Agenda Document Pack - Clydesdale Area Committee - 22/06/2022
South Lanarkshire Council · 22 June 2022
Back to Clydesdale Area Committee — 22 June 2022 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 14 June 2022 Dear Councillor Clydesdale Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 22 June 2022 Time: 14:00 Venue: By Microsoft Teams and Banqueting Hall, The business to be considered at the meeting is listed overleaf. Yours sincerely Cleland Sneddon Chief Executive Members Catherine McClymont (Chair), Ross Gowland (Depute Chair), Alex Allison, Ralph Barker, Poppy Corbett, Lynsey Hamilton, Mark Horsham, Ross Lambie, Richard Lockhart, Eileen Logan, Julia Marrs, Ian McAllan, David Shearer 1
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BUSINESS 1 Declaration of Interests Item(s) for Decision 2 Playscheme Grant Applications 2022/2023 Report dated 25 May 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 3 - 4 3 Community Grant Applications Report dated 6 June 2022 by the Executive Director (Finance and Corporate Resources). (Copy attached) 5 - 10 Urgent Business 4 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Carol Lyon Clerk Telephone: 07385 370065 Clerk Email: carol.lyon@southlanarkshire.gov.uk 2
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Report Agenda Item Report to: Clydesdale Area Committee Date of Meeting: 22 June 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Playscheme Grant Applications 2022/2023 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of the following playscheme grants in the Clydesdale area for 2022/2023 [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the following playscheme grant be awarded:- (a) Applicant: Lanark Universal Connections (PS/CL/1/22) Amount Awarded: £600 [1recs] 3. Background 3.1. The Council’s community grants scheme includes provision for funding for playschemes operating over the Summer, October and Easter school holiday periods. Applications have been invited from individual playschemes for 2022/2023. 3.2. The recommendations reflect the Council’s decision to allocate grant funding on the following basis:- £600 to playschemes that operate over the Summer, October and Easter periods £400 for summer period only £100 for each of the October and Easter periods 3.3. The Council also makes financial provision for individual playschemes to receive, as appropriate, travel passes from Strathclyde Partnership for Transport (SPT). 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The overall total approved to support Playschemes and Community Grants in the Clydesdale area in 2022/2023 was £25,750. The proposed amount of £600 recommended for a playscheme grant in this report for approval will be met from the Area Committee’s playscheme and community grant budget, leaving £25,150 to administer community grants for the remainder of 2022/2023. 2 3
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6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk associated with grant support is that the resources provided are not utilised for the purposes for which they were intended. This is mitigated by information received from the application form, the sign off of a Conditions of Grant form and by the implementation of an audit process. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 8.2. All the necessary consultation with each group has taken place. Appropriate consultation has also taken place with other Council Resources. Paul Manning Executive Director (Finance and Corporate Resources) 25 May 2022 Link(s) to Council Vision/Priorities/Values Improve the quality of life of everyone in South Lanarkshire Previous References Clydesdale Area Committee – 8 June 2021 List of Background Papers Individual playscheme grant application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:-Nicola Docherty, Administration Assistant Ext: 4149 (Tel: 01698 454149) E-mail: nicola.docherty@southlanarkshire.gov.uk 4
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Report Agenda Item Report to: Clydesdale Area Committee Date of Meeting: 22 June 2022 Report by: Executive Director (Finance and Corporate Resources) Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of community grants to 12 community groups in the Clydesdale Area Committee area from the 2022/2023 community grant budget advise on community grants approved by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, in the period from the last Area Committee on 15 February 2022 to the end of the financial year on 31 March 2022 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that community grants be awarded as follows:- (a) Applicant: Kirkfieldbank Homing and Sporting Club, Lanark (CL/1/22) Purpose of Grant: Equipment, administration and publicity costs Eligible Amount Requested: £270 Recommendation: £270 Amount Awarded: To be determined by the Committee (b) Applicant: Scottish Retired Teachers Association – Clydesdale Group, Braidwood (CL/2/22) Purpose of Grant: Outing and entrance fees Eligible Amount Requested: £250 Recommendation £250 Amount Awarded: To be determined by the Committee (c) Applicant: Elsrickle Women’s Rural Institute, Biggar (CL/4/22) Purpose of Grant: Outing Eligible Amount Requested: £200 Recommendation : £200 Amount Awarded: To be determined by the Committee 3 5
