Agenda Document Pack - East Kilbride Area Committee - 07/05/2024
South Lanarkshire Council · 7 May 2024
Back to East Kilbride Area Committee — 7 May 2024 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 29 April 2024 Dear Councillor East Kilbride Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 07 May 2024 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Archie Buchanan (Chair), Geri Gray (Depute Chair), John Anderson, Mathew Buchanan, Gerry Convery, Margaret Cooper, Joe Fagan, Grant Ferguson, Gladys Ferguson-Miller, Elise Frame, Susan Kerr, Hugh Macdonald, Monique McAdams, Elaine McDougall, Kirsten Robb, Graham Scott, David Watson, Kirsty Williams 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the East Kilbride Area Committee held on 20 February 2024 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Scottish Fire and Rescue Service - 2023/2024 Annual Performance and Activity Report Presentation by Tommy Keay, Group Commander and Andy Crawford, Station Commander, Scottish Fire and Rescue Service 4 East Kilbride Citizens Advice Bureau - Demonstrating the Value of Good Advice Presentation by Michelle Campbell, Bureau Manager, East Kilbride Citizens Advice Bureau Limited 5 Education Resources - Participatory Budgeting Report dated 24 April 2024 by the Executive Director (Education Resources). (Copy attached) 7 - 10 Item(s) for Decision 6 Can Do Community Challenge Fund Applications Report dated 23 April 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 11 - 18 7 Playscheme Grant Applications 2024/2025 Report dated 23 April 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 19 - 20 8 Community Grant Applications Report dated 22 April 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 21 - 26 Urgent Business 9 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Tracy Slater Clerk Telephone: 07385 370089 Clerk Email: tracy.slater@southlanarkshire.gov.uk 2
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EAST KILBRIDE AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 20 February 2024 Chair: Councillor Archie Buchanan Councillors Present: Councillor John Anderson, Councillor Gerry Convery, Councillor Joe Fagan, Councillor Gladys Ferguson-Miller, Councillor Elise Frame, Councillor Geri Gray (Depute), Councillor Monique McAdams, Councillor Elaine McDougall, Councillor Kirsten Robb, Councillor Graham Scott, Councillor Kirsty Williams Councillors’ Apologies: Councillor Mathew Buchanan, Councillor Margaret Cooper, Councillor Grant Ferguson, Councillor Susan Kerr, Councillor Hugh Macdonald, Councillor David Watson Attending: Education Resources L Gardner, Lead Officer; A Gray, Lead Officer; M Hendry, Lead Officer; W Huq, Headteacher, Strathaven Academy; S Mooty, Headteacher, St Louise Primary School; I Tremble, Headteacher, Murrary Primary School Finance and Corporate Resources H Calley, Administration Officer; L Wyllie, Administration Assistant Health and Social Care/Social Work Resources G Booth, Justice Service Manager (Children and Justice Services); E Lloyd, Operations Manager Housing and Technical Resources C Frew, Strategy Co-ordinator; C Graham, Area Housing Manager 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the East Kilbride Area Committee held on 21 November 2023 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Education Scotland Report – Murray Primary School A report dated 31 January 2024 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of Murray Primary School made by Education Scotland. The inspection had taken place in April 2023 as part of a national sample of primary education and the inspection report had been published on 27 June 2023. A number of particular strengths of the school had been identified, together with areas for improvement, as outlined in the report. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. 2 3
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A Gray, Lead Officer and I Tremble, Headteacher, having spoken on key aspects of the report, were congratulated on the positive inspection report. The Committee decided: that the report be noted. 4 Education Scotland Report – St Louise Primary School A report dated 31 January 2024 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of St Louise Primary School made by Education Scotland. The inspection had taken place in September 2023 as part of a national sample of primary education and the inspection report had been published on 21 November 2023. A number of particular strengths of the school had been identified, together with areas for improvement, as outlined in the report. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. M Hendry, Lead Officer and S Mooty, Headteacher, having spoken on key aspects of the report, were congratulated on the positive inspection report. The Committee decided: that the report be noted. Councillor Frame joined the meeting during this item of business 5 Education Scotland Report – Strathaven Academy A report dated 23 January 2024 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of Strathaven Academy made by Education Scotland. The inspection had taken place in October 2023 as part of a national sample of secondary education and the inspection report had been published on 12 December 2023. A number of particular strengths of the school had been identified, together with areas for improvement, as outlined in the report. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. L Gardner, Lead Officer and W Huq, Headteacher, having spoken on key aspects of the report, were congratulated on the positive inspection report. The Committee decided: that the report be noted. Councillor Gray joined the meeting during this item of business 6 Community Payback Order G Booth, Justice Service Manager and E Lloyd, Operations Manager, gave a presentation on Community Payback Orders (CPOs), the most common requirement of which involved unpaid work for the benefit of the community. Details were provided on:- general requirements and objectives of CPOs 4
