Agenda Document Pack - Conference Allocation Committee - 05/11/2024
South Lanarkshire Council · 5 November 2024
Back to Conference Allocation Committee — 5 November 2024 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Monday, 28 October 2024 Dear Councillor Conference Allocation Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Tuesday, 05 November 2024 Time: 09:30 Venue: MS Teams and Committee Room 5, The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Gerry Convery (Chair), Maureen Devlin (Depute Chair), Maureen Chalmers, Ross Lambie, Kirsten Robb, David Shearer 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Conference Allocation Committee held on 27 August 2024 submitted for approval as a correct record. (Copy attached) 3 - 4 Item(s) for Decision 3 Elected Member Representation at Conferences, etc Report dated 23 October 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 5 - 6 Item(s) for Noting 4 Elected Member Representation at Conferences, etc Dealt with in Terms of Standing Order No 37(c) Report dated 9 October 2024 by the Executive Director (Finance and Corporate Resources). (Copy attached) 7 - 8 Urgent Business 5 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Lynne Wyllie Clerk Telephone: 01698 455361 Clerk Email: lynne.wyllie@southlanarkshire.gov.uk 2
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CONFERENCE ALLOCATION COMMITTEE Minutes of meeting held via MS Teams and in Committee Room 5, Council Offices, Almada Street, Hamilton on 27 August 2024 Chair: Councillor Gerry Convery Councillors Present: Councillor Maureen Chalmers, Councillor Maureen Devlin (Depute), Councillor Ross Lambie, Councillor Kirsten Robb, Councillor David Shearer Attending: Finance and Corporate Resources M Greenwood, Members’ Services Officer; L Wyllie, Administration Assistant 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Conference Allocation Committee held on 30 April 2024 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Elected Member Representation at Conferences, etc A report dated 19 August 2024 by the Executive Director (Finance and Corporate Resources) was submitted providing details on the Convention of Scottish Local Authorities (COSLA) Annual Conference and Exhibition to take place on 19 and 20 September 2024 in Crieff, which the Council had been invited to attend. The Committee decided: that the nomination of up to 6 delegates to attend the COSLA Annual Conference and Exhibition, to take place on 19 and 20 September 2024 in Crieff, be approved, with Business Managers to nominate delegate(s). 4 Item of Urgent Business – Elected Member Representation at Conferences – Late Notice of Additional Conference In view of the requirement to deal with this matter and to allow arrangements for elected member representation to be made in advance of the date of the conference, the Chair decided, in terms of Standing Order No 4, that consideration be given to member representation, as a matter of urgency, at the “Safety and Wellbeing for Councillors and Staff” conference, organised by the National Association of Councillors (NAC), to be held in Nottingham between 27 and 29 September 2024. 2 3
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The Committee decided: that the Council be represented by Councillor Falconer at the “Safety and Wellbeing for Councillors and Staff” conference, organised by the National Association of Councillors, to be held in Nottingham between 27 and 29 September 2024. 4
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Report Agenda Item Report to: Conference Allocation Committee Date of Meeting: 5 November 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Elected Member Representation at Conferences, etc 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide details on the “Supporting the Local Economy including the Voluntary and Community Sectors” conference organised by the National Association of Councillors (NAC) to take place between 22 and 24 November 2024 in East Kilbride, which the Council has been invited to attend, to allow elected member representation to be determined 2. Recommendation(s) 2.1. The Committee is asked to:- [recs] (1) approve the attendance of Councillors Donnelly and Falconer at the “Supporting the Local Economy including the Voluntary and Community Sectors” conference organised by the National Association of Councillors (NAC) to take place between 22 and 24 November 2024 in East Kilbride. [1recs] 3. Background 3.1. In accordance with procedures, details of the conference have been issued to the Leaders of the Political Groups. Their comments are available to assist the Conference Allocation Committee with its consideration of particular invitations. 3.2. Councillors Donnelly and Falconer, as representatives on the National Association of Councillors, had been invited to attend this conference and have expressed an interest in attending. The cost of attending this conference is £350.00 plus VAT as well as accommodation costs. 4. Employee Implications 4.1. There are no employee implications. 5. Financial Implications 5.1. Delegate fees associated with members’ attendance at conferences can be met from within the existing budget. 5.2. The annual budget for attendance at Conferences and associated travel, subsistence and accommodation is £9,000, actual spend to date is £2,209 leaving a remaining balance of £6,791. 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 3 5
