Agenda Document Pack - Clydesdale Area Committee - 06/09/2023
South Lanarkshire Council · 6 September 2023
Back to Clydesdale Area Committee — 6 September 2023 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 29 August 2023 Dear Councillor Clydesdale Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 06 September 2023 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Catherine McClymont (Chair), Ross Gowland (Depute Chair), Alex Allison, Ralph Barker, Poppy Corbett, Lynsey Hamilton, Mark Horsham, Ross Lambie, Richard Lockhart, Eileen Logan, Julia Marrs, Ian McAllan, David Shearer 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Clydesdale Area Committee held on 7 June 2023 submitted for approval as a correct record. (Copy attached) 3 - 8 Item(s) for Noting 3 Local Policing Annual Update Presentation by Chief Inspector Graeme McLaughlin and Inspector Tony Gallagher, Police Scotland 4 Community Partnership Board Update Report dated 21 August 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 9 - 16 Item(s) for Decision 5 Community Grant Applications Report dated 21 August 2023 by the Executive Director (Finance and Corporate Resources). (Copy attached) 17 - 20 Urgent Business 6 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Carol Lyon Clerk Telephone: 07385 370065 Clerk Email: carol.lyon@southlanarkshire.gov.uk 2
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CLYDESDALE AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 7 June 2023 Chair: Councillor Catherine McClymont Councillors Present: Councillor Alex Allison, Councillor Ralph Barker, Councillor Poppy Corbett, Councillor Ross Gowland (Depute), Councillor Mark Horsham, Councillor Ross Lambie, Councillor Eileen Logan, Councillor Julia Marrs, Councillor Ian McAllan, Councillor David Shearer Councillors’ Apologies: Councillor Lynsey Hamilton, Councillor Richard Lockhart Attending: Education Resources B Lee, Headteacher, Lesmahagow High School; L Mitchell, Quality Improvement Officer/Lead Officer, Excellence and Equity; B O’Hara, Headteacher, St Athanasius’ Primary School and Nursery Class; J Wallace, Quality Improvement Manager Finance and Corporate Resources C Lyon, Administration Officer; L Wyllie, Administration Assistant Also Attending: Scottish Fire and Rescue Service L Murphy, Watch Commander/Local Authority Liaison Officer and K Stark, Station Commander 1 Declaration of Interests The following interests were declared:- Councillor(s) Item(s) Nature of Interest(s) Marrs Community Grant Applications:- ♦ Kirkfieldbank Homing and Sporting Club (CL/2/23) Known to Group Gowland Lesmahagow Highland Games Society (CL/8/23) Member 2 Minutes of Previous Meeting The minutes of the meeting of the Clydesdale Area Committee held on 22 March 2023 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Scottish Fire and Rescue Service – 2022/2023 Annual Performance and Activity Report L Murphy, Watch Commander/Local Authority Liaison Officer and K Stark, Station Commander, Scottish Fire and Rescue Service (SFRS) gave a presentation on the 2022/2023 Annual Performance and Activity Report for the Clydesdale area. 2 3
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The presentation provided performance information relating to key priorities covering the period 1 April 2022 to 31 March 2023 and provided a comparison with the 2 pervious financial years. Information was provided on:- ♦ deliberate primary fires ♦ deliberate secondary fires ♦ accidental dwelling fires ♦ accidental ‘other’ building fires ♦ fatal fire casualties ♦ non-fatal fire casualties (excluding precautionary check-up) ♦ special service (road traffic collisions) ♦ special service (fatal and non-fatal casualties) ♦ false alarms (malicious false alarms and unwanted fire alarm signals (non-domestic)) Details were provided on the following community engagement activities:- ♦ 606 Home Fire Safety Visits (HFSVs) undertaken, 211 of which were a direct result of the SFRS’s post domestic incident response ♦ the Home Fire Safety Visit Referral Pathway Details were also provided on the Youth Volunteer Service (YVS) which was based at Lanark Fire Station. The main objective of the YVS was to provide a safe, welcoming, enjoyable and fun environment for young people to learn as individuals, develop positive relationships and actively work together to provide a safer Scotland. The Scheme provided a great opportunity for young people across Scotland to develop their skillset and make a positive contribution to their local communities, whilst gaining a unique insight Into life at a working fire station. The recent recruitment process, designed to encourage people from all backgrounds to apply, saw the appointment of 6 new students to the programme. L Murphy and K Stark, having responded to members’ questions, were thanked for their informative presentation. The Committee decided: that the presentation be noted. [Reference: Minutes of 8 June 2021 (Paragraph 3)] 4 Education Scotland Report – Coulter Primary School, Coulter A report dated 22 May 2023 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of Coulter Primary School, Coulter made by Education Scotland. The inspection had taken place in November 2022 as part of a national sample of primary education and the inspection letter reporting on the findings had been published on 20 December 2022. A number of particular strengths of the school had been highlighted in the inspection letter. