Agenda Document Pack - Cambuslang and Rutherglen Area Committee - 07/02/2024
South Lanarkshire Council · 7 February 2024
Back to Cambuslang and Rutherglen Area Committee — 7 February 2024 and its agenda
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Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 30 January 2024 Dear Councillor Cambuslang and Rutherglen Area Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 07 February 2024 Time: 14:00 Venue: Hybrid - Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Yours sincerely Paul Manning Chief Executive Members Carol Nugent (Chair), John Bradley (Depute Chair), Walter Brogan, Robert Brown, Janine Calikes, Andrea Cowan, Margaret Cowie, Alistair Fulton, Martin Lennon, Katy Loudon, Norman Rae, Margaret B Walker 1
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BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting Minutes of the meeting of the Cambuslang and Rutherglen Area Committee held on 8 November 2023 submitted for approval as a correct record. (Copy attached) 3 - 6 Item(s) for Noting 3 Rutherglen Common Good Account - Update Report Report dated 10 January 2024 by the Chief Executive. (Copy attached) 7 - 10 4 Housing and Technical Resources Participatory Budgeting Report dated 23 January 2024 by the Executive Director (Housing and Technical Resources). (Copy attached) 11 - 12 5 Community Payback Order Presentation by Euan Lloyd and Allison Grubb, Social Work Resources Item(s) for Decision 6 Community Grant Applications Report dated 23 January 2024 by the Chief Executive. (Copy attached) 13 - 16 Urgent Business 7 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Pauline MacRae Clerk Telephone: 07385 370044 Clerk Email: pauline.macrae@southlanarkshire.gov.uk 2
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CAMBUSLANG AND RUTHERGLEN AREA COMMITTEE Minutes of meeting held via Confero and in Committee Room 1, Council Offices, Almada Street, Hamilton on 8 November 2023 Chair: Councillor Andrea Cowan Councillors Present: Councillor Robert Brown, Councillor Margaret Cowie, Councillor Alistair Fulton, Councillor Katy Loudon, Councillor Norman Rae, Councillor Margaret B Walker Councillors' Apologies: Councillor John Bradley (Depute), Councillor Walter Brogan, Councillor Janine Calikes, Councillor Martin Lennon, Councillor Carol Nugent (Chair) Attending: Community and Enterprise Resources D Booth, Executive Director Education Resources M Farr, Lead Officer Finance and Corporate Resources M Gordon, Administration Assistant P MacRae, Administration Adviser Also Attending: K Morrison, Chief Executive, South Lanarkshire Leisure and Culture Appointment of Chair In terms of Standing Order No 33(b), Councillor Cowan was appointed Chair for this meeting. 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Cambuslang and Rutherglen Area Committee held on 30 August 2023 were submitted for approval as a correct record. In relation to item 5 of the minute in respect of Town Centres, Councillor Brown advised that:- at the meeting of the Community and Enterprise Resources Committee held on 7 November 2023, the consultative draft Rutherglen Town Centre Strategy and Action Plan had been approved and would be available for consultation during February and March 2024 the Working Group in respect of the Rutherglen 900 commemoration had now been established The Committee decided: that the minutes be approved as a correct record. 2 3
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3 Participatory Budgeting - Education Resources A report dated 23 October 2023 by the Executive Director (Education Resources) was submitted on Participatory Budgeting (PB) in relation to Pupil Equity Funding (PEF). Prior to the conclusion of the 2022/2023 school session, Head Teachers were informed that Participatory Budgeting (PB) would continue into session 2023/2024. They were asked to allocate a minimum of 5% of their 2023/2024 Pupil Equity Fund (PEF) allocation for this purpose and identify a staff member to lead/facilitate this activity in their school. Schools were informed that the principles and practices of PB were applicable across their full PEF allocation in accordance with PEF National Operational Guidance. Schools were encouraged to allocate more than the recommended 5%, where possible. PB training was held on 21 August 2023 for Head Teachers and PB Leads who required a refresh or were new to the process. The training outlined expectations, timescales and support available and also drew on lessons learned previously in relation to good practice and signposting resources. The training was then shared with schools. Schools within the Cambuslang and Rutherglen area had allocated £113,207.25, which amounted to approximately 6% of their £1,819,225 PEF allocation, for PB. A breakdown of the allocation for each learning community was provided in Appendix 1 to the report. Appendix 2 of