and Corporate Resources) was submitted on playscheme grant funding for 2022/2023. Playscheme funding allowed an allocation of £600 to be made to playschemes that operated over the summer, October and Easter holiday periods with £400 for the summer period only and £100 for each of the October and Easter periods. Financial provision was available for individual playschemes to receive, as appropriate, Travel and Freedom Passes from Strathclyde Partnership for Transport. At the request of councillors, officers confirmed that, going forward, the Playscheme Grant allocation amounts recommended would be reviewed in consultation with the Chairs of all Area Committees. The Committee decided: that playscheme grants be awarded as follows:- (a) Applicant: Special Needs Adventure Playground (SNAP) Playscheme, East Kilbride (PS/EK/1/22) Amount Awarded: £400 (b) Applicant: Strathaven After School Club (PS/EK/2/22) Amount Awarded: £600 2 3
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(c) Applicant: Moss Out of School Service, East Kilbride (PS/EK/3/22) Amount Awarded: £600 (d) Applicant: East Kilbride Universal Connections (PS/EK/4/22) Amount Awarded: £600 (e) Applicant: Playcare Out of School Care, East Kilbride (PS/EK/5/22) Amount Awarded: £600 [Reference: Minutes of 12 May 2021 (Paragraph 5)] 3 Community Grant Applications A report dated 30 May 2022 by the Executive Director (Finance and Corporate Resources) was submitted on:- applications for community grant to be met from the 2022/2023 budget 7 community grant applications which had been dealt with by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, during the period from 16 December 2021 to 31 March 2022 to ensure that the 2021/2022 budget was utilised as fully as possible At the request of councillors, officers confirmed that, going forward, the Community Grant award amounts recommended would be reviewed in consultation with the Chairs of all Area Committees. The Committee decided: (1) that community grants be awarded as follows:- (a) Applicant: Agape Wellbeing, East Kilbride (EK/3/22) Purpose of Grant: Outing, entrance fees and materials Amount Awarded: £550 (b) Applicant: 17th East Kilbride Brownie Pack, East Kilbride (EK/4/221) Purpose of Grant: Annual outing and materials Amount Awarded: £440 (c) Applicant: Coffee, Chat and Company, East Kilbride (EK/5/22) Purpose of Grant: Start-up costs (outing/entrance fees) Amount Awarded: £250 Councillor Gray, having declared an interest in the above application, withdrew from the meeting during its consideration (d) Applicant: The Acting Bairns of Stonehouse (TABS) (EK/7/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £250 (e) Applicant: 17th East Kilbride Guides (EK/8/22) Purpose of Grant: Outing, entrance fees and specialist transport Amount Awarded: £535 (f) Applicant: Hunter Ladies’ Bowling Club, East Kilbride (EK/9/22) Purpose of Grant: Annual Outing Amount Awarded: £200 4
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(g) Applicant: East Kilbride Sports Club (EK/10/22) Purpose of Grant: Equipment Amount Awarded: £540 (h) Applicant: Chapelton Silver Circle (EK/11/22) Purpose of Grant: Outing Amount Awarded: £200 (i) Applicant: University of the Third Age (U3A) in East Kilbride (EK/12/22) Purpose of Grant: Outing Amount Awarded: £200 (2) that the action taken during the period 16 December 2021 to 31 March 2022 by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve the award of the following community grants from the 2021/2022 budget be noted:- (a) Applicant: Strathaven Badminton Club (EK/14/21) Purpose of Grant: Equipment Amount Awarded: £300 (b) Applicant: East Kilbride Open Cattle Show Society (EK/15/21) Purpose of Grant: Administration and publicity costs Amount Awarded: £600 (c) Applicant: Kilbryde Ladies’ Club, East Kilbride (EK/16/21) Purpose of Grant: Outing Amount Awarded: £200 (d) Applicant: Stonehouse Business Association (EK/17/21) Purpose of Grant: Equipment Amount Awarded: £600 (e) Applicant: Stonehouse Male Voice Choir (EK/18/21) Purpose of Grant: Equipment and materials Amount Awarded: £300 (f) Applicant: St Bride’s Ladies’ Phoenix Club, East Kilbride (EK/19/21) Purpose of Grant: Outing Amount Awarded: £200 (g) Applicant: St Leonard’s Rambling Club, East Kilbride (EK/20/21) Purpose of Grant: Outing, entrance fees, administration and publicity costs Amount Awarded: £640 [Reference: Minutes of 15 December 2021 (Paragraph 7)] 4 Urgent Business There were no items of urgent business. 5