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. Education Scotland had intimated that they would make no further visits in connection with this inspection. J Wallace, Quality Improvement Manager, having spoken on key aspects of the report and having responded to members’ questions, was congratulated on the positive inspection report. The Committee decided: that the report be noted. Councillor Lambie left the meeting after this item of business 4
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5 Education Scotland Report – St Athanasius’ Primary School and Nursery Class, Carluke A report dated 22 May 2023 by the Executive Director (Education Resources) was submitted on the outcome of the inspection of Athanasius’ Primary School and Nursery Class, Carluke made by Education Scotland. The inspection had taken place in March 2023 as part of a national sample of primary education and the inspection letter reporting on the findings had been published on 25 April 2023. A number of particular strengths of the school had been highlighted in the inspection letter. The areas for improvement, agreed with the school and education authority, had been incorporated into the school’s improvement plan and parents would be informed of progress. Education Scotland had intimated that they would make no further visits in connection with this inspection. B O’Hara, Headteacher and J Wallace, Lead Officer, having spoken on key aspects of the report and having responded to members’ questions, were congratulated on the positive inspection report. The Committee decided: that the report be noted. 6 Participatory Budgeting – Education Resources - Pupil Equity Funding A report dated 22 May 2023 by the Executive Director (Education Resources) was submitted on Participatory Budgeting (PB) in relation to Pupil Equity Funding (PEF). Following the consultation and voting process as reported to the last meeting of this Committee, schools had progressed with their spend, to ensure the minimum 5% had been fully spent by the end of March 2023. Lesmahagow High School’s PB work was shared as an example of good practice within the Clydesdale area and was attached as Appendix 1 to the report. This case study illustrated the school’s PB journey this session. 108 parents had voted as part of the process, which had doubled the amount of parent votes from last session. Those voting figures were encouraging in the secondary sector, as it was often more difficult to engage families in PB in the secondary sector. The school also had plans in place to improve pupil voting next session. This demonstrated the value and commitment Lesmahagow High School had with regards to PB and pupil voice. The voice from stakeholders was very much about improving school experiences for all pupils, but particularly for pupils affected by poverty. Developing new learning spaces, which pupils could access throughout the school day to support learning and engagement in school, was a key area of spend, along with the purchase of lockers to mitigate stigma and issues around the Cost of the School Day. A further impact section would be added to this case study at the end of the academic year to show the benefit this activity had for the most vulnerable learners. PB was now fully embedded in all South Lanarkshire Council schools through the PEF. Schools continued to allocate a minimum of 5% of their PEF to be subject to PB year on year. Schools would receive updated guidance on this at the next PEF Head Teacher and Equity Lead Information Session in May 2023. Optional PB training was planned for August 2023 for schools who had new PB leads or needed a refresh. South Lanarkshire Council schools’ PB work continued to be recognised nationally as an example of good practice and several local authorities had approached the Council for guidance and support in this area. A CoSLA award application would be submitted to showcase the work of the Council’s schools in PB. 5