the report summarised the percentage of PEF which schools had allocated for PB. A further school by school breakdown was outlined in Appendix 3 of the report. Appendix 4 of the report advised on the outcome of stakeholders’ voting selection in terms of PB spend and officers provided an update on the selection made by those schools whose selection had not been included in the report. PB stakeholder groups, comprising pupils, parents and staff, were currently leading the PB process in their schools. Information on the outcome of the process would be shared at future Area Committee meetings. Education Resources would provide Area Committees with:- case studies of school activity, which had particular impact/success a detailed financial report of how PEF money allocated for PB had been spent Education Resources would support schools and monitor and track the impact of this activity. Findings would inform any future PB activity within the Resource. Officers responded to members’ questions on the report. The Committee decided: that the report be noted. 4 South Lanarkshire Leisure and Culture (SLLC) Commissioning Plan The Executive Director (Community and Enterprise Resources) gave a verbal update on work currently being undertaken on the South Lanarkshire Leisure and Culture Commissioning Plan. The Executive Director referred to sessions which had recently been held with elected members from which a set of developing guiding principles had emerged. Those principles would form the basis of the Council’s “ask” of SLLC and would assist SLLC in the planning and delivery of the services it provided for the Council, aligned with the objectives of the Council Plan “Connect”. 4
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The Executive Director and the Chief Executive of SLLC, in turn, spoke on each of the 7 guiding principles which were:- spaces for communities cultural activities health and wellbeing heritage and green spaces physical activity library services the wider achievement agenda In response to a member’s question, the Executive Director advised that:- it was intended to hold a further session for elected members on the proposals engagement with communities was important in ensuring that the proposals met their needs it was intended to submit a report on the matter to a future meeting of an appropriate committee for members’ consideration The Committee decided: that the information be noted. 5 Community Grant Applications A report dated 23 October 2023 by the Executive Director (Finance and Corporate Resources) was submitted on applications for community grant. The Committee decided: that community grants be awarded as follows:- (a) Applicant: Breastfeeding Support Scotland, Cambuslang (CR/14/23) Purpose of Grant: Equipment and materials Amount Awarded: £300 (b) Applicant: Third Lanark Football Academy 2007, Rutherglen (CR/15/23) Purpose of Grant: Entrance fees Amount Awarded: £300 (c) Applicant: Cambuslang and District Voluntary Care Club (CR/19/23) Purpose of Grant: Specialist transport and entrance fees Amount Awarded: £623 (d) Applicant: Cambuslang Harriers (CR/20/23) Purpose of Grant: Entrance fees Amount Awarded: £300 6 Urgent Business There were no items of urgent business. 5
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Report Agenda Item Report to: Cambuslang and Rutherglen Area Committee Date of Meeting: 7 February 2024 Report by: Chief Executive Subject: Rutherglen Common Good Account - Update Report 1. Purpose of Report 1.1. The purpose of the report is to: [purpose] provide background information and update on the Rutherglen Common Good Account. [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s): [recs] (1) that the background information and update on Rutherglen Common Good Account be noted [1recs] 3. Background 3.1. The Common Good Account is a fund of money or assets or both and is administered by a Scottish local authority in respect of each former burgh within the area of the local authority. 3.2. Common Good property is owned by the local authority although it is administered separately from other local authority assets for accounting purposes. Ownership is absolute in the strict sense that the authority holds legal title to it. However, what the authority can do with the asset is subject to a system of statutory control. This control has the potential to limit the extent to which the authority can dispose of or deal with the asset and on what terms. 3.3. The Common Good Accounts held within South Lanarkshire Council are Lanark, Biggar, Hamilton and Rutherglen. The subject of this report is the Rutherglen Common Good Account. 3.4. The Rutherglen Common Good Account holds cash balances only. It does not hold any physical assets. 3.5. This report will provide details of the management of the Rutherglen Common Good Account (Sections 4 and 5). The Annual Accounts position for 2022/2023 is covered in section 6 with section 7 detailing the position on consultations in relation to the Account. 4. Administration of Common Good 4.1. Finance Services administer the Common Good Account. This includes revenue monitoring, preparation of annual accounts and seeking Committee approval for expenditure to be incurred on various projects as and when they are required. It also includes information on consultations on Common Good assets, where appropriate. 3 7
