Agenda Document Pack - Conference Allocation Committee - 01/04/2025
South Lanarkshire Council · 1 April 2025
Back to Conference Allocation Committee — 1 April 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 24 March 2025 Dear Councillor Conference Allocation Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 01 April 2025 Time: 09:30 Venue: MS Teams and Committee Room 5, The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Gerry Convery (Chair), Maureen Devlin (Depute Chair), Maureen Chalmers, Richard Nelson, Kirsten Robb, David Shearer 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Conference Allocation Committee held on 4 March 2025 submitted for approval as a correct record. (Copy attached) 1 - 2 Item(s) for Decision 3 Elected Member Representation at Conferences, etc Report dated 17 March 2025 by the Executive Director (Finance and Corporate Resources). (Copy attached) 3 - 6 Urgent Business 4 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Lynne Wyllie Clerk Telephone: 01698 455361 Clerk Email: lynne.wyllie@southlanarkshire.gov.uk 2
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CONFERENCE ALLOCATION COMMITTEE Minutes of meeting held via MS Teams and in Committee Room 5, Council Offices, Almada Street, Hamilton on 4 March 2025 Chair: Councillor Gerry Convery Councillors Present: Councillor Maureen Chalmers, Councillor Maureen Devlin (Depute), Councillor Kirsten Robb, Councillor David Shearer Councillor’s Apology: Councillor Ross Lambie Attending: Finance and Corporate Resources M Greenwood, Members’ Services Officer; L Wyllie, Administration Assistant 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Conference Allocation Committee held on 5 November 2024 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Elected Member Representation at Conferences, etc Dealt with in Terms of Standing Order No 38(c) A report dated 30 January 2025 by the Executive Director (Finance and Corporate Resources) was submitted on action taken, in terms of Standing Order No 38(c), because of the timescales involved, by the Executive Director (Finance and Corporate Resources), in consultation with the Chair and an ex officio member, to approve member attendance at a conference. The Committee decided: that the action taken, in terms of Standing Order No 38(c), by the Executive Director (Finance and Corporate Resources), in consultation with the Chair and an ex officio member, to approve the attendance of Councillor Donnelly at the “A Councillor in a Digital World” conference organised by the National Association of Councillors between 28 February and 2 March 2025, be noted. 4 Urgent Business There were no items of urgent business. 2 3
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Report Agenda Item Report to: Conference Allocation Committee Date of Meeting: 1 April 2025 Report by: Executive Director (Finance and Corporate Resources) Subject: Elected Member Representation at Conferences, etc 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide details on the “Next Steps for Employment Rights in England, Scotland and Wales” online conference organised by Westminster Employment Forum on 23 April 2025, which the Council has been invited to attend, to allow elected member representation to be determined provide details on the “National Conference of Church Representatives Across Scotland” conference jointly organised by the Scottish Catholic Education Service (SCES) and the Church of Scotland on 13 May 2025 in Glasgow, which religious representatives on the Council’s Education Resources Committee had been invited to attend provide details on the “Local Government Finance” conference organised by the National Association of Councillors (NAC) to take place between 11 and 13 April 2025 in Scarborough, which the Council has been invited to attend, to allow elected member representation to be determined 2. Recommendation(s) 2.1. The Committee is asked to:- [recs] (1) approve the attendance of Councillor McDougall at the “Next Steps for Employment Rights in England, Scotland and Wales” online conference organised by Westminster Employment Forum to take place on 23 April 2025; (2) approve the attendance of Reverend Jillian Storrie and Angela Milton at the “National Conference of Church Representatives Across Scotland” conference jointly organised by the Scottish Catholic Education Service (SCES) and the Church of Scotland on 13 May 2025 in Glasgow; and (3) approve the attendance of Councillor Falconer at the “Local Government Finance” conference organised by the National Association of Councillors (NAC) to take place between 11 and 13 April 2025 in Scarborough. [1recs] 3. Background 3.1. In accordance with procedures, details of the conference have been issued to the Leaders of the Political Groups. Their comments are available to assist the Conference Allocation Committee with its consideration of particular invitations. 3 5
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3.2. The cost of attendance at the conferences is as follows:- Next Steps for Employment Rights in England, Scotland and Wales online conference - £299.00 plus VAT National Conference of Church Representatives Across Scotland conference - £35.00 per person National Association of Councillors “Local government Finance” conference - £350.00 plus VAT and accommodation costs 4. Employee Implications 4.1. There are no employee implications. 5. Financial Implications 5.1. Delegate fees associated with members’ attendance at conferences can be met from within the existing budget. 5.2. The annual budget for attendance at Conferences and associated travel, subsistence and accommodation is £9,000. 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. Attendance at conferences contributes to individual members’ learning and development profiles. In terms of good governance, it is important that elected members have the opportunity to attend events which keep them briefed on current developments and reinforce the knowledge and skills required to enable them to fulfil their role. 7.2. There are no other implications in terms of risk or sustainability associated with the content of this report. 8 Integrated Impact Assessment and Consultation Requirements 8.1. There is no requirement to carry out an impact assessment in terms of the proposals contained within this report. 8.2. Other than consultation with the appropriate elected members in terms of the process established for dealing with invitations received to attend conferences and seminars, no formal consultation was required. Jackie Taylor Executive Director (Finance and Corporate Resources) 17 March 2025 Link(s) to Council Values/Priorities/Outcomes Accountable, Effective, Efficient and Transparent 6
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Previous References ♦ None List of Background Papers ♦ Invitations received in respect of individual conferences, etc Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Lynne Wyllie Ext: 5361 (Tel: 01698 455361) E-mail: lynne.wyllie@southlanarkshire.gov.uk 7
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