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the type of work carried out in relation to CPOs within South Lanarkshire, including community, resource centre based, remote and partnership projects the Unpaid Work Service, based within the Auchentibber Resource Centre, Blantyre the delivery of work and activities both in terms of hours and bespoke projects delivered the support offered to individuals who had received a CPO specific projects delivered in the East Kilbride area The Committee decided: that the presentation be noted. Councillor Fagan left the meeting following this item of business 7 Housing and Technical Resources - Participatory Budgeting A report dated 6 February 2024 by the Executive Director (Housing and Technical Resources) was submitted on Participatory Budgeting (PB) in relation to the Estate Improvement Budget and the Housing Investment Programme (HIP) Environmental Programme. The Estate Improvement Budget totalled £40,000 and was split across the 4 housing divisions of South Lanarkshire. Each Local Housing Management Team directed funding towards projects or improvements highlighted as a priority by customers. This budget was ideally suited for conversion to a PB as it funded a number of smaller projects. To date, £6,913 had been spent from the Estate Improvement Budget for 2023/2024 on the 3 projects which had been undertaken within the East Kilbride area, as detailed in the report. Officers from Housing and Technical Resources would continue to take forward opportunities within the East Kilbride area to ensure tenants and other customers had the chance to determine the outcome of budgets within the Environmental Programme and Estates Improvement Budget, with further updates to be provided to the Committee at a later date. The Committee decided: that the report be noted. [Reference: Minutes of 31 January 2023 (Paragraph 6)] 8 Community Grant Applications A report dated 5 February 2024 by the Chief Executive was submitted on applications for community grants. In view of the fact that this was the last meeting of the Committee in the current financial year and to allow best use to be made of the remaining 2023/2024 community grant budget, it was proposed that the Chief Executive or the Executive Director (Finance and Corporate Resources), in consultation with the Chair, be authorised to approve any further community grant applications meeting the relevant criteria in the period to 31 March 2024. Those grants awarded would be reported to a future meeting for noting. The Committee decided: (1) that community grants be awarded as follows:- (a) Applicant: Strathaven and District Pipe Band (EK/33/23) Purpose of Grant: Equipment Amount Awarded: £454 5
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(b) Applicant: Strathaven Fairtrade Group (EK/35/23) Purpose of Grant: Materials, administration and publicity costs Amount Awarded: £175 (c) Applicant: East Kilbride Rolls Royce Youth Football Team 2011 (EK/36/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £300 (d) Applicant: Jackton Scottish Women’s Institute, East Kilbride (EK/37/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (e) Applicant: East Kilbride Probus Club (EK/38/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (2) that, to ensure that the remaining 2023/2024 community grant budget was utilised as fully as possible, the Chief Executive or the Executive Director (Finance and Corporate Resources), in consultation with the Chair, be authorised to approve community grant applications in the period to 31 March 2024, subject to the applications meeting the Council’s criteria for the receipt of funding; and (3) that the details of those applications approved be reported to a future meeting for noting. [Reference: Minutes of 21 November 2023 (Paragraph 4)] 9 Urgent Business There were no items of urgent business. 6