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 23 August 2022 Report by: Executive Director (Community and Enterprise Resources) Subject: Participatory Budgeting: Footways 1. Purpose of this Report 1.1. The purpose of the report is to:- advise the Area Committee of the outcome and level of engagement for the Participatory Budgeting (PB) consultation exercise to identify £2.500m of footway projects and next steps. [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- (1) that the outcome and level of engagement for the PB consultation exercise to identify £2.500m of footway projects, as set out in this report, be noted 3. Background 3.1. Following the participatory budgeting investment in carriageway and footways completed in 2021/2022, a second phase of investment has now been agreed that will focus on the improvement of footways, making our towns and villages safer for pedestrians, supporting healthy lifestyles through physical activity, and improving the look and feel of our environment. 3.2. £2.500m ring-fenced investment in the Roads Capital Programme will support footway improvements which are part of the adopted footway network. This investment will continue the Council’s commitment to prioritise investment in roads and related infrastructure by directing additional funds to help improve the condition of our footways. 3.3. As was the case in 2021/2022 the split between geographical and operational areas is largely based on the estimated footway network length. Operational Area Footway length (Km) Footway network share (%) Allocation Clydesdale 498.70 20.5% £512,500 Hamilton 812.07 33.5% £837,500 East Kilbride 701.09 28.9% £722,500 Rutherglen and Cambuslang 413.91 17.1% £427,500 Totals 2425.77 100.00% £2,500,000 5 7
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3.4. Furthermore, to address concerns that the vote could be dominated by larger population centres or more affluent/organised communities and using learning from national and 2021/2022 PB exercise pilots, the process was again organised in ‘thematic options’ rather than specific streets/roadways. 3.5. The public were asked to vote on the following themes they wished to see delivered through this fund:- (1) minor and residential footways (2) main and distributor footways (3) footways in business areas 3.6. Last year there were both carriageway and footway themes put forward including those unrelated to the public adopted road network (e.g. cemeteries, country parks). However, this year a more focused investment on footways that are part of/adjacent to the public adopted road and footway network has been progressed. 4. Consultation Outcomes 4.1. The consultation ran between 22 April and 5 June 2022 and was promoted via the Council’s website, social media channels and third sector networks. 4.2. Separate votes were held for each of the 4 Areas and each participant was allowed multiple votes for the chosen themes. Participants were able to apportion the votes in any way they chose; for example, all 3 votes could be allocated to a single theme or, at the other extreme, a single vote could be allocated to each of 3 themes. 4.3. As was the case last financial year, rather than having only a single winning theme the available funding was allocated across all themes. 60% of funding in an area was allocated to the top scoring theme, 25% to the second top theme and 15% to the third-place theme. 4.4. The proposed allocation of funding allows a proportion of the funding to be distributed to all themes (and in turn priorities). This provides the flexibility to continue to target key priorities within each theme based on engineering merit rather than to solely target all funds into one theme, while providing our communities with the opportunity to influence spend across specific themes. 4.5. This also represents best practice in terms of risk management as it gives the service the ability to continue to target funds to those areas in greatest need with the aim of improving those footways that are in the worst condition in the first instance. 4.6. The results of the vote, are shown in Appendix 1 with numbers of votes cast in brackets. In each of the areas the first-place theme was minor and residential footways, followed by main and distributor footways, and then footways in business areas. 4.7. The equalities information attached in Appendix 2 was collected from participants to identify how representative the process was of the area profile of South Lanarkshire. Some participants opted not to leave their information so there is a discrepancy between total participants and the information available below. 4.8. In terms of participation several areas showed significant strength that should be noted, namely:- 8
