Agenda Document Pack - Clydesdale Area Committee - 15/11/2023
South Lanarkshire Council · 15 November 2023
Back to Clydesdale Area Committee — 15 November 2023 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 07 November 2023 Dear Councillor Clydesdale Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 15 November 2023 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Catherine McClymont (Chair), Ross Gowland (Depute Chair), Alex Allison, Ralph Barker, Poppy Corbett, Lynsey Hamilton, Mark Horsham, Ross Lambie, Richard Lockhart, Eileen Logan, Julia Marrs, Ian McAllan, David Shearer 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Clydesdale Area Committee held on 6 September 2023 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Education Resources - Participatory Budgeting - Pupil Equity Funding Report dated 31 October 2023 by the Executive Director (Education Resources). (Copy attached) 7 - 18 Item(s) for Decision 4 Community Grant Applications Report dated 30 October 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 19 - 22 Urgent Business 5 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Carol Lyon Clerk Telephone: 07385 370065 Clerk Email: carol.lyon@southlanarkshire.gov.uk 2
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CLYDESDALE AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 6 September 2023 Chair: Councillor Catherine McClymont Councillors Present: Councillor Alex Allison, Councillor Ralph Barker, Councillor Poppy Corbett, Councillor Ross Gowland (Depute), Councillor Lynsey Hamilton, Councillor Eileen Logan, Councillor Julia Marrs, Councillor Ian McAllan, Councillor David Shearer Councillors’ Apologies: Councillor Mark Horsham, Councillor Ross Lambie, Councillor Richard Lockhart Attending: Finance and Corporate Resources J Crumless, Community Development Officer; C Lyon, Administration Officer; L Williamson, Community Development Officer; L Wyllie, Administration Assistant Also Attending: Police Scotland Chief Inspector G McLaughlin and Inspector T Gallagher 1 Declaration of Interests The following interests were declared:- Councillor(s) Item(s) Nature of Interest(s) Community Grant Applications:- Allison Gowland Marrs ♦ Carnwath Agricultural Society (CL/16/23) ♦ Lesmahagow Parish Historical Association (CL/22/23) ♦ Clydesdale Community Concert Band, Carluke (CL/13/23) Member Member Known to group Lanark Men’s Shed (CL/19/23) 2 Minutes of Previous Meeting The minutes of the meeting of the Clydesdale Area Committee held on 7 June 2023 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Local Policing Annual Update Chief Inspector McLaughlin and Inspector Gallagher, Police Scotland provided information on the following key priorities of the new 3 year Local Policing Plan:- ♦ protecting our community 2 3
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♦ safeguarding our citizens ♦ enhancing our service Details were provided on initiatives undertaken to support each of those priorities under the following headings:- violent crime quad bikes anti-social behaviour serious and organised crime public protection protecting the most vulnerable substance induced harm acquisitive crime Chief Inspector McLaughlin and Inspector Gallagher, having responded to members’ questions, were thanked for their informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 17 August 2022 (Paragraph 3)] 4 Community Partnership Board Update A report dated 21 August 2023 by the Executive Director (Finance and Corporate Resources) was submitted providing an update on the work of the Clydesdale Community Partnership. Following work to consider how the Community Planning Partnership (CPP) Board should be structured at a thematic/local level, proposals had been approved by the CPP Board in December 2019 which included the formation of Neighbourhood Partnerships at a locality level. As a result, the community planning areas were structured into 4 collaborative, locality level, Community Partnership Boards for Rutherglen and Cambuslang, Clydesdale, East Kilbride and Hamilton, which was still in development. Boards included representatives from development trusts, community councils, neighbourhood planning action groups and other local community anchor organisations and were chaired by community leaders who had a place on the CPP Board. Those Partnerships provided a link for the CPP to take forward the Community Plan and Neighbourhood Plans alongside its community partners. The current Terms of Reference for the Community Partnership were attached at Appendix 1 to the report. The Community Partnership Boards would provide quarterly update reports to the CPP Board. Details were given on:- ♦ current progress of work undertaken by the Clydesdale Community Partnership ♦ the Clydesdale Community Partnership’s most recent quarterly update report to the CPP Board ♦ the next steps for the Clydesdale Community Partnership ♦ Can Do Community Challenge Fund A request was made for copies of the minutes from the Clydesdale Community Partnership to be made available to members of this Committee. The Community Development Officer advised that he would need to check with group members of the Clydesdale Community Partnership and would feed back to members once he had done this. Following a further request from members, it was agreed that a list of the groups who were members of the Clydesdale Community Partnership would be circulated to members of this Committee. 4
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Officers responded to members’ questions on various aspects of the report. The Committee decided: (1) that the progress being made in respect of the Clydesdale Community Partnership be noted; and (2) that the content of the current Terms of Reference for the Clydesdale Community Partnership be noted. 5 Community Grant Applications A report dated 21 August 2023 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grant. The Committee decided: that community grants be awarded as follows:- (a) Applicant: Clydesdale Community Concert Band, Carluke (CL/13/23) Purpose of Grant: Equipment and materials Amount Awarded: £600 Councillor Marrs, having declared an interest in the above application, withdrew from the meeting during its consideration (b) Applicant: Live Well Lived, Biggar (CL/14/23) Purpose of Grant: Equipment, administration and publicity costs Amount Awarded: £425 (c) Applicant: Carnwath Agricultural Society (CL/16/23) Purpose of Grant: Administration and publicity costs Amount Awarded: £600 Councillor Allison, having declared an interest in the above application, withdrew from the meeting during its consideration (d) Applicant: Law OAP Welfare Association (CL/17/23) Purpose of Grant: Outing Amount Awarded: £300 (e) Applicant: Lanark Men’s Shed (CL/19/23) Purpose of Grant: Equipment Amount Awarded: £600 Councillor Marrs, having declared an interest in the above application, withdrew from the meeting during its consideration (f) Applicant: Crawfordjohn Heritage Venture Trust (CL/20/23) Purpose of Grant: Materials, administration and publicity costs Amount Awarded: £180 (g) Applicant: Lesmahagow Parish Historical Association (CL/22/23) Purpose of Grant: Equipment Amount Awarded: £360 Councillor Gowland, having declared an interest in the above application, withdrew from the meeting during its consideration 5