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Participatory Budgeting – Update for East Kilbride Area Committee May 2024 Service Area Education Lead Officer Maureen Farr Stage 1 : Pre Consultation: • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking, • How are we doing this ? • When are we doing this ? • When will we report back ? Progress update since last Area Committee Case Study: Following the consultation and voting process as reported at a previous Area Committee meeting, schools have progressed with their spend to ensure the minimum 5% is spent in full by the end of March 2024. We are pleased to share Strathaven Academy’s participatory budgeting work as an example of good practice (Appendix 1) within the East Kilbride area. To gather ideas for the vote, a Participatory Budgeting (PB) group was established with 11 pupils across all year groups, 4 staff and 4 parents. This group generated 3 choices. The group was very much focused on supporting families affected by poverty with issues around the Cost of the School Day. Choices for spend included Chromebooks for use outwith school, resources for the school breakfast club and gardening resources The member of staff responsible for the PB remit ensured the message was shared widely through a PowerPoint presentation at Tutor Groups, QR codes shared on Twitter and through the school App were targeted to families as well as pupils. Over 500 pupils voted during the PB process along with over 100 other stakeholders comprising staff and parents. There were only 3 other schools in the whole of South Lanarkshire who had a higher number of pupils vote for their PB projects (Holy Cross, Stonelaw and Trinity). It is clear that a great deal of work has been done to encourage as many young people as possible to exercise their right to vote in this process. The Chrome from Home initiative won the vote with people realising that the lack of IT equipment at home is a real barrier to learning and a cause of anxiety for young people who want to ‘hand in’ homework in the same way as others in their class. More information on the project can be seen in Appendix 1. Next Steps: PB is now fully embedded in SLC schools through the Pupil Equity Funding. Schools continue to allocate a minimum of 5% of their Pupil Equity Funding to be subject to PB year on year. Optional PB training is planned for August for schools who have new PB Leads or need a refresh. Stage 2 : Post Consultation • The outcome of the PB activity • What happens next ? • Further reporting requirements (eg required Committee approval) Following the voting, Education Resources will provide Area Committees with the following:- - Summary Report of each school’s PB outcome (available late October/early November 2024) and Local Authority and Area analysis report of this - Case studies of school activity, which has had particular impact/success (ongoing throughout the year) 5 7
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Education Resources will continue to support schools with implementation of this and monitor and track the impact of this activity. Findings will inform any future PB activity within Education Resources. Regular PB Updates and the highlighting of good practice will be communicated to schools via the Equity Hub and through our @SLCEquity Twitter handle. 8
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Appendix 1 9
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 7 May 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Can Do Community Challenge Fund Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] advise the Area Committee members of Can Do Community Challenge Fund applications in 2023/2024 provide details of the funding to approve across local community groups [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation:- [recs] (1) that the Can Do Community Challenge Fund applications be approved as set out in Appendix 1 of this report; and (2) that the applications that did not meet the criteria for funding, as detailed in Appendix 2, be noted. 3. Background 3.1. The ‘Can Do Community Fund’ is a one-year Investment fund from South Lanarkshire Council for local communities that do not have access to Participatory Budgeting (PB) funds. This funding aims to address specific needs, and targets projects identified through consultation and engagement with local communities. Monies are not available in areas where a Neighbourhood Plan and associated PB funding is in place. 3.2. Community organisations, including Community Councils, had the opportunity to apply for grants of up to £10,000 to tackle identified issues within their areas, whether they require revenue, capital funding or a combination of both. The fund had a £200,000 limit for the whole of South Lanarkshire and was promoted during Community Meetings, online and in the South Lanarkshire View. 3.3. Scoring of applications was conducted by a panel within the Council’s Community Engagement Team that assessed each application based on their impact on Connect Council Plan Community and Environment priorities https://www.southlanarkshire.gov.uk/downloads/file/15715/connect_council_plan_20 22-27_pdf. Amongst the other factors taken into consideration by scoring panel members were reach of activity and the depth of community engagement in project ideas. Scoring Criteria are available at Appendix 3. 6 11