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83% of respondents fell under the category of working age (25 to 64). This is a harder to reach group and should be regarded as a sign of success for the project 16% of respondents classified themselves as having caring responsibilities out with parental responsibilities. This showed significant representation from this community 15% of respondents identified as having a long-term disability or illness which showed good representation from this community representation from SIMD 1 (bottom 20%) considerably increased this year rising from only 12% representation last year to 19% this year. 4.9. In terms of participation, specific areas that stand out that require improvement in the future to try and ensure the process is representative are:- Under 24’s – This could be due to the nature of the process but there was also no specific targeted work done to engage this group. Joint work to promote was undertaken with the Education department, this requires further development. Ethnic Minorities – Improvement from last year was demonstrated in this area with an increase to 1.5% representation. This area still requires further development. East Kilbride and Cambuslang and Rutherglen were both underrepresented in this process. More targeted work to engage residents in these areas may be required. 5. Next Steps 5.1. In line with the results of the vote, the funding has been allocated as set out below to each of the areas and prioritised themes and specific named schemes have subsequently been identified. Area 1st (60%) 2nd (25%) 3rd (15%) Totals Clydesdale £307,500 £128,125 £76,875 £512,500 Hamilton £502,500 £209,375 £125,625 £837,500 East Kilbride £433,500 £180,625 £108,375 £722,500 Rutherglen & Cambuslang £256,500 £106,875 £64,125 £427,500 Totals £1,500,000 £625,000 £375,000 £2,500,000 5.2. Appendices 3 to 6 sets out the specific schemes and indicative sums allocated to each scheme. These schemes have been identified using our scheme assessment criteria which allows us to score potential footway schemes based on several factors, which collectively contribute towards an overall score enabling us to prioritise our resources. This ensures that funds are targeted at those footways that are in greatest need of repair based on engineering judgement. 5.3. Schemes in East Kilbride are indicated at Appendix 5. 5.4. It should be noted that these are provisional project estimates and there may be some variance in terms of final outturn once more detailed design is undertaken and works are completed. 9
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5.5. As a result other projects may come forward should projects outturn under budget. Conversely, some projects may require to be deferred or supplemented from other budgets if costs increase from the provisional estimates. 5.6. Given an already full and challenging workload, and as already intimated to elected members, to ensure delivery of both our core capital investment programme and the participatory budget priority projects, it has been necessary to commence the schemes prior to the August Area Committee cycle. 5.7. An essential element of any participatory budgeting process is advising participants of the outcome of the vote. The Community Engagement Team will contact those respondents who provided their email address to advise them of the successful themes in each area with a link to a tracking area for PB on South Lanarkshire’s website. 5.8. The Community Engagement Team, with support from the Service, will also work alongside the Corporate Communications/Digital Team to publicise the results through the SL View and social media posts to raise awareness of both the process and the results. 5.9. Reports have been prepared for the 4 Area Committees to update elected members on the voting process and the outcomes from it. These reports are for noting only given the budget allocation has been agreed as part of budget setting process. 