Agenda Document Pack - East Kilbride Area Committee - 10/12/2024
South Lanarkshire Council · 10 December 2024
Back to East Kilbride Area Committee — 10 December 2024 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 02 December 2024 Dear Councillor East Kilbride Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 10 December 2024 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Archie Buchanan (Chair), Geri Gray (Depute Chair), John Anderson, Mathew Buchanan, Gerry Convery, Margaret Cooper, Monique Equi, Joe Fagan, Grant Ferguson, Gladys Ferguson-Miller, Elise Frame, Susan Kerr, Hugh Macdonald, Elaine McDougall, Kirsten Robb, Graham Scott, David Watson, Kirsty Williams PLEASE NOTE THAT THERE WILL BE A MEMBERS' CONSULTATION SESSION ON THE INTEGRATION JOINT BOARD STRATEGIC COMMISSIONING PLAN 2025 TO 2028 IMMEDIATELY FOLLOWING THIS MEETING 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the East Kilbride Area Committee held on 1 October 2024 submitted for approval as a correct record. (Copy attached) 3 - 4 Item(s) for Noting 3 Education Scotland - Gilmourton Primary School Report dated 27 November 2024 by the Interim Executive Director (Education Resources). (Copy attached) 5 - 10 4 Routes to Work South Presentation Presentation by Stephen Barr, Chief Executive, Routes to Work South 5 60th Anniversary of Twinning of East Kilbride and Ballerup Report dated 24 October 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 11 - 14 Item(s) for Decision 6 Community Grant Applications Report dated 25 November 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 15 - 18 Urgent Business 7 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Stuart McLeod Clerk Telephone: 07385 370117 Clerk Email: stuart.mcleod@southlanarkshire.gov.uk 2
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EAST KILBRIDE AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 1 October 2024 Chair: Councillor Archie Buchanan Councillors Present: Councillor John Anderson, Councillor Mathew Buchanan, Councillor Gerry Convery (Depute), Councillor Joe Fagan, Councillor Elise Frame, Councillor Elaine McDougall, Councillor Kirsten Robb, Councillor Graham Scott, Councillor David Watson, Councillor Kirsty Williams Councillors’ Apologies: Councillor Margaret Cooper, Councillor Monique Equi, Councillor Grant Ferguson, Councillor Gladys Ferguson-Miller, Councillor Geri Gray (Depute), Councillor Susan Kerr, Councillor Hugh Macdonald Attending: Education Resources M Farr, Lead Officer; A Heasman, Headteacher, Canberra Primary School and Nursery Class; E Johnston, Headteacher, Greenhills Primary School and Nursery Class Finance and Corporate Resources S McLeod, Administration Officer; L Wyllie, Administration Assistant 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the East Kilbride Area Committee held on 6 August 2024 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Education Scotland - Greenhills Primary School and Nursery Class, East Kilbride A report dated 5 September 2024 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of Greenhills Primary School and Nursery Class made by Education Scotland. The inspection had taken place in February 2024 as part of a national sample of primary education and the inspection letter reporting on the findings had been published on 30 April 2024. A number of particular strengths of the school had been highlighted in the inspection letter. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. Education Scotland had intimated that they would make no further visits in connection with this inspection. M Farr, Lead Officer and E Johnston, Headteacher, Greenhills Primary School and Nursery Class, having spoken on key aspects of the report, were congratulated on the positive inspection report. 2 3
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The Committee decided: that the report be noted. 4 Education Scotland - Canberra Primary School and Nursery Class, East Kilbride A report dated 4 September 2024 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of Canberra Primary School and Nursery Class made by Education Scotland. The inspection had taken place in March 2024 as part of a national sample of primary education and the inspection letter reporting on the findings had been published on 4 June 2024. A number of particular strengths of the school had been highlighted in the inspection letter. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. Education Scotland had intimated that they would make no further visits in connection with this inspection. M Farr, Lead Officer and A Heasman, Headteacher, Canberra Primary School and Nursery Class, having spoken on key aspects of the report, were congratulated on the positive inspection report. The Committee decided: that the report be noted. 5 Community Grant Applications A report dated 16 September 2024 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grant. The Committee decided: that community grants be awarded as follows:- (a) Applicant: Willow Club, East Kilbride (EK/18/24) Purpose of Grant: Outing Amount Awarded: £300 (b) Applicant: Midweek Walking Group, East Kilbride (EK/19/24) Purpose of Grant: Outing, administration and publicity costs Amount Awarded: £350 (c) Applicant: Society of St Vincent De Paul – East Kilbride (EK/20/24) Purpose of Grant: Outing Amount Awarded: £300 (d) Applicant: The Acting Bairns of Stonehouse (TABS) (EK/21/24) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (e) Applicant: South Parish Rambling Club, East Kilbride (EK/22/24) Purpose of Grant: Outing Amount Awarded: £300 [Reference: Minutes of 6 August 2024 (Paragraph 5)] 6 Urgent Business There were no items of urgent business. 4