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3.4. To ensure Community organisations across all eligible localities had an equitable chance to complete the online application process, all applications were scored together after the closing date of the fund on 31 January 2024. 4. Application Approval 4.1. Area Committee members are asked to approve the list of applications in Appendix 1 and note the list of declined applications in Appendix 2 as they failed to meet the set criteria. A range of methods will be used to capture feedback from successful applicants and those organisations which did not meet the criteria were provided with alternative funding options and capacity building support from Neighbourhood Development Officers and other Community Engagement Team members. 4.2. Further information on the applications is available to members on request. 5. Employee Implications 5.1. There are no employee implications associated with this report. 6. Financial Implications 6.1. The current position on Can Do Community Challenge Fund is as follows: Total funding available: £200,000.00 Expressions of interest: £316,721 Funding approved: £200,000 Value of declined applications: £47,782 Value of ineligible or withdrawn applications: £68,939 7. Climate Change, Sustainability and Environmental Implications 7.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 8. Other Implications 8.1. There are no risks associated with the content of this report. 9. Equality Impact Assessment and Consultation Arrangements 9.1. There are no Equality Impact Assessment or Consultation implications associated with this report. Jackie Taylor Executive Director (Finance and Corporate Resources) 23 April 2024 Link(s) to Council Values/Priorities/Outcomes Values Focused on people and their needs Working with and respecting others Accountable, effective, efficient, and transparent Ambitious, self-aware, and improving Fair, open and sustainable Priorities We will work to put people first and reduce inequality We will work towards a sustainable future in sustainable places 12
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We will work to recover, progress, and improve Outcomes Good quality, suitable and sustainable places to live Thriving business, fair jobs and vibrant town centres Caring, connected, sustainable communities People live the healthiest lives possible Previous References None List of Background Papers None Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jen Kerr, Community Engagement Manager Email: Jennifer.Kerr1@southlanarkshire.gov.uk 13
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Appendix 1 Can Do Community Challenge Fund 2023/2024 East Kilbride Area Awards EID No Applicant Amount requested Purpose of Grant Amount awarded 2204 Stonehouse Business Association £5,160.00 Development Staff for Community Capacity Building £5,160.00 2227 Healthy and Active EK £10,000.00 Connected Greenhills 2 Project engaging with the community on priorities for future PB funding £10,000.00 2231 East Kilbride CAB £7,600.00 Strathaven Outreach Service £7,600.00 Total East Kilbride Awards £22,760.00 14
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Appendix 2 Can Do Community Challenge Fund 2023/2024 East Kilbride Area Unsuccessful Applications EID No Applicant Amount requested Purpose of Grant Reason 2134 K-Otic Productions £6,000.00 Special Needs Drama Classes Application below minimum score 2121 Encore Stars Academy £10,000.00 Equipment for performing Arts classes Application below minimum score 2147 Move Forward CIC £7,605.00 BME Community Integration services Application below minimum score 15
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APPENDIX 3 Criteria and Scoring Matrix for the Can Do Community Challenge Fund Purpose The purpose of this scoring matrix is to help assess eligible applications for Can Do Community Challenge Fund monies. The format reflects Connect Council Plan Priorities and further details are available under the Communities and Environment section at the link below: https://www.southlanarkshire.gov.uk/downloads/file/15715/connect_council_plan_202 2-27_pd Council Plan Community Priorities • Link of activity with Caring, Connected and Sustainable Community themes. • Project is responding to Community Feedback or an identified need. • Encouragement of collaborative working across different community groups. • Reduces Inequality through open access to participation or benefits of the project’s activity. • Promotes Community Ownership or Co-Production • Reduces Digital Exclusion • Project design reflects active participation of diverse groups within the Community. • Reduces Social Isolation • Circular Economy and Recycling • Environmental Improvements • Creation of Safe Community Spaces • Encourage participation in physical and cultural activities. • Improves the life chances of children and young people Criteria Organisations must demonstrate how they promote the Caring, Connected, Sustainable themes and how the application reflects the Council’s key priorities reflected in the attached Community Benefits guide. Applicants will have to demonstrate positive impacts on improving the quality of life for residents. Criteria Scoring Range Alignment with Council Priorities How do the services or activities which will be supported by Can Do Community Challenge Funding align with Council priorities as detailed in the Community Benefits guidance? One point for each objective that the project can be aligned to. To be considered all applicants must identify at least 1 Council priority in their submission. Those addressing multiple priorities will be scored higher during appraisals. 0 – 12 1 point for each Priority Met Community Engagement and Leadership 0 – 10 16