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4.2. If any proposals for Common Good spend are considered to benefit the local community in Rutherglen, and the level of funding required is feasible, then Finance Services will seek approval from the Finance and Corporate Resources Committee. 4.3. A Common Good Update report is presented to the Finance and Corporate Resources Committee at least twice a year. A report on the annual accounts of all Common Good Accounts was presented to the Finance and Corporate Resources Committee on 6 December 2023. 5. Role of South Lanarkshire Council’s Elected Members 5.1. Decisions on the Common Good Accounts are considered by the Council’s Finance and Corporate Resources Committee. Elected Members are kept up to date with any issues affecting the Common Good and are involved in the consideration of approving spend from the Account. A report on the management of the Rutherglen Common Good Account is provided annually to this Area Committee. 6. Rutherglen Common Good Annual Accounts 2022/2023 6.1. Appendix 1 to the report shows the audited Accounts for the Rutherglen Common Good for 2022/2023. These form part of the Council’s audited Accounts that were approved at the Risk and Audit Scrutiny Committee on 31 October 2023. 6.2. The Appendix shows that, as at the end of 2022/2023, the Balance Invested in South Lanarkshire Council’s Loans Fund for Rutherglen is £0.128 million. This is the cash that is held by the Council on behalf of the Rutherglen Common Good Account, and which is readily available to meet expenditure. 6.3. Since there are no assets to maintain, there is little expenditure incurred by the Rutherglen Common Good Account. The net expenditure during 2022/2023, was a charge for the administration of the Account (£1,148) offset by income received from the Account’s balance being invested in South Lanarkshire Council’s Loans Fund (£2,157). 7. Consultation on Rutherglen Common Good 7.1. The Finance and Corporate Resources Committee is advised of consultation in relation to New Lease Arrangements and Change of Use in relation to Common Good Assets. In the case of Rutherglen Common Good, there are no consultations ongoing. 8. Employee Implications 8.1. None 9. Financial Implications 9.1. The Rutherglen Common Good Account has cash balances of £0.128 million, as noted in section 6.2. 10. Climate Change, Sustainability and Environmental Implications 10.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 11. Other Implications 11.1. There are no other implications in terms of the information contained in this report. 8
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12. Equality Impact Assessment and Consultation Arrangements 12.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 12.2. There is also no requirement to undertake any consultation in terms of the information contained in this report. Paul Manning Chief Executive 10 January 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent Previous References Cambuslang and Rutherglen Area Committee, 5 October 2022 List of Background Papers Finance and Corporate Resources Committee, 6 December 2023 Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Jackie Taylor, Head of Finance Ext: 5637 (Tel: 01698 455637) E-mail: jackie.taylor@southlanarkshire.gov.uk@southlanarkshire.gov.uk 9
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Appendix 1 2022/2023 Annual Accounts Rutherglen £000 Income and Expenditure Accounts Income for the Year 2 Expenditure for the Year 1 Surplus / (Deficit) to the Balance Sheet 1 Balance Sheet Fixed Assets Property, Plant and Equipment 0 Investments Advances to South Lanarkshire Council Loans Fund 128 Total Assets 127 Current Liabilities Creditors 0 Total Assets less Current Liabilities 128 Represented By: Common Good Account 127 Surplus / (Deficit) 1 Total 128 10