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7. Other Implications 7.1. Attendance at conferences contributes to individual members’ learning and development profiles. In terms of good governance, it is important that elected members have the opportunity to attend events which keep them briefed on current developments and reinforce the knowledge and skills required to enable them to fulfil their role. 7.2. There are no other implications in terms of risk or sustainability associated with the content of this report. 8 Equalities Impact Assessment and Consultation Arrangements 8.1. There is no requirement to carry out an impact assessment in terms of the proposals contained within this report. 8.2. Other than consultation with the appropriate elected members in terms of the process established for dealing with invitations received to attend conferences and seminars, no formal consultation was required. Jackie Taylor Executive Director (Finance and Corporate Resources) 23 October 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, Effective, Efficient and Transparent Previous References ♦ None List of Background Papers ♦ Invitations received in respect of individual conferences, etc Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Lynne Wyllie Ext: 5361 (Tel: 01698 455361) E-mail: lynne.wyllie@southlanarkshire.gov.uk 6
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Report Agenda Item Report to: Conference Allocation Committee Date of Meeting: 5 November 2024 Report by: Executive Director (Finance and Corporate Resources) Subject: Elected Member Representation at Conferences, etc Dealt with in Terms of Standing Order No 37(c) 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] advise on action taken, in terms of Standing Order No 37(c), in view of the timescales involved, by the Executive Director (Finance and Corporate Resources), in consultation with the Chair and an ex officio member, to approve member attendance at conferences, etc [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the action taken, in terms of Standing Order No 37(c), by the Executive Director (Finance and Corporate Resources), in consultation with the Chair and an ex officio member, to approve the attendance of Councillor Donnelly at the “Closing Scotland’s Poverty and Attainment Gap” online conference organised by MacKay Hannah Limited on 29 October 2024, be noted. 3. Background 3.1. An invitation had been received in respect of this online conference and was required to be booked in advance of this Committee to allow the necessary arrangements to be made and in terms of Standing Order No 37(c), the Executive Director (Finance and Corporate Resources), in consultation with the Chair and an ex officio member, had approved the attendance of Councillor Donnelly at the “Closing Scotland’s Poverty and Attainment Gap” online conference organised by MacKay Hannah Limited on 29 October 2024. 4. Employee Implications 4.1. There are no employee implications. 5. Financial Implications 5.1. Delegate fees associated with members’ attendance at conferences can be met from within the existing budget. 5.2. The annual budget for attendance at Conferences and associated travel, subsistence and accommodation is £9,000, actual spend to date is £2,209 leaving a remaining balance of £6,791. 4 7
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6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. Attendance at conferences contributes to individual members’ learning and development profiles. In terms of good governance, it is important that elected members have the opportunity to attend events which keep them briefed on current developments and reinforce the knowledge and skills required to enable them to fulfil their role. 7.2. There are no other implications in terms of risk or sustainability associated with the content of this report. 8 Equalities Impact Assessment and Consultation Arrangements 8.1. There is no requirement to carry out an impact assessment in terms of the proposals contained within this report. 8.2. Other than consultation with the appropriate elected members in terms of the process established for dealing with invitations received to attend conferences and seminars, no formal consultation was required. Jackie Taylor Executive Director (Finance and Corporate Resources) 9 October 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Previous References None List of Background Papers ♦ Invitations received in respect of individual conferences, seminars, etc Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Lynne Wyllie, Administration Assistant Ext: 5361 (Tel: 01698 455361) E-mail: lynne.wyllie@southlanarshire.gov.uk 8