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Assessment Panel Members are asked to rate on a scale of 0-10 (10 being very strong proposals and 0 being no supporting evidence) which applications demonstrate a clear process of Community Engagement and Consultation in the design stage of the application. Evidence can include Consultations, letters of support, research, community meeting reports and surveys. Reach How does this intervention help bring diverse groups within the Community together? Is participation open to all? Will the Community Benefits it will generate, assist wider groups across Equalities protected characteristics? 0 – 10 Locality Knowledge/ Governance Has the applicant demonstrated a depth of knowledge on community issues and evidenced this, in terms of previous learning, consultancy work or research? What governance structures are built into the proposal- how will results be captured and shared with the community? In short does the applicant have a previous track record of delivery in this community? 0 – 10 Exit Strategy/ Sustainability How the project will be sustainable in the longer term? Capturing learning to inform further Community collaborations or external funding applications? Legacy in terms of positive impacts to the local environment? 0 – 10 Innovation/Added Value How do application ideas represent new thinking for this community? What elements of the project are replicable or could be scaled up? How will learning benefit the community long-term? 0 – 10 Total application score is from assessment (out of 50) + Alignment with Council Priorities score. Applicants must meet 50% minimum score and must have a score in community engagement. 17
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 7 May 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Playscheme Grant Applications 2024/2025 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of playscheme grants in the East Kilbride area for 2024/2025 [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that playscheme grants be awarded as follows:- (a) Applicant: Strathaven After School Club (PS/EK/1/24) Amount Awarded: £660 (b) Applicant: Special Needs Adventure Playground (SNAP) Playscheme, East Kilbride (PS/EK/2/24) Amount Awarded: £440 (c) Applicant: East Kilbride Universal Connections (PS/EK/3/24) Amount Awarded: £660 (d) Applicant: Mossneuk Out of School Service, East Kilbride (PS/EK/4/24) Amount Awarded: £440 (e) Applicant: Playcare Out of School Care, East Kilbride (PS/EK/5/24) Amount Awarded: £660 [1recs] 3. Background 3.1. The Council’s community grants scheme includes provision for funding playschemes operating over the Summer, October and Easter school holiday periods. Applications have been invited from individual playschemes for 2024/2025. 3.2. The recommendations reflect the Council’s decision to allocate grant funding on the following basis:- £660 to playschemes that operate over the Summer, October and Easter periods £440 for the summer period only £110 for each of the October and Easter periods 7 19
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4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The overall total approved to support Playschemes and Community Grants in the East Kilbride Area Committee area in 2024/2025 was £25,750. The proposed grants amounting to £2,860 recommended for playscheme grants in this report for approval will be met from the Area Committee’s community grant and playscheme budget, leaving £22,890 remaining to administer community grants for the remainder of 2024/2025. 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk associated with grant support is that the resources provided are not utilised for the purposes for which they were intended. This is mitigated by information received from the application form, the sign off of a Conditions of Grant form and by the implementation of an audit process. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with each group has taken place. Appropriate consultation has also taken place with other Council Resources. Jackie Taylor Executive Director (Finance and Corporate Resources) 23 April 2024 Link(s) to Council Values/Priorities/Outcomes Improve the lives and prospects of everyone in South Lanarkshire Focused on people and their needs We will work to put people first and reduce inequality Caring, connected, sustainable communities Previous References East Kilbride Area Committee – 13 June 2023 List of Background Papers Individual playscheme grant application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:-Nicola Docherty, Administration Assistant Ext: 4149 (Tel: 01698 454149) E-mail: nicola.docherty@southlanarkshire.gov.uk 20
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Report Agenda Item Report to: East Kilbride Area Committee Date of Meeting: 7 May 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 7 community grants from the East Kilbride Area Committee 2024/2025 community grant budget advise on community grant applications meeting the relevant criteria approved by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, in the period from the last Area Committee on 20 February 2024 to the end of the financial year on 31 March 2024 [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that a community grant be awarded as follows:- (a) Applicant: East Kilbride Men’s Shed (EK/1/24) Purpose of Grant: Outing and entrance fees Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £350 Total Eligible Grant Applied for: £350 Recommendation: £350 Amount Awarded: To be determined by the Committee (b) Applicant: Stonehouse Old Folk’s Welfare Committee (EK/2/24) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £475 Total Eligible Grant Applied for: £475 Recommendation: £300 Amount Awarded: To be determined by the Committee 8 21