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Education Resources would provide Area Committees with:- a summary report of each school’s PB outcome case studies of school activity, which had particular impact/success a detailed financial report of how PEF money allocated for PB had been spent Education Resources would support schools and monitor and track the impact of this activity. Findings would inform any future PB activity within the Resource. B Lee, Headteacher and the Quality Improvement Officer responded to members’ questions. The Committee decided: that the report be noted. [Reference: Minutes of 25 January 2023 (Paragraph 4)] 7 Playscheme Grant Applications 2023/2024 A report dated 22 May 2023 by the Executive Director (Finance and Corporate Resources) was submitted on an application received from Lanark Universal Connections (PS/CL/1/22) for a playscheme grant for 2023/2024. Playscheme funding allowed an allocation of £660 to be made to playschemes that operated over the summer, October and Easter holiday periods with £440 for the summer period only and £110 for each of the October and Easter periods. Financial provision was available for individual playschemes to receive, as appropriate, Travel and Freedom passes from Strathclyde Partnership for Transport (SPT). The Committee decided: that a playscheme grant of £550 be awarded to Lanark Universal Connections. [Reference: Minutes of 22 June 2022 (Paragraph 2)] 8 Community Grant Applications A report dated 22 May 2023 by the Executive Director (Finance and Corporate Resources) was submitted on:- applications for community grants to be met from the 2023/2024 budget 4 community grant applications which had been dealt with by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, during the period from 23 March 2023 to 31 March 2023 to ensure that the 2022/2023 budget was utilised as fully as possible The Committee decided: (1) that community grants be awarded as follows:- (a) Applicant: Carmichael Babies and Toddlers (CL/1/23) Purpose of Grant: Entrance fees Amount Awarded: £350 6
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(b) Applicant: Kirkfieldbank Homing and Sporting Club (CL/2/23) Purpose of Grant: Equipment, administration and publicity costs Amount Awarded: £290 Councillor Marrs, having declared an interest in the above application, withdrew from the meeting during its consideration (c) Applicant: Elsrickle Women’s Rural Institute (CL/3/23) Purpose of Grant: Outing Amount Awarded: £300 (d) Applicant: Law Parish Church Guild (CL/4/23) Purpose of Grant: Outing Amount Awarded: £300 (e) Applicant: Coalburn Brass Band Family (CL/5/23) Purpose of Grant: Outing Amount Awarded: £600 (f) Applicant: Lanark Agricultural Discussion Society (CL/7/23) Purpose of Grant: Outing Amount Awarded: £300 (g) Applicant: Lesmahagow Highland Games Society (CL/8/23) Purpose of Grant: Equipment Amount Awarded: £600 Councillor Gowland, having declared an interest in the above application, withdrew from the meeting during its consideration (h) Applicant: Carstairs Senior Citizens’ Association (CL/9/23) Purpose of Grant: Outing and materials Amount Awarded: £395 (i) Applicant: Biggar and District Community Heritage, Biggar (CL/10/23) Purpose of Grant: Equipment, administration and publicity costs Amount Awarded: £400 (2) that the action taken during the period 23 March 2023 to 31 March 2023 by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve the award of the following community grants from the 2022/2023 budget be noted:- (a) Applicant: Friends of Volunteering in Clydesdale, Lanark (CL/32/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (b) Applicant: Hawksland Scottish Women’s Institute, Lesmahagow (CL/45/22) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (c) Applicant: Come Paint With Us, Blackwood (CL/46/22) Purpose of Grant: Outing and materials Amount Awarded: £440 7
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(d) Applicant: Hear For You, Lanark (CL/47/22) Purpose of Grant: Administration and publicity costs Amount Awarded: £800 [Reference: Minutes of 22 March 2023 (Paragraph 5)] 9 Urgent Business There were no items of urgent business. 8
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Report Agenda Item Report to: Clydesdale Area Committee Date of Meeting: 6 September 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Partnership Board Update 1. Purpose of Report 1.1. The purpose of the report is to:- provide the Committee with background and an update on the work of the Clydesdale Community Partnership [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- (1) that the progress being made in respect of the Clydesdale Community Partnership, be noted; and (2) that the content of the current Terms of Reference for the Clydesdale Community Partnership be noted. 3. Background 3.1. The Community Planning Partnership (CPP) Board undertook a self-assessment which was facilitated by the Improvement Service during January/February 2019. Following approval of the Best Value Assurance Report by the Council in June 2019, an extended Community Planning Partnership session took place on 11 September 2019 to consider the output of the facilitated self-assessment session along with the outcomes of the Council’s Best Value Assurance Report. 3.2. A session with representatives from the CPP Thematic Partnership Boards took place on 3 October 2019 and draft implementation plans were prepared on the CPP structure, joint problem solving and scrutiny of the work of the Thematic Boards. 