Agenda Document Pack - Conference Allocation Committee - 16/08/2022
South Lanarkshire Council · 16 August 2022
Back to Conference Allocation Committee — 16 August 2022 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 08 August 2022 Dear Councillor Conference Allocation Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 16 August 2022 Time: 09:30 Venue: By Microsoft Teams and Committee Room 5, The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Gerry Convery (Chair), Maureen Devlin (Depute Chair), Maureen Chalmers, Mark Horsham, Ross Lambie, Kirsten Robb 1
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BUSINESS 1 Declaration of Interests Item(s) for Decision 2 Elected Member Representation at Conferences, etc Report dated 8 August 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 3 - 4 Item(s) for Noting 3 Elected Member Representation at Conferences, etc Dealt with in Terms of Standing Order No 37(c) Report dated 23 May 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 5 - 6 Urgent Business 4 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Lynne Wyllie/Gillian Cochran Clerk Telephone: 01698 455361/455375 Clerk Email: lynne.wyllie@southlanarkshire.gov.uk 2
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Report Agenda Item Report to: Conference Allocation Committee Date of Meeting: 16 August 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Elected Member Representation at Conferences, etc 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide details on the option to purchase the recording of the online conference “The New National Care Service Bill: What’s In It, What Do You Need to Know?” organised by MacKay Hannah on 6 September 2022 [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to:- [recs] (1) approve the purchase of the recording of the conference “The New National Care Service Bill: What’s In It, What Do You Need to Know?” organised by MacKay Hannah to allow Councillor Nelson and all other elected members the opportunity to view the recording of the conference. [1recs] 3. Background 3.1. In accordance with procedures for dealing with conferences, etc details of the conferences, etc have been issued to the Leaders of the Political Groups. Their comments are available to assist the Conference Allocation Committee with it consideration of particular invitations. 3.2 Councillor Nelson had expressed an interest in attending this online conference “The New National Care Service Bill: What’s In It, What Do You Need to Know?” organised by MacKay Hannah on 6 September 2022, however, Councillor Nelson was unable to attend, therefore, asked if the Council could purchase the recording to enable himself and other elected members the opportunity to view the conference. The cost to purchase the recording is £90.00. 4. Employee Implications 4.1. There are no employee implications. 5. Financial Implications 5.1. Delegate fees associated with members’ attendance at conferences can be met from within the existing budget. 5.2. The annual budget for attendance at Conferences and associated travel, subsistence and accommodation is £9,000, actual spend to date is £1,884 leaving a remaining balance of £7,116. 2 3
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6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1 Attendance at conferences contributes to individual members’ learning and development profiles. In terms of good governance, it is important that elected members have the opportunity to attend events which keep them briefed on current developments and reinforce the knowledge and skills required to enable them to fulfil their role. 7.2 There are no other implications in terms of risk or sustainability associated with the content of this report. 8 Equalities Impact Assessment and Consultation Arrangements 8.1 There is no requirement to carry out an impact assessment in terms of the proposals contained within this report. 8.2 Other than consultation with the appropriate elected members in terms of the process established for dealing with invitations received to attend conferences and seminars, no formal consultation was required. Paul Manning Executive Director (Finance and Corporate Resources) 8 August 2022 Link(s) to Council Values/Priorities/Outcomes Accountable, Effective, Efficient and Transparent Previous References ♦ None List of Background Papers ♦ Invitations received in respect of individual conferences, etc Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Lynne Wyllie Ext: 5361 (Tel: 01698 455361) E-mail: lynne.wyllie@southlanarkshire.gov.uk 4
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Report Agenda Item Report to: Conference Allocation Committee Date of Meeting: 16 August 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Elected Member Representation at Conferences, etc Dealt with in Terms of Standing Order No 37(c) 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] advise on action taken, in terms of Standing Order No 37(c), in view of the timescales involved, by the Executive Director (Finance and Corporate Resources), in consultation with the Chair and an ex officio member, to approve member attendance at conferences, etc [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the action taken, in terms of Standing Order No 37(c), by the Executive Director (Finance and Corporate Resources), in consultation with the Chair and an ex officio member, to approve the attendance of Councillor Falconer at the “Emergency Planning and Resilience” conference organised by the National Association of Councillors (NAC) from 24 to 26 June 2022, be noted. 3. Background 3.1. An invitation had been received in respect of this conference and was required to be booked in advance of this Committee to allow the necessary arrangements to be made and in terms of Standing Order No 37(c), the Executive Director (Finance and Corporate Resources), in consultation with the Chair and an ex officio member, had approved the attendance of Councillor Falconer at the “Emergency Planning and Resilience” conference organised by the National Association of Councillors (NAC) from 24 to 26 June 2022. 4. Employee Implications 4.1. There are no employee implications. 5. Financial Implications 5.1. Delegate fees associated with members’ attendance at conferences can be met from within the existing budget. 5.2 The annual budget for attendance at Conferences and associated travel, subsistence and accommodation is £9,000. The total spend to date is zero. 3 5
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6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1 Attendance at conferences contributes to individual members’ learning and development profiles. In terms of good governance, it is important that elected members have the opportunity to attend events which keep them briefed on current developments and reinforce the knowledge and skills required to enable them to fulfil their role. 7.2 There are no other implications in terms of risk or sustainability associated with the content of this report. 8 Equalities Impact Assessment and Consultation Arrangements 8.1 There is no requirement to carry out an impact assessment in terms of the proposals contained within this report. 8.2 Other than consultation with the appropriate elected members in terms of the process established for dealing with invitations received to attend conferences and seminars, no formal consultation was required. Paul Manning Executive Director (Finance and Corporate Resources) 23 May 2022 Link(s) to Council Values/Ambitions/Objectives Accountable, Effective and Efficient Previous References None List of Background Papers ♦ Invitations received in respect of individual conferences, seminars, etc Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Lynne Wyllie, Administration Assistant Ext: 5361 (Tel: 01698 455361) E-mail: lynne.wyllie@southlanarshire.gov.uk 6