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(c) Applicant: Claremont Church – Good Companions Club, East Kilbride (EK/3/24) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £295 Total Eligible Grant Applied for: £295 Recommendation: £295 Amount Awarded: To be determined by the Committee (d) Applicant: XXR Mountaineering Club, East Kilbride (EK/4/24) Purpose of Grant: Outing Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £745 Total Eligible Grant Applied for: £745 Recommendation: £300 Amount Awarded: To be determined by the Committee (e) Applicant: Kilbryde Ladies’ Club, East Kilbride (EK/5/24) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £495 Total Eligible Grant Applied for: £495 Recommendation: £300 Amount Awarded: To be determined by the Committee (f) Applicant: Murray Bowling Club, East Kilbride (EK/6/24) Purpose of Grant: Outing and entrance fees Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £720 Total Eligible Grant Applied for: £720 Recommendation: £300 Amount Awarded: To be determined by the Committee (e) Applicant: Strathaven Agricultural Exposition (EK/7/24) Purpose of Grant: Administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £700 Total Eligible Grant Applied for: £700 Recommendation: £420 Amount Awarded: To be determined by the Committee 22
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(2) that the action taken by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve the award of community grants in the period from the last Area Committee to the end of the financial year 2023/2024 to the groups detailed in Appendix 1, be noted. 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3 Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Applications Approved Under Delegated Authority 5.1. At its meeting held on 20 February 2024, the Area Committee authorised the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve any further community grant applications in the period from 21 February to 31 March 2024. This was subject to applications meeting the Council’s criteria for receipt of funding. It was also agreed that a report on any awards made would be submitted to the next meeting of the Area Committee for noting. 5.2. In line with the decision taken at the previous meeting of the Committee, 6 applications, as detailed in Appendix 1, for £2,340 were approved by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, during the period 21 February to 31 March 2024. 6. Financial Implications 6.1. The current position of the community grants for the East Kilbride Area Committee area in 2024/2025 is as follows:- Total allocation for Community Grants £25,750 Community grants allocated in this report £2,265 Remaining balance £23,485 7. Climate Change, Sustainability and Environmental Implications 7.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 23
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8. Other Implications 8.1. The risk to the Council is that grant funding is not utilised for the purpose for which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 9. Equality Impact Assessment and Consultation Arrangements 9.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 9.2. All the necessary consultation with the community groups has taken place. Jackie Taylor Executive Director (Finance and Corporate Resources) 22 April 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent. We will work towards a sustainable future in sustainable places Caring, connected, sustainable communities p Previous References East Kilbride Area Committee – 20 February 2024 List of Background Papers Individual application form Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 24
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Appendix 1 Community grants approved by the Executive Director (Finance and Corporate Resources) in consultation with the Chair, in the period from 21 February to 31 March 2024 (a) Applicant: Stonehouse Bowling Club (EK/27/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £250 (b) Applicant: St Leonard’s Rambling Club, East Kilbride (EK/39/23) Purpose of Grant: Entrance fees, administration and publicity costs Amount Awarded: £470 (c) Applicant: Round Strathaven 50 (EK/40/23) Purpose of Grant: Equipment and materials Amount Awarded: £250 (d) Applicant: Claremont Rambling Club, East Kilbride (EK/41/23) Purpose of Grant: Outing, administration and publicity costs Amount Awarded: £570 (e) Applicant: South Parish Rambling Club, East Kilbride (EK/42/23) Purpose of Grant: Outing Amount Awarded: £300 (f) Applicant: PALS Plus Stroke Group, East Kilbride (EK/43/23) Purpose of Grant: Specialist transport Amount Awarded: £500 25
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