6. Employee Implications 6.1. There are no employee implications at this time. 7. Financial Implications 7.1. The intention is to spend the full £2.500m during 2022/2023, however, market conditions (for example contractor/material availability) are likely to result in some spend moving into 2023/2024. 7.2. Specific issues have emerged and are ongoing in relation to bituminous materials due to the Ukraine/Russia conflict and a saturated market is also impacting on contractor availability. However, every effort will be made to deliver the projects identified in appendices 3 through 6 during 2022/2023. 7.3. In terms of an update on the 2021/2022 participatory budgeting programme for footways, 29 projects within residential areas, town centres, country parks and parks were identified and 26 were completed. 7.4. The footway project in Chatelherault Country Park is expected to be undertaken during 2022/2023 and is linked to the replacement of White Bridge and a feasibility study is underway. Work was also not fully completed and is continuing at Calderglen Country Park. These works are being progressed by colleagues in Facilities, Grounds and Waste. 7.5. An adopted footway project in Clydesdale was only partially completed due to weather related issues and works are now programmed for 2022/2023. Funding of circa £0.120m from 2021/2022 has, in addition to the share identified for 2022/23, been made available to the Clydesdale Area. A further £0.040m is also available from 2021/2022 for Hamilton schemes and this will be used to manage inevitable cost variances. 10
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7.6. For completeness, in addition to the PB funding discussed in this report, circa £1.000m funding, has been allocated from the Roads Investment Programme for prioritised footway improvements. Specific schemes are shown at the bottom of Appendices 3 through to 6 and it should be noted that the projects are similar in terms of their alignment to the top two PB themes emerging from the PB exercises. 8. Climate Change, Sustainability and Environmental Implications 8.1. There are no significant implications in terms of climate change, sustainability and environmental implications associated with this report. 9. Other Implications 9.1. There are no other significant implications as result of the contents of this report. 10. Equality Impact Assessment and Consultation Arrangements 10.1. There is no need to conduct an EIA and the consultation arrangements and results are as set out in section 4. David Booth Executive Director (Community and Enterprise Resources) 21 July 2022 Link(s) to Council Values/Priorities/Outcomes Focused on people and their needs Working with and respecting others Accountable, effective, efficient, and transparent Ambitious, self-aware, and improving Fair, open and sustainable We will work to put people first and reduce inequality We will work towards a sustainable future in sustainable places We will work to recover, progress, and improve Good quality, suitable and sustainable places to live Thriving business, fair jobs and vibrant town centres Caring, connected, sustainable communities People live the healthiest lives possible Previous References East Kilbride Area Committee – 11 August 2021 Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Colin Park, Head of Roads, Transportation and Fleet Services Ext: 3653 (Tel: 01698 453653) E-mail: colin.park@southlanarkshire.gov.uk 11
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Appendix 1 Clydesdale (Overall 807 votes) 1st Place: Minor / Residential – 475 (59%) 2nd Place: Main and distributor – 229 (28%) 3rd Place: Business areas – 103 (13%) Hamilton (Overall 1,023 votes) 1st Place: Minor / Residential – 555 (54%) 2nd Place: Main and distributor – 289 (28%) 3rd Place: Business areas – 179 (18%) Rutherglen and Cambuslang (Overall 456 votes) 1st Place: Minor / Residential – 294 (65%) 2nd Place: Main and distributor – 105 (23%) 3rd Place: Business areas – 57 (12%) East Kilbride (Overall 705 votes) 1st Place: Minor / Residential – 433 (61%) 2nd Place: Main and distributor – 175 (25%) 3rd Place: Business areas – 97 (14%) 12