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(h) Applicant: Scottish Old People’s Welfare Committee (Douglas Branch) (CL/23/23) Purpose of Grant: Outing, entrance fees, administration and publicity costs Amount Awarded: £400 (i) Applicant ISKCON (International Society for Krishna Consciousness) (Scotland) Limited, Lesmahagow (CL/24/23) Purpose of Grant Equipment, materials, administration and publicity costs Amount Awarded: £600 [Reference: Minutes of 7 June 2023 (Paragraph 8)] 6 Urgent Business There were no items of urgent business. 6
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Participatory Budgeting – Update for Clydesdale Area Committee October 2023 Service Area Education Lead Officer Maureen Farr Stage 1 : Pre Consultation : • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking, • How are we doing this ? • When are we doing this ? • When will we report back ? Progress update since last Area Committee 22-23 PB Activity within Education Resources: Before the summer holidays, Head Teachers were informed Participatory Budgeting (PB) will continue into session 23-24. They were asked to allocate a minimum of 5% of their 23- 24 PEF allocation and identify a staff member to lead/facilitate this activity in their school. Schools were informed the principles and practices of PB are applicable across their full PEF allocation as per PEF National Operational Guidance. Schools were therefore encouraged to put aside more than the recommended 5% where possible. On the 21st August 2023 a PB training event was delivered to HTs and PB Leads who felt they needed a refresh or were new to the position. Head Teachers and PB Leads were briefed on the PB process and taken through a Power Point Presentation, which outlined expectations and timescales and the support available to them. It also drew on the learning from last session signposting resources and good practice examples from previous years. The Power Point presentation was shared with all schools there-after through the PB Teams page. Following this, Head Teachers identified the percentage of their 23-24 PEF allocation they wanted to allocate to PB for this period. They were asked to submit this information to Education Resources in their 23-24 PEF Profile of Spend on 31st August. The PB Teams Page continues to facilitate the sharing of good practice across schools as well as providing live, ongoing support to PB leads. 23-24 PB Activity within the Clydesdale Area: Schools within the Clydesdale area have collectively allocated £86,482.74 (approximately 6%) of their £1,435,165.00 PEF Allocation for participatory budgeting (PB). Appendix 1 shows a breakdown of this for each of the learning communities. Appendix 2 summarises the percentage of PEF allocation that schools have allocated for participatory budgeting – 74% of schools have allocated the minimum 5% of their PEF budget, whilst 26% of schools have allocated more than this. A further school-by-school breakdown is outlined in Appendix 3. PB Stakeholder groups (comprising of pupils, parents and staff) are currently leading the PB process in their schools. The outcome for each school was due to be reported to Education Resources via a Google form by 9th October 2023. 3 7
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Outcomes of Consultation The majority of schools have now reported on what their stakeholders chose as their PB outcome and these can be found in Appendix 4. As can be seen, many schools will be using the money for school educational excursions, which reflects the high value schools and their stakeholders place on making these affordable to all. All information is correct as of the time of reporting. A number of schools still have final findings to be submitted and these will be reported on at a later date, as part of the final report to Committee. Stage 2 : Post Consultation • What happens next ? • Further reporting requirements (eg required Committee approval) Following the voting, Education Resources will provide Area Committees with the following: - Case studies of school activity, which has had particular impact/success (ongoing throughout the year). - Detailed Local Authority Financial Report of how PEF money allocated for PB has been spent (May/June 2024) Education Resources will support schools with implementation of this and monitor and track the impact of this activity. Findings will inform any future PB activity within Education Resources. Regular PB Updates and the highlighting of good practice will be communicated to schools via the Equity Hub and through our @SLCEquity Twitter handle. 8
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Appendix 1: 9
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Appendix 2: 10
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Appendix 3: 11
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Appendix 4 15
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Report Agenda Item Report to: Clydesdale Area Committee Date of Meeting: 15 November 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 4 community grants from the Clydesdale Area Committee 2023/2024 community grant budget 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Coulter Women’s Rural Institute (CL/21/23) Purpose of Grant: Outing and entrance fees Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,100 Total Eligible Grant Applied for: £350 Recommendation: £350 Amount Awarded: To be determined by the Committee (b) Applicant: Kirkfield United Football Club (2011 Whites), Lanark (CL/25/23) Purpose of Grant: Outing Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £300 Amount Awarded: To be determined by the Committee (c) Applicant: Braehead Lunch and Leisure Club, Forth (CL/26/23) Purpose of Grant: Outing and entrance fees Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £930 Total Eligible Grant Applied for: £350 Recommendation: £350 Amount Awarded: To be determined by the Committee 4 19
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(d) Applicant: Coalburn Homing Club (CL/30/23) Purpose of Grant: Administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £500 Total Eligible Grant Applied for: £500 Recommendation: £300 Amount Awarded: To be determined by the Committee 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the Clydesdale Area Committee area in 2023/2024 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £8,150 Community grants allocated in this report £1,300 Remaining balance £16,300 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 20
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8.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 30 October 2023 Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient and transparent ♦ We will work towards a sustainable future in sustainable places ♦ Caring, connected, sustainable communities Previous References Clydesdale Area Committee – 6 September 2023 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 21
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