Agenda Document Pack - Clydesdale Area Committee - 14/02/2024
South Lanarkshire Council · 14 February 2024
Back to Clydesdale Area Committee — 14 February 2024 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 06 February 2024 Dear Councillor Clydesdale Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 14 February 2024 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Catherine McClymont (Chair), Ross Gowland (Depute Chair), Alex Allison, Ralph Barker, Poppy Corbett, Lynsey Hamilton, Mark Horsham, Ross Lambie, Richard Lockhart, Eileen Logan, Julia Marrs, Ian McAllan, David Shearer 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Clydesdale Area Committee held on 15 November 2023 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Education Scotland Report - Lamington Primary School Report dated 30 January 2024 by the Executive Director (Education Resources). (Copy attached) 7 - 12 4 Common Good Update Report dated 10 January 2024 by the Chief Executive. (Copy attached) 13 - 20 5 Housing and Technical Resources Participatory Budgeting Report dated 30 January 2024 by the Executive Director (Housing and Technical Resources). (Copy attached) 21 - 22 6 Community Payback Order Presentation by Euan Lloyd and Allison Grubb, Social Work Resources Item(s) for Decision 7 Community Grant Applications Report dated 29 January 2024 by the Chief Executive. (Copy attached) 23 - 26 Urgent Business 8 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Carol Lyon Clerk Telephone: 07385 370065 Clerk Email: carol.lyon@southlanarkshire.gov.uk 2
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CLYDESDALE AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 15 November 2023 Chair: Councillor Catherine McClymont Councillors Present: Councillor Alex Allison, Councillor Poppy Corbett, Councillor Ross Gowland (Depute), Councillor Lynsey Hamilton, Councillor Mark Horsham, Councillor Ross Lambie, Councillor Richard Lockhart, Councillor Eileen Logan, Councillor Julia Marrs, Councillor Ian McAllan, Councillor David Shearer Councillor’s Apology: Councillor Ralph Barker Attending: Education Resources M Farr, Quality Lead Officer (Supporting Families) Finance and Corporate Resources C Lyon, Administration Officer; L Wyllie, Administration Assistant 1 Declaration of Interests The following interests were declared:- Councillor(s) Item(s) Nature of Interest(s) Community Grant Applications:- Marrs ♦ Kirkfield United Football Club (2011 Whites), Lanark (CL/25/23) ♦ Braehead Lunch and Leisure Club, Forth (CL/26/23) Known to Groups 2 Minutes of Previous Meeting The minutes of the meeting of the Clydesdale Area Committee held on 6 September 2023 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 3 Participatory Budgeting – Education Resources - Pupil Equity Funding A report dated 31 October 2023 by the Executive Director (Education Resources) was submitted on Participatory Budgeting (PB) in relation to Pupil Equity Funding (PEF). Before the summer holidays, head teachers were informed that PB would continue into session 2023/2024. They were asked to allocate a minimum of 5% of their 2023/2024 PEF allocation and identify a staff member to lead/facilitate this activity in their school. Schools were informed that the principles and practices of PB were applicable across their full PEF allocation as per PEF National Operational Guidance. Schools were, therefore, encouraged to put aside more than the recommended 5% where possible. 2 3
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PB training had been held on 21 August 2023 for head teachers and PB Leads who required a refresh or were new to the process. The training outlined expectations, timescales and support available and also drew on lessons learned previously in relation to good practice and signposting resources. The training was then shared with schools thereafter. Schools within the Clydesdale area had allocated £86,482.74 of their £1,435,165.00 PEF Allocation for PB. A breakdown of the allocation for each learning community was provided in Appendix 1 to the report. Appendix 2 of the report summarised the percentage of PEF which schools had allocated for PB. A further school-by-school breakdown was outlined in Appendix 3 of the report. PB Stakeholder groups, comprising pupils, parents and staff, were currently leading the PB process in their schools. The outcome for each school would be reported to Education Resources by 9 October 2023. Information on the outcome of the process would be shared at future Area Committee meetings. Appendix 4 provided a summary on what stakeholders chose as their PB outcome. Education Resources would provide Area Committees with:- case studies of school activity, which had particular impact/success a detailed financial report of how PEF money allocated for PB had been spent Education Resources would support schools and monitor and track the impact of