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Appendix 2 Locality - 997 Locality No of Participants Percentage of Participants South Lanarkshire Area Profile East Kilbride 235 24% 30.00% Hamilton 341 34% 32.00% Clydesdale 269 27% 19% Rutherglen and Cambuslang 152 15% 19% SIMD 2020 – 951 Postcodes provided Decile Survey Engagement Percentage of Participants SL Area Profile 1-20% 180 19% 20% 21-40% 214 22.5% 23% 41-60% 224 23.5% 20% 61-80% 173 18% 20% 81-100% 158 17% 17% Age Age Survey Engagement Percentage of Participants SL Area Profile Under 16 3 0% 18% 16-24 23 2% 10% 25-64 815 83% 82% Over 65 136 14% 21% Prefer not to answer 20 2% N/A Gender Gender Survey Engagement Percentage of Participants SL Area Profile Female 686 69% 52% Male 266 27% 48% Prefer not to Answer 4 0% N/A Other 41 4% N/A 13
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Ethnic Background Ethnic Background Survey Engagement Percentage of Participants South Lanarkshire Area Profile White 932 94% 97.30% Prefer not to answer 51 5% N/A Asian, Asian Scottish, or Asian British 3 0% 2.10% Mixed/multiple ethnic groups 7 1% 0% Arab 0 0% 0% African, Carribean or black 1 0% 0.60% Other ethnic group 3 0% 0% Sexual Orientation Sexual Orientation Survey Engagement Percentage of Participants South Lanarkshire Area Profile Heterosexual/Straight 795 80% 97% Prefer not to answer 138 14% N/A Gay/Lesbian 30 3% 2.20% Bisexual 16 2% 0.80% Caring Responsibilities Caring Responsibility Survey Engagement Percentage of Participants South Lanarkshire Area Profile Children Under 18 435 44% 97% Yes, other 158 16% N/A No caring responsibilities 336 34% 2.20% Prefer not to answer 100 10% 0.80% Disabilities Disability Survey Engagement Percentage of Participants South Lanarkshire Area Profile Yes 152 15% 11% No 755 76% 89% Prefer not to answer 90 9% N/A 14
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Appendix 3: Clydesdale Footways Participatory Budgeting Allocation (£) Theme Theme 1, Minor / Residential (PB Budget £307,500) PB Underspend 21/22 £120,738 Station Road, Law (funded from 2021-22 PB) 52,000 Minor / Residential Wilton Road, Carluke Ph1 (part funded from 2021-22 PB) 184,211 Minor / Residential Silverdale Crescent, Lanark 79516 Minor / Residential Dale Street, Douglas 58000 Minor / Residential Brownhill Avenue, Douglas 54511 Minor / Residential Total 428,238 Theme 2, Main / Distributor (PB Budget £128,125) Main Street, Forth (Kirk Green – Hawkwood) 72,195 Main and Distributor Heathfield Drive, Blackwood 55,930 Main and Distributor Total 128,125 Theme 3, Business Areas (PB Budget £76,875) Bloomgate, Lanark 29,000 Business Areas A721 Chapel Street, Carluke 30,000 Business Areas St Leonard Street, Lanark 17,875 Business Areas Total 76,875 Other Footway, Service Capital (PB Budget £205,600) Allocation (£) Theme A70 Mainshill 100,987 Main and Distributor Low Village Rd, Lamington 20,000 Minor / Residential A706 Main Street, Forth 25,000 Main and Distributor Whitehill Crescent, Lanark 59,613 Minor / Residential Total 205,600 15
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Appendix 4: Hamilton Footways Participatory Budgeting Allocation (£) Theme Theme 1, Minor / Residential (Budget £502,500) Willow Drive, Blantyre 104,500 Minor / Residential Highfield Road, Larkhall 90,000 Minor / Residential Sycamore Grove, Blantyre 30,000 Minor / Residential Avonbrae Crescent, Hamilton (North Side) 100,000 Minor / Residential St Ninians Place, Hamilton 48,000 Minor / Residential Selkirk Street, Blantyre 50,000 Minor / Residential Wilson Place, Stonehouse 20,000 Minor / Residential St Laurence Avenue, Stonehouse 30,000 Minor / Residential Sherry Drive, Hamilton 30,000 Minor / Residential Total 502,500 Theme 2, Main / Distributor (Budget £209,375) Bellshill Road - Service Road 50,000 Main and Distributor Carlisle Road, Ferniegair 50,000 Main and Distributor Main Street, Blantyre 109,375 Main and Distributor Total 209,375 Theme 3, Business Areas (Budget £125,625) Central Avenue, Blantyre 125,625 Business Areas Total 125,625 Other Footway, Service Capital (Budget £334,800) Allocation (£) Theme Lime Grove, Blantyre 10,000 Minor / Residential Larch Court, Blantyre 45,000 Minor / Residential A723, Strathaven Road, Hamilton 99,400 Main and Distributor Bardykes Road, Blantyre 40,000 Main and Distributor Darngaber Gardens, Quarter 40,000 Minor / Residential Glenburn Avenue, Stonehouse 100,000 Minor / Residential Total 334,400 16