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(d) Applicant: Clydesdale Community Concert Band, Carluke (CL/5/22) Purpose of Grant: Equipment Eligible Amount Requested: £1,000 Recommendation: £720 Amount Awarded: To be determined by the Committee (e) Applicant: Barn Buddies Community Interest Company, Carluke (CL/6/22) Purpose of Grant: Start-up costs - Equipment Eligible Amount Requested: £1,000 Recommendation: £250 Amount Awarded: To be determined by the Committee (f) Applicant: Wild Things Scotland CIC, Biggar (CL/7/22) Purpose of Grant: Equipment and materials Eligible Amount Requested: £934 Recommendation: £600 Amount Awarded: To be determined by the Committee (g) Applicant: Cargill House Club, Lanark (CL/8/22) Purpose of Grant: Outing Eligible Amount Requested: £300 Recommendation: £200 Amount Awarded: To be determined by the Committee (h) Applicant: Abington Bowling Club (CL/9/22) Purpose of Grant: Equipment Eligible Amount Requested: £696 Recommendation: £300 Amount Awarded: To be determined by the Committee (i) Applicant: Crawfordjohn Public Hall Association (CL/10/22) Purpose of Grant: Equipment Eligible Amount Requested: £600 Recommendation: £500 Amount Awarded: To be determined by the Committee (j) Applicant: St Nicholas Pre School Playgroup, Lanark (CL/11/22) Purpose of Grant: Materials Eligible Amount Requested: £480 Recommendation: £450 Amount Awarded: To be determined by the Committee (k) Applicant: Leadhills Silver Band (CL/12/22) Purpose of Grant: Materials Eligible Amount Requested: £556 Recommendation: £500 Amount Awarded: To be determined by the Committee 6
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(l) Applicant: Lanark and District Archaeological Society, Lanark (CL/13/22) Purpose of Grant: Outing and entrance fees Eligible Amount Requested: £250 Recommendation: £250 Amount Awarded: To be determined by the Committee (2) that the action taken by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve the award of community grants in the period from the last Area Committee to the end of the financial year 2021/2022 to the groups detailed in Appendix 1, be noted. ecs] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3. Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5 Applications Approved Under Delegated Authority 5.1 At its meeting held on 15 February 2022, the Area Committee authorised the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve any further community grant applications in the period from 15 February to 31 March 2022. This was subject to applications meeting the Council’s criteria for receipt of funding. It was also agreed that a report on any awards made would be submitted to the next meeting of the Area Committee for noting. 5.2 In line with the decision taken at the previous meeting of the Committee, 6 applications, as detailed in Appendix 1, for £1,915 were approved by the Executive Director (Finance and Corporate Resources), in consultation with the Chair, during the period 15 February to 31 March 2022. 7
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6. Financial Implications 6.1. The current position of the community for the Clydesdale Area Committtee area in 2022/2023 is as follows:- Total allocation for Community Grants £25,750 Community grants allocated in this report £ 4,490 Remaining balance *£20,660 *see paragraph 6.2 below 6.2. On the basis that the playscheme grant detailed in a separate report on this agenda amounting to £600 is approved, the remaining balance for allocation throughout the year is £20,660 6.3 Any unspent monies in the 2021/2022 financial year community grants budget distributed by Area Committees are being carried forward in reserves and could cover any other application by groups in the current financial year 7. Climate Change, Sustainability and Environmental Implications 7.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 8. Other Implications 8.1. The risk to the Council is that grant funding is not utilised for the purpose of which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 9. Equality Impact Assessment and Consultation Arrangements 9.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and therefore no impact assessment is required. 9.2. All the necessary consultation with the community groups has taken place. Paul Manning Executive Director (Finance and Corporate Resources) 6 June 2022 Link(s) to Council Vision/Priorities/Values ♦ Accountable, effective, efficient and transparent. Work with communities and partners to promote high quality, thriving and sustainable communities Previous References ♦ Clydesdale Area Committee – 15 February 2022 8
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List of Background Papers Individual application forms Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 9
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Appendix 1 Community grants approved by the Executive Director (Finance and Corporate Resources) in consultation with the Chair, in the period from 15 February to 31 March 2022 (a) Applicant: Biggar and District Community Heritage, Biggar (CL/16/21) Purpose of Grant: Equipment, administration and publicity costs Amount Awarded: £240 (b) Applicant: Equitots Lanarkshire Community Interest Company, Carluke (CL/21/21) Purpose of Grant: Equipment, administration and publicity costs Amount Awarded: £325 (c) Applicant: Lanark Men’s Shed (CL/22/21) Purpose of Grant: Start-up costs – Equipment and advertising costs Amount Awarded: £250 (d) Applicant: Lanark and District U3A, Lanark (CL/23/21) Purpose of Grant: Outing and entrance fees Amount Awarded: £250 (e) Applicant: Hawksland Women’s Rural Institute, Lesmahagow (CL/24/21) Purpose of Grant: Outing and entrance fees Amount Awarded: £250 (c) Applicant: Lesmahagow Farmers’ Society (CL/25/21) Purpose of Grant: Administration and publicity costs Amount Awarded: £600 10