this activity. Findings would inform any future PB activity within the Resource. The Quality Lead Officer (Supporting Families) responded to members’ questions on the report. The Committee decided: that the report be noted. [Reference: Minutes of 7 June 2023 (Paragraph 6)] 4 Community Grant Applications A report dated 30 October 2023 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grant. The Committee decided: that community grants be awarded as follows:- (a) Applicant: Coulter Women’s Rural Institute (CL/21/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 (b) Applicant: Kirkfield United Football Club (2011 Whites), Lanark (CL/25/23) Purpose of Grant: Outing Amount Awarded: £300 (c) Applicant: Braehead Lunch and Leisure Club, Forth (CL/26/23) Purpose of Grant: Outing and entrance fees Amount Awarded: £350 Councillor Marrs, having declared an interest in the above 2 applications, withdrew from the meeting during their consideration 4
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(d) Applicant: Coalburn Homing Club (CL/30/23) Purpose of Grant: Administration and publicity costs Amount Awarded: £300 [Reference: Minutes of 6 September 2023 (Paragraph 5)] 5 Urgent Business There were no items of urgent business. 5
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Report Agenda Item Report to: Clydesdale Area Committee Date of Meeting: 14 February 2024 Report by: Executive Director (Education Resources) Subject: Education Scotland Report - Lamington Primary School 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] advise of the outcome of the inspection of Lamington Primary School by Education Scotland inspectors 1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation:- [recs] (1) that the Education Scotland report on Lamington Primary School be noted. [1recs] 3. Background 3.1. Lamington Primary School was inspected in August 2023 as part of a national sample of primary education. 3.2. As part of the revised approach to inspection, the Education Scotland inspectors evaluated; learning, teaching and assessment and raising attainment and achievement as part of their short model for inspection. 3.3. The inspection team analysed questionnaires issued to parents, pupils and staff. Inspectors observed class lessons and interviewed groups of pupils, including the pupil council, and staff. Members of the inspection team also met parents and members of the local community. 3.4. The report by Education Scotland was published on 31 October 2023. 4. Finding of HM inspectors 4.1. Education Scotland made comment under the following headings:- Learning, teaching and assessment Raising attainment and achievement 4.2. The particular strengths of the school were identified as follows:- Creative, enthusiastic and responsible children who are highly engaged in their learning. They think for themselves and embrace meaningful leadership roles that improve their school and learning experiences. The inspirational leadership of the headteacher. She empowers all staff across the school to lead, resulting in sustained progress and achievement for all children. 3 7
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The outstanding collaborative working between staff, families, partners and the community. Their highly effective approaches meet the wellbeing needs of all children who, as a result, feel valued and included. Innovative, high-quality learning and teaching. This includes teachers’ skilled promotion of curiosity and play, the outdoor environment and digital technologies to enhance children’s learning. The relentless focus of school staff and families on ensuring equity of experience. Overcoming challenges faced by the rural community and social inclusion of all children is integral to the life and work of the school. 4.3. Education Scotland identified the following areas for continued improvement:- Staff should continue to provide high quality learning experiences resulting in excellent attainment and achievement that prepare children well for life. 4.4. Education Scotland have intimated that they are confident that the school will be able to take forward the areas for improvement and will make no more visits in connection with this report. The school are in a strong position to be able to return to pre pandemic levels of attainment with a particular focus on closing the poverty related attainment gap. 4.5. Additional inspection evidence can be accessed by clicking the following web link-: Lamington Primary School, South Lanarkshire 31/10/23 (education.gov.scot) 5. Employee Implications 5.1. None. 6. Financial Implications 6.1. None. 7. Climate Change, Sustainability and Environmental Implications 7.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 8. Other Implications 8.1. There are no direct risks associated with this report which is provided for information only. 9. Equality Impact Assessment and Consultation Arrangements 9.1. There is no requirement to carry out an assessment in terms of the proposals contained within this report. 9.2. The content of Education Scotland reports is shared with parents and discussed at Parent Council meetings. Carole McKenzie Executive Director (Education Resources) 30 January 2024 8