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Appendix 5: East Kilbride Footways Participatory Budgeting Allocation (£) Theme Theme 1, Minor / Residential (Budget £433,500) Gilderdale, East Kilbride 26000 Minor / Residential Threshold, East Kilbride 71280 Minor / Residential Glen Cannich, East Kilbride 32500 Minor / Residential Newlands Rd, East Kilbride 60000 Minor / Residential Wellesley Dr, East Kilbride 71000 Minor / Residential Kype View, Strathaven 91000 Minor / Residential Douglas St, Strathaven 30870 Minor / Residential Applegarth Rd, Strathaven 50850 Minor / Residential Total 433,500 Theme 2, Main / Distributor (Budget £180,625) High Common Rd, East Kilbride 59000 Main and Distributor Kirktonholme Rd, East Kilbride 30000 Main and Distributor St Leonards Rd, East Kilbride 51625 Main and Distributor Newton Rd, Strathaven 40000 Main and Distributor Total 180,625 Theme 3, Business Areas (Budget £108,375) Colvilles Place, East Kilbride 83200 Business Areas Thomson St, Strathaven 25175 Business Areas Total 108,375 Other Footway, Service Capital Allocation (£) Theme A71 Darvel Road, Strathaven 74000 Main and Distributor Carnegie Hill, East Kilbride 121,000 Minor / Residential Mungo Park, East Kilbride 65000 Minor / Residential Glen Morriston, East Kilbride 33000 Minor / Residential Bank Park, East Kilbride 32000 Minor / Residential 325,000 17
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Appendix 6: Cambuslang and Rutherglen Footways Participatory Budgeting Allocation (£) Theme Theme 1, Minor / Residential (Budget £256,500) Lettrickhills Crescent, Cambuslang 25470 Minor / Residential Cairns Road, Cambuslang 55,000 Minor / Residential Rosslyn Ave, Rutherglen 56,550 Minor / Residential Ryan Way, Rutherglen 33150 Minor / Residential Calderwood Rd, Rutherglen 60,080 Minor / Residential Woodlands Crescent, Cambuslang 26,250 Minor / Residential Total 256,500 Theme 2, Main / Distributor (Budget £106,875) Dukes Road (from A724 uphill), Cambuslang 86,875 Main and Distributor Hamilton Road, Cambuslang 20,000 Main and Distributor Total 106,875 Theme 3, Business Areas (Budget £64,125) Main Street, Rutherglen (streetscape repairs) 64,125 Business Areas Total 64,125 Other Footway, Service Capital Allocation (£) Theme A749 East Kilbride Road, Cambuslang 69,000 Main and Distributor Castlefern Road, Rutherglen 66,000 Minor / Residential Total 135,000 18
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 23 August 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: East Kilbride’s 75th Anniversary as a New Town (EK@75) 1. Purpose of Report 1.1. The purpose of the report is to:- Advise of the allocation of grants from the 2021/2022 community grants budget, approved under delegated authority by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, with the exception of the application by East Kilbride and District Dementia Carers’ Group due to the Chair declaring an interest, and all other East Kilbride Area Committee members 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- (1) that the allocation of grants from the 2021/2022 community grants budget for projects to celebrate EK@75, approved under delegated authority, be noted as follows:- (a) Applicant: Special Needs Adventure Playground Amount Requested: £1,500 Purpose of Grant: EK@75 themed 4 week summer playscheme Amount Awarded: £1,500 (b) Applicant: East Kilbride and District Dementia Carers’ Group* Amount Requested: £1,800 Purpose of Grant: High tea for service users and staff to celebrate EK@75 and the Queen’s Jubilee Amount Awarded: £1,800 (c) Applicant: Friends of Langlands Moss Amount Requested: £1,000 Purpose of Grant: Planting of 100 to 150 trees Amount Awarded: £1,000 (d) Applicant: Share Alike Amount Requested: £2,000 Purpose of Grant: Wall and shop front mural by local children working with an artist Amount Awarded: £2000 6 19