3.3. A further session took place with the Board on 23 October 2019 to consider how the CPP Board should be structured at a Thematic/Locality level. Proposals drafted by the Improvement Service and the Community Planning Team included the formation of Neighbourhood Partnerships at a locality level. These were approved by the CPP Board in December 2019. 3.4. These recommendations brought together community planning areas into 4 collaborative, locality-level, Community Partnership Boards - Rutherglen and Cambuslang, Clydesdale, East Kilbride and Hamilton which is still in development. Boards include representatives from development trusts, community councils, neighbourhood planning action groups and other local community anchor 4 9
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organisations. They are chaired by community leaders who have a place on the CPP Board. 3.5. These Partnerships provide a link for the Community Planning Partnership to take forward the Community Plan and Neighbourhood Plans alongside its Community Partners. 3.6. The initial meeting of the Clydesdale Community Partnership was held in October 2021 with a second online meeting taking place in early February 2022. It was approved by the CPP Board on 2 December 2021 that the Chair of the Community Partnership join the CPP Board as a member in June 2022. The current Community Partnership Terms of Reference, which was approved by the CPP Board on 22 June 2022, is attached as Appendix 1. 3.7. It was also agreed that the Clydesdale Community Partnership would provide quarterly update reports to the CPP Board. 4. Current Progress 4.1. Clydesdale Community Partnership continues to meet regularly with officers across the partnership in attendance to progress areas of interest. Transport has been identified as a key priority, and this was the key focus of their recent meeting. Representatives from the council’s Transport Service and Strathclyde Partnership for Transport (SPT) were in attendance. This partnership has also been awarded £2,750 from the Lived Experience Fund and the proposals will be discussed at the planned development session which is due to take place in September 2023. Intensive engagement from the CPP Development Officer and team colleagues has taken place with community councils and other stakeholder groups, including development trusts, which has resulted in membership increasing to approximately 26 members. This covers all the active community council areas within the locality. 4.2. At the meeting of the 22 March 2023, the CPP Board agreed to continue with the allocation of Lived Experience Funding to the Community Partnerships. An additional £2,000 has been allocated to Clydesdale. The Partnership will be supported to use this funding within their local area to gather the experiences of local people to inform a better understanding of inequalities. 4.3. Clydesdale Community Partnership continue to receive a monthly register of local and national information that is of interest relating to policy development and delivery. Local information is provided by some partners and is also acquired from a range of national sources. All partner contributions are welcomed and should be submitted to the Community Planning Team. 4.4. The CPP Development Officer is currently undertaking a mapping exercise to review how representative each of the current groups are of their local area. Where gaps have been identified, the officer has been attending meetings with Community Councils and Neighbourhood Planning Groups to promote the CPP and provide an update on partner activity. 4.5. Discussions continue with the Clydesdale Community Partnership regarding the use of the CPP website to further highlight the Community Partnerships as Community Planning partners, and through which to report their activity to the wider community. 10
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4.6. Community Led Plans have been developed in Biggar, Carstairs, Forth and District, Lesmahagow, Woolfords, Auchengray and Tarbrax, Kirkfieldbank, Coalburn, Douglas and Glespin, and Rigside and Douglas Water. Locality priorities have started to be developed by identifying key shared priorities across localities. This provides the opportunity for wider resources to support actions over localities with a view to improving outcomes and to work in partnership at a locality level across South Lanarkshire. Clydesdale Community Partnership have been at the forefront of this activity, linking the local community to the Community Planning Partnership. 4.7. The CPP Board agreed to develop new neighbourhood planning arrangements in Lanark on 3 March 2021. Discussions have continued with the Lanark Vision Group and the Smyllum area of Lanark has been identified for a neighbourhood approach within the wider Lanark Vision. Positive work has begun with Healthy Valleys Initiative and local Housing staff around the Smyllum Resource Centre and Healthy Valleys have been approached to develop full community engagement processes for the area. It is recognised that the Smyllum area is disconnected from the Lanark community and considerable work will be required to build community cohesion. 