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Link(s) to Council Values/Priorities/Outcomes inspiring learners, transforming learning, strengthening partnerships. Previous References None List of Background Papers Education Scotland Report of Lamington Primary School, 31 October 2023 Contact for Further Information If you would like to inspect the background papers or want further information, please contact-: Jacqueline Wallace Head of Education (Clydesdale) Ext: 4468 (Tel: 01698 454468) E-mail: Jacqueline.Wallace@southlanarkshire.gov.uk 9
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1 | Lamington Primary School, South Lanarkshire Council, 8548021 © Crown Copyright 31 October 2023 Dear Parent/Carer In September 2023, a team of inspectors from Education Scotland visited Lamington Primary School. During our visit, we talked to parents/carers and children and worked closely with the headteacher and staff. The inspection team found the following strengths in the school’s work. • Creative, enthusiastic and responsible children who are highly engaged in their learning. They think for themselves and embrace meaningful leadership roles that improve their school and learning experiences. • The inspirational leadership of the headteacher. She empowers all staff across the school to lead, resulting in sustained progress and achievement for all children. • The outstanding collaborative working between staff, families, partners and the community. Their highly effective approaches meet the wellbeing needs of all children who, as a result, feel valued and included. • Innovative, high-quality learning and teaching. This includes teachers’ skilled promotion of curiosity and play, the outdoor environment and digital technologies to enhance children’s learning. • The relentless focus of school staff and families on ensuring equity of experience. Overcoming challenges faced by the rural community and social inclusion of all children is integral to the life and work of the school. The following areas for improvement were identified and discussed with the headteacher and a representative from South Lanarkshire Council. • Staff should continue to provide high quality learning experiences resulting in excellent attainment and achievement that prepare children well for life. 3 11
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2 | Lamington Primary School, South Lanarkshire Council, 8548021 © Crown Copyright We gathered evidence to enable us to evaluate the school’s work using quality indicators from How good is our school? (4th edition). Quality indicators help schools, local authorities and inspectors to judge what is working well and what needs to be improved. Following the inspection of each school, the Scottish Government gathers details of our evaluations to keep track of how well Scottish schools are doing. Here are Education Scotland’s evaluations for Lamington Primary School Quality indicators Evaluation Learning, teaching and assessment excellent Raising attainment and achievement excellent Descriptions of the evaluations are available from: How good is our school? (4th edition), Appendix 3: The six-point scale A more detailed document called Summarised Inspection Findings (SIF) will be available on the Education Scotland website at: Details | Find an inspection report | Find an inspection report | Inspection and Review | Education Scotland What happens next? We are confident that the school has the capacity to continue to improve and so we will make no more visits in connection with this inspection. South Lanarkshire Council will inform parents/carers about the school’s progress as part of its arrangements for reporting on the quality of its schools. Lisa Marie McDonnell HM Inspector 12
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Report Agenda Item Report to: Clydesdale Area Committee Date of Meeting: 14 February 2024 Report by: Chief Executive Subject: Common Good Update Report 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] provide background information and an update on the Lanark and Biggar Common Good funds [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that the background information and update on Lanark and Biggar Common Good funds, be noted. [1recs] 3. Background 3.1. The Common Good is a fund of money or assets or both and is administered by a Scottish local authority in respect of each former burgh within the area of the local authority. 