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(e) Applicant: Sea Cadet Corps East Kilbride Unit 550 Amount Requested: £500 Purpose of Grant: Joint “birthday bash” party for EK@75 and the Cadets’ 50th anniversary Amount Awarded: £500 (f) Applicant: Encore Stars Academy Amount Requested: £2,000 Purpose of Grant: livestreamed performance in EK@75 uniform, photoshoot and short video Amount Awarded: £2,000 (g) Applicant: Trust Jack Foundation Amount Requested: £2,000 Purpose of Grant: Trips and activities for the group Amount Awarded: £400 (h) Applicant: 3rd East Kilbride Scout Group Amount Requested: £2,000 Purpose of Grant: 75th birthday themed group camp Amount Awarded: £400 (i) Applicant: East Kilbride Cricket Club Amount Requested: £1,500 Purpose of Grant: Summer coaching camps and celebration dinner for EK@75 and the club’s 60th anniversary Amount Awarded: £400 3. Background 3.1. To commemorate the 75th anniversary of East Kilbride’s designation as a New Town and following a survey, promoted through the Council’s website and social media platforms (see Section 4), applications were invited from groups to host events which reflected the type of celebrations the community identified as being its wishes throughout the engagement process. This allowed the celebrations to be community led and at grass roots level, with the opportunity for every community to be involved in the design and delivery of an event which meant something to them. 3.2. Following receipt of the applications for EK@75 grant award, a working group of officers and partners met to consider the applications and to make recommendations on the level of award, as detailed in Section 2 of this paper. The grant award could be used to fund materials, resources, venue hire, hospitality, promotion or similar costs to facilitate small local events or projects. 3.3. Recommendations were made by the working group on the basis that the projects with the closest focus on EK@75 were fully funded and the remainder of the funding split between the final 3 which they considered to be worthy projects but not as directly linked to the anniversary. The maximum grant available per group was £2,000. 4. EK@75 Summary Survey Results 4.1. The survey was designed with input from stakeholders from statutory and voluntary agencies who contributed to the design and delivery methods. 20
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4.2. 1,051 people responded to the survey, with the top 10 results as follows:- Mural 258 Historical event 247 Street party/party 196 Fair/gala/festival 187 Time capsule 183 Walking tour 126 Art work (banners/flags/posters) 99 Fireworks display 91 General improvements to East Kilbride 90 Parade 85 4.3. People shared memories when responding to the survey and those that stood out were detailed in the summary survey results. 4.4. Feedback from the survey was published through the Council’s Communications Team, with the Community Engagement Team sharing a list of the proposals arising with the community networks in East Kilbride. 5. Employee Implications 5.1. None. 6. Financial Implications 6.1. Award funding totalling £10,000 had been identified from unspent funds within the Community Grants budget allocated to the East Kilbride Area Committee in 2021/2022 and had been allocated towards supporting specific community activities to celebrate EK@75. 7. Climate Change, Sustainability and Environmental Implications 7.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 8. Other Implications 8.1. None. 9. Equality Impact Assessment and Consultation Arrangements 9.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 9.2. All the necessary consultation with the community groups has taken place and the Executive Director (Finance and Corporate Resources) consulted with the Area Committee members before agreeing the allocation of grants. Paul Manning Executive Director (Finance and Corporate Resources) 4 August 2022 Link(s) to Council Vision/Priorities/Values Accountable, effective, efficient and transparent 21
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Caring, connected, sustainable communities Previous References ♦ None List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Rhonda Leith, Community Engagement Manager, South Lanarkshire Council Tel: 0303 123 1017 Email: rhonda.leith@southlanarkshire.gov.uk Susan Somerville, Administration Manager, South Lanarkshire Council Tel: 01698 454197 Email: susan.somerville@southlanarkshire.gov.uk 22