5. Clydesdale Quarterly Update 5.1. The most recent Clydesdale Community Partnership Quarterly update report went to the CPP Board on 7 June 2023. Items will be progressed as appropriate with partners. An update on current progress has also been provided for information. The update provides a summary of the Community Partnership meeting which took place on 18 April 2023, including future plans and next steps. 5.2. The last meeting of the Partnership specifically focussed on transport within the Clydesdale area. Colleagues from South Lanarkshire Council’s Roads and Transportation Service and Strathclyde Partnership for Transport (SPT) attended. 5.3. The Council’s Roads and Transportation Service delivered a presentation on the Clydesdale Scottish Transport Appraisal Guidance (STAG) and Active Travel Plans. 5.4. South Lanarkshire Council’s Transport Strategy is being renewed during 2023. There will be opportunities for communities to provide views and comments, as well as contributing to the Active Travel plans being developed in the Clydesdale area. Other Meeting Items Discussed 5.5. A number of issues were raised from representatives living in the following areas:- Quothquan and Thankerton – a detailed overview of current issues and proposed solutions relating to bus and rail services were raised on behalf of local residents. This included connectivity between bus and rail services, reliability, delays and traffic issues. Leadhills – residents are experiencing issues with buses not turning up and changes to timetables. There is a shortage of drivers amongst other issues which impact the services to and from the area. This includes the services going to Moffat, Dumfries and Lanark. Coalburn – residents are experiencing issues relating to transport to the Leisure Centre from areas within the Douglas Valley cluster. 11
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Woolfords, Auchengray and Tarbrax – residents reported that demand outweighs supply in relation to community transport within the areas. Forth – residents reported that the bus service route to Livingston has changed and now goes via Shotts. There are also issues with where bus stops are located, and the community would like to see shelters at bus stops. 5.6. There was also agreement to invite SPT and South Lanarkshire Council (SLC) Roads and Transportation Service to a meeting to provide updates on planned work. Next Steps for the Community Partnership 5.7. Community Partnership members are considering the following in terms of future work:- proposals for spending the Lived Experience Fund monies use of graphics in reports and other Community Partnership documents utilising the Community Planning Partnership website to communicate their work reviewing the current Terms of Reference of the Community Partnership, including governance arrangements 5.8. The Community Partnership are also interested in learning more about Planning Services and Community Wealth Building and officers have been identified to attend a future meeting. 6. Can Do Community Challenge Fund 6.1. For neighbourhoods in the Community Partnership area that do not have PB funding, the ‘Can Do Community Fund’ is a one -year Investment fund from South Lanarkshire Council. This funding aims to address specific needs, and targets projects identified through consultation with local communities. Monies are not available in areas where a Neighbourhood Plan is in place. 6.2. Community organisations, including Community Councils, have the opportunity to apply for grants up £10,000 to tackle identified issues within their areas, whether they require revenue, capital funding or a combination of both. The fund has a £200,000 limit for the whole of South Lanarkshire and could benefit a minimum of 20 projects. 6.3. Area Committees will be requested to make the final decisions on those applications that have met the funding criteria and have evidenced community support. 6.4. This is funded on a one-off basis through the Reinstatement of Community Led Activities Fund £200,000 of Service Concession benefit will be used to reinstate the Community Led Activities Fund that was redirected to support the Warm Welcome Initiative. 7. Employee Implications 7.1. There are no employee implications associated with this report. 8. Financial Implications 8.1. There are no financial implications associated with this report. 12