3.2. Common Good property is owned by the local authority although it is administered separately from other local authority assets for accounting purposes. Ownership is absolute in the strict sense that the authority holds legal title to it. However, what the authority can do with the asset is subject to a system of statutory control. This control has the potential to limit the extent to which the authority can dispose of or deal with the asset and on what terms. 3.3. The Common Good funds held within South Lanarkshire Council are Lanark, Biggar, Hamilton and Rutherglen. The Biggar Common Good Account holds cash balances only. It does not hold physical assets. The Lanark Common Good Account holds a number of properties. A proactive approach to maintenance supports the viability of these assets and reduces the risk to greater liability in the future. 3.4. The Council’s Finance and Corporate Resources Committee, at its meeting on 2 October 2013, approved an annual cyclical maintenance plan of £15,000 for Lanark Common Good properties. The Executive Director (Finance and Corporate Resources) has delegated authority to approve maintenance work up to the value of £15,000 for each fund. If inspections highlight requirements to undertake investment which would be beyond routine maintenance, this will be considered separately for approval and will be the subject of a report to the Finance and Corporate Resources Committee. 4 13
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3.5. On 19 February 2008, Finance and Information Technology Committee approved an annual contribution of up to £2,500 towards the cost of maintaining the St Nicholas Church Tower. 3.6. This report will provide details of the management and administration of the Common Good funds (sections 4 and 5). 3.7. Accounts for the Common Good are prepared on an annual basis, as part of the Council’s year end process. The position for the year ended 31 March 2023 is detailed in section 6. 3.8. An up-to-date position, including planned maintenance and committed projects, is included in section 7 for Lanark and section 8 for Biggar. Information on consultations on Common Good assets is provided at section 9. 4. Administration of Common Good 4.1. Finance Services administers the Common Good Account. This includes revenue monitoring, preparation of annual accounts and seeking Committee approval for expenditure to be incurred on various projects as and when they are required. 4.2. If any proposals for common good spend are considered to benefit the local community in Lanark or Biggar, and the level of funding required is feasible, then Finance Services will seek approval from the Finance and Corporate Resources Committee. 4.3. A Common Good Update report is presented to the Finance and Corporate Resources Committee at least twice a year. 5. Role of South Lanarkshire Council’s Elected Members 5.1. Decisions on the Common Good Accounts are considered by the Council’s Finance and Corporate Resources Committee. Elected Members are kept up to date with any issues affecting the Common Good and are involved in the consideration of approving spend from the Account. A report on the management of the Lanark and Biggar Common Good Accounts will be provided annually to the Clydesdale Area Committee. 6. Common Good Annual Accounts 2022/2023 6.1. Appendix 1 to the report shows the 2022/2023 audited accounts for the Lanark and Biggar Common Good Accounts. These form part of the Council’s Accounts that were approved at the Risk and Audit Scrutiny Committee on 31 October 2023. 6.2. The Appendix shows that as at the end of 2022/2023, the Balance Invested in South Lanarkshire Council’s Loans Fund for Lanark and Biggar is £0.276 million. This is the cash that is held by the Council on behalf of the Common Good Accounts, and which is readily available to meet expenditure. Table 1 provides the details across the two Accounts at the end of 2022/2023. Table 1 - Advances to South Lanarkshire Council Loans Fund Lanark Biggar Total £m £m £m Balance at end 2022/2023 0.251 0.025 0.276 14
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7. Lanark Common Good Fund 7.1. 2022/2023 Year-end position: The Lanark Common Good Account holds both assets and funds. As noted in section 6.2, (and Appendix 1) the balance invested in South Lanarkshire Council’s Loans Fund (cash balances available to spend) is £0.251 million and is the Lanark Common Good Account investment balance. 7.2. As well as cash balances, the Lanark Common Good Account also holds assets. These are detailed in Appendix 2. 