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 10 December 2024 Report by: Interim Executive Director (Education Resources) Subject: Education Scotland Report - Gilmourton Primary School 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] advise of the outcome of the inspection of Gilmourton Primary School by Education Scotland inspectors [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the Education Scotland report on Gilmourton Primary School be noted. [1recs] 3. Background 3.1. Gilmourton Primary School was inspected in September 2024 as part of a national sample of primary education. 3.2. As part of the revised approach to inspection, the Education Scotland inspectors evaluated the learning, teaching and assessment and raising attainment and achievement in the school. 3.3. The inspection team analysed questionnaires issued to parents, pupils and to all staff. Inspectors observed class lessons and interviewed groups of pupils, including the pupil council, and staff. Members of the inspection team also talked to parents/carers and children and worked closely with the headteacher and staff. 3.4. The report by Education Scotland was published on 5 November 2024. 4. Finding of HM inspectors 4.1. Education Scotland made comment under the following headings:- Learning, teaching and assessment Raising attainment and achievement 4.2. The particular strengths of the school and were identified as follows:- Children are keen and motivated to learn. They engage enthusiastically in their learning and reflect the school values. 3 5
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The headteacher’s effective leadership supports a strong team approach and improves learning opportunities for children and families. Senior leaders and staff prioritise positive and caring relationships across the school. This supports the wellbeing of children and levels of engagement in their learning. Children are making good progress in literacy and numeracy and experience a wide range of opportunities for achievement. The headteacher and staff use data effectively to support learning for individual children. 4.3. Education Scotland identified the following areas for continued improvement:- The headteacher should continue to support teachers to develop further the use of assessments, data and tracking of children’s progress over time. Teachers should continue to identify the needs of children who experience barriers to learning. They should create and implement plans to ensure all children improve their learning further. 4.4. As well as welcoming the strengths of the school, it should be noted that the areas for continued improvement are already being incorporated into the school’s improvement planning. 4.5. Education Scotland have intimated they are confident that the school will be able to take forward the areas for improvement and will make no more visits in connection with this report. The school are in a strong position to be able to continue to raise attainment with a particular focus on closing the poverty related attainment gap. 4.6. Additional inspection evidence can be accessed by clicking the following web link:- HMIe Gilmourton Primary 5. Employee Implications 5.1. None. 6. Financial Implications 6.1. None. 7. Climate Change, Sustainability and Environmental Implications 7.1. None. 8. Other Implications 8.1. There are no direct risks associated with this report which is provided for information only. 9. Integrated Impact Assessment and Consultation Requirements 9.1. There is no requirement to carry out an assessment in terms of the proposals contained within this report. 9.2. The content of Education Scotland reports is shared with parents and discussed at Parent Council meetings. Quality indicators for the primary school Evaluation Learning, teaching and assessment Good Raising attainment and achievement Good 6
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Anne Donaldson Interim Executive Director (Education Resources) 27 November 2024 Link(s) to Council Values/Priorities/Outcomes Education and learning: inspiring learners, transforming learning, strengthening partnerships Previous References None List of Background Papers Education Scotland Report of Gilmourton Primary 5 November 2024 Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Alex McLeod, Inclusion Officer Tel: 01698 454467 E-mail: alex.macleod@southlanarkshire.gov.uk 7