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Update for Cambuslang and Rutherglen Area Committee Participatory Budgeting – Update for Area Committee Service Area Estate Improvement Budget/HIP Environmental Programme Lead Officer Tracey O’Donnell Claire Frew Stage 1: Pre-Consultation • What are we asking the public for their view on (what service is it / description etc)? • How much funding are we asking about? • Who are we asking, • How are we doing this? • When are we doing this? • When will we report back? Estate Improvement Budget The Estate Improvement Budget totals £40,000 and is split across the 4 housing divisions of South Lanarkshire. Each Local Housing Management Team can direct the funding towards projects or improvements highlighted as a priority by customers of Housing and Property Services. Although limited in value, the budget is ideally suited for conversion to a participatory budgeting approach as often it funds a number of smaller projects that have been highlighted as a priority by customers. Examples of recent exercises include customer engagement on options for the type and design of new fencing and lighting. To date, four projects are being undertaken within the Cambuslang and Rutherglen area in relation to:- • Improving open spaces and drying areas in the Overton area • Improving bin provision in Hillhead Avenue, Rutherglen • Supporting the clean-up of the local area in Burnhill • Improving safety of a public footpath in Bankhead Housing Revenue Account budget for 2023/24 - Housing Investment Programme Engagement with tenants on the overall Housing Revenue Account budget for the 2023/24 period, and the proposed level and focus of the Housing Investment Programme, took place as part of the annual Resource budgetary consultation process. The Environmental aspect of the Housing Investment Programme (the ‘Environmental Programme’) is a significant budget area that covers a wide range of projects that seek to improve the quality and energy efficiency of the council’s domestic housing stock. Examples of projects within this budget area can include replacement doors and windows within properties, or redevelopment of communal areas in multi-storey buildings or sheltered housing facilities. Not all projects included within this budget area are suitable for inclusion of a participatory budgeting approach, however, for those that are, officers will ensure the required element of choice and voting opportunities are offered to customers and appropriately recorded. To date, three participatory budgeting projects are being delivered within the Cambuslang and Rutherglen area at Kirkriggs, Kirkconnel and Dunure Court Sheltered Housing sites in Rutherglen as part of a programme of environmental improvements. Residents provided feedback on ramp walking rails which have been incorporated into the final plans. 4 11
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Stage 2: Post Consultation • The outcome of the PB activity • What happens next? • Further reporting requirements (eg required Committee approval) Estate Improvement Budget A total of £9398.81 from the Estate Improvement Budget was spent in the Cambuslang and Rutherglen division during 2023/2024 on a range of tenant priorities. • Following complaints from local tenants and residents in Overton, improvements were made to open spaces and drying areas by removing overgrown foliage and plants. • In response to issues raised at a local walkabout with tenants and other stakeholders, improvements were made to bin areas at Hillhead Avenue by removing existing blue and black wheelie bins from individual households and replacing with a communal bin area with 3 x 1100 litre bins. • From discussions with the Burnhill Action Group, 2 skips were provided to aid the clean-up of the local area to remove rubbish and items that have been dumped in the area. • Following feedback from residents in Bankhead, a bollard was installed to improve safety and prevent cars driving onto a public footpath. Kirkriggs, Kirkconnel, and Dunure Sheltered Housing Sites, Rutherglen A total of 45 tenants took part in the exercise to inform the final proposals to renovate and redesign back and front communal areas and improve pathways, drying greens, fencing, and raised beds for plants. This included a series of residents’ meetings and individual discussions. The total costs for the projects were £195,672.52. Officers from Housing and Technical Resources will continue to take forward opportunities within Cambuslang and Rutherglen to ensure tenants and other customers can determine the outcome of budgets within the Environmental Programme and Estate Improvement Budget, with further updates provided to Committee. 12
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Report Agenda Item Report to: Cambuslang and Rutherglen Area Committee Date of Meeting: 7 February 2024 Report by: Chief Executive Subject: Community Grant Applications 1. Purpose of Report 1.1. The purpose of the report is to:- [purpose] request approval for the allocation of 6 community grants from the Cambuslang and Rutherglen Area Committee 2023/2024 community grant budget request authorisation for the Chief Executive or the Executive Director (Finance and Corporate Resources), in consultation with the Chair, to approve further community grant applications meeting the relevant criteria in the period to 31 March 2024 from the 2023/2024 budget [1purpose] 2. Recommendation(s) 2.1. The Committee is asked