7.3. Expenditure is incurred on the upkeep of Lanark Common Good Assets and cash balances available can be considered for spend on specific projects. Income is generated from rent of particular assets. A summary of the Income and Expenditure for 2022/2023 is shown in Table 2. Table 2 - Lanark Common Good - Income and Expenditure 2022/2023 £000 Income Rental Income from various properties 70 Capital Funding (Section 7.4) 23 Interest Received 4 Total Income 97 Expenditure Property Costs 2 Legal Expenses 12 Administration of Common Good Account 2 Payments to Other Bodies (Section 7.4) 23 Depreciation and Revaluation Losses 14 Total Expenditure 54 Net Surplus for Year 43 7.4. The Payments to Other Bodies costs incurred during 2022/2023 was for 2 projects: car park works at 43 High Street (£0.006 million); Lanark Shed Masterplan (£0.017 million). Both projects were funded from a contribution of capital funding from South Lanarkshire Council. 7.5. Lanark Repairs and Maintenance Budget – Planned Maintenance 2023/2024: As noted in 3.4. an annual budget of £15,000 is available for the maintenance of Common Good properties in Lanark. As at the last report to Finance and Corporate Resources Committee (6 December 2023), there are no commitments against this budget. 7.6. Lanark Committed Projects – St Nicholas Church Tower: As noted in section 3.5, Finance and Information Technology Committee approved an annual contribution of up to £2,500 will be made towards the cost of maintaining the tower. This earmarked budget has not been utilised in recent years. The Finance and Corporate Resources Committee on 6 December 2023 approved that the Common Good contribution to the cost of a conservation accredited architect to identify the areas requiring repair, estimated at around £5,000, will be met from the unused allocation from the past 2 years. Local Members and the Community Council have been advised of this proposal. 15
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8. Biggar Common Good Fund 8.1. 2022/2023 Year-end position: The Biggar Common Good Account holds cash balances only. As noted in section 6.2, (and Appendix 1), the balance invested in South Lanarkshire Council’s Loans Fund (cash balances available to spend) is £0.025 million and is the Biggar Common Good Account investment balance. 8.2. There is little expenditure incurred by the Biggar Common Good Account. The net expenditure during 2022/2023, was a charge for the administration of the Account (£217) offset by income received from the Account’s balance being invested in South Lanarkshire Council’s Loans Fund (£416). 8.3. Biggar Committed Projects: There are no projects to note. 9. Consultation on Common Good Assets 9.1. New Lease Arrangements: There are currently no consultations on new lease arrangements. 9.2. Change of Use: There are currently no consultations on change of use. 10. Employee Implications 10.1. None 11. Financial Implications 11.1. Financial details on the Lanark and Biggar Common Good Accounts are detailed in sections 6 to 8 of the report. 12. Climate Change, Sustainability and Environmental Implications 12.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 13. Other Implications 13.1. The ongoing repairs and maintenance support the viability of Common Good assets and reduces the Council’s risk to increased liabilities in the future. 14. Equality Impact Assessment and Consultation Arrangements 14.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy, and therefore, no impact assessment is required. 14.2. There is also no requirement to undertake any consultation in terms of the information contained in this report. Paul Manning Chief Executive 10 January 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent 16
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Previous References Clydesdale Area Committee, 12 October 2022 List of Background Papers Finance and Corporate Resources Committee, 6 December 2023 Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jackie Taylor, Head of Finance (Strategy) Ext: 5637 (Tel: 01698 455637) E-mail: jackie.taylor@southlanarkshire.gov.uk@southlanarkshire.gov.uk 17
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Appendix 1 2021/2022 Annual Accounts Lanark Biggar £000 £000 Income and Expenditure Accounts Income for the Year 97 - Expenditure for the Year (54) - Surplus / (Deficit) to the Balance Sheet 43 - Balance Sheet Fixed Assets Property, Plant and Equipment 1,463 - Investments Advances to South Lanarkshire Council Loans Fund 251 25 Total Assets 1,714 25 Current Liabilities Creditors (4) - Total Assets less Current Liabilities 1,710 25 Represented By: Common Good Account 1,168 25 Surplus / (Deficit) 43 - Amortisation of Revaluation Reserve 3 - Gain / Loss on Disposal of Fixed Assets - - 1,214 25 Revaluation Reserve Opening Balance 492 - Gain / Loss on Revaluation 7 - Amortisation of Revaluation Reserve (3) - Closing Balance 496 - Total 1,710 25 18