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1 | Gilmourton Primary School, South Lanarkshire Council, 8532729 © Crown Copyright 5 November 2024 Dear Parent/Carer In September 2024, a team of inspectors from Education Scotland visited Gilmourton Primary School. During our visit, we talked to parents/carers and children and worked closely with the headteacher and staff. The inspection team found the following strengths in the school’s work. • Children are keen and motivated to learn. They engage enthusiastically in their learning and reflect the school values. • The headteacher’s effective leadership supports a strong team approach and improves learning opportunities for children and families. Senior leaders and staff prioritise positive and caring relationships across the school. This supports the wellbeing of children and levels of engagement in their learning. • Children are making good progress in literacy and numeracy and experience a wide range of opportunities for achievement. The headteacher and staff use data effectively to support learning for individual children. The following areas for improvement were identified and discussed with the headteacher and a representative from South Lanarkshire Council. • The headteacher should continue to support teachers to develop further the use of assessments, data and tracking of children’s progress over time. • Teachers should continue to identify the needs of children who experience barriers to learning. They should create and implement plans to ensure all children improve their learning further. 3 9
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2 | Gilmourton Primary School, South Lanarkshire Council, 8532729 © Crown Copyright We gathered evidence to enable us to evaluate the school’s work using quality indicators from How good is our school? (4th edition). Quality indicators help schools, local authorities and inspectors to judge what is working well and what needs to be improved. Following the inspection of each school, the Scottish Government gathers details of our evaluations to keep track of how well Scottish schools are doing. Here are Education Scotland’s evaluations for Gilmourton Primary School Quality indicators Evaluation Learning, teaching and assessment good Raising attainment and achievement good Descriptions of the evaluations are available from: How good is our school? (4th edition), Appendix 3: The six-point scale A more detailed document called Summarised Inspection Findings (SIF) will be available on the Education Scotland website at: Reports page | Inspection reports | Education Scotland What happens next? We are confident that the school has the capacity to continue to improve and so we will make no more visits in connection with this inspection. South Lanarkshire Council will inform parents/carers about the school’s progress as part of its arrangements for reporting on the quality of its schools. Louise Phillips HM Inspector 10
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 10 December 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: 60th Anniversary of Twinning of East Kilbride and Ballerup 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] advise the Committee of preparations to mark the 60th anniversary of the twinning of East Kilbride with Ballerup, Denmark note the planned attendance of the Provost, Councillor Fagan, Councillor Watson and the Civic Officer at a civic event in Ballerup, Denmark, from 21 to 24 August 2025, at the invitation of the Mayor of Ballerup note the support the Council will provide to the reciprocal celebrations taking place in East Kilbride in May 2025, including the hosting of up to 4 representatives of the Ballerup Municipality and the holding of a civic reception [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) note the planned attendance of the Provost, Councillor Fagan, Councillor Watson and Civic Officer at a civic event in Ballerup, Denmark, from 21 to 24 August 2025; (2) note that the invitation extends to four elected members, should another member wish to also attend; and (3) note the support the Council will provide to the reciprocal celebrations taking place in East Kilbride in May 2025, including the hosting of up to 4 representatives of the Ballerup Municipality, and the associated accommodation costs, and the holding of a civic reception. 3. Background 3.1. In 2025 East Kilbride will celebrate the 60th anniversary of its twinning with Ballerup, in Denmark. The Municipality of Ballerup lies 15 kilometres north-west of central Copenhagen and comprises the towns of Måløv, Skovlunde and Ballerup as well as a number of small villages. 3.2. The twinning with Ballerup is the oldest such arrangement that the Council has, and it has been actively supported by the Council and Elected Members over the years. Most importantly, the East Kilbride Twinning Association, supported by the Council, have worked hard to retain close ties with Ballerup and its communities. 5 11
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3.3. On 28 August, the Mayor of Ballerup Municipality wrote to the Provost and Councillor Fagan to invite up to 4 Elected Members to attend the 60th anniversary celebrations that are taking place from 21 to 24 August in Ballerup next year. Accommodation expenses would be met by the Ballerup Municipality. 3.4. In 2015, for the 50th anniversary celebrations, the then Provost together with 3 other Elected Members and a Council officer attended the event in Ballerup. 3.5. The East Kilbride Twinning Association is hosting visitors from Ballerup for its own celebrations of the twinning, to be held in East Kilbride from 23 May to 27 May 2025. 4. Proposal 4.1. Given the close and long established links between East Kilbride and Ballerup, and the involvement that the Council has had in the twinning over the years, it is proposed that the Council should continue to support this, and the 60th anniversary celebrations in 2025. 