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 23 August 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of community grants to 12 community groups in the East Kilbride Area Committee area from the 2022/2023 community grant budget 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Midweek Walking Group, East Kilbride (EK/13/22) Purpose of Grant: Outing, administration and publicity costs Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £400 Total Eligible Grant Applied for: £400 Recommendation: £360 (£300 Outing plus £60 Administration and publicity costs) Amount Awarded: To be determined by the Committee (b) Applicant: Stonehouse Men’s Shed, Stonehouse (EK/14/22) Purpose of Grant: Equipment and materials Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £500 Total Eligible Grant Applied for: £500 Recommendation: £300 Amount Awarded: To be determined by the Committee 7 23
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(c) Applicant: Allers Allotments Association, East Kilbride (EK/15/22) Purpose of Grant: Materials Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £600 Total Eligible Grant Applied for: £400 Recommendation: £240 Amount Awarded: To be determined by the Committee (d) Applicant: Stonehouse Senior Citizens’ Pavilion, Stonehouse (EK/16/22) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £450 Total Eligible Grant Applied for: £300 Recommendation: £300 Amount Awarded: To be determined by the Committee (e) Applicant: Strathaven Agricultural Exposition, Strathaven (EK/17/22) Purpose of Grant: Administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £700 Total Eligible Grant Applied for: £700 Recommendation: £420 Amount Awarded: To be determined by the Committee (f) Applicant: East Kilbride Visually Impaired Group, East Kilbride (EK/18/22) Purpose of Grant: Outing and equipment Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £549 Total Eligible Grant Applied for: £549 Recommendation: £357.40 (£70 Outing plus £287.40 Materials) Amount Awarded: To be determined by the Committee (g) Applicant: Strathaven Choral Society, Strathaven (EK/19/22) Purpose of Grant: Outing, entrance fees, administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £950 Total Eligible Grant Applied for: £950 Recommendation: £400 (£350 Outing and Entrance fees plus £50 administration and publicity) Amount Awarded: To be determined by the Committee 24
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(h) Applicant: Lammermoor Allotment Association (EK/20/22) Purpose of Grant: Start-up costs – Equpment and materials Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £976 Total Eligible Grant Applied for: £976 Recommendation: £300 Amount Awarded: To be determined by the Committee (i) Applicant: East Kilbride Twins and Triplets Club, East Kilbride (EK/22/22) Purpose of Grant: Entrance fees Identified Community Benefits: Our children and young people thrive Estimated Cost: £1,000 Total Eligible Grant Applied for: £350 Recommendation: £350 Amount Awarded: To be determined by the Committee (j) Applicant: St Ninian’s Parish Church Guild, Stonehouse (EK/23/22) Purpose of Grant: Entrance fees Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £450 Total Eligible Grant Applied for: £300 Recommendation: £300 Amount Awarded: To be determined by the Committee (k) Applicant: Stonehouse Heritage Group, Stonehouse (EK/24/22) Purpose of Grant: Equipment Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £440 Total Eligible Grant Applied for: £440 Recommendation: £264 Amount Awarded: To be determined by the Committee (l) Applicant: Strathaven Balloon Festival, Strathaven (EK/25/22) Purpose of Grant: Equipment Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £600 Total Eligible Grant Applied for: £600 Recommendation: £360 Amount Awarded: To be determined by the Committee 25
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cs] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community for the East Kilbride Area Committtee area in 2022/2023 is as follows:- Total allocation for Community Grants £25,750.00 Grants previously allocated £5,965.00 Community grants allocated in this report £3,951.40 Remaining balance £15,833.60 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. 26
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Paul Manning Executive Director (Finance and Corporate Resources) 8 August 2022 Link(s) to Council Vision/Priorities/Values ♦ Accountable, effective, efficient and transparent. Work with communities and partners to promote high quality, thriving and sustainable communities Previous References ♦ East Kilbride Area Committee - 14 June 2022 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 27
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