to approve the following recommendation(s):- [recs] (1) that a community grant be awarded as follows:- (a) Applicant: Cambuslang Bowling Club Ladies Section (CR/17/23) Purpose of Grant: Equipment, materials and outing Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £940 Total Eligible Grant Applied for: £940 Recommendation: £940 Amount Awarded: To be determined by the Committee (b) Applicant: 1st Cathkin Brownies, Rutherglen (CR/18/23) Purpose of Grant: Entrance fees and materials Identified Community Benefits: Our children and young people thrive Estimated Cost: £350 Total Eligible Grant Applied for: £350 Recommendation: £350 Amount Awarded: To be determined by the Committee (c) Applicant: Resourceful Ramblers, Rutherglen (CR/22/23) Purpose of Grant: Specialist transport Identified Community Benefits: Focused on people and their needs Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £1,000 6 13
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Amount Awarded: To be determined by the Committee (d) Applicant: Enable (Rutherglen & District Branch) (CR/23/23) Purpose of Grant: Outing and entrance fees Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £1,000 Amount Awarded: To be determined by the Committee (e) Applicant: Burnside in Bloom, Rutherglen (CR/24/23) Purpose of Grant: Environmental project Identified Community Benefits: People live the healthiest lives possible Estimated Cost: £1,000 Total Eligible Grant Applied for: £1,000 Recommendation: £1,000 Amount Awarded: To be determined by the Committee (f) Applicant: Burnside Community Council, Rutherglen (CR/25/23) Purpose of Grant: Equipment Identified Community Benefits: Caring, connected, sustainable communities Estimated Cost: £1,500 Total Eligible Grant Applied for: £1,000 Recommendation: £1,000 Amount Awarded: To be determined by the Committee (2) that the Chief Executive or the Executive Director (Finance and Corporate Resources), in consultation with the Chair, be authorised to approve any further community grant applications meeting the relevant criteria in the period to 31 March 2024 from the 2023/2024 budget. ecs] 3. Background 3.1. The Council operates a community grants scheme to support local constituted community groups and voluntary organisations. All applications require to be supported by a constitution, audited accounts or annual income and expenditure accounts, a bank statement, and confirmation that the group/organisation will adhere to the conditions of the grant award. Applications are invited continually throughout the year. 3.2. The main aims of the community grants scheme are to:- fund activities and projects which bring community benefit involve people in the community by bringing them together to enjoy educational, recreational, leisure and other community activities or to improve the local environment 3.3 Support can be provided for a range of activities including administration and publicity costs, purchase of equipment and materials, annual outings and entrance fees, start-up costs and special events. 14
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4. Employee Implications 4.1. None. 5. Financial Implications 5.1. The current position of the community grants for the Cambuslang and Rutherglen Area Committee area in 2023/2024 is as follows:- Total allocation for Community Grants £25,750 Grants previously allocated £11,145 Community grants allocated in this report £5,290 Remaining balance £9,315 6. Climate Change, Sustainability and Environmental Implications 6.1. There are no implications for climate change, sustainability or the environment in terms of the information contained in this report. 7. Other Implications 7.1. The risk to the Council is that grant funding is not utilised for the purpose for which it was intended. This risk is mitigated by internal controls including audit procedures and conditions of grant agreement. 8. Equality Impact Assessment and Consultation Arrangements 8.1. This report does not introduce a new policy, function or strategy or recommend a change to an existing policy, function or strategy and, therefore, no impact assessment is required. 8.2. All the necessary consultation with the community groups has taken place. Paul Manning Chief Executive 23 January 2024 Link(s) to Council Values/Priorities/Outcomes Accountable, effective, efficient and transparent. We will work towards a sustainable future in sustainable places Caring, connected, sustainable communities Previous References Cambuslang and Rutherglen Area Committee – 8 November 2023 List of Background Papers Individual application form Contact for Further Information If you would like to inspect the background papers or want further information, please contact:- Geraldine Wilkinson, Clerical Assistant Ext: 4818 (Tel: 01698 454818) E-mail: geraldine.wilkinson@southlanarkshire.gov.uk 15
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