Agenda Document Pack - East Kilbride Area Committee - 14/06/2022
South Lanarkshire Council · 14 June 2022
Back to East Kilbride Area Committee — 14 June 2022 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 06 June 2022 Dear Councillor East Kilbride Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 14 June 2022 Time: 14:00 Venue: By Microsoft Teams and Banqueting Hall, The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Archie Buchanan (Chair), Geri Gray (Depute), John Anderson, Mathew Buchanan, Gerry Convery, Margaret Cooper, Joe Fagan, Grant Ferguson, Gladys Ferguson-Miller, Elise Frame, Susan Kerr, Hugh Macdonald, Monique McAdams, Elaine McDougall, Kirsten Robb, Dr Ali Salamati, Graham Scott, David Watson 1
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BUSINESS 1 Declaration of Interests Item(s) for Decision 2 Playscheme Grant Applications 2022/2023 Report dated 25 May 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 3 - 4 3 Community Grant Applications Report dated 30 May 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 5 - 10 Urgent Business 4 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Helen Calley Clerk Telephone: 07385 370069 Clerk Email: helen.calley@southlanarkshire.gov.uk 2
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 14 June 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Playscheme Grant Applications 2022/2023 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of playscheme grants in the East Kilbride area for 2022/2023 [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that playscheme grants be awarded as follows:- (a) Applicant: Special Needs Adventure Playground (SNAP) Playscheme, East Kilbride (PS/EK/1/22) Amount Awarded: £400 (b) Applicant: Strathaven After School Club (PS/EK/2/22) Amount Awarded: £600 (c) Applicant: Moss Out of School Service, East Kilbride (PS/EK/3/22) Amount Awarded: £600 (d) Applicant: East Kilbride Universal Connections (PS/EK/4/22) Amount Awarded: £600 (e) Applicant: Playcare Out of School Care, East Kilbride (PS/EK/5/22) Amount Awarded: £600 [1recs] 3. Background 3.1. The Council’s community grants scheme includes provision for funding playschemes operating over the Summer, October and Easter school holiday periods. Applications have been invited from individual playschemes for 2022/2023. 3.2. The recommendations reflect the Council’s decision to allocate grant funding on the following basis:- £600 to playschemes that operate over the Summer, October and Easter periods £400 for the summer period only £100 for each of the October and Easter periods 2 3
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3.3. The Council also makes financial provision for individual playschemes to receive, as appropriate, travel passes from Strathclyde Partnership for Transport (SPT). 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The overall total approved to support Playschemes and Community Grants in the East Kilbride Area Committee area in 2022/2023 was £25,750. The proposed grants amounting to £2,800 recommended for playscheme grants in this report for approval will be met from the Area Committee’s community grant and playscheme budget, leaving £19,750 remaining to administer community grants for the remainder of 2022/2023. 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk associated with grant support is that the resources provided are not utilised for the purposes for which they were intended. This is mitigated by information received from the application form, the sign off of a Conditions of Grant form and by the implementation of an audit process. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with each group has taken place. Appropriate consultation has also taken place with other Council Resources. Paul Manning Executive Director (Finance and Corporate Resources) 25 May 2022 Link(s) to Council Vision/Priorities/Values Improve the lives and prospects of everyone in South Lanarkshire. Previous References East Kilbride Area Committee – 12 May 2021 List of Background Papers Individual playscheme grant application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:-Nicola Docherty, Administration Assistant Ext: 4149 (Tel: 01698 454149) E-mail: nicola.docherty@southlanarkshire.gov.uk 4
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 14 June 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of community grants to 9 community groups in the East Kilbride Area Committee area from the 2022/2023 community grant budget advise on community grants approved by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, in the period from the last Area Committee on 15 December 2021 to the end of the financial year on 31 March 2022 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Agape Wellbeing, East Kilbride (EK/3/22) Purpose of Grant: Outing, entrance fees and materials Eligible Amount Requested: £1,000 Recommendation: £550 (£250 outing/fees plus 60% of £500) Amount Awarded: To be determined by the Committee (b) Applicant: 17th East Kilbride Brownie Pack, East Kilbride (EK/4/221) Purpose of Grant: Annual outing and materials Eligible Amount Requested: £700 Recommendation £440 (£200 annual outing plus 60% of £400) Amount Awarded: To be determined by the Committee (c) Applicant: Coffee, Chat and Company, East Kilbride (EK/5/22) Purpose of Grant: Start-up costs (Outing/entrance fees) Eligible Amount Requested: £1,000 Recommendation : £250 (start-up costs) Amount Awarded: To be determined by the Committee 3 5