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Appendix 2 Lanark Common Good Assets Asset Name Address 13 Delves Road 13 Delves Road, Lanark, ML119DU 43 High Street 43 High Street, Lanark, ML117LU Castlehill Bowling Green Castlegate, Lanark, ML119EF Tolbooth High Street, Lanark, ML117EX Lanark Moor Country Park Hyndford Road, Lanark, ML119TA Lanark Race Course Hyndford Road, Lanark, ML119TA St Nicholas Church Tower High Street, Lanark, ML11 Moorpark Stadium Hyndford Road, Lanark, ML119BG Melvinhall Park Cleghorn Road, Lanark, ML11 Lanark Loch Equestrian Centre Hyndford Road, Lanark, ML11 9TA Braxfield Land And Plantation Braxfield Terrace, Lanark, MLl119BZ Castlegate Car Park North Castlegate, Lanark, ML119E Castlegate Car Park South Castlegate, Lanark, ML119D Castlehill Car Park Castlegate, Lanark, ML119EF Newmains Farm/Former Whitelees Road, Lanark, ML11 Lanark Gc Machine Sheds Whitelees Road, Lanark, ML11 7RX Smyllum Park Grazings Smyllum Crossing, Lanark, ML117RY Car Park Portland Place, Lanark, ML117L Lanark Loch Land & Plantations Whitelees Road, Lanark, ML11 7RX Springbank Farm Lanark, ML118SG Railway Solum Whitelees Road, Lanark, ML11 Newmains And Bottomlees Lanark, ML11 Tote Building Hyndford Road, Lanark, ML11 19
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Update for Clydesdale Area Committee Participatory Budgeting – Update for Area Committee Service Area Estate Improvement Budget/HIP Environmental Programme Lead Officer Pamela Newey Claire Frew Stage 1: Pre-Consultation • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking, • How are we doing this? • When are we doing this? • When will we report back? Estate Improvement Budget The Estate Improvement Budget totals £40,000 and is split across the 4 housing divisions of South Lanarkshire. Each Local Housing Management Team can direct the funding towards projects or improvements highlighted as a priority by customers of Housing and Property Services. Although limited in value, the budget is ideally suited for conversion to a participatory budgeting approach as often it funds a number of smaller projects that have been highlighted as a priority by customers. Examples of recent exercises include customer engagement on options for the type and design of new fencing and lighting. To date, five projects are being undertaken within the Clydesdale area in relation to: • Improving parking at the Bank Terrace sheltered housing site in Forth. • Undertaking a garden clear out at Limpetlaw flats in Lanark. • Improving street and number signage at Patterson Drive in Law • Installing fencing at Douglasdale Street in Rigside • Re-lining the Albion Court car park in Biggar. Housing Revenue Account budget for the 2023/24 - Housing Investment Programme Engagement with tenants on the overall Housing Revenue Account budget for the 2023/24 period, and the proposed level and focus of the Housing Investment Programme, took place as part of the annual resource budgetary consultation process. The Environmental aspect of the Housing Investment Programme (the ‘Environmental Programme’) is a significant budget area that covers a wide range of projects that seek to improve the quality and energy efficiency of the council’s domestic housing stock. Examples of projects within this budget area can include replacement doors and windows within properties, or redevelopment of communal areas in multi-storey buildings or sheltered housing facilities. Not all projects included within this budget area are suitable for inclusion of a participatory budgeting approach, however for those that are officers will ensure the required element of choice and voting opportunities are offered to customers and appropriately recorded. To date, one participatory budgeting project has commenced in Glebe Gardens in Lesmahagow where tenants will be consulted on a series of environmental upgrades. The project remains at an early stage and the work will be completed in 2024/25. 5 21
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Stage 2: Post Consultation • The outcome of the PB activity • What happens next? • Further reporting requirements (eg required Committee approval) Estate Improvement Budget A total of £9983.85 from the Estate Improvement Budget was spent in the Clydesdale division during 2023/2024 on a range of tenant priorities. • Following discussion at a sheltered housing tenants meeting in Bank Court, improvements were made to the car park by ensuring a designated parking space for emergency vehicles. • In response to feedback from tenants sharing the communal garden at the Limpetlaw flats, the garden was cleared of rubbish to allow for regular maintenance going forward. • From discussions with the local tenant and residents’ group, a new gate and fencing were installed at Douglasdale Street in Rigside to prevent fly-tipping in the area. • Following feedback from tenants in Albion Court in Biggar about parking problems, the car park was relined to maximise parking spaces. • In response to conversations with the local tenant and residents’ group about problems receiving mail and other deliveries in Patterson Drive in Law, it was agreed to instal new street signage and door numbers that had been removed in a previous fabric upgrade. Glebe Gardens Sheltered Housing Site, Lesmahagow Sheltered housing tenants have been involved in a consultation meeting to consider the plans for external upgrades. An update will be provided to the committee when plans and costings are finalised during 2024/25. Officers from Housing and Technical Resources will continue to take forward opportunities within Clydesdale to ensure tenants and other customers can determine the outcome of budgets within the Environmental Programme and Estate Improvement Budget, with further updates provided to Committee. 22