4.2. It is proposed that Councillor Fagan, as the Council Leader, accept the invitation from the Mayor of Ballerup and attend the event in Ballerup in August next year to represent the Council, together with the Provost and Councillor Watson, as an East Kilbride Elected Member. They would be accompanied by the Council’s Civic Officer. 4.3. The three Elected Members have all agreed to personally meet the costs of their travel to and from Denmark. The Council would meet the travel costs of the Civic Officer. As noted above, the invitation from the Mayor of Ballerup also extends to a fourth Elected Member, should one wish to attend. 4.4. The Chief Executive has delegated authority under the Scheme of Delegation to approve foreign travel for staff, such as the Civic Officer. However, foreign travel for Elected Members has traditionally been the subject of Committee approval. In this case, as noted above, the Elected Members in question have all agreed to personally cover their costs of travel therefore there are no costs to the Council for those Elected Members for their travel to and accommodation at the event. As noted above, the accommodation costs would be met by the Ballerup Municipality. 4.5. It is also proposed that the Council support the reciprocal celebrations taking place in East Kilbride in May 2025, including the hosting of up to 4 representatives of the Ballerup Municipality, and the associated accommodation costs, and the holding of a civic reception. The Twinning Association are leading on the organisation of these events, but Council officers will work with them, to ensure a suitable programme of events and activities. 5. Employee Implications 5.1. The Council’s Civic Officer would accompany the Provost on this trip, as is standard for such events, including for security with the Provost’s chain of office. 6. Financial Implications 6.1. The costs of the Civic Officer’s travel to and from Ballerup, and 3 nights accommodation, are estimated at £750. In addition, the costs of accommodation for 4 guests from Ballerup are estimated at £2,500, and a civic reception at £3,000, depending upon the number of guests. In the usual way, these costs would be met by the Civic Events budget. 12
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7. Climate Change, Sustainability and Environmental Implications 7.1. Flying to Ballerup will have an environmental impact. Using the on-line carbon emission calculator provided by a non-profit organisation, the cost to offset the carbon impact of a single return flight between Edinburgh and Copenhagen would be approximately £20. As such, it is assessed that this impact is minor. In addition, it is more cost-effective for the travel to be undertaken by flight than train and ferry. 8. Other Implications 8.1. There are no other implications from this report. 9. Integrated Impact Assessment and Consultation Arrangements 9.1. There is no requirement for an Integrated Impact Assessment. Jackie Taylor Executive Director (Finance and Corporate Resources) 24 October 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Fair, open and sustainable Ambitious, self-aware and improving Previous References None List of Background Papers None Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Iain Strachan, Head of Administration and Legal Services Ext: 4516 (Tel: 01698 454658) Email: iain.strachan@southlanarkshire.gov.uK 13
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 10 December 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 3 community grants from the East Kilbride Area Committee 2024/2025 community grant budget [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Duncanrig Rambling Club, East Kilbride (EK/23/24) Purpose of Grant: Outing, administration and publicity costs Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £350 Total Eligible Grant Applied for: £350 Recommendation: £330 Amount Awarded: To be determined by the Committee (b) Applicant: East Kilbride and District Dementia Carers Group (EK/24/24) Purpose of Grant: Entrance fees, administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £287 Total Eligible Grant Applied for: £287 Recommendation: £240 Amount Awarded: To be determined by the Committee 6 15
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(c) Applicant: The Strathaven John Hastie Museum Trust (EK/25/24) Purpose of Grant: Administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,300 Total Eligible Grant Applied for: £500 Recommendation: £300 Amount Awarded: To be determined by the Committee 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the East Kilbride Area Committee area in 2024/2025 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £9,875 Community grants allocated in this report £870 Remaining balance £15,005 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose for which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 16
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8. Integrated Impact Assessment and Consultation 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Jackie Taylor Executive Director (Finance and Corporate Resources) 25 November 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent We will work towards a sustainable future in sustainable places Caring, connected, sustainable communities Previous References East Kilbride Area Committee – 1 October 2024 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 17
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