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(d) Applicant: The Acting Bairns of Stonehouse (TABS) (EK/7/22) Purpose of Grant: Outing and entrance fees Eligible Amount Requested: £250 Recommendation: £250 (outing/fees) Amount Awarded: To be determined by the Committee (e) Applicant: 17th East Kilbride Guides (EK/8/22) Purpose of Grant: Outing, entrance fees and specialist transport Eligible Amount Requested: £725 Recommendation: £535 (£250 outing/fees plus 60% of £475) Amount Awarded: To be determined by the Committee (f) Applicant: Hunter Ladies’ Bowling Club, East Kilbride (EK/9/22) Purpose of Grant: Annual Outing Eligible Amount Requested: £250 Recommendation £200 (annual outing) Amount Awarded: To be determined by the Committee (g) Applicant: East Kilbride Sports Club (EK/10/22) Purpose of Grant: Equipiment Eligible Amount Requested: £900 Recommendation : £540 (equipment 60%) Amount Awarded: To be determined by the Committee (h) Applicant: Chapelton Silver Circle (EK/11/22) Purpose of Grant: Outing Eligible Amount Requested: £200 Recommendation £200 (outing) Amount Awarded: To be determined by the Committee (g) Applicant: University of the Third Age (U3A) in East Kilbride (EK/12/22) Purpose of Grant: Outing Eligible Amount Requested: £200 Recommendation : £200 (outing) Amount Awarded: To be determined by the Committee (2) that the action taken by the Executive Director (Finace and Corporate Resources), in consultation with the Chair, to approve the award of community grants in the period from the last Area Committee to the end of the financial year 2021/2022 to the groups detailed in Appendix 1, be noted. ecs] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 6
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3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Applications Approved under Delegated Authority 5.1. At its meeting held on 15 December 2021, the Area Committee authorised the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve any further community grant applications in the period from 15 December 2021 to 31 March 2022. This was subject to applications meeting the Council’s criteria for receipt of funding. It was also agreed that a report on any awards made would be submitted to the next meeting of the Area Committee for noting. 5.2 In line with the decision taken at the previous meeting of the Committee, 7 applications, as detailed in Appendix 1, for £2,840 were approved by the Executive Director (Finance and Corporate Resources), in consultation with the Chair during the period 15 December 2021 to 31 March 2022. 6. Financial Implications 6.1. The current position of the community for the East Kilbride Area Committtee area in 2022/2023 is as follows:- Total allocation for Community Grants £25,750 Community grants recommended in this report £3,165 Remaining balance *£19,785 * see paragraph 6.2 below 6.2. On the basis that the playscheme grants detailed in a separate report on this agenda amounting to £2,800 are approved, the remaining balance for allocation throughout the year is £19,785. 6.3. Any unspent monies in the 2021/2022 financial year community grants budget distributed by Area Committees, are being carried forward in reserves and could cover any over application by groups in the current financial year 7. Climate Change, Sustainability and Environmental Implications 7.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 8. Other Implications 8.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 7
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9. Equality Impact Assessment and Consultation Arrangements 9.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 9.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 30 May 2022 Link(s) to Council Vision/Priorities/Values ♦ Accountable, effective, efficient and transparent. Work with communities and partners to promote high quality, thriving and sustainable communities Previous References ♦ East Kilbride Area Committee, 15 December 2022 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 8
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Appendix 1 Community grants approved by the Executive Director (Finance and Corporate Resources) in consultation with the Chair, in the period from 15 December 2021 to 31 March 2022 (a) Applicant: Strathaven Badminton Club (EK/14/21) Purpose of Grant: Equipment Amount Awarded: £300 (b) Applicant: East Kilbride Open Cattle Show Society (EK/15/21) Purpose of Grant: Administration and publicity costs Amount Awarded: £600 (c) Applicant: Kilbryde Ladies’ Club, East Kilbride (EK/16/21) Purpose of Grant: Outing Amount Awarded: £200 (d) Applicant: Stonehouse Business Assocation (EK/17/21) Purpose of Grant: Equipment Amount Awarded: £600 (e) Applicant: Stonehouse Male Voice Choir (EK/18/21) Purpose of Grant: Equipment and materials Amount Awarded: £300 (f) Applicant: St Bride’s Ladies Phoenix Club, East Kilbride (EK/19/21) Purpose of Grant: Outing Amount Awarded: £200 (g) Applicant: St Leonard’s Rambling Club, East Kilbride (EK/20/21) Purpose of Grant: Outing, entrance fees, administration and publicity costs Amount Awarded: £640 9
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