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9. Climate Change, Sustainability and Environmental Implications There are no climate change or sustainability issues associated with the content of this report. 10. Other Implications 10.1. There are no risk or sustainability issues associated with the content of this report. 11. Equality Impact Assessment and Consultation Arrangements 11.1. There are no Equality Impact Assessment or consultation implications associated with this report. Paul Manning Executive Director (Finance and Corporate Resources) 21 August 2023 Link(s) to Council Values/Priorities/Outcomes Values Focused on people and their needs Working with and respecting others Accountable, effective, efficient, and transparent Ambitious, self-aware, and improving Fair, open and sustainable Priorities We will work to put people first and reduce inequality We will work towards a sustainable future in sustainable places We will work to recover, progress, and improve Outcomes Good quality, suitable and sustainable places to live Thriving business, fair jobs and vibrant town centres Caring, connected, sustainable communities People live the healthiest lives possible Previous References None List of Background Papers None Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jen Kerr, Community Engagement Manager Email: Jennifer.Kerr1@southlanarkshire.gov.uk 13
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APPENDIX 1 Clydesdale Community Partnership Terms of Reference Committee Name Clydesdale Community Partnership Purpose To ensure that communities are represented, influential and fully engaged in community planning. Scope The Community Partnership will:- • Have a strategic role and act as an intermediary between communities, neighbourhood planning and the Community Planning Partnership Board. • Promote wide, representative and inclusive involvement in our activities to ensure the views of underrepresented are recognised in CPP processes. • Provide an opportunity for networking across communities. • Promote awareness of wider Community Planning work through regular updates to each representative group and wider community. • Act as a consultative group for new service delivery proposals from partners. • Oversee the work to produce Neighbourhood Planning Annual Reports as required by the Community Empowerment Act. • Act as a catalyst to promote and support co-production – To involve communities of place and interest in the design and delivery of public services. Authority • To act as an intermediary, building links between communities in the Clydesdale locality and the work of South Lanarkshire Community Planning Partnership Board. • To ensure that opportunities for community involvement and influence in community planning are fully realised. • To act as a consultative group for service redesign and new service delivery proposals from partners. • Contribute to problem solving through the identification of challenges requiring joint solutions. Membership Membership will be made up of:- • 1 representative from each established neighbourhood or community led planning Stakeholder Groups. • 1 representative from each of the 16 Community Councils serving the Clydesdale area. • 4 officers, representing the Community Planning Partnership Board at a local level. • South Lanarkshire Council’s Community Engagement Team (CET) will not be members of the group but two CET team members will attend each meeting to support facilitation and take notes. 14
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Meeting arrangements • Meetings will take place every 4 weeks and online online during the developmental phase of the group and then will run quarterly in line with CPP Board meetings. • Administration support will be provided by SLC Community Engagement Team. • Agendas will be generated by Community Partnership members and distributed 2 weeks in advance of the meeting. • Minutes will be distributed 4 weeks in advance of meetings. Quorum A facilitation role to be undertaken initially by the Community Engagement team until the group is more established and appoints a Chair and Vice Chair. A representative of the group will attend the CPP Board meetings on a rotational basis to give members an experience of the CPP Board. Reporting • The Community Partnership will share group minutes and provide an update progress report, at South Lanarkshire Community Planning Partnership Board meetings. • The report will provide a general update on the Community Partnership’s activities, any significant developments in terms of neighbourhood planning and any recommendations and/or requests for partnership intervention. • The Community Planning Partnership Board will reciprocate by providing regular update reports to the Community Partnership through minutes and verbal reports by the Community Partnership Chair. • Community Partnership members will have the responsibility of feeding information back to and from their representative groups. An update report will become a standing item on the agenda at Our Place Our Plan Stakeholder and Community Council meetings. The Chair of the group, once appointed, will become a member of the Community Planning Partnership Board and will be expected to attend their quarterly meetings. Resources and budget • Admin and facilitation support will be from the South Lanarkshire Council Community Engagement Team. • Support will be provided by the “Key contacts” identified across a range of CPP partners. • Hall lets and general meeting cost going forward will within reasonable amounts be covered by the CPP’s engagement budget. Deliverables • To establish a strong community led partnership that enables more effective links to be built between community priorities and the work of the Community Planning Partnership Board. • To represent the views and aspirations of the wider community in community planning. • To contribute to consultation around service delivery or redesign. • To maximise opportunities for local people to be more involved and influential in decision making that affects them in line with the South Lanarkshire Community Planning Partnership strategic priorities. 15
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Key areas of focus include: • Improving health and tackling inequalities • Reducing crime and improving community safety • Promoting sustainable and inclusive communities and opportunities for all through life • Ensuring sustainable economic recovery and development • Tackling poverty. Review The Terms of Reference will be reviewed on a 6-monthly basis for the first year, then annually thereafter. 16
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Report Agenda Item Report to: Clydesdale Area Committee Date of Meeting: 6 September 2023 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 9 community grants from the Clydesdale Area Committee 2023/2024 community grant budget 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Clydesdale Community Concert Band, Carluke (CL/13/23) Purpose of Grant: Equipment and materials Identified Community Benefits: Inspiring learners, transforming learning, Strengthening partnerships Estimated Cost: £5,000 Total Eligible Grant Applied for: £1,000 Recommendation: £600 Amount Awarded: To be determined by the Committee (b) Applicant: Live Well Lived, Biggar (CL/14/23) Purpose of Grant: Equipment, administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £705 Total Eligible Grant Applied for: £705 Recommendation: £425 Amount Awarded: To be determined by the Committee (c) Applicant: Carnwath Agricultural Society (CL/16/23) Purpose of Grant: Administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £600 Amount Awarded: To be determined by the Committee 5 17
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(d) Applicant: Law OAP Welfare Association (CL/17/23) Purpose of Grant: Outing Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,000 Total Eligible Grant Applied for: £300 Recommendation: £300 Amount Awarded: To be determined by the Committee (e) Applicant: Lanark Men’s Shed (CL/19/23) Purpose of Grant: Equipment Identified Community Benefits: Inspiring learners, transforming learning, strengthening partnerships Estimated Cost: £2,500 Total Eligible Grant Applied for: £1,000 Recommendation: £600 Amount Awarded: To be determined by the Committee (f) Applicant: Crawfordjohn Heritage Venture Trust (CL/20/23) Purpose of Grant: Materials, administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £300 Total Eligible Grant Applied for: £300 Recommendation: £180 Amount Awarded: To be determined by the Committee (g) Applicant: Lesmahagow Parish Historical Association (CL/22/23) Purpose of Grant: Equipment Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £600 Total Eligible Grant Applied for: £600 Recommendation: £360 (60% of £600 Amount Awarded: To be determined by the Committee (h) Applicant: Scottish Old People’s Welfare Committee (Douglas Branch) (CL/23/23) Purpose of Grant: Outing, entrance fees, administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £826 Total Eligible Grant Applied for: £429 Recommendation: £400 Amount Awarded: To be determined by the Committee 18
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(i) Applicant: ISKCON (Scotland) Limited, Lesmahagow (CL/24/23) Purpose of Grant: Equipment, materials, administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £999 Total Eligible Grant Applied for: £999 Recommendation: £600 Amount Awarded: To be determined by the Committee 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the Clydesdale Area Committee area in 2023/2024 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £4,085 Community grants allocated in this report £4,065 Remaining balance £17,600 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 19
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8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 21 August 2023 Link(s) to Council Values/Priorities/Outcomes ♦ Accountable, effective, efficient and transparent ♦ We will work towards a sustainable future in sustainable places ♦ Caring, connected, sustainable communities Previous References Clydesdale Area Committee – 7 June 2023 List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 20