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Report Agenda Item Report to: Clydesdale Area Committee Date of Meeting: 14 February 2024 Report by: Chief Executive Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 6 community grants from the Clydesdale Area Committee 2023/2024 community grant budget request authorisation for the Chief Executive or the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve further community grant applications meeting the relevant criteria in the period to 31 March 2024 from the 2023/2024 budget [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that a community grant be awarded as follows:- (a) Applicant: Forth and District Development Trust, Lanark (CL/29/23) Purpose of Grant: Administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £800 Total Eligible Grant Applied for: £800 Recommendation: £480 (60% of £800) Amount Awarded: To be determined by the Committee (b) Applicant: Clydesdale Netball Club, Lanark (CL/31/23) Purpose of Grant: Equipment Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £1,115 Total Eligible Grant Applied for: £1,000 Recommendation: £300 (£300 maximum for sporting organisation) Amount Awarded: To be determined by the Committee 7 23
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(c) Applicant: Biggar Area Climate Care, Biggar (CL/32/23) Purpose of Grant: Materials, administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £500 Total Eligible Grant Applied for: £500 Recommendation: £300 (60% of £500) Amount Awarded: To be determined by the Committee (d) Applicant: Kilninie Club, Lanark (CL/33/23) Purpose of Grant: Equipment Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £450 Total Eligible Grant Applied for: £450 Recommendation: £270 (60% of £450) Amount Awarded: To be determined by the Committee (e) Applicant: Lanark, Biggar and Peebles Foal Show Society, Lesmahagow (CL/35/23) Purpose of Grant: Administration and publicity costs Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £378 Total Eligible Grant Applied for: £378 Recommendation: £230 (60% of £378 rounded up to nearest £5) Amount Awarded: To be determined by the Committee (f) Applicant: 449 Squadron RAF Air Cadets, Lanark (CL/36/23) Purpose of Grant: Equipment Identified Community Benefits: Inspiring learners, transforming learning, strengthening partnerships Estimated Cost: £1,500 Total Eligible Grant Applied for: £1,000 Recommendation: £350 (maximum for uniformed organisation) Amount Awarded: To be determined by the Committee (2) that the Chief Executive or the Executive Director (Finance and Corporate Resources), in consultation with the Chair, be authorised to approve any further community grant applications meeting the relevant criteria in the period to 31 March 2024 from the 2023/2024 budget. ecs] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 24
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3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3 Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the Clydesdale Area Committee area in 2023/2024 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £ 9,450 Community grants allocated in this report £ 1,930 Remaining balance £14,370 5.2 In view of the fact that this is the last meeting of the Committee in the current financial year, and to allow any further applications submitted prior to the end of the current financial year to be considered, it is proposed that the Chief Executive or the Executive Director (Finance and Corporate Resources), in consultation with the Chair, be authorised to approve any further community grant applications meeting the relevant criteria in the period to 31 March 2024. Information on those grants awarded would be reported to a future meeting. 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose for which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Paul Manning Chief Executive 29 January 2024 25
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Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent. We will work towards a sustainable future in sustainable places Caring, connected, sustainable communities Previous References Clydesdale Area Committee – 15 November 2023 List of Background Papers Individual application form Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jennifer Hilston, Clerical Assistant Ext: 4822 (Tel: 01698 454822) E-mail: jennifer.hilston@southlanarkshire.gov.uk 26